Strategic Meetings Management, the future today?

7/31/2019 Strategic Meetings Management, the future today?

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Strategic Meetings Managementthe future today? May 2012


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Agenda

Strategic Meetings Management Challenges

Goal of Clinic Introduce new solutions

Why the solutions of today have benefits?

The Solutions Live Demonstration

Questions & Answers

Please ask questions as we go


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Why people pursue Strategic MeetingsManagement Policies?

Benchmark Meeting Program Impact Area of Impact

Process automation 3% - 6.5% Cost

Sourcing & Procurement 4.8% - 8% Cost

Visibility & Control 2.4% - 5.5% Cost

Compliance & Risk 1.6% - 5% Cost

Meetings Effectiveness 0.5% - 5% Revenue & Benefit

Total 12.3% - 30% Cost & Benefit


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SMMP Industry TrendsHow big is the pie?

Residential 99bn

Non Residential< 30 delegates24.8bn

58%of external driven bylack of internal

Source: BDRC

29%of internal driven bygeocentric need

68%of Hotel Meetingsnon residential

Source: Grass Roots Meetings Industry Report-

Starcite Study


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External MeetingsInternal Meetings

Internal and External MeetingsWhy are they so painful? Can they be improved?

58% of externalgenerated by lackof internal

Thats a high

failure rate

Internal Meetings

Why?Other areas

Monday & Fridaytoo many internalrooms

Tues-Thursdaynever enough

The Real Estate &FM guys cant win!

Easy to access?

Can you bookfreely online?

Are they guarded

vociferously?

Are supportservices reliable?

Is there a peckingorder to acquireone?

And if you overrun?

Your clients arelate?

Heavily utilised?Reality less than30%

High Amend &Cancel rate 30%+

90% supply arehoteliers

Lack of quality IT

No Online

Inventory ~whatsoever

High cost HighTouch to phone &Book

Are they in allfinancial centres?

Channels to bookare high touch too

~ HBAs

21st century Wifi?

21st centuryRe-Charging forIPADs , IPhones

Can you measurespend easily?

Can you consolidatesuppliers?

Is the MeetingEffectivenessalways there?

No automation,measurement,

visibility or control

Why?Internal Meetings Other areas


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Future Customer DemandsMerged Solutions

Large Meetings

Small Meetings

Internal Meetings

No longer all the travelto the meeting

Book the meeting too!

Integrate Meetings& Flexible working

Hot Desks, Day Offices

The whole unifiedCommunications suite

Instant Messaging

Audio Conferencing

Video Conferencing

From any device intothe meeting

Skype

Microsoft 360

Apple

More Advanced

Less Secure

Manage allMeetings

IntegrateMeetingswith travel

MergeMeetings intoWorkplaceManagement

Integrate allaudio & visual

Look howfast they aremoving

IncorporateYour Own

Devices


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Why Condeco & Regus?

Global Inventory 1200 Business Centres

Access Regus through the Outlook schedulerconnected to Regus Inventory

Book Internal & external meeting rooms using thesame DESKTOP systems

Drive compliance at the DESKTOP, all integratedinto the Exchange or Notes server

4,500 Meeting Rooms 850 HD Video Rooms38,000 Hot Desks


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Demonstration

Integrated into MS Exchange & Directories

Desktop deployment for officebased workers

Easy to use, now alleviates internalresource limits & related stress

Web Services for mobile deployment

Extends control agenda by deliveringa mobile working platform

Source / schedule solutions in real time

No reason for lack of compliance

Condeco Scheduling


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4 Innovative Solutionsfrom Condeco & Regus

Overflow to an outsourced meeting room &flexible workspace provider

No last minute panics

Consolidate Suppliers & gain leverage,

we will show you this live today

Strategic Meetings Management

Gain Visibility, Control & Save

Alternative to Travel which helps drive VideoConferencing utilisation

Add 550 Video City Pairs & 850destinations to your video network inone move

Optimise real estate sq ft costs & VideoConferencing capital expenditure

Review Fixed Cost Infrastructure V

Variable Cost pay as you go flexible

working solutions


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Whats Delivered

Visibility

Visibility reporting by costcentre an usage type

Reporting suite of standard &Bespoke Crystal reports

Control Savings

Control simple MSOutlook and webbooking service to drivecompliance

Authorised & Permissionbased usage at the users

finger tips

Real savings in yourFixed cost floor spaceand travel expensebudgets

To suit a Travel ManagersAgenda, A Real Estate

Agenda, a WorkplaceDirectors Agenda

Huge compliance as its a

technology supportedsolution users can accesseasily


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Key Benefits

Take control & savemoney on small

meetings.

Meetings Manager

Travel ManagerFinance

Easy to deploy.

Enable a Video1st Policy today.

Save 30% and switch fixed

costs to variable costs.

The right Real Estate

portfolio efficiency.

Real Estate

Get visibility andconsolidate suppliers.

Procurement

StakeholderThe rooms you need,

when & whereyou need them.

Meeting Host

Book by desktop, laptop,

tablet, simple to use &peace of mind.

Meeting Booker


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Next Steps

Meeting Rooms now

Hot Desk & Day Offices & Video will beavailable in the next 30 days

The upgrade is a 24 hour SoftwareRelease Upgrade

The Regus module forCondeco

Questions & Answers

Lynda LoweSales & Marketing [email protected]

Simon HuntVice President of Business Development

[email protected]

The Regus Condeco121 Offer

Plus 25% offRoom Charges


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Step 1: User schedules an appointment andchecks for a meeting room through MS Outlook


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Step 2: User finds a room with VC and selects this room


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Step 3: User selects any additional VC end points andmeeting rooms and adds these rooms to the booking.


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Step 4: User confirms meeting room and anyadditional resources


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Step 5: User confirms the meeting and it saves intheir Outlook appointment diary


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Step 6: User finds a room but there is no internal availability orthey have access, such as a Travel or Meetings Manager to

book an external room


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Step 7:User carries out an external room searchby location into the Regus room inventory


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Step 8: User is presented with external meeting roomoptions with pre-determined preferential rates


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Step 9: User selects the available room to meettheir requirements


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Step 10: User confirms their booking


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Step 11: External room booking is confirmed, withouthaving to leave the Condeco system

Documents

Strategic Meetings Management, the future today?