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FILE MANAGEMENT
Staying
Organized
Files
Files store data or instructions.
What is in a Name?Name Computer Files
File Names: Should be descriptive of what is in the file Can contain 256 characters in a file name Spaces are allowed in file names NOT allowed:
/ \ : * < > |
File Extensions
Most software programs ADD a 3 to 4 character extension at the end of the file name to designate the file’s type
File Extensions: Begin with a .
Separates it from the file name
Common File Extensions
.docx or .doc MS Word files .xlsx or .xls MS Excel files .accdb or .mdb MS Access database files .pptx or .ppt MS PowerPoint files .gif or .jpg or .jpeg Internet Graphics files .bmpPaint Graphics files .html or .htm Web Pages .pdf Portable Document Format .txt Plain text file .exe Program file .rtf Rich Text Format
Why Extensions Are Used
Windows uses the extensions to keep track of which programs were used to create files.
Allows starting the program by double-clicking the file
Folders and Folder Names
Folders are used to organize files Can have folders INSIDE of other folders
(called hierarchy) Think of a file cabinet as the drive Each drawer of the file cabinet as a folder In each drawer have several folders In folders have individual documents
Any computer drive may have its own hierarchy of folders
Accessing the Disk Files
Click on Start Click on My
Computer A list of disk drives
you have access appears
Double-click on the drive you wish to open
Content List Views
To change the way you view your files: Click on View Select
Thumbnails Tiles Icons List Details
Thumbnails & Tiles
Thumbnails Shows Large Size
File Icons for each file
Tiles Shows Medium
Size File Icons for each file
Icons Shows Small Size
Icons for each file
List Lists files and
folders located on the drive
Details Lists file s and
folders in order based on one of the following: Alphabetical Reverse Alphabetical Date File Type
Changing Order of Files In Detail View
Click on View Click on Details Click on what
you want to sort by
Name Size File Type Date
Creating a New Folder
Click on the New Folder Icon Choose Folder from the pop-up menu Type the name of the new folder
Selecting Multiple Files
Files Located Next to Each Other Click on the 1st file
you want to select Hold down the SHIFT
key Click on the last file
you want to select You can now copy,
delete, move or open these files at one time.
Files NOT Located Next to Each Other Click on the 1st file
you want to select Hold down the CTRL
key Click on the last file
you want to select You can now copy,
delete, move or open these files at one time.
Moving Files
Select the Files you wish to Move Press Ctrl + X to cut
files Click on where you
want to move them (different folder)
Press Ctrl + V to paste the files in the new location
OR Select Files and drag
into location
Copying Files
Select the Files you wish to Move Press Ctrl + C to Copy the files Click on where you want to move them
(different folder) Press Ctrl + V to paste the files in the new
location
Deleting Files
Select the files to be deleted Press the Delete Key
OR Click the X on the toolbar
OR Choose File then Delete
OR Right-click on any selected file and Choose
Delete File
Renaming Files and Folders
Right-click on the file or folder name Choose Rename Key the new nameOR Double-click on the file name Key the new name
WHAT’S
IN A
NAME
Assignment Open your NETWORK drive (your login
name) Create Folders for:
Computer Applications Each of your high school classes you will be
using the computer to complete assignments. (Hint: Most likely you will NOT need on for PE/Conditioning.)
Delete Files you do NOT want. Complete the File Management
Worksheet