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Group Guide. Stewardship Reports. Deliverables. Client Report Title Page Summary of Assets Transactions Record Income Statement Management Report Management Report Summary Brokerage Statement. Group Guide. Group Dynamics. UISES guy downloads the statement, prepares the balance. - PowerPoint PPT Presentation
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Stewardship ReportsStewardship Reports
Group Guide
DeliverablesDeliverables
Client Report Title Page Summary of Assets Transactions Record Income Statement
Management Report Management Report Summary Brokerage Statement
Group GuideGroup Guide
UISES guy downloads the statement, prepares the balance.
Excel guy sets up the client report. Audit guy audits the statement for
completeness and balance. Proofreader guy proofreads the paper copy
and prints the final copy forsubmission.
Group DynamicsGroup Dynamics
#1:UISES Guy
Download the Stewardship report template. Download the UISES statement, formats it,
and incorporates it into the Stew Enters the balance totals into the Management
Report sheet. Sends the stew to Excel Guy
Notes for UISES guy
Make sure you download the UISES statement for the correct date
The UISES Statement is a source document. Make sure you sort and calculate subtotals (formatting) but do not adjust or alter the data in any way.
Notes for UISES guy
Sort positions Alpha order by description
Sort transactions Alpha order by description Date order within each issue
#2: Excel Guy
Enters the information into the client report Title page (do this first) Data sheet (do this second) Income Statement Transaction Stewardship
Make sure the report balances Sends the stew to Audit guy
Notes for Excel Guy
Before you enter anything in a cell, make sure you are not overwriting a formula.
Financial Spreadsheets are color coded Blue = input Black = calculation
Use Copy, PasteValues from theStewardship Ribbon so that youdon't overwrite formats
Notes for Excel Guy
If you need to enter rows make sure you copy the formulae properly. In the Transactions tab the position, book value,
and BVS columns have formulae that look at the previous row and the following row. Make sure you don't introduce unintended gaps.
Formulae will only work if indate order within issues
The Stewardship Report template contains balance points that raise a red flag if the balance condition is not met.
Out of BalanceOut of Balance
Book Value Out of balance
Book Value Out of Balance
OUT OF BALANCEOUT OF BALANCE
An out of balance flag is a symptom of a problem – so dig out the cause of the problem, don’t just paper over the symptom
Audit guy
Verifies Title Page:
Company Name & correct date
UISES: Subtotals have been correctly calculated from the right
data
Management Report: Balances
Audit guy
Verifies: Income Statement
Dividend data with dividend.com Interest on cash
Transactions Statement Properly reflected and calculated Cash properly calculated and balanced
Stewardship Report Properly reflected and calculated Rate of return for each month is correctly
calculated
Notes for Audit guy
Remember that the template is a tool designed to assist you, it is not a plug-and-play guarantee. It is your responsibility to ensure that your stewardship report is clean and accurate.
Proofreader guy
Prepares the file to print properly Prints the report Makes sure the report is clean and
professional.
Notes for Proofreader guy
Stewardship Report Ribbon to manage Consistent font and font size, Footers, Page layout.
FFoonnt t SSiizzee
Use a font of no less than 8 pts. PRINT AT 100% ON ALL PAGES If you print fit-to-page the font becomes microscopic and neither you, I, nor the client, can read it without using a magnifying glass. If in any doubt whatsoever stick with the Arial Narrow 10 in the template. Anything smaller will not be accepted. Print size is controlled in the [File][Page Setup] applet.
Use a font of no less than 8 pts. PRINT AT 100% ON ALL PAGES If you print fit-to-page the font becomes microscopic and neither you, I, nor the client, can read it without using a magnifying glass. If in any doubt whatsoever stick with the Arial Narrow 10 in the template. Anything smaller will not be accepted. Print size is controlled in the [File][Page Setup] applet.
Font SizeFont Size It's never a good idea to
insult the intelligence of your client by
giving him tiny print
inside a huge white space
Do not use fit-to-page
Notes for Proofreader guy
Use [Page Setup] [Page] to set
Set to 100%
Landscape
Notes for Proofreader guy
Use [Page Setup] [Header/Footer] to set
Custom Footer
Contact Information Client
Notes for Proofreader guy
Use [Page Setup] [Sheet] to set
Repeat Headers for when you go to multiple pages
Print area
Notes for Proofreader guy
Use [Hide Rows] to hide empty rows from print
Use [Unhide Rows] to open them up again Use [Breaks] to force Excel to break pages in a
logical place
Notes for Proofreader guy
ALWAYS proofread the printed copy Adjust column width to fit NEVER break a page horizontally
These book values go with what
assets?????
Notes for Proofreader guy
If it's not good enough to show a recruiter as an example of your work then it's not good enough.
SignaturesSignatures
Signatures
Management ReportManagement Report
Signatures, not printed names, not typewritten All of you
SignaturesSignatures
If the same person prepares, audits, and proofreads you won't catch the errors and omissions.
ProfessionalismProfessionalism
Having one person prepare, audit, and proof and then having different people sign as preparer, auditor, and proofreader constitutes fraud.
If we don't get you, Sarbanes Oxley will.
Group Contract
Stewardship ReportsStewardship Reports
The End