STILL EXHIBITS - Yuba-Sutter FairgroundsThe new Youth & Teen Department has 5 age classifications: o Ages 4 & under o Ages 5 to 8 o Ages 9 to 10 o Ages 11 to 13 o Ages 14 to 18 There

2020 COMPETITION GUIDE STILL EXHIBITS

Yuba-Sutter Fair | 59 | ysfair.com

Eligibility:

• Open to California residents, ages 18 and under. • Unless otherwise noted, exhibitors are not required to be members of any 4-H Club or

FFA Chapter in order to enter a Still Exhibit. All Youth & Teens age 18 or younger are welcome to exhibit their work and projects in the fair!

Age Classifications:

• To enhance the exhibitor’s experience classes have been broken down into the following age categories:

• Ages 4 & under • Ages 5 to 8 • Ages 9 to 10 • Ages 11 to 13 • Ages 14 to 18

Judging:

• Unless otherwise noted, all divisions in the Youth & Teen Still Exhibits Department will be judged using the Danish Judging System. It is based upon the established standards of quality for each type of product. In this system each exhibit is judged according to how well it meets that standard rather than how it compares with other exhibits. The following guidelines shall be used by the judge(s):

Quality Score Ribbon 1st Place – Superior 90 – 100% Blue 2nd Place – Good 80 – 89% Red 3rd Place – Average 70 – 79% White

General Information & Rules:

• Enter exhibits online at ysfair.com • Entry Deadline: July, 8, 2020 • No late entries will be accepted • All Local & State Rules apply • Entries must have been prepared by the exhibitor • The Judge has the authority to transfer any entry from one Division/Class to another.

The Judge’s decision is final. • Any Other Classes are for those items that do not fit into the classes described in the

Division and Class listing. Items entered in the Any Other Class must not fit into any other class available in the Division and Class listings.

YOUTH & TEEN STILL EXHIBITS DEPARTMENT

http://www.ysfair.com/


Individual Exhibitor Sweepstakes: Award Offered: $100.00

• Exhibitors in the Youth & Teen Still Exhibit Department are automatically eligible for the Sweepstake Award for all entries. This award is based on an accumulation of points achieved by the number of items entered by an exhibitor. No fee required.

• To be eligible for the Sweepstakes Award, you must enter and exhibit entries in a minimum of five (5) divisions in the Youth & Teen Still Exhibit Department.

• Sweepstakes Award is awarded when at least one (1) exhibitor has achieved at least a combined point total of 50 points.

• Sweepstakes will be calculated as follows:

1st Place - 10 points, 2nd Place - 7 points, 3rd Place - 5 points, 4th Place - 3 points, 5th Place – 1 point Best of Show – 5 points, Reserve Best of Show – 3 points, Best of Division – 2 points

4-H Club, FFA/Grange Chapter Sweepstakes: Awards Offered: $500.00 and livestock pen selection for all species FFA/Grange $500.00 and livestock pen selection for all species 4-H

• (1) One 4-H Club and one (1) FFA/Grange Chapter will receive the offered awards. • The highest scoring 4-H Club will be receive $500.00 and choice of the livestock pen selection

for all species at next year’s fair. • The highest scoring FFA/Grange Chapter will be receive $500.00 and choice of the livestock

pen selection for all species at next year’s fair. • Entries must be entered in the exhibitor’s name and must include club/chapter on entry when

entering to be included. • Exhibitors in the Youth & Teen Still Exhibit Department are automatically eligible for the

Sweepstake Award for all entries. This award is based on an accumulation of points achieved by the number of items entered by a club/chapter. No fee required.

• To be eligible for the Sweepstakes Award, you must enter and exhibit entries in a minimum of ten (10) divisions in the Youth & Teen Still Exhibit Department as a club/chapter.

• Scores will include quantity and quality of work and number of exhibitors in club/chapter. • Ties will be broken by the number of first places the exhibitor/club/chapter received • Sweepstakes Award is awarded when at least one (1) club/chapter has achieved a minimum

combined point total of 200 points. • Sweepstakes will be calculated as follows:

1st Place - 10 points, 2nd Place - 7 points, 3rd Place - 5 points, 4th Place - 3 points, 5th Place – 1 point

Best of Show – 5 points, Reserve Best of Show – 3 points, Best of Division – 2 points

• Sweepstake award points will also be earned on the number of entries vs. number of club/chapter members entered in the fair.

SWEEPSTAKES AWARDS


Awards Offered: • BEST OF SHOW: $35.00 • RESERVE BEST OF SHOW: $20.00 • BEST OF DIVISION: Rosette Premiums Offered: First: $5.00 Second: $3.00 Third: $2.00 Entry Information: • Entry Fee: $1.00 • Entry Limit: No Limits • Entries are to be delivered to the Franklin Hall. • See Still Exhibit Schedule for receiving of entry, judging and pick-up dates/times. Rules: • Eligibility: Open to California residents, ages 18 or younger. • Entries must have been home prepared by the exhibitor. • All entries must have been home produced by the exhibitor within one (1) year of July

30, 2020 to be eligible for entry, judging and exhibit. • Sweater sets, place mat sets, etc. must be pinned together to guard against loss. • Functional toys and dolls must be child safe. • Please have your name; address and telephone number sewn in an unobtrusive seam in

the garments and on the quilt-hanging strip. • Quilts must have hanging sleeve sewn to the top edge to be eligible for exhibit and

competition. • If you do not find a class for your entry in those listed under the Division where it should

be entered, enter the item under Any Other.

YOUTH & TEEN CLOTHING & TEXTILES


DIVISION 211 – Exhibitor Ages 4 & under DIVISION 212 – Exhibitor Ages 5 – 8 DIVISION 213 – Exhibitor Ages 9 - 10 DIVISION 214 – Exhibitor Ages 11 - 13 DIVISION 215 – Exhibitor Ages 14 -18 KNITTED ARTICLES Class

1 Any Knitted Item (specify) CROCHETED ARTICLES Class

2 Any Crocheted Item (specify)

TOYS AND HOUSEHOLD ITEMS Enter dolls only in Crafts and Hobbies section) Class

3 Stuffed Animal 4 Any Other (specify)

HOLIDAY TEXTILES Class

5 Ornaments 6 Any Other (specify)

CLOTHING Class

7 Any Clothing Item 8 Repurposed Clothing

ACCESSORIES Class

9 Purses / Bags 10 Any Other (specify)

QUILTS Class

11 Quilt/Any (specify)


There are many new updates and changes for the 2020 Junior Livestock

Program. Many of the significant changes and updates are listed below as a quick point of information. Details on the changes can be found in the

Competition Guidebook.

Please note the new Age Classifications of the Departments. The Adult Department is open to California residents, ages 19 or older. The new Youth & Teen Department has 5 age classifications:

o Ages 4 & under o Ages 5 to 8 o Ages 9 to 10 o Ages 11 to 13 o Ages 14 to 18

There are numerous NEW & EXCITING CLASSES for all age groups! We have added Higher Class Premiums, Higher Best of Show Payouts,

Rosettes for each Best of Division Entry and many classes that have no entry limitations! Enter as many projects as you wish!

Check out the new Special Contests under each of the Departments for Big Payouts and Awards!

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Entry Deadline ........................................ Tuesday, July 7, by Midnight Entry Delivery ....................................... Friday, July 24, 2 p m - 8 pm ................................................................... Saturday, July 25, 8 am-6 pm Entry Pickup .......................................... Monday, August 10, 9 am-6 pm ................................................................... Tuesday,August 11,9 am-5 pm

What’s New in 2020?

Online registration opens March 1 – Yuba-Sutter Fair runs August 6 - 9, 2020 2020 IMPORTANT DATES to remember


Contact: Sherrie Skaggs

Exhibits Representative Phone: (530) 674-1280 & E-mail: [email protected]

March 1 Online Entry Registration Available

July 7 ENTRY DEADLINE For all Still Exhibits, Vocational /Industrial Projects & Archery

July 24 - 25

DELIVERY OF EXHIBITS Deliver all entries of: Preserved Foods, Clothing & Textiles, Arts & Crafts, Quilts, Hobbies & Collections, Computer Projects, Home Furnishing, Photography, Fine Arts

July 26

JUDGING OF STILL EXHIBITS Preserved Foods, Clothing & Textiles, Arts & Crafts, Quilts, Hobbies & Collections, Computer Projects, Home Furnishing, Photography, Fine Arts

July 26 DELIVERY OF EXHIBITS Deliver all Vocational / Industrial Projects

August 3 - 5 EXHIBIT SETUP Flower Gardens, Flowering Wheel Barrels, Wine Barrels

August 5

DELIVERY OF EXHIBITS Floriculture, Potted Plants, Ag Horticulture, Vegetables, Deciduous Fruits, Nuts, Eggs, Baked Goods & Confections JUDGING OF VOCATIONAL/INDUSTRIAL PROJECTS

August 6 DELIVERY OF EXHIBITS Produce Characters, Thursday’s Daily Arrangements & Cut Flowers

August 7 DELIVERY OF EXHIBITS

Friday’s Daily Arrangements & Cut Flowers

August 8 DELIVERY OF EXHIBITS Saturday’s Daily Arrangements & Cut Flowers

August 9 DELIVERY OF EXHIBITS Sunday’s Daily Arrangements & Cut Flowers

August 10 - 11 PICKUP EXHIBITS All Still Exhibits are available for pickup

Key Dates & Deadlines

mailto:[email protected]


(Subject to Change)

Friday, July 24, 2020

2 pm – 8 pm Entry Delivery: Deliver the following exhibits to Franklin Hall • Preserved Foods Entries • Clothing & Textiles Entries • Arts & Crafts Entries • Quilts Entries • Hobbies & Collections Entries • Computer Project Entries • Home Furnishing Entries • Photography Entries • Fine Art Entries

Saturday, July 25, 2020

9 am – 6 pm Entry Delivery: DEADLINE to deliver the following exhibits to Franklin Hall

• Preserved Foods Entries • Clothing & Textiles Entries • Arts & Crafts Entries • Quilts Entries • Hobbies & Collections Entries • Computer Project Entries • Home Furnishing Entries • Photography Entries • Fine Art Entries

Sunday, July 26, 2020 9 am Judging: Judging of Still Exhibits (Closed to the public) 3 pm – 6 pm Pick-up of all open jar preserved foods at Franklin Hall

Monday, July 27, 2020 9 am - 6 pm Pick-up of all open jar preserved foods at Franklin Hall

Friday, July 31, 2020 9 am – 5pm Entry Delivery: Deliver all Vocational/Industrial Projects to Expo Hall

Still Exhibits Schedule


(Subject to Change)

Monday, August 3, 2020

10 am – 6 pm Entry Setup: Flower Garden, Flowering Wheel Barrel & Wine Barrel

Competition Set-up 10 am – 6 pm Entry Setup: Commodities Display Set-up

Tuesday, August 4, 2020 10 am – 6 pm Entry Setup: Flower Garden, Flowering Wheel Barrel & Wine Barrel

Competition Set-up 10 am – 6 pm Entry Setup: Commodities Display Set-up

Wednesday, August 5, 2020

10 am – 6 pm Entry Setup: Flower Garden, Flowering Wheel Barrel & Wine Barrel Competition Set-up

10 am – 6 pm Entry Setup: Commodities Display Set-up 10 am – 6 pm Entry Delivery: Deliver the following exhibits to the Flower House Building

• Floriculture • Potted Plants • Ag Horticulture • Vegetables • Deciduous Fruits • Nuts • Eggs

4 pm – 8 pm Entry Delivery: Deliver the following exhibits to the Franklin Hall

• All Baked Goods & Confection Entries

Thursday, August 6, 2020 “Opening Day of Fair” 9 am Judging: Judging of Vocational Projects 9 am – 11 am Entry Delivery: Deadline to deliver the following exhibits to the Flower

House Building • Produce Characters • Thursday’s Entries of Daily Arrangements & Cut Flowers



(Subject to Change)

Friday, August 7, 2020

9 am – 11 am Entry Delivery: Deadline to deliver the following exhibits to the Flower House Building

• Friday’s Entries of Daily Arrangements & Cut Flowers

Saturday, August 8, 2020 9 am – 11 am Entry Delivery: Deadline to deliver the following exhibits to the Flower

House Building • Saturday’s Entries of Daily Arrangements & Cut Flowers

Sunday, August 9, 2020 9 am – 11 am Entry Delivery: Deadline to deliver the following exhibits to the Flower

House Building • Sunday’s Entries of Daily Arrangements & Cut Flowers

Monday, August 10, 2020 9 am – 6 pm Entry Pickup – The following exhibits can be picked up at Franklin Hall

• Preserved Foods Entries • Clothing & Textiles Entries • Arts & Crafts Entries • Quilts Entries • Hobbies & Collections Entries • Computer Project Entries • Home Furnishing Entries • Photography Entries • Fine Art Entries

9 am – 6 pm Entry Pickup – The following exhibits can be picked up at Expo Hall

• Vocational/Industrial Project Entries 9 am – 6 pm Entry Pickup – The following exhibits can be picked up at Flower House

• Floriculture • Potted Plants • Ag Horticulture • Vegetables • Deciduous Fruits • Nuts • Eggs



STEP 1: Download/View or pickup a Competition Guidebook:

• The Competition Guidebook is located on the fair’s website www.ysfair.com or you may pick up a copy at the fair office.

STEP 2: Review the Competition Guidebook: Review the table of contents in the front of the Guidebook to see all of the different types of exhibits and classes that are available.

STEP 3: Determine the correct Age Classification. The Age Classifications are divided into two Departments and color coated in the book.

• Adult Department: 19 and older • Youth & Teen Department: 18 years and younger

o The Youth & Teen Department is broken down further into the following age categories: Exhibitor Ages 4 & under Exhibitor Ages 5 – 8 Exhibitor Ages 9 - 12 Exhibitor Ages 11 - 13 Exhibitor Ages 14 -18

STEP 4: Entry Options: You have two available options to enter your Still Exhibits. (1) Online Entry @ www.ysfair.com

or (2) Obtain & fill out an entry form & return to fair office

STEP 5: Entry Information: Whichever way you decide to enter, you will need to provide your contact information and enter the division and class numbers for each of the exhibits that you wish to enter. (This information is located in the Competition Guidebook for each entry)

STEP 6: Turn in the Entry Form by the Entry Deadline: All Still Exhibit Entries must be entered by July 7, 2020 by 12/midnight for online entries or delivered to the fair office by 5pm.

STEP 7: Deliver the Exhibits: You will need to bring your exhibits to the fairgrounds on the “Entry Delivery” dates which are specified in the Competition Guidebook. There will be signs at the fairgrounds directing you where to deliver your exhibits upon arrival.

STEP 8: Visit the Fair: Come to the fair and view your exhibits being displayed & all the ribbons that you earned. You are welcome to take pictures of your exhibits and ribbons on display and share them online using your favorite tag lines or this year’s fair hashtags; #captureyour moment, #myfairmemories, #yubasutterfair, #ysfair Need Help? We are here to assist. �� If you have any questions or are confused on how to complete the online entry or entry form, we are more than happy to help you with the entry process. Just call or bring your entry form into the office. Many first-time exhibitors find entering the fair to be confusing, so don’t be afraid to ask for help. ��

How To Enter a Still Exhibit Entry A STEP BY STEP GUIDE




Welcome to the Yuba-Sutter Fair Step by Step Guide for Online Entry The Yuba-Sutter Fair has implemented ShoWorks. We are excited to have ShoWorks to better facilitate online entries for the Yuba-Sutter Fair competitions. If you use Microsoft Internet Explorer Browser, please use 6.0 or higher. Before you begin the on-line entry process, print out a printer friendly version of these instructions and visit the Yuba-Sutter Fair website to download, print and read all rules of the department(s) you plan to enter. To enter go to www.ysfair.com, click on the Fair and then Learn More, then choose from menu bar exhibits or livestock, click on enter still exhibits or enter livestock and there will be a link to ShoWorks to begin online entries. Instructions: 1. First you will Log-in or Register if new exhibitor

• Choose “Quick Group” ONLY if you will be submitting entries for multiple family members or multiple exhibitors, otherwise choose “Exhibitor” or “Club” from the Login menu.

• If you are a teacher/club leader/coordinator/advisor, you may want to enter your members or students within the Quick groups process. Please email or call our office if you have any problems: [email protected] or (530) 674-1280. After completing entries for the first club member, but before “checking out”, select “add entries for another exhibitor” for all club members to be entered.

• Create a password using letters and/or numbers (Max 11 characters). Letters are case sensitive. (Hint: Keep it short and simple.)

2. Session will expire after 20 minutes of inactivity so you should “save the cart” if you plan

on leaving the machine for more than 20 minutes 3. After Log-in or register/log as an exhibitor, you will CREATE ENTRIES, selecting the

Department you want to enter and follow prompts.

• Bold fields are Required information fields. • Enter phone numbers as 10 digits without parenthesis or dashes, i.e. 8582715400. • Enter Dates as mm/dd/yyyy, (i.e. 09/15/1954). • Youth competitors MUST enter age (as of Jan 1), date of birth, parental phone

number, club (if applicable), club leader (if applicable). 4. When you are done adding entries, you will need to CHECK OUT (bottom right button) in

order to complete this process and submit entries to the fair. • Payment by credit cards ONLY (MC, VISA, Discover) REQUIRED at time of entry. • After completing your entry on-line, you will receive an email confirmation. If you do

NOT receive a confirmation, your entry was NOT completed/received. (check your junk/spam email folder if necessary)

Using the Online Entry Program


mailto:[email protected]


General Rules

1. All State and Local Rules apply. 2. No late entries will be accepted. 3. No refunds of entry fees. 4. The California Fairs State Scorecards apply to all exhibits and entries, unless otherwise

specified. 5. All information contained in the Yuba-Sutter Fair Competition Guidebook is subject to

be amended and/or changed. 6. The owner or authorized agent(s) must present exhibits in person. Exhibits will not be

accepted by mail. Please note the days and hours that exhibits will be received and judged in your division, as major changes may have been made in that area.

7. No entry will be accepted where an exhibitor prescribes conditions under which he/she will exhibit.

8. Fair Management is not responsible for finding errors on your entry form. Management may refuse entries but will do so without prejudice or discrimination.

9. Failure of any exhibitor to maintain his/her exhibit to the satisfaction of the Fair Management may result in removal of the exhibit, the cancellation of awards, premiums and Auction proceeds.

10. All judges are provided by the Yuba-Sutter Fair Management and, in every instance, the decision made by the Judge is final.

11. Cash awards will be paid only as recorded on signed Judging Sheet and only to the exhibitor.

12. No exhibitor shall receive more than two cash awards in any one class using American judging system.

13. When an exhibitor earns more than two awards in a class, the exhibitor will receive the two highest cash awards, and the lesser cash awards will be moved down the placings to other exhibitors.

14. Placing of ribbons does not guarantee correct judging placement. Only the official placing stated on the judging sheet(s) constitutes the final placement.

15. No Exhibitor or spectator is allowed in the building while judging takes place. 16. Exhibits will remain in place for the duration of the Fair. 17. Make all checks payable to: YUBA-SUTTER FAIR (Returned checks will be subject to a

$35 fee) 18. NO motorized scooters, razor scooters, bicycles, skateboards or hover boards are

allowed on the fairgrounds or in the livestock area. Exhibitor Responsibility

19. By submitting an application for entry, participants agree to comply with all rules and regulations governing the Yuba-Sutter Fair as published in the Competition Guidebook.

20. The fair will not be responsible for exhibits left 24 hours after the close of the fair. All exhibits and equipment MUST be claimed and removed within 5 days. After 5 days the items become property of the fair.

Local Rules


21. Premium checks must be cashed by December 31, 2020. No check will be reissued or the time extended. Questions on discrepancies in check amounts must be made prior to September 13, 2020. No premium adjustment will be made after that date.

22. Each exhibitor is responsible for any loss, consequential or otherwise, injury or damage done to or occasioned by, or arising from, any animal or article exhibited by him/her. Exhibitors shall indemnify the 13th District Agricultural Association and the counties of Yuba and Sutter against all legal proceedings in regard thereto.

23. A Junior Exhibitor, who in the opinion of Fair Management, 4-H Leaders or FFA Advisor, fails to conform to or accept the set standards of conduct as designated by his/her organization or by the 13th DAA Rules, may be disqualified from competition and removed from the fairgrounds along with his/her entries. This decision may be made at the discretion of his/her leader, advisor or Fair Management.

24. The Yuba-Sutter Fair has the right to refuse entry forms signed by unauthorized leaders and/or advisors. Before entry deadline, Fair management also may ask that the community leader and/or County 4-H advisor to sign/authorize entries if proof and/or suspicion of wrong-doing has occurred.

25. Vehicles belonging to participant/volunteers are requested to park in the parking lot and walk onto the grounds to their assigned building.

26. Glass containers are not allowed on the grounds. 27. Animals are not permitted on the grounds unless they are part of an authorized show

or exhibit. Service Animals are the only exception. Guide Dog puppies may be on the grounds and must comply with Fair Board Policy.

Exhibitor Divisions 28. Adult Divisions: For exhibitors nineteen (19) years and older. 29. Youth and Teen Divisions: For exhibitors ages five (5) to eighteen (18) years as of

January 1, 2020. Fire Proofing of Exhibits

30. Display materials and decorations must be made from flameproof material or treated and maintained in a flame-retardant condition.

31. One-way to accomplish fireproofing is to buy suitable fireproofing material from a hardware store. You can spray or soak your paper, cloth, etc. in this material to make it flame proof or fire retardant.

32. For more information on fireproofing, call the Yuba City Fire Department and ask for the Fire Prevention Officer.

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Documents

STILL EXHIBITS - Yuba-Sutter FairgroundsThe new Youth & Teen Department has 5 age classifications: o Ages 4 & under o Ages 5 to 8 o Ages 9 to 10 o Ages 11 to 13 o Ages 14 to 18 There