Steering Committee No. 1

Steering Committee No. 1<Customer name>

Sage ERP X3 Standard EditionImplementation ProjectLocation: <PLACE>Date: <DATE>

SC01: Steering Committee Meeting No. 1Agenda

• Tracking of actions adopted by the last Steering Committee Meeting

• Project Status• Tracking of Workload Consumption• Tracking of Contract Requirements• Upcoming Phases and Milestones• Planning Updates• Miscellaneous




SC01: Steering Committee Meeting No. 1Actions to be implemented

> First Steering Committee Meeting (no follow-up on previous actions)

> Presentation of the Tracking Table of Actions Validated by the Steering Committee to be Implemented

> Action Coding Principle- First number: Committee Number (1, 2, 3 or 4)- Second number: Reference Number of the Action to be Implemented- For instance: 2.3 designates the third action adopted during the course of Steering Committee

Meeting No. 2

> Lead-time- Define the date or requested lead-time for the action to be implemented

> Status- In progress- Closed

< To be completed >

N° Description of action to be taken Comments Lead-time Status1.11.21.3




SC01: Steering Committee Meeting No. 1Project Status

Specific remarks on the presentations< To be completed>

< To be completed >

SC01

Testing TrainingImplementationScoping Support

Replace this with a snapshot of the updated Progress table from the SC01-1 tab in the PI002 (Project Monitor) spreadsheet



• Project Status• Tracking of Workload Consumption• Tracking of contract requirements• Upcoming Phases and Milestones• Planning Updates• Miscellaneous

SC01: Steering Committee Meeting No. 1Report on workload consumption

Replace this with a snapshot of the updated Time Entry tab from the PI002 (Project Monitor) spreadsheet

< To be completed >

SC01


SC01: Steering Committee Meeting No. 1Workload consumption analysis

SC01


< To be completed >

Replace this with a snapshot of the updated Workload Overview section of the SC01-1 tab from the PI002 (Project Monitor) spreadsheet



• Project Status• Tracking of Workload Consumption• Tracking of contract requirements• Upcoming phases and milestones• Planning Updates• Miscellaneous

SC01: Steering Committee Meeting No. 1Tracking of contract requirements: Milestones

< To be completed >

SC01


Replace this with a snapshot of the updated Milestones table from the SC01-1 tab in the PI002 (Project Monitor) spreadsheet

Specific remarks on the milestones< To be completed>

Target Solution Description submitted to the Customer On MM/DD/YY

Customer comments YES/NO

Processing of Customer comments NONE/YES/NO

Review of Target Solution Description by the Customer YES/NO

PI021 Validation Minutes prepared by the integrator YES/NO

PI021 Validation Minutes submitted to customer On MM/DD/YY

Customer concerns regarding PI021 Validation Minutes YES/NO

PI021 Validation Minutes signed by the customer YES/NO

PI021 Validation Minutes signed by the editor YES/NO

SC01: Steering Committee Meeting No. 1Tracking of contract requirements: Milestones

< To be completed >

> Milestone No. 1 Details: Validation of Target Solution Description

SC01: Steering Committee Meeting No. 1Tracking of contract requirements: Risks

SC01


Replace this with a snapshot of the updated Risk Analysis table from the SC01-1 tab in the PI002 (Project Monitor) spreadsheet

Specific remarks on the risks< To be completed>

SC01: Steering Committee Meeting No. 1Tracking of contract requirements: Adjustments

< To be completed >

SC01


Replace this with a snapshot of the updated Contract table from the SC01-1 tab in the PI002 (Project Monitor) spreadsheet

Specific remarks on contract adjustments< To be completed>



• Project Status• Tracking of Workload Consumption• Tracking of Contract Requirements• Upcoming phases and milestones• Planning updates• Miscellaneous

SC01: Steering Committee Meeting No. 1Upcoming Phases and Milestones


Launch Meeting Configuration of Target Solution

Project Team Training

Adjustments to Target Description

Development Procedures

Functional Overviews

DataMigration

End-UserTraining

ProductionStart-up

ScopingInterviews

Acceptance Testing

Start-up Help

Preparing the Target Description

Sign-Off on Target Solution Description

Installation of Target Solution

Sign-Off onTarget Solution

Sign-Off onGo-Live Plan

Sign-Off on Final Production

SC01: Steering Committee Meeting No. 1Planning: Phases and milestones

Creation of Target Solution folder Integrator On MM/DD/YY

Setup of Target Solution Integrator By MM/DD/YY

Installation of the Target Solution Integrator By MM/DD/YY

> Milestone No. 2: Installation of Target Solution – confirmed date MM/DD/YY

Training of Project team Integrator/Customer On MM/DD/YY

Preparing the data set Customer By MM/DD/YY

Data migration Customer/Integrator By MM/DD/YY

Acceptance testing Customer By MM/DD/YY

> Milestone No. 3: Sign-Off on Target Solution – confirmed date MM/DD/YY> Steering Committee Meeting No. 2 – confirmed date MM/DD/YY

< To be completed >



• Project Status• Tracking of Workload Consumption• Tracking of Contract Requirements• Upcoming Phases and Milestones• Planning updates• Miscellaneous

SC01: Steering Committee Meeting No. 1Macro-planning Updates

SC01


Replace this with a snapshot of the updated Timeline from the SC01-2 tab in the PI002 (Project Monitor) spreadsheetSpecify any lead-time offsets for attained and/or projected milestones (offset milestone)

< To be completed >




< To be completed >

SC01: Steering Committee Meeting No. 1Tracking of events

• List of actions to be submitted to the Steering Committee for instructions– < To be completed >

• Decisions adopted by the Steering Committee Meeting– < To be completed >

< To be completed >

SC01: Steering Committee Meeting No. 1Miscellaneous

• Modifying the customer organization

• Changing the integrator organization

• Focus on the product

• Focus on invoicing- License- Service- Travel expenses

• Focus on project logistics- Travel- Equipment

> Other

< To be completed >

SC01: Steering Committee Meeting No. 1Report

Date on which the report by Steering Committee Meeting No. 1 in response to comments will be updated

MM/DD/YY

Report completed

Sent to customer

MM/DD/YY

Validation by Steering Committee Meeting no. 2 Two copies submitted to the customer and

integrator

MM/DD/YY

Customer signatory: Signatory title: Customer Initials

Integrator signatory: Signatory title: Integrator Initials

< To be completed >

Documents

Steering Committee No. 1