Stevens Point

Area Public School District

2018-19 School Year

Trimester II Review

Trimester Overview

• State of the Market

• District Substitute Statistics

• Performance

State of the Market

• Wisconsin Unemployment Rate: 2.9%

• Stevens Point Unemployment Rate: 2.9% (May 2018)

• License Processing: 6-12 Weeks(Depending on the application)

District Substitute

Statistics

Substitute Requests by

Month

December January February

2017-18 1105 1490 1315

2018-19 1075 1125 1213

0

200

400

600

800

1000

1200

1400

1600

Substitute Requests by

Employee Type

2017-18 2018-19

Aide 1393 1416

Teacher 2517 1997

0

500

1000

1500

2000

2500

3000

Substitute Requests by

School

187430

34213

267309

142313

34448

201430

4220

11226

0 50 100 150 200 250 300 350 400 450 500

Bannach Elementary

Ben Franklin Junior High

Bridges Program

Jefferson Elementary

Kennedy Elementary

Madison Elementary

McDill Elementary

P.J. Jacobs Junior High

Plover/Whiting Elementary

Point of Discovery

Roosevelt Elementary

SPASH

Transportation Center

Washington Elementary

YMCA

McKinley Elementary

Substitute Requests by

Absence Reason

(VacancyPosition)

AssistantAbsence

Doc/DentistAppt

Sick Day -Employee

PersonalLeave

Requests 895 656 398 301 277

0

100

200

300

400

500

600

700

800

900

1000

Substitute Request Lead Time

12%

10%

78%

< 12 Hours

12 - 24 Hours

> 24 Hours

Lead Time numbers are pulled by confirmation number, based on the employee’s start time.

Performance

Filled & Unfilled Substitute

Requests by Month

December January February

2018-19 Filled 657 965 1145

2018-19 Unfilled 118 160 68

0

200

400

600

800

1000

1200

1400

Filled & Unfilled Substitute

Requests by Employee Type

324

1069

227

1189

215

2302

119

1878

0 500 1000 1500 2000 2500 3000 3500 4000

Unfilled

Filled

Unfilled

Filled

20

17

-18

20

18

-19

Aide

Teacher

Filled & Unfilled Substitute

Requests by School

160

396

31

190

243

266

128

285

37

48

187

388

4

186

9

210

27

34

3

23

24

43

14

28

11

14

42

34

2

16

0 50 100 150 200 250 300 350 400 450 500

Bannach Elementary

Ben Franklin Junior High

Bridges Program

Jefferson Elementary

Kennedy Elementary

Madison Elementary

McDill Elementary

P.J. Jacobs Junior High

Plover/Whiting Elementary

Point of Discovery

Roosevelt Elementary

SPASH

Transportation Center

Washington Elementary

YMCA

McKinley Elementary

Filled Unfilled

Substitute Request Lead Time

51%

16%

29%

4%

Unfilled

< 12 Hours

12 - 24 Hours

> 24 Hours

After Start Time

Lead Time numbers are pulled by

confirmation number, based on the

employee’s start time.

8%9%

82%

1%

Filled

< 12 Hours

12 - 24 Hours

> 24 Hours

After Start Time

Lead Time Requests Fill Rate

After Start 43 65.1%

< 12 Hours 414 57.7%

12-24 Hours 341 83.6%

> 24 Hours 2615 96.2%

Fill Rate Trends

87.1

80.1

89

89

85.7

94.3

87.9

82.7

90.3

85.5 86.1 86.9

90.2 89.9

88

70

75

80

85

90

95

100

September October November December January February March April May

% F

illed

2018-19

2017-18

Fill Rate year-over-year

General Observations

Active Substitutes – 173

• 173 of the 315 registered substitute have worked during Trimester II.

Long Term Sub Assignments in Trimester II

• SPASH – SPED Aide

• Roosevelt Elementary – 2nd Grade Teacher

• Madison Elementary – K-6 Special Education Teacher

• Ben Franklin Jr. High – 7-9 Special Education Teacher

• Kennedy Elementary – Kindergarten Special Education Teacher

• Washington Elementary – 2nd Grade Teacher

• Plover/Whiting – SPED Aide, 6th Grade Teacher,

• McDill Elementary - SPED Aide

General Observations

• Overall fill rate for Trimester II is 88.8%- an increase of 4.1% from Trimester I 2018-19.

• Teacher Fill Rate: 94%

• Special Education EA Fill Rate: 83.9%

• The most frequently used absence reason in Q1 was ‘(Vacancy Position)’ , which accounted for 25.7% of total absences for the quarter.

• Friday was the day of the week with the highest sub usage in Trimester II, accounting for 22.5% of total absences for the quarter.

Thank you!