Steps & Requirements_updated

7/28/2019 Steps & Requirements_updated

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1Revised November 2010

A. Application forms/documents should be sent to:

The Executive Director Phone #s:

715-9594

Philippine Council for NGO Certification, Inc. 715-27566th Floor, SCC Bldg., CFA - MA Compound 782-1568

4427 Interior Old Sta Mesa, 1016 Manila Fax #:

[email protected]

The applying NGO/Non-Stock, Non-Profit Organization will fill up the following forms (available in the

website:a. Letter of I ntentform

b. Application for Accreditation as a Donee Instituti onc. Survey Form

and pay the down payment ofOne Thousand Pesos (Php 1,000.00).

The applicant organization will submit to us the following attachments filed in separate folders infour (4) copies with the. Each foldermust contain a complete set of r equi red documents.

The Survey Form and the following attachments must be in four (4) copies.PLEASE DO NOT PROCEED with the application unless these documents arecomplete and ready for submission as PCNC shall not accept if incomplete.

For NGOs operating

for two (2) years or more

For newly established NGOs operating

for at least one (1) year

____1. Brochure (if any)

____2. Annual Report or List of Accomplishments

for the last two (2) years

____3. Organizational Chart or Table of

____1. Brochure (if any)

____2. Organizational Chart or Table

of Organization

____3. List of Activities /Accomplishments for


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Organization

____4.Certified True Copy of SEC Registration

with Amended Articles of Incorporation &

By-Laws with*:

a) The words non-stock, non-profit

b) Explicit provisions on:

i. distribution of assets upon dissolution

(RR 13-98 Sec. 3, 2, iii);

ii. no part of the property or income shallinure to the benefit of any member,

officer, organizer or any individualperson;

iii. members of the Board NOT receiving

any compensation;

iv. the level of administrative expenses not

exceeding 30% of the total donationsreceived and of total expenses for thetaxable year.

(RR-13-98 Sec 3,2, ii);

*as required by the Bureau of Internal

Revenue (BIR)

____5. A Statement of Policy on Conflict of Interest

signed by BOT Chair/President and Corp.

Secretary (sample available upon request)

____6. List of Current Board Members & Officers

with Contact Addresses

the past year

____4.Certified True Copy of SEC Registration

with Amended Articles of Incorporation &

By-Laws with*:

a) The words non-stock, non-profit

b) Explicit provisions on:

i. distribution of assets upon dissolution

(RR 13-98 Sec. 3, 2, iii);

ii. no part of the property or income shall

inure to the benefit of any member,officer, organizer or any individual

person;

iii. members of the Board NOT receiving

any compensation;

iv. the level of administrative expenses not

exceeding 30% of the total donationsreceived and of total expenses for thetaxable year.

(RR 13-98 Sec 3,2,ii);

*as required by the Bureau of Internal

Revenue (BIR)

____5. A Statement of Policy on Conflict of Interest

signed by BOT Chair/President and Corp.

Secretary (sample available upon request)

____6. List of Current Board Members & Officers


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____7. List of Key Members of the Staff

____8. BIR Certificate of Registration

(BIR Form 2303)

____9. Audited Financial Statements (received by

BIR) forthe last two (2) years

____10. Copy of the Auditors Certificate of

Accreditation from the Board of

Accountancy (BOA).

____11. BIR Certificate of Tax Exemption

(if operating for over 3 years); or

Application for Tax Exemption

received by BIR.

____12. Certificate of Accreditation (if accredited

by a government agency/ies)

____13. Certificate of Affiliation (if a member of a

NGO network/s)

____14. Photocopy of the Applicants Withholding

Tax Remittances for the last six (6) months

with Contact Addresses

____7. List of Key Members of the Staff

____8. BIR Certificate of Registration

(BIR Form 2303)

____9. Certificate of Accreditation (if accredited

by a government agency/ies)

____10. Certificate of Affiliation (if a member of a

NGO network/s)

____11. Audited Financial Statement (received by the

BIR) for the past year

____12. Copy of the Auditors Certificate of

Accreditation from the Board of

Accountancy (BOA).

____13. Affidavit of Modus Operandi showing the

character & purpose of the organization, list

of proposed projects/activities for the next

two (2) years; target funds & sources; and

other facts deemed relevant to qualification

as donee institution.


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(BIR Form 1601)

____15. Annual Information Return of Income Tax

Withheld on Compensation, Expanded &

Final W/holding Taxes (BIR Form 1604)

with Alpha List of Employees for the last

two (2) years

____16. Annual Income Tax Return (BIR Form

1702), together with Account Information

Form (BIR Form 1702 AIF) or Audited

Financial Statements in the absence of the

form 1702AIFfor the last two (2) years

____17. Photocopy of the first pages of Books of

Accounts registered with BIRfor the last

two (2) years

a. General Ledger

b. General Journal

c. Cash Receipts Book

d. Cash Disbursement Book

____18. Sample of Official Receipts (OR) registered

with and duly stamped by BIR

____14. Photocopy of the Applicants Withholding

Tax Remittances for the last six (6) months

(BIR Form 1601)

____15. Annual Information Return of Income Tax

Withheld on Compensation, Expanded &

Final W/holding Taxes (BIR Form 1604)

with Alpha List of Employees

____16. Annual Income Tax Return (BIR Form

1702), together with Account Information

Form (BIR Form 1702 AIF) or Audited

Financial Statements in the absence of the

form 1702AIFI

____17. Photocopy of the first pages of Books of

Accounts registered with BIR

a. General Ledger

b. General Journal

c. Cash Receipts Book

d. Cash Disbursement Book

____18. Sample of Official Receipts (OR) registered


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____19. BIR Permit to use Computerized Books of

Accounts, if applicable

____20. BIR Permit to use Loose-Leaf Official

Receipts and/or Cash Register Machines, if

applicable

____21. Exact location map/sketch of main office

with labeled landmarks and name of street.

with and duly stamped by BIR

____19. BIR Permit to use Computerized Books of

Accounts, if applicable

____20. BIR Permit to use Loose-Leaf Official

Receipts and/or Cash Register Machines, if

applicable

____21. Exact location map/sketch of main office

with labeled landmarks and name of street

B. The PCNC will then assess the documents to determine the applicant NGO's readiness for the

evaluation visit.

C. The applicant organization will then pay the remaining balance of the full application fee

depending on total assets as reflected in the applicants latest audited financial statement.

D. During the evaluation visit, original copies of the ff. documents need to be exhibited forchecking:

1. Updated Books of Accounts for the current and past:a. Cash Disbursement Book c. Cash Receipts Booksb. General Ledger d. Journal Books

2. BIR permit if accounting system is computerized3. Latest Audited Financial Statement (with external auditors BOA accreditation number & SEC,BI R, & PRC registration number)

4. Financial Policies/Procedures5. Approved Budget for the Current Year

6. 3-5 Year Program and Financial Plan7. Check Disbursement Vouchers8. Bank Account documents & signatories9. Minutes of Board Meetings10. Minutes of Staff Meetings11. Board Resolutions12. MOA w/ Partner Agencies, if any


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13. Administrative Policies14. Program Operations Manual15. SEC Registration & Articles of Incorporation & By-Laws16. Other Pertinent Documents