STORMWATER POLLUTION PREVENTION PLAN FOR ATHLETICS … · 2016-09-30 · Stormwater Pollution Prevention Plan Athletics Precinct Page 5 1.0 INTRODUCTION 1.1 Purpose University of

STORMWATER POLLUTION PREVENTION PLAN

FOR ATHLETICS – ATHLETICS PRECINCT

Date: September 30, 2016 MS4 Permit Number: VAR040073

Prepared by:

Jess Wenger Environmental Resources

Facilities Management University of Virginia

P.O. Box 400726 Charlottesville, VA 22904-4726

Phone: 982-5540 Fax: 982-5894

Email: [email protected]

Stormwater Pollution Prevention Plan Athletics Precinct

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TABLE OF CONTENTS

CERTIFICATION ...................................................................................................................... 4 1.0 INTRODUCTION ............................................................................................................... 5

1.1 Purpose ....................................................................................................................... 5 1.2 SWPPP Content ............................................................................................................ 5

2.0 STORMWATER POLLUTION PREVENTION TEAM ............................................................... 6 Table 1: Stormwater Pollution Prevention Team ................................................................... 6

3.0 FACILITY INFORMATION ................................................................................................... 7 3.1 Facility Location ........................................................................................................... 7 3.2 Facility Description ....................................................................................................... 7 3.4 Surrounding Land Use ................................................................................................ 12 3.5 Facility Stormwater Drainage System ......................................................................... 12

4.0 IDENTIFICATION OF POTENTIAL STORMWATER CONTAMINANTS ................................... 15 4.1 Potential Pollutants and Pollutant Sources ................................................................. 15

Table 2. Potential Pollutants and Sources ............................................................................ 15 4.2 Potential Nonstormwater Discharges ......................................................................... 17

Table 3. Potential Nonstormwater Discharges ..................................................................... 17 5.0 POLLUTION PREVENTION/GOOD HOUSEKEEPING PRACTICES ......................................... 19

5.1 Written Procedures for Operations and Maintenance Activities .................................. 19 5.1.1 Vehicle and Equipment Maintenance and Washing.................................................... 20 5.1.2 Facility Washing ........................................................................................................... 21 5.1.3 UVA Nutrient Management Plan ................................................................................. 21 5.1.4 Landscape Waste ......................................................................................................... 22 5.1.5 Cooking Oil Waste ........................................................................................................ 22 5.1.6 Material Storage .......................................................................................................... 22

6.0 SPILL PREVENTION AND RESPONSE ................................................................................ 22 6.1 Spill Prevention Control and Countermeasures Procedures ......................................... 23 6.2 Emergency Notification .............................................................................................. 23

Table 4. Internal Notification ................................................................................................ 24 7.0 EMPLOYEE TRAINING ..................................................................................................... 24 8.0 FACILITY INSPECTIONS AND PREVENTATIVE MAINTENANCE PLAN .................................. 25

8.1 Routine Inspections .................................................................................................... 25 8.2 Annual Inspections ..................................................................................................... 25 8.3 Preventative Maintenance ......................................................................................... 26 8.4 Changes to Site Operations ........................................................................................ 26

9.0 NOTICE OF PLANNED CHANGES ...................................................................................... 26 10.0 RECORD RETENTION REQUIREMENTS ........................................................................... 27


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APPENDICES Appendix A Employee Sign-In Sheet Initial and Refresher Training Appendix B Routine Comprehensive Site Compliance Evaluation Checklist Appendix C Annual Comprehensive Site Compliance Evaluation Checklist Appendix D Log of Changes and Updates to SWPPP Appendix E Standard Operating Procedures for this High Priority Facility


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1.0 INTRODUCTION 1.1 Purpose University of Virginia (UVA) is subject to a General Permit for Discharges of Stormwater from Small Municipal Separate Storm Sewer Systems (MS4). This permit requires that the University of Virginia (UVA) identify high-priority locations requiring Stormwater Pollution Prevention Plans (SWPPP). These plans are designed to minimize or prevent pollutant discharge from daily operations such as road, street, and parking lot maintenance, equipment maintenance, the application, storage, transport, and disposal of pesticides, herbicides, and fertilizers, and any other activity that could contribute contaminants to stormwater. UVA has developed this template to incorporate the requirements of the MS4. UVA must identify all municipal high-priority facilities which may include:

a. Composting facilities; b. Equipment storage and maintenance facilities; c. Materials storage yards; d. Pesticide storage facilities; e. Public works yards; f. Recycling facilities; g. Salt storage facilities; h. Solid waste handling and transfer facilities; and i. Vehicle storage and maintenance yards.

The primary goals of the SWPPP will be to:

a. Identify potential sources of pollutants that affect stormwater discharges from this facility;

b. Describe the practices that will be implemented to prevent or control the release of pollutants in stormwater discharges; and

c. Create an implementation schedule to ensure that the practices described in this SWPPP are in fact implemented and to evaluate the plan’s effectiveness in reducing the pollutant levels in stormwater discharges.

1.2 SWPPP Content This SWPPP includes all of the following:

a. A site description that includes a site map identifying all outfalls, direction of flows, existing source controls, and receiving water bodies;

b. A discussion and checklist of potential pollutants and pollutant sources;


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c. A discussion of all potential nonstormwater discharges; d. Written procedures designed to reduce and prevent pollutant discharge; e. A description of the applicable training as required; f. Procedures to conduct an annual comprehensive site compliance evaluation; g. An inspection and maintenance schedule for site specific source controls. The date of

each inspection and associated findings and follow-up shall be logged in each SWPPP; h. The contents of each SWPPP shall be evaluated and modified as necessary to accurately

reflect any discharge, release, or spill from the high priority facility which has been reported. For each such discharge, release, or spill, the SWPPP must include the following information: date of incident; material discharged, released, or spilled; and quantity discharged, released or spilled; and

(i) A copy of each SWPPP shall be kept at each facility and shall be kept updated and utilized as part of staff training.

2.0 STORMWATER POLLUTION PREVENTION TEAM The high-priority facility’s pollution prevention team, headed by the team leader, will be responsible for developing, implementing, maintaining, revising and ensuring compliance with the SWPPP. Table 1 provides the facility’s pollution prevention team members, their title, and contact information.

Table 1: Stormwater Pollution Prevention Team

Team Member Title Contact Information Jason Bauman Associate Athletics Director for Facilities

and Operations 434-982-4652

Gary Fewell Shop Foreman 434-982-5175

Jesse Pritchard Sports Turf and Grounds Manager 434-982-5935

Allison Slater Director of Facilities and Operations 434-243-3598

Paul Schertz Concessions Manager - Aramark 434-260-2282

Jeff Sitler Associate Director for Environmental Resources

434-982-4901

Jess Wenger Environmental Projects Manager 434-982-5540

The team will meet to evaluate and discuss the status of storm water control efforts and address any deficiencies or additional requirements in the SWPPP. Specific responsibilities for the team include:

• Provide assistance for developing and maintaining the SWPPP;


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• Update significant material list; • Review potential spill sources; • Update the SWPPP as necessary; • Review environmental incidents; • Continue and improve SWPPP training for facility personnel; • Review new construction and changes in activities and procedures; and • Evaluate the overall effectiveness of the SWPPP.

As part of the stormwater team, the office of the Associate Director of Environmental Resources in Facilities Management will review, inspect, and assure that installation and regular maintenance of all stormwater controls are performed so that stormwater pollutants are minimized.

3.0 FACILITY INFORMATION 3.1 Facility Location Facility Name: Athletics Precinct – John Paul Jones Arena,

Davenport Field, Klockner Stadium, Lannigan Field, Softball Field, The Cage, Onesty Hall, University Hall, Varsity Softball Field, Turf Field, George Welsh Indoor Practice Field, McCue Center, practice fields.

Facility Address: various facilities along Massie Rd. and Copeley Rd. Facility Acreage: 60.97 acres University’s Primary SIC Code: 8221 Watershed this facility drains to? Meadow Creek Moore’s Creek

3.2 Facility Description: The total area under consideration is approximately 60.97 acres of facilities operated by Athletics, including stadiums, practice fields, and support areas. The site consists of the Athletics Precinct at UVa and the varsity softball field located at The Park. The area consists of paved parking areas, practice fields, buildings, support facilities, and landscaped areas. The Athletics Precinct includes John Paul Jones Arena, Davenport Field, Klockner Stadium, Lannigan Track, University Hall, The Cage, Onesty Hall, University Hall, Sports Medicine, the George Welsh Indoor Practice Facility, the Frank McCue Center, the artificial turf field, the softball field, all practice fields, and the varsity softball field at The Park. A brief description of each facility’s usage is provided below:

• John Paul Jones Arena is home to the men’s and women’s basketball programs and is


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also used for concerts, traveling Broadway-style performances, and other events. The arena seats approximately 14,500 fans in the stands and suites. The arena is home to the men’s and women’s basketball programs, providing practice facilities, coaches offices, and a sports medicine facility. In addition, the facility also has a dining facility for student athletes and offices for a variety of support programs including media relations and video services.

• Davenport Field houses the baseball program and contains sand based field with irrigation and drainage under the field. The stadium contains covered grandstands that provide seating for 1,500 spectators, sky boxes, bleacher and hillside seating, a clubhouse, a scoreboard, lighting locker rooms, indoor batting cages, a weight and training room, a meeting room, and a video room.

• Klockner Stadium provides a venue for UVA soccer and lacrosse matches on a regulation size natural grass field. The stadium provides permanent grandstand seating for 3,600 spectators and hillside seating for approximately 3,500 additional spectators, team locker rooms, press box, scoreboard, lighting, concession stands, and rest rooms. In addition, a full size practice field is located adjacent to the stadium to the east.

• Lannigan Field – track and field – seating for 1,500, lights, scoreboard, team locker rooms, synthetic all weather running track, long jump lanes, high jump pits, pole vault boxes, shot put circles, javelin runway, indoor throwing cage, and discus/hammer throw cage.

• The Cage is an indoor training complex which has a synthetic rubber floor along with areas to practice high jump and pole vault, as well as a gymnastics and strength training area.

• Onesty Hall is an indoor training complex with a swimming pool, weight room, and offices.

• University Hall (U-Hall) is the former basketball arena, which is now used for offices, locker rooms, and occasional indoor practices.

• The Varsity Softball Field is located at The Park, which is an adjacent intramural sports complex. The field has a natural grass field with a drainage and irrigation system. The field also provides seating for 475 spectators, dugouts, a bullpen, a batting cage, lights, and a scoreboard.

• The Turf Field is a blue AstroTurf field hockey pitch made of knitted nylon fiber. The field has lights, a scoreboard, a covered press box, and bleachers for spectator seating.

• The George Welsh Indoor Football Practice Facility is a 78,000 square foot full sized


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football field with 65 feet of clearance to the ceiling and a viewing platform to allow coaches to observe practices. The west side of the building has a 40 foot x 160 foot sand training pit containing 400 tons of sand. There is also an associated outdoor full sized practice turf football field with an underdrain system located immediately north of the building.

• The McCue Center houses resources for student athletes, the Athletics Department front office, as well as the local community. The facility contains a 7,000 square foot athletic training clinic and an 8,000 square foot weight room.

• There are two unnamed practice fields located on the east side of the Athletics Precinct along Emmet Street. The southern of the two practice fields is a natural grass turf field. The northern field is a full sized soccer field made of artificial turf with an underdrain system.

Figure 1. Facility USGS Topographic Location Map


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Figure 2. Aerial photograph of the Athletics Precinct.


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Figure 3. Aerial Photograph of the varsity softball field located at The Park

3.3 Facility Activities

• Natural Field Maintenance

o Turf nutrient management and fertilizer application o Herbicide application o Occasional pesticide or insecticide application o Field aeration o Field topdressing o Cultivation practices

• Artificial Field Maintenance o Field sweeping o Deep cleaning

• Field Painting • Facility Cleaning

o Stadium power washing o Removal of debris from bird roosting sites o Post game clean up

• Concessions


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o Clean out of oil fryers o Hood cleaning o Cleaning of portable concession stands

• General Maintenance o Mowing common areas o Weed removal from common areas o Mulch application in common areas o Trash disposal

• Equipment Maintenance and Storage • Vehicle Storage

3.4 Surrounding Land Use The Athletics Precinct is surrounded to the north, east, and west by UVA or UVA Foundation owned property. Property uses include offices, residences, parking lots, UVA Child Care Center, restaurants, and vacant land. Emmet Street/US 29 Business borders the Athletics Precinct to the east. The CSX railroad line separates the Athletics Precinct from the properties to the south, which are part of a business corridor along US 250. The Varsity Softball Field is located within The Park, which consist of recreational sports fields operated by UVA Intramural Recreational Sports, and bound the property to the south. The site is surrounded by trees to the north, east, and west. The areas to the west are owned by UVA and are part of the Rivanna Trail System. Beyond the trees to the north and east lie businesses in the Barracks Road shopping district. 3.5 Facility Stormwater Drainage System Meadow Creek flows on the surface along and underneath Emmet Street, which lies east of the Athletics Precinct. All of the artificial turf fields have an underdrain system. Lannigan Field has an underground cistern, which is used for irrigation, associated with the underdrain. A sand filter is located to the southwest of Lannigan field between the access road and the railroad tracks. Davenport Field is a natural grass field with an underdrain system. All of the stormwater runoff from the Athletics Precinct drains toward Meadow Creek. The UVA storm sewer eventually connects to the City of Charlottesville’s sewer system or flows into Meadow Creek directly. There are several stormwater management features designed into the area surrounding the John Paul Jones Arena, including parking lot swales, biofilters in the plaza, a swale along the south side of the building, and a basin between the Arena and Emmet St. All of the runoff from the west and south sides of John Paul Jones Arena either drains into the UVA storm sewer system along Massie Road, which empties directly into Meadow Creek. Runoff from the north


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side of the Arena drains into a separate branch of the UVA storm sewer system and empties directly into Meadow Creek. Stormwater runoff from the varsity softball field enters an unnamed tributary to Meadow Creek, which eventually flows into Meadow Creek. Meadow Creek is part of the Rivanna River Watershed as well as the larger Chesapeake Bay Watershed.

Figure 4. Drainage map of the western portion of Athletics Precinct.


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Figure 5. Drainage map of the eastern portion of Athletics Precinct.

Figure 6. Drainage map of the John Paul Jones Arena.


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Figure 7. Drainage map of the varsity softball field

4.0 IDENTIFICATION OF POTENTIAL STORMWATER CONTAMINANTS This section identifies significant materials located at the high-priority facility that may potentially contaminate stormwater and identifies potential areas for stormwater contamination. Potential non-stormwater sources are also described. 4.1 Potential Pollutants and Pollutant Sources Materials used by the facility that have the potential to be pollutants are listed in Table 2. This table includes the material description, the source of the potential pollutant, and its location.

Table 2. Potential Pollutants and Sources


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Material/Pollutant Pollutant Source Location of Pollutant Potential Risk and Mitigation

Housekeeping supplies

Storage, spill Main storage room in U-Hall, also in storage closets in concession stands and John Paul Jones arena

Low risk – stored indoors in enclosed room and used in indoor areas by staff

Fuel, oil, and grease for equipment maintenance

Storage, spill Outside shop, inside shop

Low risk – stored in an enclosed room

Aerosols and flammable chemicals

Storage, spill Baseball shed, Outside shop

Low risk – stored indoors in a flammable materials cabinet

Seed, fertilizer, and other landscaping supplies

Storage, spill Outdoor covered storage at U-Hall and Davenport Field

Medium risk – is managed by ensuring supplies are stored in unopened bags underneath a roof or other protective cover.

Fertilizer and other chemicals

Application to field, runoff directly to drains, application overspray into storm drains. Flushing into underdrain (Davenport only)

All natural turf fields Medium risk – is managed with nutrient management plan, manufactures directions, and drain covers.

Sand/sediment Storage, handling and application; exposure of bare areas during sod replacement

Sand pit outside Indoor Practice Field; outside support areas and field as needed

Medium risk – very erodible. Sand pit to be covered when not in active use. Stock piles to be covered.

Equipment and vehicles

Leak Equipment storage on the east side of U-Hall, Outside shop, and Davenport Field

Medium risk – vehicles kept in good repair and receive routine maintenance to minimize risk of leaks


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Concentrated Field Paint

Storage, spill East side of U-Hall Low risk – stored under cover in an area that drains to a large landscaped area with a sanitary sewer connection

Paint Application to field, equipment leakage, cleaning, overspray

Fields Low risk- Only done in dry conditions, equipment cleaned at sanitary drain.

Paint, stain, sawdust Storage, spill Indoor and Outdoor Shops

Low risk – stored in an enclosed room

Exterior building dirt – sediment and nutrients

Washing of stands, concessions, and other exterior areas

Outdoor paved and hard surfaces

Medium risk – wash water is collected for disposal in sanitary

Dumpster drainage Leakage Dumpster at U-Hall loading dock, Klockner Stadium, McCue Center, and compactor at John Paul Jones Arena loading dock.

Low risk – should be sealed dumpster

4.2 Potential Nonstormwater Discharges Non-stormwater discharges into the MS4 shall be prevented to the extent practicable as required by federal, state and/or local law. Allowable nonstormwater discharges include: Non-stormwater discharge/flow regulated under a VPDES/state permit; non-stormwater discharges identified in writing by DEQ as “de minimis” discharges that do not require a state permit such as discharges from firefighting activities, fire hydrant flushing, potable water including water line flushing, uncontaminated air conditioning or compressor condensate (excluding air compressors), irrigation drainage, landscape watering provided all pesticides, herbicides, and fertilizer have been applied in accordance with manufacturer’s instructions, etc. Table 3 indicates all potential allowable nonstormwater discharges as authorized in the general permit that could occur from facilities within the Athletics Precinct. These discharges could be commingled with stormwater discharges from the Athletics Precinct and applicable support activities. Authorized nonstormwater discharges include:

Table 3. Potential Nonstormwater Discharges


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Nonstormwater Discharges that could be Commingled with Stormwater Discharges at this Facility Anticipated?

1. Discharges from firefighting activities Yes No

2. Fire hydrant flushing Yes No

3. Water used to wash vehicles or equipment where soaps, solvents, or detergents have not been used and the wash water has been filtered, settled, or similarly treated prior to discharge

Yes No

4. Water used to control dust that has been filtered, settled, or similarly treated prior to discharge Yes No

5. Potable water sources, including uncontaminated waterline flushing Yes No

6. Routine external building wash down where soaps, solvents or detergents have not been used and the wash water has been filtered, settled, or similarly treated prior to discharge

Yes No

7. Pavement wash water where spills or leaks of toxic or hazardous materials have not occurred (or where all spilled material has been removed prior to washing); where soaps, solvents, or detergents have not been used and where the wash water has been filtered, settled, or similarly treated prior to discharge

Yes No

8. Uncontaminated air conditioning or compressor condensate Yes No

9. Uncontaminated ground water or spring water Yes No

10. Foundation or footing drains where flows are not contaminated with process materials such as solvents Yes No

11. Uncontaminated excavation dewatering, including dewatering of trenches and excavations that have been filtered, settled, or similarly treated prior to discharge

Yes No

12. Landscape irrigation. Yes No


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Figure 8. Views of air conditioners discharging condensate to the storm drain system.

5.0 POLLUTION PREVENTION/GOOD HOUSEKEEPING PRACTICES

Each UVA facility that has been identified as a municipal high-priority location must develop and implement written procedures to minimize or prevent pollutant discharge from daily operations, equipment maintenance, and the application, storage, transport, and disposal of pesticides, herbicides, and fertilizers. These procedures will be included as part of the employee training. 5.1 Written Procedures for Operations and Maintenance Activities Athletics has developed procedures reduce and prevent pollutant discharge on the site where potential contaminates may be washed into stormwater channels, sewer systems, or ground water. These procedures are intended to cover the following areas:

• Prevent Illicit discharges • Ensure the proper disposal of waste materials, including landscape wastes, • Prevent the discharge of municipal vehicle wash water into the MS4 without

authorization under a separate VPDES permit


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• Prevent the discharge of wastewater into the MS4 without authorization under a separate VPDES permit

• Require implementation of best management practices when discharging water from utility construction and maintenance activities

• Minimize the pollutants in stormwater runoff from bulk storage areas (e.g., salt storage, topsoil, and sand stockpiles) through the use of best management practices

• Prevent pollutant discharge into the MS4 from leaking municipal automobiles and equipment

• Ensure that the application of materials, including fertilizers and pesticides, is conducted in accordance with the manufacturer's recommendations, nutrient management plans, and standard operating procedures.

The Athletics Precinct does not have a specific Virginia Pollutant Discharge Elimination Permit. However it is covered under UVa’s facility-wide DEQ issues MS4 Stormwater Discharge Permit. The only discharges into MS4 from the facilities are stormwater runoff and potential nonstormwater discharges listed in Table 3. Standard Operating Procedures (SOPs) have been developed for UVA to reduce and prevent pollutant discharge from the site where potential contaminants could be washed into the storm sewer system. The following SOPs have been written for operations and maintenance activities:

• Exterior Surfaces and Building Washing • Used Oil Disposal • Vehicle and Equipment Maintenance • Disposal of Landscape Organic Waste

In addition to the formal SOPs, best management practices have been established for daily operations within Athletics facilities that are designed to minimize pollutant discharge to the storm sewer system as described in the subsequent sections. The full text of the SOPs can be found in Appendix E and electronic versions are available online: https://www.fm.virginia.edu/depts/operations/environmental/procedures.html

5.1.1 Vehicle and Equipment Maintenance and Washing Fleet vehicles owned by Athletics receive routine preventative maintenance at UVA’s Parking and Transportation (P&T) Department, which has its own SWPPP and an Industrial Stormwater Discharge Permit. All vehicle maintenance and washing occurs at P&T. The majority of vehicles, including non-road vehicles such as gators, are parked at the outside shop, located between U-Hall and Onesty Hall. In addition, larger maintenance equipment is often stored in the same location or under the east stairs at U-Hall. Occasionally field specific equipment is stored at a particular field when a sport is in-season at that location.

https://www.fm.virginia.edu/depts/operations/environmental/procedures.html


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Washing of maintenance equipment, including items used for field painting, occurs at an outdoor drain that drains to the sanitary sewer located on the east side of U-Hall. All equipment receives routine preventative maintenance.

Figure 9. Paint mixing at the sanitary drain on the east side of U-Hall.

5.1.2 Facility Washing Athletic facilities are occasionally power washed during the sporting event seasons in preparation for game day. Athletics staff follow UVA’s Exterior Surfaces and Building Washing SOP and work with FM Utilities staff to devise a plan to ensure wash water does not contaminate local waterways. Washing is permitted in areas that drain directly to vegetated areas as long as the runoff is not permitted to leave that vegetated area. Areas that drain directly to storm drains require that the storm drain be blocked off, that wash water be filtered, or that the water be collected from the storm drain and pumped to sanitary in order to ensure contaminated runoff is not discharged.

5.1.3 UVA Nutrient Management Plan UVA’s Nutrient Management Plans have been in place since 2006 and is overseen by a Certified Nutrient Management Planner. The Nutrient Management Plan directs the usage of pesticides, herbicides, and fertilizers at UVA. The Nutrient Management Program Manager, Jim Reese,


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conducts yearly inspections of records and licenses to ensure compliance with the Plan. He also meets with program staff annually to remind them of Plan requirements. Pesticide types and storage locations are checked annually to ensure containers are properly labeled, access to the area is restricted to authorized personnel, and storage cabinets are appropriately labeled. Certified Applicators of pesticides or fertilizers must be re-certified every two years. For those who are not certified to apply pesticides or fertilizers, they must be trained and supervised by a Certified Applicator. Soil samples are taken periodically as required by the Plan to ensure fertilizers are only applied as needed. Storm drain covers are used to protect storm drop inlets located around the field during application of fertilizer, pesticides, and herbicides.

5.1.4 Landscape Waste Landscaping waste is generated from field mowing and aeration. The resultant grass clippings and soil cores are collected and taken to the UVA Landscaping compost yard located on Observatory Hill.

5.1.5 Cooking Oil Waste UVA Dining, which oversees concessions stand operations at all Athletics facilities, has developed an SOP specific to their operations to ensure waste cooking oil from the concessions area is properly handled and disposed of in a proper manner. Currently a subcontractor is responsible for collecting the oil, recycling it, and re-filing the fryers with the clean cooking oil. In the event the subcontractor is unavailable, the SOP describes proper procedures for handling and disposal of the oil. UVA Dining is responsible for ensuring appropriate staff have been trained on the proper procedures.

5.1.6 Material Storage All materials and equipment, including those listed in Table 2, are stored inside a building or under cover so they are not exposed to stormwater. If material volume is such that it cannot be stored indoors, such as sand used for field topdressing, the material is covered with tarps or other means to prevent stormwater exposure. The only time materials are exposed to the elements are when they are in use. Operations are planned such that materials are not exposed to stormwater when they are being used.

6.0 SPILL PREVENTION AND RESPONSE Spill response typically involves the remediation of liquids such as hazardous chemicals or petroleum fuels; however, the various high-priority facilities at UVA may be responsible for other materials such as salt, fertilizers, or ash.


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In addition to liquid spills, spills of dry material, such as sand used for topdressing, could occur at an Athletics facility. In the event of such a spill, material will be swept up and collected for reuse or disposal. 6.1 Spill Prevention Control and Countermeasures Procedures Spill response procedures documented in UVA’s SPCC Plan shall be followed in the event of a spill. These procedures are described below. As soon as a spill is discovered, the initial action should be to protect personal safety and prevent the pollutant from entering nearby drainage ditches or storm water drop inlets. The person observing the spill should take immediate action to prevent further spillage and to confine the spilled material. The general instructions to contain a spill are: • Observe all applicable safety considerations. • If possible to do safely, stop the release. This includes shutting appropriate valves,

securing pumps, and attempting to plug or cover punctures or gashes in pipes. It may be impossible to stop the spill if the situation creates a high degree of personal danger to the immediate responders.

• Notify a supervisor, UVA Environmental Health and Safety (EHS), and Environmental Resources (ER) at FM using the phone numbers listed in Table 5.

• Warn other employees and onsite personnel of the spill by voice or using equipment such as two-way radios or telephones, if available.

• Contain the spill. Use absorbent materials, dirt, sand, or other relatively impervious material to dam up the spill and prevent further flow of the material from the spill area.

• Should spillage reach the drainage ditches or storm water drop inlets, use available means to minimize amount of substance flowing into the ditch or drain and contain the substance at the discharge point. - For oil or other floating materials, use hay, straw, or any boom arrangement to

confine the spillage. - For soluble materials, use chemical absorbent, makeshift dams, or other means of

confinement to prevent waterway contamination or the spread of further contamination.

• The person discovering the spill should not undertake burning or chemical treatment of the spill.

• Remain at the scene until EHS or ER respond. 6.2 Emergency Notification For any petroleum or hazardous chemical discharge, release or spill the discoverer must notify his supervisor, UVA EHS, and Environmental Resources as soon as possible after completing initial spill-containment actions. Should the discoverer of the discharge, release, or spill be


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unable to stop and/or contain the spill, he should immediately notify EHS and Environmental Resources as shown in Table 5. After regular business hours, call Systems Control’s 24-hour emergency phone number.

Table 4. Internal Notification

Title Office Phone

24-Hour Emergency Phone

(UVA Systems Control)

Environmental Health and Safety (434) 982-4911 (434) 982-4685 Facilities Management Service Desk – ask for Environmental Resources (434) 924-1777 (434) 982-4685

Information to provide includes: • Location of spillage • Type of material • Estimated quantity and extent of spillage • A brief description of measures that have been taken to confine the spilled material and

prevent further spillage Each discharge, release, or spill, will be documented. Reportable petroleum spills are documented in UVA’s SPCC Plan. Smaller spills, spills of non-petroleum materials, and illicit discharges are maintained as part of the MS4 Permit and are tracked in the “IDDE and Spill Tracking” spreadsheet for the applicable MS4 Permit cycle. For tracking purposes, facility staff should be sure to report all spills to ER, even if additional response efforts are not needed.

7.0 EMPLOYEE TRAINING

Environmental Resources (ER) will develop an annual employee training program to educate employees about the requirements of the SWPPP. This education program will include background on the components and goals of the SWPPP. Facility employees whose job duties have the potential to impact the environment and therefore need to receive training will be identified during SWPPP development. For this SWPPP employees who are required to receive training include all Facilities and Operations Administration, Sports Turf, Maintenance (shop), Housekeeping and Security staff for Athletics. Topics may include the recognition and reporting of illicit discharges, good housekeeping and


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pollution prevention practices, proper material handling, disposal and control of waste, container filling and transfer, and proper storage, washing, and inspection procedures. Training is not required for those topics that do not apply to the location. Additionally, all employees will be required to participate in refresher training classes. An employee sign-in sheet for the training class can be found in Appendix A of this document. The training program will be reviewed annually by ER to determine its effectiveness and to make any necessary changes to the program. Employees who fall under the Nutrient Management Program will maintain proper certification as required by State regulations. Documentation on each training event including the date, the number of employees attending the training, and the objective must be kept for a period of three years after each training event.

8.0 FACILITY INSPECTIONS AND PREVENTATIVE MAINTENANCE PLAN

8.1 Routine Inspections Routine facility inspections will be conducted at a frequency determined appropriate for the facility during the SWPPP development process. In most cases, inspections will be conducted quarterly by ER staff. This schedule was chosen to align with the quarterly inspections that are currently conducted for the SWPPP that was developed for Parking and Transportation’s Industrial Stormwater Discharge Permit. This frequency will be increased if a need is identified during the inspection process. The Routine Comprehensive Site Compliance Evaluation Checklist can be found in Appendix B. This checklist has been modified to remove non-applicable items and include site specific concerns. The inspections will include an evaluation of all areas of the facility where pollutant sources are exposed to stormwater and will evaluate the existing stormwater BMPs, vehicle storage areas, material storage areas, and areas where stormwater leaves the site. Facility personnel will be notified of any findings or deficiencies identified during the inspection. 8.2 Annual Inspections An Annual Comprehensive Site Compliance Evaluation, using the Checklist found in Appendix C, will be completed approximately one year following the implementation of this SWPPP and annually thereafter. The annual inspection can be used in place of one of the quarterly inspections. A member of the Facilities Management Environmental Resources team will perform this inspection. The evaluation shall include areas where pollutants could have come into contact with stormwater, areas where leaks or spills occurred from equipment, off site tracking of pollutants where vehicles enter and exit the site, the tracking or blowing of


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materials, evidence of or the potential for pollutants entering the drainage system, evidence of pollutants discharging to surface waters at facility outfalls, and a review of training, routine inspections completed, maintenance performed, and effective operation of BMPs. The inspector will determine if the BMPs are being properly maintained and are effective in reducing stormwater contamination. During the evaluation, the outfalls will also be evaluated for the presence of unauthorized stormwater discharges. Any noncompliance issues observed will be documented in the report. If the facility is found to be compliant, the signed report will state that no issues were found. 8.3 Preventative Maintenance Site specific source controls are required to be inspected and maintained on a routine basis. These processes are managed through Facilities Management’s AiM program and any maintenance or repair work is undertaken by Facilities Management. Inspections of and preventative maintenance for stormwater best management practices, such as the cistern under Lannigan Field or the nearby sand filter, are undertaken by Facilities Management. Inspections are tracked in Facilities Management’s AiM system. 8.4 Changes to Site Operations During the routine comprehensive site inspections and annual comprehensive site compliance evaluation the inspectors will also determine if site operations have changed since development of this SWPPP. If operational changes have been made, the SWPPP Team will determine if those changes will impact stormwater quality and develop new BMPs to address the change. All operational changes and new BMPs will be recorded in this SWPPP in Appendix D. Additionally, the inspection date, the inspection personnel, the scope of the inspection, major observations, and any needed revisions will be recorded. Revisions to the plan will occur within thirty days after the annual inspection.

9.0 NOTICE OF PLANNED CHANGES If the facility expands, experiences any significant production increases or process modifications, or changes any significant material handling or storage practices which could impact stormwater, the SWPPP will be amended appropriately. The amended SWPPP will have a description of the new activities that contribute to the increased pollutant loading and planned source control activities. The SWPPP will also be amended if the state or federal compliance inspection officer determines that it is ineffective in controlling stormwater pollutants discharged to waters. Notice of the planned changes to the Department of Environmental Quality is only required


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when any alteration or addition to a building, structure, facility or installation may result in a discharge of pollutants, the nature of the pollutants changes, an increase of pollutants occurs, or the changes may result in a noncompliance.

10.0 RECORD RETENTION REQUIREMENTS Discharges from the University of Virginia are subject to the requirements of the Rivanna River Watershed Total Maximum Daily Load (TMDL), issued by the Virginia Department of Environmental Quality, and the Chesapeake Bay TMDL, issued by the United States Environmental Protection Agency. A TMDL is the maximum amount of a pollutant that a water body can receive and still meet water quality standards. As part of UVA, Athletics facilities are subject to the requirements of the TMDLs. Locally, both Lodge Creek and Moores’ Creek have been issued TMDLs for sediment, but a Watershed Implementation Plan has not been issued as of the date of this SWPPP. Changes will be made to this SWPPP as needed to meet TMDL requirements. Records described in the SWPPP must be retained on site for 3 years beyond the date of the report or monitoring record, and shall be made available to the state or federal compliance inspection officer upon request. Additionally, employee training records, monitoring reports, and compliance evaluations shall also be maintained.

Appendix A

Employee Sign-In Sheet Initial and Refresher Training

UNIVERSITY of VIRGINIA

575 Alderman Road • P.O. Box 400726 • Charlottesville, VA 22904-4726

Env i ro nme n ta l Re so urc e s • E ne r gy & U t i l i t ie s De pa r tme n t • F ACIL IT IE S M AN A GEME NT

Training Topic (Circle): Environmental Awareness, SPCC, UST Operator, Stormwater PP Trainer: __________________________________ Date:_______________ Time: _____________

Location: _________________________________

Employee Sign-In Sheet Initial and Refresher Training (Page 1)

Last Name First Name Computing ID Department

Employee Sign-In Sheet Initial and Refresher Training (Page 2)

Last Name First Name Computing ID Department

Appendix B

Routine Comprehensive Site Compliance Evaluation



Env i ro nme n ta l Re so urc e s • O p era t io n s • F ACIL IT IE S MA N AGE MENT

Routine Comprehensive Site Compliance Evaluation

Date of Inspection:

Area Inspected Athletics Precinct

Inspector’s Name

Facility Areas of Concern Any Problems or Deficiencies and

Comments Corrective Actions and Dates

Dumpster areas (JPJ, U-Hall) are neat and shows no signs of leakage

Yes No NA

Concession areas (Klockner, Davenport) materials covered and not leaking?

Yes No NA

Material at U-Hall stored under cover and bags are not leaking? Yes No NA

Material stored at Davenport field is covered and bags are not leaking?

Yes No NA

Sand pit at the football practice facility is covered? Yes No NA

Stormwater outfall free from unauthorized discharges or evidence of thereof.

Yes No NA

Site areas appear in good condition (no obvious erosion). Yes No NA

Site-specific BMP’s Any visible problems? Corrective Actions and Dates

Sand Filter Near Track Yes No

McCue Parking Infiltration Yes No

John Paul Jones Parking Lot Grass Swales Yes No

Arena Parking Plaza Bioretention Yes No

Arena Parking Water Quality Swale (Massie Road) Yes No

Arena Stormwater Basin and Stream Daylighting Yes No

Infiltration Practices (Track, Football Turf Field, Lower

Grass Practice Field) Yes No

Describe any incidents of non-compliance not described above and corrective actions taken:

Signature of Inspector__________________________________ Date: ___________________

Appendix C

Annual Comprehensive Site Compliance Evaluation Checklist



Environ mental Resources • Operat ion s • FACIL IT IES MANAGE MEN T

Annual Comprehensive Site Compliance Evaluation Checklist (Page 1)

Date

Area Inspected Athletics Precinct

Inspector’s Name

Any discharges occurred since the last annual inspection?

Activity Corrective Actions and Dates

1. Athletics vehicle parking areas free of signs of spills or leakage from vehicles or equipment.

Yes No NA

2. Concession areas (Klockner, Davenport) materials covered and not leaking?

Yes No NA

3. Site is free of trash or debris. Dumpster areas (JPJ, U-Hall) are neat and shows no signs of leakage

Yes No NA

4. Stormwater outfalls free from unauthorized discharges. Yes No NA

5. Equipment maintenance, and fueling areas are free of spills. Yes No NA

6. Materials that are potential stormwater contaminants are stored inside or under cover.

Yes No NA

Annual Comprehensive Site Compliance Evaluation Checklist (Page 2)

Activity Corrective Actions and Dates

7. Sand pit at the football practice facility is covered? Yes No NA

8. No evidence of, or potential for, pollutants entering the drainage system.

Yes No NA

9. Material at U-Hall stored under cover and bags are not leaking?

Yes No NA

10. Material stored at Davenport field is covered and bags are not leaking?

Yes No NA

11. No obvious reoccurrence likely from areas where leaks or spills have occurred within the past 3 years.

Yes No NA

12. Non-stormwater discharges (e.g. wash water) properly controlled.

Yes No NA

13. Meadow Creek does not appear impacted by site activities.

Yes No NA

14. Site areas appear in good condition (no obvious erosion). Yes No NA

15. Do BMPs appear effective and adequate? Yes No

Site-specific BMP’s Functional Corrective Actions and Dates

1. Sand Filter Near Track Yes No

2. McCue Parking Infiltration Yes No

3. John Paul Jones Parking Lot Grass Swales Yes No

4. Arena Parking Plaza Bioretention Yes No

5. Arena Parking Water Quality Swale (Massie Road) Yes No

6. Arena Stormwater Basin and Stream Daylighting Yes No

7. Infiltration Practices (Track, Football Turf Field, Lower Grass Practice Field)

Yes No

Describe any incidents of non-compliance not described above and corrective actions taken:

Signature of Inspector___________________________________ Date: ___________________

Appendix D

Log of Changes and Updates to SWPPP



Env i ro nme n ta l Re so urc e s • O p era t io n s • F ACIL IT IE S MA N AGE MENT

Log of Changes and Updates to SWPPP for Athletics Precinct

Date Section and Description Changes Reviewed By:

Log of Changes and Updates to SWPPP for Athletics Precinct

Date Section and Description Changes Reviewed By:

Appendix E

Standard Operating Procedures for this High Priority Facility

List of SOPs applicable for Athletics Facilities: 1. Exterior Surfaces and Building Washing 2. Used Oil Disposal 3. Vehicle and Equipment Maintenance 4. Disposal of Landscape Organic Waste

Documents

STORMWATER POLLUTION PREVENTION PLAN FOR ATHLETICS … · 2016-09-30 · Stormwater Pollution Prevention Plan Athletics Precinct Page 5 1.0 INTRODUCTION 1.1 Purpose University of