Steps to Successful Recruiting Spring Workshop 2015 Lori Robinson Lt. Governor

Steps to Successful Recruiting

Spring Workshop 2015 Lori Robinson

Lt. Governor

Recruitment

• Recruitment refers to the overall process of attracting, selecting and appointing suitable candidates for jobs within an organization, either permanent or temporary.

• Recruitment can also refer to processes involved in choosing individuals for unpaid positions, such as voluntary roles or training programs.

Insert district/club logo

Zonta Clubs

Three Steps to having new members

1. Attracting

2. Selecting – Engaging

3. Inducting


Business RecruitmentZonta Club Application

In the HR world there is a set cycle of adding candidates to the work force.

1. Analysis and Design: WHY and WHO

2. Recruitment: WHERE and HOW

3. Selection: WHEN……Ends with the “Hiring” or joining a Zonta Club

Orientation/MentoringInsert district/club logo

How do you grow a club - Recruit

First you must make sure that the Club supports a Recruitment Strategy.

Ask the following questions?

1) Why

2) Who

3) Where

4) How

5) When

Why do you want to Recruit?

Grow the club - small numbersSuccession planning - as current

members age, relocate, leaveNew skills – lawyer, accountant,

webmaster New ideas – fund raising, service

projects, advocacy


Who do you want to recruit?

• Younger members• Professional skill set • Members with Experience • Passionate about Zonta• Willing to engage


Where are you going to Recruit?

• Your Community (traditional clubs)• Club fund raising events• Club Service events• Club Advocacy events• Your Personal Network


How are you going to recruit?Create a Data Base of Prospective Members

Newspaper clippings Professional Directories Chamber of CommercePlacemats in dinersBusiness cards in restaurantsNon-profit newsletters/inserts in bills Yellow Pages/Yellow BookBlue pages of

phone books Insert district/club logo

Free or regional newspapers/weeklies Business sections of phone books or

separate business phone books Special supplements to papersLocal Government brochures/directoriesClients or Vendor suppliers of club

membersAttendance sheets at events Social Media Insert district/club logo

When do you recruit?NOW

Building a data base is a lot of work

Keep an list of the names that attend every event.

Weekly/monthly update your list through the methods above

This needs to be in a time sequence that is relevant to the event


Successful Steps to Recruiting

1) Enlist a committee

2) Start a plan

3) Set a goal

4) Follow and Work your plan


What tools do you need?

• Data base system• Follow up templates• What is Zonta Cards?• Up dated club brochures• ZI brochures • “Book marks”• Business Cards• https://

www.zonta.org/MemberResources/Manuals.aspx


https://www.zonta.org/MemberResources/Manuals.aspx



Draft Template


Zonta Club of Any Town in Distirct 4

Name Title Address Phone Number E mail Refered by Event Attended Invited to Club meeting Given Information Follow up

Phoned E mailed Mailed Info Asked to Join Result Notes

1

Jane Sunshine Accountant 123 My Street, Your Town, N4K 1J1

555.123.4567 [email protected] Milly Rain IWD March 6th/2015 April 5th attended yes LR April 21

2

3

4

5

6

mailto:[email protected]

Zonta International North America Task Force

• Proposals are currently being worked on by teams of Governors and Lt. Governors along with SOM appointed members from Districts and International

• The International Board will be reviewing and making final recommendations on the tools and the process to be formulated as a standard template.


Who is responsible for Recruiting?


DISCUSSION

BEST PRACTICES QUESTIONS

THANK YOU

Thank you for your interest and continued support of District 4.

This presentation will be posted on the District 4 web site following the Spring Work Shops.

Please visit the Zonta International web site for more information.

Lori Robinson

Lt. Governor D4Insert district/club logo

Documents

Steps to Successful Recruiting Spring Workshop 2015 Lori Robinson Lt. Governor