Upload
truongcong
View
266
Download
11
Embed Size (px)
Citation preview
STORES MANAGEMENT FORMS
(VOL. II - STORES MANAGEMENT)
GOVERNMENT OF INDIA MINISTRY OF DEFENCE
DEFENCE RESEARCH & DEVELOPMENT ORGANISATION DIRECTORATE OF MATERIALS MANAGEMENT
SENA BHAWAN, New Delhi - 110 011.
JUNE 2004
PREFACE
The first document on ‘STORES MANAGEMENT’ in DRDO has been issued in April
2004 vide GOI letter No. DMM/PP/0001804/M/1442/D(R&D), titled as ‘STORES
MANAGEMENT GUIDELINES-2004’ (SMG - 2004). These guidelines have been issued as
a part of Integrated Material Management Project to ensure that the policies and procedures
being followed by Labs/Estts are uniform for entire DRDO. The SMG- 2004 document
covers the entire gamut of stores management from receipt and inspection, taking on ledger
charges, inventory control, warehousing, transport and despatch, stock taking and disposal
of obsolete stores. The use of various standard forms have been advised in the SMG- 2004
document.
This document on forms titled ‘Stores Management Forms (Vol II - Stores
Management)’ contains various forms to be used at various stages of stores management
activities numbered from DRDO.SM 01 onwards. These forms have been evolved by Stores
Management Manual Committee after taking into account the feedback received from
various users. The forms prescribed in the document contain adequate essential features,
which are required to be included by all Labs/Estts. Any additions over and above these
forms may done by the users to suit their local needs without deleting minimum information
contained therein.
Any suggestions for improvement in this document are most welcome and may be
passed on to DMM/DRDO HQrs.
(Dr. A Sivathanu Pillai)
CCR&D (R) & DS
21st Jun 2004
CONTENTS
FORMATS OF STORES MANAGEMENT FROMS
___________________________________________________________________ Form No. Title Page No.
DRDO SM 01 : Traffic Control Register (TCR) 01
DRDO SM 02 : Security Gate Store Entry Register 02
DRDO SM 03 : Stores Inward Register (SIR) 03
DRDO SM 04 : RIN Control Register 04
DRDO SM 05 : Receipt & Inspection Note (RIN) 05
DRDO SM 06 : Certificate Receipt Voucher (CRV) 06
DRDO SM 07 : Ledger Sheet 07
DRDO SM 08 : BIN Card 08
DRDO SM 09 : Inventory of Stores (Record of checks) 09
DRDO SM 10 : Inventory of Stores 10
DRDO SM 11 : Register for Record of Inventories 11
DRDO SM 12 : Stock Sheet 12
DRDO SM 13 : Inventory Loan Register 13
DRDO SM 14 : Discrepancy Report 14
DRDO SM 15 : Internal Demand and Issue Voucher (IDIV) 15
DRDO SM 16 : External Issue Voucher (EIV) 16
DRDO SM 17 : Internal Return And Receipt Voucher (IRRV) 17
DRDO SM 18 : Returnable Material Gate Pass (RMGP) 18
DRDO SM 19 : Non Returnable Material Gate Pass (NRMGP) 19
DRDO SM 20 : Trial Stores Gate Pass (TSGP) 20
DRDO SM 21 : Armaments Subsidiary Control Register (ASCR) 21
DRDO SM 22 : List of Items for Disposal 22
DRDO SM 23 : Statement of Equipment Lost/Damaged 23
DRDO SM 24 : Cash Purchase Control Register (CPCR) 24
DRDO SM 25 : Stores Outward Register (SOR) 25
DRDO SM 26 : Record of Transactions ( FOL) 26
DRDO SM 27 : Conversion Voucher 27
DRDO SM 28 : Out Loan Ledger (Register) 28
DRDO SM 29 : In Loan Ledger (Register) 29
DRDO SM 30 : CPRV Control Register 30
DRDO SM 31 : CPIV Control Register 31
DRDO SM 32 : Contingent Bill 32
DRDO SM 33 : Contractor’s Bill 34
DRDO.SM 01
(Name of Lab/ Estt)
TRAFFIC CONTROL REGISTER (TCR)
(For items to be collected by CRDS) LR/ RR/ AWB/ B/L
APP / RPP TCR Sl.No No Date
Received
Name of Name of Transporter/ Carrier
Supply order No & Date
Date of Collection Consignor
1 2 3 4 5 6 7
No. of
Packages & Gross Weight
Condition of Freight Pre Paid/
8
Package to Pay (Amount)
Remarks Sign. Of CRDS Officer
8 9 10 11 12
9
DRDO.SM 02
(Name of Lab/ Estt)
SECURITY GATE STORES ENTRY REGISTER
SL. No Date & Time
IN
DC / Invoice /Bill No. & Date
Supply Order/ Cash Purchase No.& Date
Name and address of Consignor
Nomenclature
1 2 3 4 5 6
No. of Package/Items
Vehicle No. Remarks Signature of Security Asst.
7 8 9 10
10
DRDO.SM 03 (Name of Lab/ Estt)
STORES INWARD REGISTER (SIR)
Sl.No
DC No. & Date
SO / Authority No.& Date
TCR No & Date
(If applicable) Nomenclature Name of
Consignor
Qty recd
Date of Receipt Remarks
Sig. of Store Officer
RIN No & Date
1 2 3 4 5 6 7 8 9 10 11
11
DRDO.SM 04 (Name of Lab/ Estt)
RIN CONTROL REGISTER
RIN No
RIN Date
SO / Authority
No.& Date
SIR No & Date
Nomenclature Group / Division
Name of Division Rep Collecting
the items
Sign. & Date
CRV No & Date
1 2 3 4 5 6 7 8 9
12
DRDO.SM 05 NAME OF LAB / ESTT
RECEIPT & INSPECTION NOTE (RIN) RIN NO: RIN Date: SIR No SIR Date
DC No.:
Group / Division: Inventory No:
DC Date: Authority: Authority Date:
Consignor’s Name & address
Project No.: Quantity Sl.
No. Item Code
Nomenclatures/ Description of Stores C /NC / NCF
A / U Receiv
ed Accept
ed* Rejecte
d *
Remarks Reasons for Rejection (Separate sheet may
be attached if required)
Total Number of Items: Total Basic Cost (Rs) Certified that above stores have been received and handed over to User Division Rep. O I/c CRDS Date:________ Received above mentioned Items Name & Designation Division: Date:________
Inspection carried out satisfactorily. The quantity Accepted & Rejected are mentioned above. Signature of Inspection Authority / Division Rep Name & Designation: Date:________
Certified that accepted stores have been retained in Division Inventory No.: Inventory Holder Group/Division Head Name & Designation: Name & Designation: Date:________ Date:________
* - To be filled by the group/division
13
DRDO.SM 06 (Name of Lab/Estt)
CERTIFICATE RECEIPT VOUCHER (CRV)
SIR No. DC / Invoice No.: RIN No. CRV No.: SIR Date : DC / Invoice Date: RIN Date CRV Date:
Consignor’s Name & Address : Authority / SO No.: Date :
Cost Debitable to Budget Head: Project No.: Project Code :
Sl. No.
Item Code
Nomenclatures/ Description of Stores C/NC
A/U Quantity Rate (Rs)
Total Cost (Rs)
Ledger No.
Folio
No.
Remarks
Total Number of Items: Total Item Cost (Rs) Taxes :Duties:
P & F if any:TOTAL COST (Rs)
Oi/c CRDSDate:________
The above stores have been taken on charge and posted in Ledger
I/c Ledger Oi/c Ledger/Accounting Date:________ Date:________
14
DRDO.SM 07 (Name of Lab/Estt)
LEDGER SHEET
L/F No………………………Sheet No………….. BIN Ref :……………………………………… (if applicable) DESCRIPTION:……………………………….. PART NO./ DRAWING NO. ………………………………… …………………………………………………. …………………………………………………………………. …………………………………………………. Accounting Unit: ……………………………………………... C / NC / NCF Item Code No. ……………………………………………….
Qty Received
Qty. Issued Cost of Transaction
(Rs.)
Balance Initials
RV/ IV No.
& Date
Inventory No. (if applicable) Received from /
Issued To
Serviceable (S) /
Repairable (R) S R S R S R
1 2 3 4 5 6 11 7 8 9 10 12
15
(Name of the Lab/Estt) DRDO.SM 08
BIN CARD
Item Code No:…………………. Bin No:………………….. Description/ Nomenclature Ledger No………………. ………………………………………. Folio No………………… ………………………………………. Location…………………. ………………………………………. C / NC / NCF ……………………………………….
RECEIPT ISSUE SL. No. Date RV. No. Qty. Date IV. No. Qty.
BALANCE Qty.
SIGNATURE
16
(Name of Lab/ Estt) DRDO.SM 09
INVENTORY OF STORES
Signature & Seal of O i/c Ledger Section Inventory No:
Opened by : Group/Division/Section Signature :
Date : No. of pages initially issued: No. of pages added :
RECORD OF CHECKS
Certified that the item held in this inventory are correctly recorded subject to the surpluses and/or deficiencies shown on the attachment list.
Sl.No Date Name Designation Signature Occasion
17
DRDO.SM 10
(Name of Lab/ Estt)
INVENTORY OF STORES
Inventory No. Name & Designation:
Name of O i/c Ledger Section Inventory Holder : Opened by :
Group/Division/Section Signature : Date: Item Code/Part No./Drg.No. Nomenclature of the item : Accounting Unit (A/U)……………. ………………………………
………………………………
Date Voucher No. Qty. Sl.No. Of item Unit Rate Cost In Rupees
Balance
Signature & Seal of Signature & Seal of Inventory Holder O i/c Ledger Section
18
DRDO.SM 11
(Name of Lab/ Estt)
REGISTER FOR RECORD OF INVENTORIES
Sl. No.
Inventory No.
Name of the Inventory Holder
Date taken over
Signature of Inventory
Holder
Signature of O i/c Ledger
Section
Remarks
DRDO.SM 12
(Name of Lab/ Estt)
STOCK SHEET
Sl. No. Date. Item Code Nomenclature Accounting Unit
Ledger Page No.
Qty. Physically found
1 2 3 4 5 6 7
Qty. as per Ledger
Surplus Deficiency Cost of surplus / Deficiency
Signature of Stock holder
Remarks
8 9 10 11 12 13
19
DRDO.SM 13
(Name of Lab/ Estt)
INVENTORY LOAN REGISTER
Sl.No. Date of Issue Inventory No Item code
Nomenclature Qty. Issued
1 2 3 4 5 6 Cost Name of
borrower Sig. of
borrower Date of Return
Signature of Inventory Holder
Remarks
7 8 9 10 11 12
20
21
DRDO.SM 14 (Name of Lab/ Estt)
DISCREPANCY REPORT
SL. No Date DC No. &
Date Invoice /Bill No. &
Date Supply Orders No.&
Date Nomenclature
1 2 3 4 5 6
No. of Items ordered No. of Items Received Discrepancy Signature of O i/c CRDS
Remarks
7 8 9 10 11
(Name of the Lab/Estt.) DRDO.SM 15
INTERNAL DEMAND AND ISSUE VOUCHER (IDIV)
IDIV No………………………… Demanding Group/Division : Date :…………………….
Inventory No. : Purpose of Demand :
Project No………………………………… Project Code………………………
S.No Item Code Nomenclature Acctg.
Unit C/NC/ NCF
Quantity Demanded
Quantity Issued Cost Ledger No. /
Page No. Remarks
22
CRV No. (for issues from CRDS)…………………………………………..
Signature of Signature of Signature of
Entry made in the Ledger and the Quantity Reduced as per the Voucher above. Date: STORES OFFICER. Demanding Officer Store Holder Inventory Holder
(Name of the Lab/Estt.)
DRDO.SM 16 EXTERNAL ISSUE VOUCHER (EIV)
Loan / Permanent issue* Free / Payment Issue* Consignee :……………………………………………………………… EIV No:…………………………... ……………………………………………………………………………… Date :………………………. ………………………………………………………………………………. Consignee RV No. & Date…………………………………(if applicable) Authority for Issue:………………. Material Gate Pass No ………………………………………….............. Loan period………………………………………………….(if applicable)
S.No Item Code Nomenclature A/U Ledger Folio
& page No. Quantity Issued
Cost Remarks
Total Cost of Issue :
23
Signature of Signature of Signature of
1. Items charged off from respective ledger. 2. Loan register action taken for loan issue items.
Stock Holder O I/c CRDS Consignee *Strike out whichever not applicable
24
DRDO.SM 17 (in quadruplicate)
(NAME OF LAB/ESTT)
INTERNAL RETURN AND RECEIPT VOUCHER ( IRRV) IRRV No……………………
Group / Division: ___ Date:…………………………. Inventory Number: __________________________
Sl.No
Item Code Description of Stores C/NC/NCF
A/U Qty. LF/ Page No.
Reason / Authority for return
Item physically received and Posted in Ledger No:
entry made in the Bin Card Page No:
Posted by :
Signature of Inventory Holder Signature of GH/DH Signature of Stock Holder Signature of Ledger Officer
Name & Desig nation Name & Designation Name & Designation Name & Designation
Date : Date: Date: Date:
(Pink colour) DRDO.SM 18
ORIGINAL (In Triplicate)
(Name of the Lab/Estt)
RETURNABLE MATERIAL GATE PASS (RMGP)
Consignee : ……………………………………… Pass No.:……..(pre-printed) ……………………………………… ……………… Book No. :…….(pre-printed) ……………………………………………………….. Date :…………………………. Probable Date of Return…………………………..
Issuing Group/Division :………… Sl. No. Item Code Description A/U Qty. Total No. of items :………………………………. No. of packages :……………………………… Purpose of Issue……………………………………………………………………… …………… Authority:.…………………………………………………………………………………………… Transport / Vehicle No:………………………………………………………………………………. Loaded in the presence of…………………………………………………………………………… Signature of person carrying the Stores:………………………………………………… Name and Designation :…………………………………………………………………
SIGNATURE AND RANK OF SIGNATURE AND RANK OF STOCK/INVENTORY HOLDER AUTHORISED ISSUING OFFICER Checked and passed out at………………….hrs. on……………………...................(date) Security Out Control No…………... Signature of the Sec. Asst……………………………. Security stamp Stores Returned on…………….(date) Signature of the Sec. Asst…………………………….
(Yellow colour) DRDO.SM 19
ORIGINAL ( In Triplicate)
(Name of the Lab/Estt)
NON-RETURNABLE MATERIAL GATE PASS (NRMGP)
Consignee : ……………………………………… Pass No.:……..(pre-printed) ……………………………………… ……………… Book No. :…….(pre-printed) ……………………………………………………….. Date :…………………………. EIV No. & Date.…………………………..
Sl.No. Item Code Description A/U Qty. Total No. of items :………………………………. No. of packages :……………………………… Purpose of Issue……………………………………………………………………………………… Authority:.…………………………………………………………………………………………… Transport / Vehicle No:………………………………………………………………………………. Loaded in the presence of…………………………………………………………………………… Signature of person carrying the Stores:………………………………………………… Name and Designation :…………………………………………………………………
SIGNATURE AND RANK OF SIGNATURE AND RANK OF I/c CRDS AUTHORISED MMG OFFICER Checked and passed out at………………….hrs. on……………………...................(date) Security Out Control No…………... Signature of the Sec .Asst……………………………. Security stamp
(White colour) DRDO.SM 20
ORIGINAL (In Triplicate)
Name of the Lab/Estt
TRIAL STORES GATE PASS (TSGP)
O I/c Trial Team : …………………………… … Pass No.:……..(pre-printed) Concerned Group/Division :………………………. Book No. :…….(pre-printed) ……………………………………………………….. Date :…………………………. Probable Date of Return………………………….. Sl. No. Item Code Description C/NC A/U Qty.
Out Qty. In
Total No. of items :………………………………. No. of packages :……………………………… Purpose of Issue……………………………………………………………………………………… Authority:.…………………………………………………………………………………………… Transport / Vehicle No:………………………………………………………………………………. Loaded in the presence of…………………………………………………………………………… Signature of person carrying the Stores:………………………………………………… Name and Designation :……………………………………………………………………
SIGNATURE AND RANK OF SIGNATURE AND RANK OF INVENTORY HOLDER AUTHORISED MMG OFFICER Checked and passed out at………………….hrs. on………………………….....................(date) Security Out Control No…………... Signature of the Sec.Asst……………………………. Security stamp Stores Returned on…………….(date) Signature of the Sec.Asst…………………………….
28
DRDO.SM 21
(NAME OF LAB/ESTT)
ARMAMENTS SUBSIDIARY CONTROL REGISTER (ASCR) Inventory No.________________________ Division/ Group: _____________________ ASCR No: ____________________Page No: ___________________ Central Ledger No: ___________________ Folio No: _____________________ Item Code : ______________________ Item Type: C / NC / NCF Accounting Unit: ____________ Item Nomenclature: _________________________________________________
Quantity Sl. No
RV / IV No .& Date
Received from /
Issued to Received Issued/
Consumed
Balance Cost of Issue
Authority No. & Date of Trials/
Signature of Divisional
Head / Verification Officer
1 2 3 4 5 6 7
DRDO.SM 22
(NAME OF LAB/ESTT)
LIST OF ITEMS FOR DISPOSAL
Sl.No. Item Code Ledger No./ Page
No.
Nomenclature A/U Serviceable/ unserviceable
Cost Of Procurement
Date / Year of
Procurement 1 2 3 4 5 6 7 8
29
Signature of Conditioning Board Members
Signature of Stock/Inventory Holder Signature of GH/DH: …………………..
Name: Name & Designation:…………………… Member1 Member2 Presiding Officer
Date : Date: ……………..
Recommendations of Conditioning Board No. of Years of useful Service
No. of Years, of Non-Utilisation
Reasons for DisposalRecommended/ Not
recommended (R / NR)
Disposal action Salvage/Scrap weight
9 10 11 12 13 14
30
RDO.SM 23 (NAME OF LAB/ESTT)
STATEMENT OF EQUIPMENT LOST /DAMAGED
LAB / ESTT: LS/IV No: DIV / SEC : Date : Period of Account :………….. Sl.No Item
Code Description Ledger
No./ Page No.
A/U
Qty Condition when lost or
Damaged
Procured Rate
Assessed Rate
Total Value of Loss
If a Court of inquiry held : Yes/No Date:___________ Place ___________ AUTHORITY FOR WRITE OFF :__________________
Remarks & Recommendation ____________________________________________________________________________________ (State briefly circumstance in which loss occurred)____________________________________________________________________ _______________________________________________________________________________________________________________________
Entered on Inventory Entered in Ledger Signature Date: Inventory Holder Stores Officer Head MMG DIRECTOR
31
DRDO.SM 24
(NAME OF LAB/ESTT)
CASH PURCHASE CONTROL REGISTER (CPCR)
S.NO
NAME OF
CPO
GROUP
CPD No
DATE
NOMENCLATURE
QTY
USAGE CODE
UNIT
CODE
AMOUNT
SANCTIONED
AMOUNT UTILISED
1 2 3 4 5 6 7 8 9 10 11
CASH BILL NO
DATE
FIRM NAME
CRV No
IV No
DATE
SIGNATURE
OF CPC
LP. No
DATE
REMARKS
12 13 14 15 16 17 18 19 20 21
32
DRDO.SM 25 (Name of Lab/ Estt)
STORES OUTWARD REGISTER (SOR)
Sl.No Despatch
Date Authority /
Supply order No & Date
Nomenclature Quantity RR / LR / AWB / APP / RPP No. &
Date
Name of Consignee
Issue Voucher
No & Date
MC Note No & Date
No. of Packages
Booked Weight
1 2 3 4 5 6 7 8 9 10 11
Freight Paid / To
Pay
Material Gate Pass
No. & Date
Name of the Transporter
Remarks Signature of Store Officer
12 13 14 15 16
(Name of Lab/Estt)
Record of Transactions: FOL
33
Pad No: Sl.No: Item Code Description Div/Group: Date: Qty.B/F: (in litres)
Receipts Quantity (Litres) RV No.
Signature of O i/c Refueling Section
Total Received:
Grand Total:
Issues Qty (litres) IV No. Signature of O i/c
Refueling Section
Total Issues (in litres): Qty. C/F (in litres)
Certified that the Counterfoil is correctly completed O I/c Refueling Section Officer
DRDO.SM.26 (Name of Lab/Estt)
Record of Transactions: FOL Pad No: Sl.No: Item Code Description Div/Group: Date:
Issues
Air Craft/ MT No/ AFV/ LCV No.
(a)
Qty. Issued (In litres) (b)
Signature ofDriver Receiving (c)
Total Issues (In litres): Certified that the entries are made in the Log Books/ Mileage Card
O I/c Refueling Section Officer
---------------------------- FO
LD H
ERE
---------------------------- FOLD
HE
RE ----------------------------------- FO
LD H
ERE ------------------------------
DRDO.SM.26 Name of Lab/Estt)
Record of Transactions: FOL Pad No: Sl.No: Item Code Description Div/Group: Date:
Issues
Air Craft/ MT No/ AFV/ LCV No.
(a)
Qty. Issued (In litres) (b)
Signature of Driver Receiving (c)
Total Issues (In litres): Certified that the entries are made in the Log Books/ Mileage Card O I/c Refueling Section Officer
34
DRDO.SM.27 NAME OF THE LAB / ESTT. CONVERSION VOUCHER
Group/ Division: Voucher No: ____________ PROJECT No. Date:
PROJECT CODE:
Sl.No
Item Code
Ledger No/ Folio No / Inventory
No
Description of Item to be Struck off
Charge
C / NC / NCF
Qty Item Code
Ledger No/ Folio
No / Inventory
No
Description of Items Brought
on Charge *
C / NC / NCF
Qty Reasons for
Conversion
1 2 3 4 5 6 7 8 9 10 11 12
* In case of NCF items getting fitted into existing major assembly, BOC action will not be required.
Authority: ___________________ Items mentioned at Column No. 4 have been Struck off Charge and Items mentioned at Column No. 9 have been brought on charge
O I/c Inventory O I/c Ledger
DRDO.SM.28
(Name of Lab/ Estt)
OUT LOAN LEDGER (REGISTER)
Sl.No.
EIV No. & Date
Gate Pass No.
Item code
Ledger / Page No.
Nomenclature Qty. Issued
Cost of Issue
1 2 3 4 5 6 7 8
Consignee Collected by Name &
Signature
Consignee RV No. &
Date
Period of Loan
Date of Return
CRV No. & Date (Return)
Remarks 9 10 11 12 13 14
15
35
DRDO.SM.29
(Name of Lab/ Estt)
IN LOAN LEDGER (REGISTER)
Sl.No CRV No. & Date
Consignor IV No. (if any)
Item code
Ledger / Page No.
Nomenclature Qty Received
Cost
1 2 3 4 5 6 7 8
Consignor Collected by Name &
Signature
Period of Loan
Date of Return
EIV No. & Date (Return)
Loaner’s RV No. & Date
Remarks
9 10 11 12 13 14 15
36
37
DRDO.SM.30 CPRV CONTROL REGISTER
FINANCIAL YEAR – 200_ -- 0_ CPRV
No. (Sl.No.)
Date Nomenclature of the first item
Name of the Firm
Cash Memo No. & Date
Amount ( Rs.)
No. of types of items in
Cash Memo
Cash Purchase Control
No. & Date
Division Signature of Purchasing
Officer or his rep.
Signature of MMG
Rep.
1 2 3 4 5 6 7 8 9 10 11
38
DRDO.SM.31 CPIV CONTROL REGISTER
FINANCIAL YEAR – 200_ -- 0_
CPIV No. (Sl.
No.)
Date Nomenclature of the first item
No. of types of
items
Inventory No.
Division CPRV No. & Date
Signature of MMG
Rep.
1 2 3 4 5 6 7 8
DRDO.SM.32 (page 1of 2)
Voucher No. …………
DEFENCE RESERCH AND DEVELOPMENT ORGANISATION.
NAME OF THE LAB CONTINGENT BILL
Amount of Allotment……………………………………………………...…….. Rs.……………..…………………. Amount expended and for which bills have to be submitted for payment…………….….Rs……… ………… Balance of allotment excluding the amount of this bill………………………………...…Rs……………………. Expenditure on account of ……………………………………incurred by………………………………………… ………………………………during ……………………200 ………………………………………………………..
Serial No.
Date
Details of Items / Expenditure
A/U
Quantity
Rate/A.U Rs. P.
Amount Rs. P.
……………………………………………………………………………… Total
Advance received on…………………(Date)……………………………… ………………………………………………………………………………. * Deduct NET TOTAL
* Reason for deduction
Net amount due (in words) Rupees……………………………………………………………………………..paise……..
Certified that the above charges have been necessarily incurred in the interest of the State. That the rates charged are the lowest obtainable and that I have personally checked the progressive total in the bill with that in the contingent registers and is found to agree. Station……………………….. Countersign. ……………….. . Received payment…………
(page 2 of 2)
FOR USE IN THE DEFENCE ACCOUNTS DEPARTMENT
Last charge D.V.No………………….for………………… Details of next charge………………………..for…………
(When a cheque is to be issued) Passed for (Rs…………………… P…...) Rupees………………………………………………………………………….for Payments as under: - (in words) Voucher No……………………………………………………………………………………………………………..
Date: Auditor.
AG’s Code No. Treasury
Date: Superintendent. Date: AO / A.C.D.A. /
D.C.D.A.
Name of Payee
Amount of cheque
Date of cheque
Initial of Supdt. ‘D’ Sec. Initial of O, I/C ‘D’ Sec
CLASSIFICATION OF RECEIPTS AND CHARGES
Month………….C.D.A……………..Section……………….Class of Voucher……………. Voucher. No…….…
Receipts Charges Classification
Code R (1)
Rs. P.MR (2)
Rs. P.
Classification C (3)
Rs. P.MC (4)
Code Rs. P.
SAO / AO / AAO
INSTRUCTIONS
1. All alteration must be attested, original receipts should be invariably quoted and all prescribed certificates or documents submitted in support of the claim.
2. The number and date of the order authorizing the expenditure should be invariably
quoted and all prescribed certificates or documents submitted in support of the column. Original receipts (translated when necessary) for all the payments should be attached.
3. In contingent bills for the purchase or repair of articles of ordnance supply and for
purchase of petty supplier locally the authority for the local purchase or repair and the station price current of the articles or of the labour and the material or if this be not procurable the certificate on the previous page that the rates charged are the lowest obtainable must be signed or quoted if a standing order. Local purchase bills must also certify that any articles requiring account in equipment ledgers have been brought on charge.
DRDO.SM.33 (page 1of 2)
DEFENCE RESERCH AND DEVELOPMENT ORGANISATION. NAME OF THE LAB
CONTRACTOR’S BILL * Contract Agreement No:………………………...date …………….Delivery date………………………… Name of Contractor with full postal address………………………………………………………………….. …………………………………………………………………………………………………………..….….. Delivery Challan Nos. & Dates:……………………………………………………………………………….. Description of Articles
Supplied or service rendered
A/U
Quantity or No. accepted
Rate (Per) A/U Rs. P.
Total Cost S. No
Rs. P.
Remarks
Rs 1/-Stamp
Sales Tax. Local Registration No:……………………………………………….… Sales Tax. Central Registration No:…………………..…………………………… R.R /LR/AWB /Courier NO:………………………………………………………. Copy of Sales Tax Certificate enclosed.
CERTIFICATE Certified that the information given above is true and based on the actual facts. No bill has been rendered previously in respect of articles/ services now charged for hereon. In case any of the information provided above is false, we agree to abide by for any legal action to be taken by you. Station : Date : Signature of the Contractor.
(With Seal) INSTRUCTIONS: -
1.Each bill must refer to only one order/Contract 2.Bill should be prepared in triplicate
3.Bill should be in typed form or written in blue or black ink. Original copy receipted and stamped where amount exceed Rs.500/- and should be supported with original copy of contract.
(page 2 of 2) (FOR MMG USE ONLY)
1. Head of Account: ……………………………………
2. Inspection Note: ……………………………………. 3. CRV No: ……………………………………………. 4. Enclosures: a) CRV b) I Note c) DC d) Original copy of Contract 5. Deductions: …………………………………………. Certified that the information provided by the contractor above has been checked and found correct. Accepted for Rs. ………….. (………………………………………………………………… Only) In words Date : Signature of Store Officer *Contract includes supply / Service orders.
____________________________________________________________________________________
Seal
FOR USE IN THE DEFENCE ACCOUNTS DEPARTMENT
1. Register of payment to Local purchase contractors etc
………………………………………………… District ……………………………….……. Page No. ..……………………………………………….
2. Bill Register No…………………………………………………………………………………………………. 3. Number of enclosures ………………………………………………………..……………………………… 4. Rate and Distance verified by line……………………………………………………………………………. 5. Retrenchments / out standing / demands……………………………….…………………………………
Passed for (Rs…………………… P…...)
(Rupees…………………………………………………………...for Payments as under. (in words)
Voucher No………………………………………………………………………………………………………….
Treasury I.T. Register Page: -………………. Name of Payee
Amount of cheque Exp. Control Register No… . Page No……..
Date of cheque
Initial of Supdt. ‘D’ Sec.
Initial of O, I/E ‘D’ Sec Remarks
AO. Auditor Superintendent A.C.D.A D.C.D.A
Date: Date: Date: