Step 1: Go to https://www.nadadventist.org/asv and click on the login for existing accounts button Step 2: Enter in the username and password created during your initial registration. If you are having trouble remembering this information, select the need login information button

Step 3: upon login, you will be directed to complete any piece of the process that is not completed. If training is still required, the training prompt will display and if the background check is required you will have a display that directs you complete the background check process

To review your program information, select the “My Report” option on the left hand side:

If you need to update your registration information, select the Update My account information in the upper right-hand corner:

Personal Reference Contact Information Instructions for Adventist Screening Verification

Each new AND RENEWING volunteer must include this information directly in Adventist Screening Verification or by email to screening@uccsda.org:

1. The names of four (4) personal references who have known the volunteer well for a minimum of one year.

2. Daytime phone number (include an alternate phone number and email address, if possible)3. Family members or in-laws are not accepted as references.4. Please include a pastor as one reference. If you do not have a pastoral reference, you may use

another mandatory reporter, such as a teacher, counselor, doctor, nurse, or social worker. Be sure to identify which reference is a pastor or mandatory reporter, and what position they fill as a mandatory reporter.

To reach technical support for Adventist Screening Verification, please contact Adventist Support at 855-326-1860 - Option 1 - Code 6548 or AdventistSupport@verifiedvolunteers.com.

Office of Education

Upper Columbia Conference of Seventh-day Adventists

Revised 9/19/19

509.838.2761 education@uccsda.org www.uccsda.org/education

Driver Qualifications for Field Trip Drivers This form is to be filled out for each driver and kept on file for the current school year.

Driver Name: ____________________________________________________

□ Driver is properly licensed and will comply with all Federal and State laws for the class of vehicle being operated.

□ Driver is at least twenty-one (21) years of age with a minimum of 3 years driving experience.

□ Driver has an acceptable driving record during the previous three years with not more than two moving traffic citations and no accidents that resulted in a misdemeanor or criminal charge while driving any vehicle.

□ School has a copy of valid driver’s License on file. Exp. date: ______________

□ School has a copy of valid driver’s Insurance Card on file. Exp. date: ______________ The vehicle is insured in compliance with state law.

□ Completed Adventist Screening Verification, including drivers check.

When a driver does not meet the above driving standard, he/she shall not be allowed to drive for a school sponsored activity.

Transporting people in the back of open pickups or trucks is prohibited.

Seatbelts are mandatory.

Driver Signature that the above is accurate

Date

School Principal Signature Date

LOCAL VOLUNTEER SCREENING COORDINATOR

Appointed by Local Church: Pastoral Staff / Church Board

Reports to Local Church: Pastoral Staff / Church Board

Job Description

• Read and understand UCC provided volunteer screening process materials. • Coordinate with local Pastor and Nominating Committee regarding volunteer status. • Coordinate with volunteers to get them screened. • Provide instruction to volunteers for using the online screening program • Answer basic questions when needed. • Maintain record of volunteers who need to be screened • Notify volunteers who need to complete the screening process • Track church/school events that require screened volunteers • Provide information to pastors / principles, church board /school board, church

officers / school leaders regarding who is approved to work with children. • Act as liaison between the local church and UCC Volunteer Screening Coordinator. • Notify UCC of dates of upcoming events that require a large number of screened

volunteers a minimum of six weeks in advance.

Minimum Qualifications of Local Volunteer Screening Coordinator Candidate:

• Have an interest/passion for the safety and protection of children and the volunteers who work with them.

• Member in good standing of the Seventh-day Adventist Church. • Complete Adventist Screening Verification and obtain a Level 1 status in Upper

Columbia Conference. • Correctly understand and model the behavior outlined in “Guidelines for Volunteers

and Caregivers” available from UCC volunteer screening department. • Have computer and internet access. • Basic computer skills: internet, scanning, email.

Guidelines for Volunteers and Caregivers

“Guidelines for Volunteers and Caregivers” may be found on the conference website: www.uccsda.org under Support/Human Resources /Volunteer Screening.

Volunteer Pledge:

“Because I want the best possible environment for our children and youth ministries, it is important that we who work with the children and youth have guidelines for conduct to protect both ourselves and those under our care. As a ministry volunteer, I want parents and all others to feel comfortable, safe and confident with me.”—Adventist Risk Management

Upper Columbia Conference Definition:

Adventist Screening Verification is Mandatory for:

All adults, over the age of 18, involved in any capacity in children’s

and youth ministries and activities. All church ministry leaders and officers voted or appointed by the

local church. (Consistent with the SDA Church Manual) Volunteers for annual events such as Journey to Bethlehem or

Journey to the Cross – if not in charge of children, may be screened as a Level 3. (Only training and background check required.)

Excerpted from NAD Policy

Karla Kendall, UCC Volunteer Screening Coordinator, 509-242-0433/karlak@uccsda.org

Upper Columbia Conference Local Verified Volunteers Coordinator Authorization Form

The _________________________ Church Board has voted to authorize __________________________________ to be the Verified Volunteer Coordinator for ________________________ Church on this date________________________________. Signed______________________________Church Board Chairman Signed______________________________Pastor

Volunteer Coordinator information: Name________________________________________________ Address_______________________________________________ _____________________________________________________ Home phone___________________________________________ Cell phone_____________________________________________ Email address:__________________________________________

Karla Kendall, UCC Volunteer Screening Coordinator, 509-242-0433/karlak@uccsda.org

Upper Columbia Conference Local Verified Volunteers Coordinator Authorization Form

The _________________________ School Board has voted to authorize __________________________________ to be the Verified Volunteer Coordinator for ________________________ School on this date________________________________. Signed______________________________School Board Chairman Signed______________________________Pastor

Volunteer Coordinator information: Name________________________________________________ Address_______________________________________________ _____________________________________________________ Home phone___________________________________________ Cell phone_____________________________________________ Email address:__________________________________________

1. Create ASV account2. Enter requested information3. Provide 4 references with contact Info4. Complete training5. Submit for background check

Volunteer Marked "Eligible" (by Sterling Volunteers) Volunteer Marked "Consider" (by Sterling Volunteers)Review background check

Good refs on file No refs on file Concerning refs on file Good refs on file No refs on file Concerning refs on fileMark "Level 1"

Good Refs - Based on Refs: Mark "Level 1" List as "Level 1" List as "Level 1"

List as "Level 2" List as "Level 2"Take to VSC* Take to VSC*

If a volunteer is marked as "Level 2" a letter is sent to the pastor or principle, and the pastor or principle will notify the volunteer.If volunteer is ineligible, as applicable, pastor, principle, pathfinder leader, and volunteer are notified of volunteer status by the UCC.*VSC - Volunteer Screening Committee

Call listed refs

Volunteer Agrees to Serve

Based on Background Report, Refs, & volunteer response

UCC Volunteer Screening Process Outline

If references, including a manatory reporter reference are included, Volunteer is marked "Level 3"

Local Volunteer Screening Coordinator contacts volunteer requesting references or mandatory reporter reference as appropriate

Local Volunteer Screening Coordinator askes volunteer to complete screening process, providing instructions

Depending on background record, pasotr is notified, and a registered letter is sent to volunteer requesting additional

information regarding charges or conviction

Check to see if we have refs on file. Check to see if we have refs on file.

UCC Volunteer Screening Coordinator:

If no refs or no mandatory reporter ref - volunteer marked "Ineligible - Need Refs" or "Inelgible - Need Pastoral Ref"

Additional forms are required for Drivers

Volunteer:

UCC Volunteer Screening Coordinator:Receives Report Volunteer Completed Process

Call listed refs