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Newsletter 197/2013 Date: 2 July 2013 Distribution: All WSLHD sites Contact: Zelda Giblett Statewide Eyesight Preschooler Screening Program (StEPS), Aboriginal Otitis Media (AOM) and Statewide Infant Screening-Hearing (SWIS-H) Program structure revision Attached is documentation regarding the current structure of the above programs together with information on the proposed new structure and its possible impacts. Please advise your organiser Zelda Giblett of any concerns you may have in regard to the proposed changes by close of business Friday 26 July 2013 to [email protected]. Should concerns be raised then a union specific consultative committee meeting will need to be held. At present three members have indicated they would be happy to participate should a USCC be required. If you are to be affected by the proposed changes and you too would like to participate on such a committee, please ensure that you indicate this when you address your concerns to your organiser.

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Page 1: Statewide Eyesight Preschooler Screening Program (StEPS ...€¦ · Statewide Eyesight Preschooler Screening Program (StEPS), Aboriginal Otitis Media (AOM) and Statewide Infant Screening-Hearing

Newsletter 197/2013

Date: 2 July 2013

Distribution: All WSLHD sites

Contact: Zelda Giblett

Statewide Eyesight Preschooler Screening Program (StEPS), Aboriginal

Otitis Media (AOM) and Statewide Infant Screening-Hearing (SWIS-H)

Program structure revision

Attached is documentation regarding the current structure of the above programs together with information on the proposed new structure and its possible impacts. Please advise your organiser Zelda Giblett of any concerns you may have in regard to the proposed changes by close of business Friday 26 July 2013 to [email protected]. Should concerns be raised then a union specific consultative committee meeting will need to be held. At present three members have indicated they would be happy to participate should a USCC be required. If you are to be affected by the proposed changes and you too would like to participate on such a committee, please ensure that you indicate this when you address your concerns to your organiser.

Page 2: Statewide Eyesight Preschooler Screening Program (StEPS ...€¦ · Statewide Eyesight Preschooler Screening Program (StEPS), Aboriginal Otitis Media (AOM) and Statewide Infant Screening-Hearing

Page 1 of 6 Proposed realignment of StEPS, SWiS-H and AOM/Hearing Health Programs 25/2/2013

25 February 2013

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Page 2 of 6 Proposed realignment of StEPS, SWiS-H and AOM/Hearing Health Programs 25/2/2013

Proposed realignment of StEPS, SWiS-H and AOM/Ear Health Programs

The key drivers for change for the Aboriginal Ear Health services, Newborn Hearing services and Vision screening services for children include:

The need to respond to the Ministry of Health StEPS Policy PD2012_001 requirements for the collection and reporting of qualitative data on the delivery of StEPS program.

The need to strengthen management of and support for the change in strategy and effective delivery of Ministry of Health GL2011_013 NSW ABORIGINAL EAR HEALTH PROGRAM GUIDELINES

The need to resolve conflicting responsibilities and where indicated, respond to the preferred staff option to focus on one program, not many (e.g. StEPS or Aboriginal Ear Health, not both).

The need to ensure that StEPS Vision Screeners and Aboriginal Ear Health Program Project Officers with geographical responsibilities have direct access to appropriate Primary and Community Health strategic and operational management and support.

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Page 3 of 6 Proposed realignment of StEPS, SWiS-H and AOM/Hearing Health Programs 25/2/2013

Orange Based Services

Current Orange Based Services Proposed Orange Based Services

Position/Service Reporting /Responsibilities

Position/Service Reporting /Responsibilities

STEPS/SWISH Coordinator

Reports to Orange Primary & Community Health Manager and strategically reports to the District Manager Child & Family Strategies Responsible for STEPS/SWISH Programs

STEPS/SWISH Coordinator

No Change: Reports to Orange Primary & Community Health Manager and strategically reports to the District Manager Child & Family Strategies Responsible for STEPS/SWISH Programs

StEPS Project Officers

Reports to the StEPS/SWISH Coordinator Responsible for StEPS Program

StEPS Vision Screener NOTE: Position name change

No Change: Reports to the StEPS/SWISH Coordinator Responsible for StEPS Program

Aboriginal Otitis Media Project Officer

Reports to Orange Primary & Community Health Manager Responsible for Aboriginal Otitis Media screening

Aboriginal Ear Health Program Project Officer NOTE: Position name change

Change: Reports to StEPS/SWISH Coordinator and strategically reports to Aboriginal Ear Health Program Coordinator Responsible for Aboriginal Ear Health Program strategies in the Southern / Eastern towns

Dubbo Based Services

Current Dubbo Based Services Proposed Dubbo Based Services

Position/Service Reporting /Responsibilities

Position/Service Reporting /Responsibilities

SWISH Coordinator

Reports to the Manager Primary and Community Health Dubbo and strategically reports to the District Manager Child & Family Strategies Responsible for SWISH Program Far West LHD & Northern/Western towns of WNSWLHD

StEPS/SWISH Coordinator NOTE: Position name change

No Change: Reports to the Manager Primary and Community Health Dubbo and strategically reports to the District Manager Child and Family Strategies Change: Responsible for StEPS/SWISH Programs in the Northern/Western towns of the WNSW LHD. No longer responsible for Far West LHD SWISH program.

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Page 4 of 6 Proposed realignment of StEPS, SWiS-H and AOM/Hearing Health Programs 25/2/2013

StEPS Project Officer (0.5 FTE)

AMIHS AHEO (0.5 FTE)

Reports to NUM Child and Family Health Dubbo and strategically reports to the District Manager Child & Family Strategies Responsible for StEPS program service delivery Responsible for AMIHS AHEO service delivery in Dubbo

StEPS Vision Screener (1 FTE) NOTE: Position name change & FTE change

Change: Reports to StEPS/SWISH Coordinator. Responsible for StEPS program service delivery

StEPS/ Aboriginal Otitis Media Project

Officer (1FTE)

Reports to Nurse Unit Manager Child and Family Health, Dubbo and strategically reports to the District Manager Aboriginal Maternal and Infant Health Strategies Responsible for StEPS and AOM programs service delivery.

Aboriginal Ear Health Program Project Officer (1 FTE) NOTE: Position name change & FTE change

No Change: Reports to Nurse Unit Manager Child and Family Health, Dubbo Change: Strategically reports to Aboriginal Ear Health Program Coordinator Responsible for delivering Aboriginal Ear Health Program strategies in the Northern/ Western towns.

No longer responsible for STEPS

Aboriginal Otitis Media Coordinator (0.4 FTE)

Operationally reports to local manager depending on site (Acting staff member currently reports to Manager CHC Condobolin) and strategically reports to the District Manager Aboriginal Maternal and Infant Health Strategies Strategically responsible for Aboriginal Ear health Program

Aboriginal Ear Health Program Coordinator 0.4 FTE NOTE: Position name change

No Change: Operationally reports to local manager depending on site and strategically reports to District Manager Aboriginal Maternal Child & Family Strategies.

Strategically responsible for Aboriginal Ear Health Program and Project Officers

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Page 5 of 6 Proposed realignment of StEPS, SWiS-H and AOM/Hearing Health Programs 25/2/2013

EXISTING STRUCTURE

STEPS / SWISH Coordinator

FTE 0.84

AOM / StEPS Project Officer - Northern based

FTE 1.00

AOM/ StEPS Project Officer

(screener) FTE 1.00

StEPS Project Officer (screener) - Northern

based FTE 0.5 / AMIHS FTE

0.5

StEPS /SWISH screeners FTE 0.74

Dubbo Child & Family Health / AMIHS

Manager

Dubbo Primary and Community Health Manager

SWISH Coordinator – Northern/

Western NSW LHD & Far Western AHS

FTE 1.00

District Manager of Child & Family

Strategies

District Manager Aboriginal Maternal

Child and Family Strategies

Orange Primary and Community Health Manager

Director of Primary & Community Health

District Manager Aboriginal Maternal Child and Family Strategies has strategic

responsibility for the Aboriginal Otitis Media Program

District Manager Maternal Child & Family Strategies has strategic responsibility for the SWISH and StEPS Programs

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Page 6 of 6 Proposed realignment of StEPS, SWiS-H and AOM/Hearing Health Programs 25/2/2013

PROPOSED STRUCTURE

Aboriginal Ear Health Project Coordinator has strategic responsibility for

the Aboriginal Ear Health Program

District Manager Aboriginal Maternal Child and Family Strategies has strategic

responsibility for the Aboriginal Ear Health Program

District Manager Child & Family Strategies has strategic responsibility for the SWISH and StEPS Programs

STEPS / SWISH Coordinator FTE 1.0

Aboriginal Ear Health Project Officer -

Northern FTE 1.00

Aboriginal Ear health Project

Officer and StEPS vision screener

Southern/Eastern FTE 1.00

StEPS Vision Screener

FTE 1.2

StEPS /SWISH vision screeners

FTE 0.7

Dubbo Child & Family Health / AMIHS

Manager

Dubbo Primary and Community Health Manager

StEPS/SWISH Coordinator – Northern/

Western towns FTE 1.00

District Manager of Child & Family

Strategies

District Manager Aboriginal Maternal

Child and Family Strategies

Orange Primary and Community Health Manager

Director of Primary & Community Health

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StEPS / SWiS-H Coordinator 2013 Source: BJL Page 1 of 7

Reference Number Recruitment Type General Recruitment Position Number Position Title StEPS/ SWIS-H Coordinator– Northern Catchment - Western NSW

Local Health District Cost Centre Cost Centre Code %

StEPS 807661 30 SWISH 807660 70

Organisation Unit Western NSW Local Health District Location Dubbo Community Health Centre Facility Primary & Community Health Award Classification

HEALTH SERVICE MANAGER - LEVEL 2

FTE 1.0 Registration / Licence Requirements

Not Applicable

Vaccination Category

A

Employment Screening Check National Criminal Record Check

Yes

Working with Children Background Check

Yes

Working with Aged Care Check

No

Responsible to: Strategically to District Manager Child and Family Strategies through to the Director of Primary and Community Health. Operationally through local Community Based Services Manager.

Responsible For: Overseeing the effective implementation of the Ministry of Health State-wide Eyesight Preschooler Screening Program (StEPS) Policy Directive PD2012_001, and the NSW State-wide Infant Hearing Screening (SWIS-H) Program guideline GL2010_002 and their associated Western NSW LHD Action Plans

Purpose of the Position

To implement, coordinate and manage the day to day operations of the StEPS and SWIS-H programs across the northern areas of WNSWLHD

Key Accountabilities

To develop and maintain strong links with all relevant stakeholders such as other StEPS/ SWIS-H Coordinators, maternity service providers, child health services, parents and carers, early childhood education and care providers, eye and ear health professionals, general practitioners, medical specialists, Aboriginal Medical Services, early intervention and coordination programs and other government and non-government agencies to promote the StEPS & SWIS-H programs and to ensure the StEPS and SWIS-H program services are delivered effectively and efficiently.

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StEPS / SWiS-H Coordinator 2013 Source: BJL Page 2 of 7

1. State-wide Eyesight Preschooler Screening Program (StEPS) • To develop local processes to ensure maximum vision

screening and equity of access to the StEPS program across the LHD area. This may involve: arranging dedicated screeners to meet the needs of Aboriginal and Torres Strait Islander children, children from a culturally and linguistically diverse background, children with a disability, children with special needs and children from disadvantaged groups; the tailoring of vision screening tests or comprehensive vision assessments based on the clinical judgement of the eye heath professional; the targeting of and opportunistic return to local areas of socioeconomically disadvantaged children; the provision of screening early in the calendar year; the identification of strategies to target local needs.

• To ensure all four year old children in the LHD area are identified, actively targeted, offered and provided a StEPS vision screen.

• To recruit, train, and/or arrange skills training for StEPS vision screeners that is provided by suitably qualified health professionals.

• To supervise, assess and facilitate the professional development of StEPS vision screeners to ensure competency in vision screening and to ensure all applicable District mandatory education / training requirements are met.

• To manage transportation arrangements within the resources available in the LHD for StEPS vision screeners’ visits to screening locations. This may include facilitating access to a motor vehicle or approval to use private vehicles with the provision of a mileage allowance according to LHD protocols.

• To ensure all appropriate supplies of equipment, relevant controlled forms and promotional material is available to conduct the StEPS vision screen.

• To facilitate the timely repair and/ or replacement of reported malfunctioning equipment, to ensure minimal interruption to the Program screening timetable.

• To maintain and monitor the privacy and confidentiality relating to the collection, handling and storage of personal information on children screened, and provide support to parents as appropriate in the period between vision screening and diagnostic assessment.

• To develop protocols for vision screening, referral, assessment and follow up consistent with the StEPS Policy Directive PD2012_001

• To develop local processes to ensure that disadvantaged groups of children and children with special needs are targeted and prioritised for the StEPS program

• To manage and monitor key performance indicators (KPIs), vision screening referral rates, referral outcomes, follow up referrals and submit relevant reports to the NSW Ministry of Health as required

• To establish and maintain a database of information relating to all four year old children who participated in the StEPS program.

• To monitor the LHD StEPS budget including all related printing costs relating to information pamphlets, brochures and forms on the StEPS program, to ensure the program is implemented efficiently in the LHD.

• To attend NSW Ministry of Health StEPS Co-ordinators’ meetings as required and provide the first point of contact for

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StEPS / SWiS-H Coordinator 2013 Source: BJL Page 3 of 7

the StEPS program in the LHD area. • To respond as per LHD protocols to any reported issues,

incidents, problems or concerns arising from StEPS vision screening activities.

2. The NSW State-wide Infant Hearing Screening (SWIS-H) Program

• To develop local processes and protocols, in conjunction with SWIS-H guideline GL2010_002, to offer universal hearing screening to all newborns before 3 months of age, and to ensure that all babies born with SWIS-H identified significant permanent hearing loss, by 6 months of age, have access to appropriate intervention services.

• To act as a District contact for the NSW SWISH program and a resource for families and health professionals on hearing health issues, including provision of specialist education and information to hospital and community health staff as required.

• To arrange referral for audiological follow up of newborns who require audiological assessment following SWIS-H screening and ensure that families and babies who require diagnostic follow-up, access audiological services in a timely manner

• To provide support to parents in the period between newborn hearing screening and audiological assessment, and by maintaining strong links with general practitioners, medical specialists, early intervention and coordination services including Australian Hearing and other government and non-government organisations, in consultation with families, play a major role in networking them to relevant pre and post diagnostic services.

• To maintain a data base to ensure all babies from within the District catchment area have been offered a hearing screening, and develop tracking mechanisms to actively follow up newborns who have not received / missed screening, and for those babies who require onward referral and management in accordance with District Program guidelines

• To collect, monitor, evaluate and report newborn hearing screening performance indicator data to NSW MoH and District, as required.

• To participate in NSW Ministry of Health SWIS-H Co-ordinators’ meetings as required including promotion and advocacy on behalf of the SWISH Program within the District, and the sharing of SWIS-H quality improvement achievements.

• To ensure quality of hearing testing results by organising regular calibration of screening units and by comparing results (pick up rate ) with expected outcomes ( ie Incidence of a newborn having a significant hearing loss is about 1 to 2 babies out of every 1000 babies born)

• To assist with the recruitment and orientation of new screening staff, and to supervise, assess and facilitate the professional development and/or performance management of SWIS-H screeners to assure appropriate parent/ baby interaction skills and equipment-use competencies, and ensure all applicable District catchment area mandatory education / training requirements are met.

• After consultation with parents, to inform relevant professionals of the outcome of the screening process.

• To monitor the District SWISH Budget to facilitate efficient supply / utilisation of SWIS-H resources within the District

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StEPS / SWiS-H Coordinator 2013 Source: BJL Page 4 of 7

General Accountabilities

Managers: It is the responsibility of managers / supervisors to:

• Identify, analyse, evaluate and document all risk – e.g. Clinical care and patient safety, communication and information, community expectations, emergency and disaster response, facilities and assets management, finance and legal, health of the population, leadership and management, safety and security, and workforce) relevant to their functional area.

• Review and implement controls where necessary and action plans for all areas of concern.

• Report any risks indentified e.g. Clinical care and patient safety, communication and information, community expectations, emergency and disaster response, facilities and assets management, finance and legal, health of the population.

The Employee: It is the responsibility of every employee while at work to:

• Take reasonable care for the health and safety of persons who are in his/her place of work and who may be affected by his/her acts or omissions at work

• and shall, as regard any requirement imposed by or under the Workplace Health and Safety Act or the associated Workplace Health and Safety legislation, co-operate so far as is necessary to enable the requirement to be complied with.

The Employer: Every employer shall:

• Ensure the health, safety and welfare at work of all his employees.

• Comply with the Workplace Health and Safety Act including the associated Workplace Health and Safety legislation.

All employees are required to:

• Abide by the Code of Conduct, maintain confidentiality, and act professionally and within ethical boundaries.

• Participate in the Performance Management process. Evaluation of performance will be based on achievement of performance goals and/ or overall performance in relation to Business Plans.

• Adhere to all policies, procedures and legislative requirements in relation to Anti Discrimination and Equity in Employment Opportunity requirements.

• Adhere to all policies, procedures and legislative requirements in relation to Ethnic Affairs Priority Statement and Principals of Multiculturalism Act 2000.

• Participate in continuous quality improvement activities and accreditation processes.

• Be aware of the Department of Health Environmental Policy and be committed to the District Waste Management Policy for reduction and Minimisation of Waste.

• Co-operate with the requirements of the Occupational Screening and Vaccination against Infectious Diseases policy or, where this is refused, must acknowledge in writing their non-participation and understanding of the risks consequent upon non-participation.

• Abide by the Western NSW Local Health District’s non-smoking policy at all facilities.

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StEPS / SWiS-H Coordinator 2013 Source: BJL Page 5 of 7

• Attend mandatory training that is appropriate to their position.

Challenges / Problem Solving:

• Balance the needs and demands of communities and partners with the requirements of the StEPS and SWIS-H Programs.

• Work with minimal day to day supervision often in remote locations with limited resources and personnel for support.

Communication : • Appropriately offer resources, information on and liaise with consumers of services, key partners and care providers, including carers, teachers, General Practitioners and other health professionals to gain support for & understanding of StEPS & SWIS-H Program targets.

• Actively participate in team service delivery planning and at team meetings review targets and outcomes.

• Develop effective, respectful partnerships with tertiary service providers such as ENT specialists, Audiometrists and Audiologists, Optometrists and Ophthalmologists in order to improve client access to treatment and to facilitate sharing of information on outcome results and interventions.

Decision Making • Co-ordinate and prioritise workload in a challenging, demanding and diverse workplace environment.

• Adapt flexibly to unexpected events associated with working in remote locations while striving to achieve StEPS & SWIS-H program targets in accordance with the team service delivery plan.

Staffing : Not Applicable Budget: Not Applicable Financial delegation:

Not Applicable

Selection Criteria: Possession of relevant tertiary or equivalent qualifications and relevant experience in the SWIS-H and StEPS programs. Demonstrated understanding of the goals & outcome measures of the NSW Ministry of Health State-wide Infant Hearing Screening (SWIS-H) Program guidelines GL2010_002 and the current State-wide Eyesight Preschooler Screening Program Policy Directive PD2012_001. Demonstrated ability to lead groups or teams and negotiate a successful and appropriate path through significant change to staff roles and responsibilities, to achieve effective and cooperative outcomes. Demonstrated ability to collaborate with health partners, community groups and organisations and government and non-government agencies at all levels in order to facilitate achievement of outcomes and goals. Demonstrated high level competencies /skills in written and verbal communication and negotiation, with demonstrated skills in the collection and monitoring of data using computer based tools including spreadsheets. Demonstrated ability to plan, organise and work independently with minimal supervision. Ability to travel within the responsibilities of the role and in possession of a current NSW Drivers Licence

Job Demands Checklist Physical Demands Frequency Sitting - remaining in a seated position to perform tasks Frequent Standing - remaining standing without moving about to perform tasks Frequent Walking - Floor type: even / uneven / slippery, indoors / outdoors, slopes Frequent

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StEPS / SWiS-H Coordinator 2013 Source: BJL Page 6 of 7

Running - Floor type: even / uneven / slippery, indoors / outdoors, slopes Infrequent Bend/Lean Forward from Waist - Forward bending from the waist to perform tasks

Frequent

Trunk Twisting - Turning from the waist while sitting or standing to perform tasks

Frequent

Kneeling - remaining in a kneeling posture to perform tasks Occasional Squatting / Crouching - Adopting a squatting or crouching posture to perform tasks

Frequent

Leg / Foot Movement - Use of leg and / or foot to operate machinery Occasional Climbing (stairs/ladders) - Ascend / descend stairs, ladders, steps Frequent Lifting / Carrying - Light lifting & carrying: 0 - 9 kg Frequent Lifting / Carrying - Moderate lifting & carrying: 10 - 15 kg Frequent Lifting / Carrying - Heavy lifting & carrying: 16kg & above Infrequent Reaching - Arms fully extended forward or raised above shoulder Frequent Pushing / Pulling / Restraining - Using force to hold / restrain or move objects toward or away from the body

Frequent

Head / Neck Postures - Holding head in a position other than neutral (facing forward)

Frequent

Hand & Arm Movements - Repetitive movements of hands and arms Frequent Grasping / Fine Manipulation - Gripping, holding, clasping with fingers or hands

Frequent

Work At Heights - Using ladders, footstools, scaffolding, or other objects to perform work

Occasional

Driving - Operating any motor powered vehicle Frequent Sensory Demands Frequency Sight - Use of sight is an integral part of work performance e.g. Viewing of X-Rays, computer screens

Frequent

Hearing - Use of hearing is an integral part of work performance e.g. Telephone enquiries

Frequent

Smell - Use of smell is an integral part of work performance e.g. Working with chemicals

Not Applicable

Taste - Use of taste is an integral part of work performance e.g. Food preparation

Not Applicable

Touch - Use of touch is an integral part of work performance Frequent Psychosocial Demands Frequency Distressed People - e.g. Emergency or grief situations Occasional Aggressive & Uncooperative People - e.g. drug / alcohol, dementia, mental illness

Occasional

Unpredictable People - e.g. Dementia, mental illness, head injuries Occasional Restraining - involvement in physical containment of patients / clients Occasional Exposure to Distressing Situations - e.g. Child abuse, viewing dead / mutilated bodies

Occasional

Environmental Demands Frequency Dust - Exposure to atmospheric dust Occasional Gases - Working with explosive or flammable gases requiring precautionary measures

Not Applicable

Fumes - Exposure to noxious or toxic fumes Not Applicable Liquids - Working with corrosive, toxic or poisonous liquids or chemicals requiring PPE

Not Applicable

Hazardous substances - e.g. Dry chemicals, glues Not Applicable Noise - Environmental / background noise necessitates people raise their Frequent

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StEPS / SWiS-H Coordinator 2013 Source: BJL Page 7 of 7

voice to be heard Inadequate Lighting - Risk of trips, falls or eyestrain Infrequent Sunlight - Risk of sunburn exists from spending more than 10 minutes per day in sunlight

Occasional

Extreme Temperatures - Environmental temperatures are less than 15C or more than 35C

Occasional

Confined Spaces - areas where only one egress (escape route) exists Infrequent Slippery or Uneven Surfaces - Greasy or wet floor surfaces, ramps, uneven ground

Occasional

Inadequate Housekeeping - Obstructions to walkways and work areas cause trips and falls

Infrequent

Working At Heights - Ladders / stepladders / scaffolding are required to perform tasks

Infrequent

Biological Hazards - e.g. exposure to body fluids, bacteria, infectious diseases

Frequent

Position Title StEPS/ SWiS-H Coordinator– Northern catchment- Western NSW Local Health District

As the incumbent of this position, I confirm I have read the Position Description and Job Demands Checklist, understand its content and agree to work in accordance with the requirements of the position. Employee Name: _______________________________ Employee Signature _______________________________ Date: ______________ Manager's Name: _______________________________ Manager's Signature _______________________________ Date:_______________

~~~ The appointment of SWISH/ StEPS Coordinator is for the coordination of the strategic and clinical programs across the designated geographic area including the Maternity Services within the geographic area.

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StEPS / SWiS-H Coordinator 2013 Source: BJL Page 1 of 7

Reference Number Recruitment Type General Recruitment Position Number Position Title StEPS/ SWiS-H Coordinator– Southern Catchment - Western NSW

Local Health District Cost Centre Cost Centre Code %

StEPS 807661 63 SWISH 807660 37

Organisation Unit Western NSW Local Health District Location Orange Community Health Centre Facility Primary & Community Health Award Classification

HEALTH SERVICE MANAGER - LEVEL 1

FTE 1.0 Registration / Licence Requirements

Not Applicable

Vaccination Category

A

Employment Screening Check National Criminal Record Check

Yes

Working with Children Background Check

Yes

Working with Aged Care Check

No

Responsible to: Strategically to District Manager Child and Family Strategies through to the Director of Primary and Community Health. Operationally through local health service management.

Responsible For: Overseeing the effective implementation of the Ministry of Health State-wide Eyesight Preschooler Screening Program (StEPS) Policy Directive PD2012_001, and the NSW State-wide Infant Hearing Screening (SWiS-H) Program guideline GL2010_002 and their associated Western NSW LHD Action Plans

Purpose of the Position

To implement, coordinate and manage the day to day operations of the StEPS and SWiS-H programs across the southern areas of WNSWLHD

Key Accountabilities

To develop and maintain strong links with all relevant stakeholders such as other StEPS/ SWiS-H Coordinators, maternity service providers, child health services, parents and carers, early childhood education and care providers, eye and ear health professionals, general practitioners, medical specialists, Aboriginal Medical Services, early intervention and coordination programs and other government and non-government agencies to promote the StEPS & SWiS-H programs and to ensure the StEPS and SWiS-H program services are delivered effectively and efficiently. 1. State-wide Eyesight Preschooler Screening Program (StEPS)

• To develop local processes to ensure maximum vision

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StEPS / SWiS-H Coordinator 2013 Source: BJL Page 2 of 7

screening and equity of access to the StEPS program across the LHD area. This may involve: arranging dedicated screeners to meet the needs of Aboriginal and Torres Strait Islander children, children from a culturally and linguistically diverse background, children with a disability, children with special needs and children from disadvantaged groups; the tailoring of vision screening tests or comprehensive vision assessments based on the clinical judgement of the eye heath professional; the targeting of and opportunistic return to local areas of socioeconomically disadvantaged children; the provision of screening early in the calendar year; the identification of strategies to target local needs.

• To ensure all four year old children in the LHD area are identified, actively targeted, offered and provided a StEPS vision screen.

• To recruit, train, and/or arrange skills training for StEPS vision screeners that is provided by suitably qualified health professionals.

• To supervise, assess and facilitate the professional development of StEPS vision screeners to ensure competency in vision screening and to ensure all applicable District mandatory education / training requirements are met.

• To manage transportation arrangements within the resources available in the LHD for StEPS vision screeners’ visits to screening locations. This may include facilitating access to a motor vehicle or approval to use private vehicles with the provision of a mileage allowance according to LHD protocols.

• To ensure all appropriate supplies of equipment, relevant controlled forms and promotional material is available to conduct the StEPS vision screen.

• To facilitate the timely repair and/ or replacement of reported malfunctioning equipment, to ensure minimal interruption to the Program screening timetable.

• To maintain and monitor the privacy and confidentiality relating to the collection, handling and storage of personal information on children screened, and provide support to parents as appropriate in the period between vision screening and diagnostic assessment.

• To develop protocols for vision screening, referral, assessment and follow up consistent with the StEPS Policy Directive PD2012_001

• To develop local processes to ensure that disadvantaged groups of children and children with special needs are targeted and prioritised for the StEPS program

• To manage and monitor key performance indicators (KPIs), vision screening referral rates, referral outcomes, follow up referrals and submit relevant reports to the NSW Ministry of Health as required

• To establish and maintain a database of information relating to all four year old children who participated in the StEPS program.

• To monitor the LHD StEPS budget including all related printing costs relating to information pamphlets, brochures and forms on the StEPS program, to ensure the program is implemented efficiently in the LHD.

• To attend NSW Ministry of Health StEPS Co-ordinators’ meetings as required and provide the first point of contact for the StEPS program in the LHD area.

• To respond as per LHD protocols to any reported issues,

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incidents, problems or concerns arising from StEPS vision screening activities.

2. The NSW State-wide Infant Hearing Screening (SWiS-H) Program

• To develop local processes and protocols, in conjunction with SWiS-H guideline GL2010_002, to offer universal hearing screening to all newborns before 3 months of age, and to ensure that all babies born with SWiS-H identified significant permanent hearing loss, by 6 months of age, have access to appropriate intervention services.

• To act as a District contact for the NSW SWISH program and a resource for families and health professionals on hearing health issues, including provision of specialist education and information to hospital and community health staff as required.

• To arrange referral for audiological follow up of newborns who require audiological assessment following SWiS-H screening and ensure that families and babies who require diagnostic follow-up, access audiological services in a timely manner

• To provide support to parents in the period between newborn hearing screening and audiological assessment, and by maintaining strong links with general practitioners, medical specialists, early intervention and coordination services including Australian Hearing and other government and non-government organisations, in consultation with families, play a major role in networking them to relevant pre and post diagnostic services.

• To maintain a data base to ensure all babies from within the District catchment area have been offered a hearing screening, and develop tracking mechanisms to actively follow up newborns who have not received / missed screening, and for those babies who require onward referral and management in accordance with District Program guidelines

• To collect, monitor, evaluate and report newborn hearing screening performance indicator data to NSW MoH and District, as required.

• To participate in NSW Ministry of Health SWiS-H Co-ordinators’ meetings as required including promotion and advocacy on behalf of the SWISH Program within the District, and the sharing of SWiS-H quality improvement achievements.

• To ensure quality of hearing testing results by organising regular calibration of screening units and by comparing results (pick up rate ) with expected outcomes ( ie Incidence of a newborn having a significant hearing loss is about 1 to 2 babies out of every 1000 babies born)

• To assist with the recruitment and orientation of new screening staff, and to supervise, assess and facilitate the professional development and/or performance management of SWiS-H screeners to assure appropriate parent/ baby interaction skills and equipment-use competencies, and ensure all applicable District catchment area mandatory education / training requirements are met.

• To inform relevant professionals of the outcome of the screening process (?)

• To monitor the District SWISH Budget to facilitate efficient supply / utilisation of SWiS-H resources within the District

General Accountabilities

Managers: It is the responsibility of managers / supervisors to:

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• Identify, analyse, evaluate and document all risk – e.g. Clinical care and patient safety, communication and information, community expectations, emergency and disaster response, facilities and assets management, finance and legal, health of the population, leadership and management, safety and security, and workforce relevant to their functional area.

• Review and implement controls where necessary and action plans for all areas of concern.

• Report any risks indentified e.g. Clinical care and patient safety, communication and information, community expectations, emergency and disaster response, facilities and assets management, finance and legal, health of the population.

The Employee: It is the responsibility of every employee while at work to:

• Take reasonable care for the health and safety of persons who are in his/her place of work and who may be affected by his/her acts or omissions at work

• and shall, as regard any requirement imposed by or under the Workplace Health and Safety Act or the associated Workplace Health and Safety legislation, co-operate so far as is necessary to enable the requirement to be complied with.

The Employer: Every employer shall:

• Ensure the health, safety and welfare at work of all his employees.

• Comply with the Workplace Health and Safety Act including the associated Workplace Health and Safety legislation.

All employees are required to:

• Abide by the Code of Conduct, maintain confidentiality, and act professionally and within ethical boundaries.

• Participate in the Performance Management process. Evaluation of performance will be based on achievement of performance goals and/ or overall performance in relation to Business Plans.

• Adhere to all policies, procedures and legislative requirements in relation to Anti Discrimination and Equity in Employment Opportunity requirements.

• Adhere to all policies, procedures and legislative requirements in relation to Ethnic Affairs Priority Statement and Principals of Multiculturalism Act 2000.

• Participate in continuous quality improvement activities and accreditation processes.

• Be aware of the Department of Health Environmental Policy and be committed to the District Waste Management Policy for reduction and Minimisation of Waste.

• Co-operate with the requirements of the Occupational Screening and Vaccination against Infectious Diseases policy or, where this is refused, must acknowledge in writing their non-participation and understanding of the risks consequent upon non-participation.

• Abide by the Western NSW Local Health District’s non-smoking policy at all facilities.

• Attend mandatory training that is appropriate to their position.

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Challenges / Problem Solving:

• Balance the needs and demands of communities and partners with the requirements of the StEPS Program and the best practice guidelines of the Ear Health Program.

• Work with minimal day to day supervision often in remote locations with limited resources and personnel for support.

Communication : • Appropriately offer resources, information on and liaise with consumers of services, key partners and care providers, including carers, teachers, General Practitioners and other health professionals to gain support for & understanding of StEPS & Ear Health program targets.

• Actively participate in team service delivery planning and at team meetings review targets and outcomes.

• Develop effective, respectful partnerships with tertiary service providers such as ENT specialists, Audiometrists and Audiologists, Optometrists and Ophthalmologists in order to improve client access to treatment and to facilitate sharing of information on outcome results and interventions.

Decision Making • Co-ordinate and prioritise workload in a challenging, demanding and diverse workplace environment.

• Adapt flexibly to unexpected events associated with working in remote locations while striving to achieve StEPS & Ear Health program targets in accordance with the team service delivery plan.

Staffing : Not Applicable Budget: Not Applicable Financial delegation:

Not Applicable

Selection Criteria: Possession of relevant tertiary or equivalent qualifications and relevant experience in the SWiS-H and StEPS programs. Demonstrated understanding of the goals & outcome measures of the NSW Ministry of Health State-wide Infant Hearing Screening (SWiS-H) Program guidelines GL2010_002 and the current State-wide Eyesight Preschooler Screening Program Policy Directive PD2012_001. Demonstrated ability to lead groups or teams and negotiate a successful and appropriate path through significant change to staff roles and responsibilities, to achieve effective and cooperative outcomes. Demonstrated ability to collaborate with health partners, community groups and organisations and government and non-government agencies at all levels in order to facilitate achievement of outcomes and goals. Demonstrated high level competencies /skills in written and verbal communication and negotiation, with demonstrated skills in the collection and monitoring of data using computer based tools including spreadsheets. Demonstrated ability to plan, organise and work independently with minimal supervision. Ability to travel within the responsibilities of the role and in possession of a current NSW Drivers Licence

Job Demands Checklist Physical Demands Frequency Sitting - remaining in a seated position to perform tasks Frequent Standing - remaining standing without moving about to perform tasks Frequent Walking - Floor type: even / uneven / slippery, indoors / outdoors, slopes Frequent Running - Floor type: even / uneven / slippery, indoors / outdoors, slopes Infrequent

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Bend/Lean Forward from Waist - Forward bending from the waist to perform tasks

Frequent

Trunk Twisting - Turning from the waist while sitting or standing to perform tasks

Frequent

Kneeling - remaining in a kneeling posture to perform tasks Occasional Squatting / Crouching - Adopting a squatting or crouching posture to perform tasks

Frequent

Leg / Foot Movement - Use of leg and / or foot to operate machinery Occasional Climbing (stairs/ladders) - Ascend / descend stairs, ladders, steps Frequent Lifting / Carrying - Light lifting & carrying: 0 - 9 kg Frequent Lifting / Carrying - Moderate lifting & carrying: 10 - 15 kg Frequent Lifting / Carrying - Heavy lifting & carrying: 16kg & above Infrequent Reaching - Arms fully extended forward or raised above shoulder Frequent Pushing / Pulling / Restraining - Using force to hold / restrain or move objects toward or away from the body

Frequent

Head / Neck Postures - Holding head in a position other than neutral (facing forward)

Frequent

Hand & Arm Movements - Repetitive movements of hands and arms Frequent Grasping / Fine Manipulation - Gripping, holding, clasping with fingers or hands

Frequent

Work At Heights - Using ladders, footstools, scaffolding, or other objects to perform work

Occasional

Driving - Operating any motor powered vehicle Frequent Sensory Demands Frequency Sight - Use of sight is an integral part of work performance e.g. Viewing of X-Rays, computer screens

Frequent

Hearing - Use of hearing is an integral part of work performance e.g. Telephone enquiries

Frequent

Smell - Use of smell is an integral part of work performance e.g. Working with chemicals

Not Applicable

Taste - Use of taste is an integral part of work performance e.g. Food preparation

Not Applicable

Touch - Use of touch is an integral part of work performance Frequent Psychosocial Demands Frequency Distressed People - e.g. Emergency or grief situations Occasional Aggressive & Uncooperative People - e.g. drug / alcohol, dementia, mental illness

Occasional

Unpredictable People - e.g. Dementia, mental illness, head injuries Occasional Restraining - involvement in physical containment of patients / clients Occasional Exposure to Distressing Situations - e.g. Child abuse, viewing dead / mutilated bodies

Occasional

Environmental Demands Frequency Dust - Exposure to atmospheric dust Occasional Gases - Working with explosive or flammable gases requiring precautionary measures

Not Applicable

Fumes - Exposure to noxious or toxic fumes Not Applicable Liquids - Working with corrosive, toxic or poisonous liquids or chemicals requiring PPE

Not Applicable

Hazardous substances - e.g. Dry chemicals, glues Not Applicable Noise - Environmental / background noise necessitates people raise their voice to be heard

Frequent

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Inadequate Lighting - Risk of trips, falls or eyestrain Infrequent Sunlight - Risk of sunburn exists from spending more than 10 minutes per day in sunlight

Occasional

Extreme Temperatures - Environmental temperatures are less than 15C or more than 35C

Occasional

Confined Spaces - areas where only one egress (escape route) exists Infrequent Slippery or Uneven Surfaces - Greasy or wet floor surfaces, ramps, uneven ground

Occasional

Inadequate Housekeeping - Obstructions to walkways and work areas cause trips and falls

Infrequent

Working At Heights - Ladders / stepladders / scaffolding are required to perform tasks

Infrequent

Biological Hazards - e.g. exposure to body fluids, bacteria, infectious diseases

Frequent

Position Title StEPS/ SWiS-H Coordinator– Southern catchment- Western NSW Local Health District

As the incumbent of this position, I confirm I have read the Position Description and Job Demands Checklist, understand its content and agree to work in accordance with the requirements of the position. Employee Name: _______________________________ Employee Signature _______________________________ Date: ______________ Manager's Name: _______________________________ Manager's Signature _______________________________ Date:_______________

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Reference Number

Recruitment Type General Recruitment Position Number Position Title Project Officer Aboriginal Ear Health Program /State-wide Eyesight

Preschooler Screening Vision Screener - Western NSW Local Health District

Cost Centre Cost Centre Code % StEPS 807661 50%

Otitis Media 807413 50%

Organisation Unit Western NSW Local Health District Location Orange Community Health Centre Facility Primary & Community Health Award Classification

33 - Aboriginal Health Education Officers Determination

FTE 1.0 Registration / Licence Requirements

Not Applicable

Vaccination Category

A

Employment Screening Check National Criminal Record Check

Yes

Working with Children Background Check

Yes

Working with Aged Care Check

No

Responsible to: Operationally to the StEPS Program Coordinator through the Orange Manager Primary and Community Health. Strategically responsible to the Director Primary and Community Health through the District Manager Child and Family Strategies for StEPS and the District Manager Aboriginal Maternal Child and Family Strategies for Ear Health via the Aboriginal Ear Health Program Coordinator.

Responsible For: The towns serviced by this position include:- Bathurst, Blayney, Bogan Gate, Canowindra, Caragabal, Cargo, Clergate, Condobolin, Corinella, Cowra, Cudal, Cumnock, Euabalong West, Eugowra, Forbes, Greenthorpe, Grenfell, Gooloogong, Hill End, Kelso, Koorawatha, Lake Cargelligo Mandurama, Manildra, Millthorpe, Molong, Morongla, Mullion Creek, Murrin Bridge, Nashdale, O’Connell, Oberon, Orange, Parkes, Peak Hill, Perthville, Quandialla, Springhill, Tottenham, Trundle, Tullamore, Tullibigeal and Yeoval.

Purpose of the Position

To help implement undertake, monitor, assist with and report on the NSW Ministry of Health Aboriginal Ear Health Program and the State-wide Eyesight screening – Preschool (StEPS) for 4 year olds within Western NSW Local Health District

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Key Accountabilities

To collaborate through local/Area partnerships with health care services, managers and staff, education organisations, other key stakeholders, the District Manager Aboriginal Maternal Child and Family Strategies, StEPS Coordinators & other health professionals to

1. State-wide Eyesight Preschooler Screening Program • Ensure effective implementation of NSW Ministry of Health

State-wide Eyesight Preschooler Screening (StEPS) program. • Liaise effectively with preschool and child care centre (CCC)

staff, parents, team members, health care professionals and other key stakeholders.

• Conduct vision screening according to vision screening protocols in conjunction with the current StEPS Policy Directive relating to obtaining consent, referral processes, appropriate test distance / lighting and required equipment and information utilised to conduct the vision screening.

• Ensure the confidentiality and privacy of the child is maintained at all times and all relevant information about the screening process and vision screening results is provided to parents / carers.

• Ensure all mandatory requirements and reporting mechanisms relating to the vision screening, consent, referrals processes and notification of results are undertaken according to local systems & processes.

• Ensure the requirements for achievement and maintenance of relevant professional competency / skills are met.

• Maintain vision screening equipment and promptly report malfunctioning equipment to the StEPS Coordinator

• Promptly advise the StEPS Coordinator of any issues, incidents, problems or concerns that arise during a vision screening session.

2. Aboriginal Ear Health Program • Ensure effective implementation of the current NSW Aboriginal

Ear Health Program Guidelines • Monitor and assist local health services to identify and engage

Aboriginal children and families to ensure participation in Ear Health strategies.

• Participate in an effective network of health and education service providers within identified sector towns, to ensure access to appropriate health services.

• Identify service delivery gaps for Aboriginal children within the Local Health District to enhance development of strategies that will improve access to services.

• Participate in appropriate partnerships to identify strategies to improve access for Aboriginal children and their families to targeted screening and treatment services for otitis media.

• Utilise existing District support programs in collaboration with key stakeholders and local service providers, to assist with the targeted management of Aboriginal otitis media.

• Ensure the confidentiality and privacy of the child is maintained at all times, and all relevant information about targeted ear checks and results are provided to parents / carers.

• Ensure all mandatory requirements and reporting mechanisms relating to ear health checks, consent, referrals processes and notification of results are undertaken according to local systems & processes.

• Participate in community development programs with key stakeholders to deliver relevant prevention and awareness information and education.

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• Participate in and assist with data collection and reporting requirement as required by the Local Health District.

• Ensure the requirements for achievement and maintenance of relevant professional competency / skills are met.

• Ensure appropriate maintenance and annual calibration of ear testing equipment, and retain equipment maintenance records.

• Promptly advise the Operational Manager of any issues, incidents, malfunctioning equipment, problems or concerns that arise during the course of their work.

General Accountabilities

Managers: It is the responsibility of managers / supervisors to

• Identify, analyse, evaluate and document all risk – e.g. Clinical care and patient safety, communication and information, community expectations, emergency and disaster response, facilities and assets management, finance and legal, health of the population, leadership and management, safety and security, and workforce) relevant to their functional area.

• Review and implement controls where necessary and action plans for all areas of concern.

• Report any risks indentified e.g. Clinical care and patient safety, communication and information, community expectations, emergency and disaster response, facilities and assets management, finance and legal, health of the population.

The Employee: It is the responsibility of every employee while at work to:

• Take reasonable care for the health and safety of persons who are in his/her place of work and who may be affected by his/her acts or omissions at work.

• and shall, as regard any requirement imposed by or under the Workplace Health and Safety Act or the associated Workplace Health and Safety legislation, co-operate so far as is necessary to enable the requirement to be complied with.

The Employer: Every employer shall

• Ensure the health, safety and welfare at work of all his employees.

• Comply with the Workplace Health and Safety Act including the associated Workplace Health and Safety legislation.

All employees are required to:

• Abide by the Code of Conduct, maintain confidentiality, and act professionally and within ethical boundaries.

• Participate in the Performance Management process. Evaluation of performance will be based on achievement of performance goals and/ or overall performance in relation to Business Plans.

• Adhere to all policies, procedures and legislative requirements in relation to Anti Discrimination and Equity in Employment Opportunity requirements.

• Adhere to all policies, procedures and legislative requirements in relation to Ethnic Affairs Priority Statement and Principals of Multiculturalism Act 2000.

• Participate in continuous quality improvement activities and accreditation processes.

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• Be aware of the Department of Health Environmental Policy and be committed to the District Waste Management Policy for reduction and Minimisation of Waste.

• Co-operate with the requirements of the Occupational Screening and Vaccination against Infectious Diseases policy or, where this is refused, must acknowledge in writing their non-participation and understanding of the risks consequent upon non-participation.

• Abide by the Western NSW Local Health District’s non-smoking policy at all facilities.

• Attend mandatory training that is appropriate to their position.

Challenges / Problem Solving:

• Balance the needs and demands of communities and partners with the requirements of the StEPS Program and the best practice guidelines of the Aboriginal Ear Health Program.

• Shift the focus from universal screening of Aboriginal children for Otitis Media to testing, referral and follow up of targeted individuals, as well as promoting lifestyle strategies to decrease the overall incidence of Otitis media in the Aboriginal community.

• Work with minimal day to day supervision often in remote locations with limited resources and personnel for support.

Communication : • Appropriately offer resources, information on and liaise with consumers of services, key partners and care providers, including carers, teachers, General Practitioners and other health professionals to gain support for & understanding of StEPS & Aboriginal Ear Health program targets.

• Actively participate in team service delivery planning and at team meetings review targets and outcomes.

• Develop effective, respectful partnerships with tertiary service providers such as ENT specialists, Audiometrists and Audiologists, Optometrists and Ophthalmologists in order to improve client access to treatment and to facilitate sharing of information on outcome results and interventions.

Decision Making • Co-ordinate and prioritise workload in a challenging, demanding and diverse workplace environment.

• Adapt flexibly to unexpected events associated with working in remote locations while striving to achieve StEPS & Aboriginal Ear Health program targets in accordance with the team service delivery plan.

Staffing : Not Applicable Budget: Not Applicable Financial delegation:

Not Applicable

Selection Criteria: Being Aboriginal or Torres Strait Islander is considered a genuine occupational qualification as per section 14 of the NSW Anti Discrimination Act 1977. Demonstrated understanding of Aboriginal community dynamics, heritage and culture, knowledge of Aboriginal health issues, the NSW Ministry of Health and Federal Government Aboriginal Health policies and initiatives. Demonstrated understanding of the goals & outcome measures of the NSW Ministry of Health Aboriginal Ear Health Program Guidelines, GL2011_013 and the current State-wide Eyesight Preschooler Screening Program Policy Directive PD2012_001. Demonstrated effective, interpersonal, written and oral communication skills and ability to liaise and negotiate with Aboriginal communities, government and non-government agencies.

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PD Wendy Holmes Date: 23/1/2013 Page 5 of 6

Ability to use data collection tools to document quality information in relation to the development, implementation, monitoring and evaluation and review of programs. Experience in or ability to attain accredited training and experience in audiometric and visual acuity testing and the ability to demonstrate skills competencies associated with the delivery of StEPS and Aboriginal Ear Health Programs. Ability to prioritise workload and meet deadlines in an environment of minimal supervision and rapid change. Evidence of Current Drivers Licence for NSW and ability to travel extensively within the responsibilities of the role

Job Demands Checklist Physical Demands Frequency Sitting - remaining in a seated position to perform tasks Frequent Standing - remaining standing without moving about to perform tasks Frequent Walking - Floor type: even / uneven / slippery, indoors / outdoors, slopes Frequent Running - Floor type: even / uneven / slippery, indoors / outdoors, slopes Infrequent Bend/Lean Forward from Waist - Forward bending from the waist to perform tasks

Frequent

Trunk Twisting - Turning from the waist while sitting or standing to perform tasks

Frequent

Kneeling - remaining in a kneeling posture to perform tasks Occasional Squatting / Crouching - Adopting a squatting or crouching posture to perform tasks

Frequent

Leg / Foot Movement - Use of leg and / or foot to operate machinery Occasional Climbing (stairs/ladders) - Ascend / descend stairs, ladders, steps Frequent Lifting / Carrying - Light lifting & carrying: 0 - 9 kg Frequent Lifting / Carrying - Moderate lifting & carrying: 10 - 15 kg Frequent Lifting / Carrying - Heavy lifting & carrying: 16kg & above Infrequent Reaching - Arms fully extended forward or raised above shoulder Frequent Pushing / Pulling / Restraining - Using force to hold / restrain or move objects toward or away from the body

Frequent

Head / Neck Postures - Holding head in a position other than neutral (facing forward)

Frequent

Hand & Arm Movements - Repetitive movements of hands and arms Frequent Grasping / Fine Manipulation - Gripping, holding, clasping with fingers or hands

Frequent

Work At Heights - Using ladders, footstools, scaffolding, or other objects to perform work

Occasional

Driving - Operating any motor powered vehicle Frequent Sensory Demands Frequency Sight - Use of sight is an integral part of work performance e.g. Viewing of X-Rays, computer screens

Frequent

Hearing - Use of hearing is an integral part of work performance e.g. Telephone enquiries

Frequent

Smell - Use of smell is an integral part of work performance e.g. Working with chemicals

Not Applicable

Taste - Use of taste is an integral part of work performance e.g. Food preparation

Not Applicable

Touch - Use of touch is an integral part of work performance Frequent Psychosocial Demands Frequency Distressed People - e.g. Emergency or grief situations Occasional

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Aggressive & Uncooperative People - e.g. drug / alcohol, dementia, mental illness

Occasional

Unpredictable People - e.g. Dementia, mental illness, head injuries Occasional Restraining - involvement in physical containment of patients / clients Occasional Exposure to Distressing Situations - e.g. Child abuse, viewing dead / mutilated bodies

Occasional

Environmental Demands Frequency Dust - Exposure to atmospheric dust Occasional Gases - Working with explosive or flammable gases requiring precautionary measures

Not Applicable

Fumes - Exposure to noxious or toxic fumes Not Applicable Liquids - Working with corrosive, toxic or poisonous liquids or chemicals requiring PPE

Not Applicable

Hazardous substances - e.g. Dry chemicals, glues Not Applicable Noise - Environmental / background noise necessitates people raise their voice to be heard

Frequent

Inadequate Lighting - Risk of trips, falls or eyestrain Infrequent Sunlight - Risk of sunburn exists from spending more than 10 minutes per day in sunlight

Occasional

Extreme Temperatures - Environmental temperatures are less than 15C or more than 35C

Occasional

Confined Spaces - areas where only one egress (escape route) exists Infrequent Slippery or Uneven Surfaces - Greasy or wet floor surfaces, ramps, uneven ground

Occasional

Inadequate Housekeeping - Obstructions to walkways and work areas cause trips and falls

Infrequent

Working At Heights - Ladders / stepladders / scaffolding are required to perform tasks

Infrequent

Biological Hazards - e.g. exposure to body fluids, bacteria, infectious diseases

Frequent

Position Title Project Officer Aboriginal Ear Health Program /State-wide Eyesight Preschooler Screening Vision Screener - Western NSW Local Health District

As the incumbent of this position, I confirm I have read the Position Description and Job Demands Checklist, understand its content and agree to work in accordance with the requirements of the position. Employee Name: _______________________________ Employee Signature _______________________________ Date:_______________ Manager's Name: _______________________________ Manager's Signature _______________________________ Date:_______________

~~~

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PD STEPS ONLY MICHELLE GIBBONS 2013 23/1/13 Page 1 of 5

Reference Number

Recruitment Type General Recruitment Position Number Position Title State-wide Eyesight Preschooler Screening Program Vision Screener –

Western NSW Local Health District Cost Centre Cost Centre Code %

StEPS 807661 100

Organisation Unit Western NSW Local Health District Location Dubbo Community Health Centre Facility Primary & Community Health Award Classification

33 - Aboriginal Health Education Officers Determination / Aboriginal Health Education Officer – Grad/Non Grad or relevant award.

FTE 1.0 Registration / Licence Requirements

Not Applicable

Vaccination Category

A

Employment Screening Check National Criminal Record Check

Yes

Working with Children Background Check

Yes

Working with Aged Care Check

No

Responsible to: Operationally to the StEPS Coordinator and Manager Community Based Services, Dubbo, then through the District Manager Child and Family Strategies to the Director Primary and Community Health. Strategically responsible to the Director Primary and Community Health through the District Manager Child and Family Strategies.

Responsible For: The towns serviced by this position include:- Baradine, Binnaway, Bourke, Brewarrina, Cobar, Collarenebri, Coolah Coonabarabran, Coonamble, Dubbo, Dunedoo, Enngonia, Euchareena, Gulgong, Gilgandra, Goodooga, Gulargambone, Kandos, Lightning Ridge, Louth, Mendooran, Mudgee, Mumbil, Narromine, Nevertire, Nyngan, Tilpa, Tooraweenah, Trangie, Rylstone, Stuart Town, Walgett, Wanaaring, Warren and Wellington.

Purpose of the Position

To help implement undertake, monitor, assist with and report on the State-wide Eyesight screening – Preschool (StEPS) Program for 4 year olds within Western NSW Local Health District

Key Accountabilities

To collaborate through local/Area partnerships with health care services, managers and staff, education organisations, other key stakeholders, the District Manager Child and Family Strategies, StEPS Coordinators & other health professionals to:

1. State-wide Eyesight Preschooler Screening Program

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PD STEPS ONLY MICHELLE GIBBONS 2013 23/1/13 Page 2 of 5

• Ensure effective implementation of NSW Ministry of Health State-wide Eyesight Preschooler Screening (StEPS) program.

• Liaise effectively with preschool and CCC staff, parents, team members, health care professionals and other key stakeholders.

• Conduct vision screening according to vision screening protocols in conjunction with the current StEPS Policy Directive relating to obtaining consent, referral processes, appropriate test distance / lighting and required equipment and information utilised to conduct the vision screening.

• Ensure the confidentiality and privacy of the child is maintained at all times and all relevant information about the screening process and vision screening results is provided to parents / carers.

• Ensure all mandatory requirements and reporting mechanisms relating to the vision screening, consent, referrals processes and notification of results are undertaken according to local systems & processes.

• Ensure the requirements for achievement and maintenance of relevant professional competency / skills are met.

• Maintain vision screening equipment and promptly report malfunctioning equipment to the StEPS Coordinator.

• Promptly advise the StEPS Coordinator of any issues, incidents, problems or concerns that arise during a vision screening session.

General Accountabilities

Managers: It is the responsibility of managers / supervisors to:

• Identify, analyse, evaluate and document all risk – e.g. Clinical care and patient safety, communication and information, community expectations, emergency and disaster response, facilities and assets management, finance and legal, health of the population, leadership and management, safety and security, and workforce) relevant to their functional area.

• Review and implement controls where necessary and action plans for all areas of concern.

• Report any risks indentified e.g. Clinical care and patient safety, communication and information, community expectations, emergency and disaster response, facilities and assets management, finance and legal, health of the population.

The Employee: It is the responsibility of every employee while at work to:

• Take reasonable care for the health and safety of persons who are in his/her place of work and who may be affected by his/her acts or omissions at work

• and shall, as regard any requirement imposed by or under the Workplace Health and Safety Act or the associated Workplace Health and Safety legislation, co-operate so far as is necessary to enable the requirement to be complied with.

The Employer: Every employer shall:

• Ensure the health, safety and welfare at work of all his employees.

• Comply with the Workplace Health and Safety Act including the associated Workplace Health and Safety legislation.

All employees are required to:

• Abide by the Code of Conduct, maintain confidentiality, and act

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professionally and within ethical boundaries. • Participate in the Performance Management process.

Evaluation of performance will be based on achievement of performance goals and/ or overall performance in relation to Business Plans.

• Adhere to all policies, procedures and legislative requirements in relation to Anti Discrimination and Equity in Employment Opportunity requirements.

• Adhere to all policies, procedures and legislative requirements in relation to Ethnic Affairs Priority Statement and Principals of Multiculturalism Act 2000.

• Participate in continuous quality improvement activities and accreditation processes.

• Be aware of the Department of Health Environmental Policy and be committed to the District Waste Management Policy for reduction and Minimisation of Waste.

• Co-operate with the requirements of the Occupational Screening and Vaccination against Infectious Diseases policy or, where this is refused, must acknowledge in writing their non-participation and understanding of the risks consequent upon non-participation.

• Abide by the Western NSW Local Health District’s non-smoking policy at all facilities.

• Attend mandatory training that is appropriate to their position.

Challenges / Problem Solving:

• Balance the needs and demands of communities and partners with the requirements of the StEPS Program

• Work with minimal day to day supervision often in remote locations with limited resources and personnel for support.

Communication : • Appropriately offer resources, information on and liaise with consumers of services, key partners and care providers, including carers, teachers, General Practitioners and other health professionals to gain support for & understanding of StEPS program targets.

• Actively participate in team service delivery planning and at team meetings review targets and outcomes.

• Develop effective, respectful partnerships with tertiary service providers such as Optometrists and Ophthalmologists in order to improve client access to treatment and to facilitate sharing of information on outcome results and interventions.

Decision Making • Co-ordinate and prioritise workload in a challenging, demanding and diverse workplace environment.

• Adapt flexibly to unexpected events associated with working in remote locations while striving to achieve StEPS program targets in accordance with the team service delivery plan.

Staffing : Not Applicable Budget: Not Applicable Financial delegation:

Not Applicable

Selection Criteria: Demonstrated understanding of the goals & outcome measures of the current State-wide Eyesight Preschooler Screening Program Policy Directive PD2012_001. Demonstrated effective, interpersonal, written and oral communication skills. Ability to liaise and negotiate with key stakeholders, government and non-government agencies Ability to use data collection tools to document quality information in

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relation to the development, implementation, monitoring and evaluation and review of programs. Experience in or ability to attain accredited training and experience in visual acuity testing and the ability to demonstrate skills competencies associated with the delivery of StEPS Program. Ability to prioritise workload and meet deadlines in an environment of minimal supervision and rapid change. Evidence of Current Drivers Licence for NSW Ability to travel extensively within the responsibilities of the role

Job Demands Checklist Physical Demands Frequency Sitting - remaining in a seated position to perform tasks Frequent Standing - remaining standing without moving about to perform tasks Frequent Walking - Floor type: even / uneven / slippery, indoors / outdoors, slopes Frequent Running - Floor type: even / uneven / slippery, indoors / outdoors, slopes Infrequent Bend/Lean Forward from Waist - Forward bending from the waist to perform tasks

Frequent

Trunk Twisting - Turning from the waist while sitting or standing to perform tasks

Frequent

Kneeling - remaining in a kneeling posture to perform tasks Occasional Squatting / Crouching - Adopting a squatting or crouching posture to perform tasks

Frequent

Leg / Foot Movement - Use of leg and / or foot to operate machinery Occasional Climbing (stairs/ladders) - Ascend / descend stairs, ladders, steps Frequent Lifting / Carrying - Light lifting & carrying: 0 - 9 kg Frequent Lifting / Carrying - Moderate lifting & carrying: 10 - 15 kg Frequent Lifting / Carrying - Heavy lifting & carrying: 16kg & above Infrequent Reaching - Arms fully extended forward or raised above shoulder Frequent Pushing / Pulling / Restraining - Using force to hold / restrain or move objects toward or away from the body

Frequent

Head / Neck Postures - Holding head in a position other than neutral (facing forward)

Frequent

Hand & Arm Movements - Repetitive movements of hands and arms Frequent Grasping / Fine Manipulation - Gripping, holding, clasping with fingers or hands

Frequent

Work At Heights - Using ladders, footstools, scaffolding, or other objects to perform work

Occasional

Driving - Operating any motor powered vehicle Frequent Sensory Demands Frequency Sight - Use of sight is an integral part of work performance e.g. Viewing of X-Rays, computer screens

Frequent

Hearing - Use of hearing is an integral part of work performance e.g. Telephone enquiries

Frequent

Smell - Use of smell is an integral part of work performance e.g. Working with chemicals

Not Applicable

Taste - Use of taste is an integral part of work performance e.g. Food preparation

Not Applicable

Touch - Use of touch is an integral part of work performance Frequent Psychosocial Demands Frequency Distressed People - e.g. Emergency or grief situations Occasional Aggressive & Uncooperative People - e.g. drug / alcohol, dementia, mental illness

Occasional

Unpredictable People - e.g. Dementia, mental illness, head injuries Occasional

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Restraining - involvement in physical containment of patients / clients Occasional Exposure to Distressing Situations - e.g. Child abuse, viewing dead / mutilated bodies

Occasional

Environmental Demands Frequency Dust - Exposure to atmospheric dust Occasional Gases - Working with explosive or flammable gases requiring precautionary measures

Not Applicable

Fumes - Exposure to noxious or toxic fumes Not Applicable Liquids - Working with corrosive, toxic or poisonous liquids or chemicals requiring PPE

Not Applicable

Hazardous substances - e.g. Dry chemicals, glues Not Applicable Noise - Environmental / background noise necessitates people raise their voice to be heard

Frequent

Inadequate Lighting - Risk of trips, falls or eyestrain Infrequent Sunlight - Risk of sunburn exists from spending more than 10 minutes per day in sunlight

Occasional

Extreme Temperatures - Environmental temperatures are less than 15C or more than 35C

Occasional

Confined Spaces - areas where only one egress (escape route) exists Infrequent Slippery or Uneven Surfaces - Greasy or wet floor surfaces, ramps, uneven ground

Occasional

Inadequate Housekeeping - Obstructions to walkways and work areas cause trips and falls

Infrequent

Working At Heights - Ladders / stepladders / scaffolding are required to perform tasks

Infrequent

Biological Hazards - e.g. exposure to body fluids, bacteria, infectious diseases

Frequent

Position Title Vision Screener: State-wide Eyesight Preschooler Screening Program –Western NSW Local Health District

As the incumbent of this position, I confirm I have read the Position Description and Job Demands Checklist, understand its content and agree to work in accordance with the requirements of the position. Employee Name: _______________________________ Employee Signature _______________________________ Date:_______________ Manager's Name: _______________________________ Manager's Signature _______________________________ Date: ______________

~~~

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Reference Number Recruitment Type General Recruitment Position Number Position Title Project Officer – Aboriginal Ear Health Program -Northern Sector of

Western NSW Local Health District Cost Centre Cost Centre Code %

Otitis Media 807413 100

Organisation Unit Western NSW Local Health District Location Dubbo Community Health Centre Facility Primary & Community Health Award Classification

33 - Aboriginal Health Education Officers Determination

FTE 1.0 Registration / Licence Requirements

Not Applicable

Vaccination Category

A

Employment Screening Check National Criminal Record Check

Yes

Working with Children Background Check

Yes

Working with Aged Care Check

No

Responsible to: Strategically to Aboriginal Ear Health Program Coordinator then District Manager Aboriginal Maternal Child and Family Strategies through to the Director of Primary and Community Health. Operationally to Aboriginal Ear Health Program Coordinator and local Health Service management.

Responsible For: The towns serviced by this position include:- Baradine, Binnaway, Bourke, Brewarrina, Cobar, Collarenebri, Coolah Coonabarabran, Coonamble, Dubbo, Dunedoo, Enngonia, Euchareena, Gulgong, Gilgandra, Goodooga, Gulargambone, Kandos, Lightning Ridge, Louth, Mendooran, Mudgee, Mumbil, Narromine, Nevertire, Nyngan, Tilpa, Tooraweenah, Trangie, Rylstone, Stuart Town, Walgett, Wanaaring, Warren and Wellington.

Purpose of the Position

To help implement undertake, monitor, assist with and report on the NSW Ministry of Health Aboriginal Ear Health Program within Western NSW Local Health District

Key Accountabilities

To collaborate through local/Area partnerships with health care services, managers and staff, education organisations, other key stakeholders, the District Manager Aboriginal Maternal Child and Family Strategies, Aboriginal Ear Health Program Coordinator & other health professionals to:

• Ensure effective implementation of the current NSW Aboriginal

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Ear Health Program Guidelines • Monitor and assist local health services to identify and engage

Aboriginal children and their families to ensure participation in the Aboriginal Ear Health Program strategies.

• Develop an effective network of health and education service providers within identified sector towns, to ensure access to appropriate health services.

• Identify service delivery gaps for Aboriginal children within the Local Health District to enhance development of strategies that will improve access to services.

• Participate in appropriate partnerships to identify strategies to improve access for Aboriginal children and their families to targeted ear health surveillance and treatment services for otitis media.

• Utilise existing District support programs in collaboration with key stakeholders and local service providers, to assist with the targeted management of Aboriginal otitis media.

• Ensure the confidentiality and privacy of the child is maintained at all times, and all relevant information about targeted ear checks and results are provided to parents / carers.

• Ensure all mandatory requirements and reporting mechanisms relating to ear health checks, consent, referrals processes and notification of results are undertaken according to local systems & processes.

• Participate in community development programs with key stakeholders to deliver relevant prevention and awareness information and education.

• Participate in and assist with data collection and reporting requirements as required by the Local Health District.

• Ensure the requirements for achievement and maintenance of relevant professional competency / skills are met.

• Ensure appropriate maintenance and annual calibration of ear testing equipment, and retain equipment maintenance records.

• Promptly advise the Aboriginal Ear Health Program Coordinator or operational manager of any issues, incidents, malfunctioning equipment, problems or concerns that arise during the course of their work.

General Accountabilities

Managers: It is the responsibility of managers / supervisors to:

• Identify, analyse, evaluate and document all risk – e.g. Clinical care and patient safety, communication and information, community expectations, emergency and disaster response, facilities and assets management, finance and legal, health of the population, leadership and management, safety and security, and workforce relevant to their functional area.

• Review and implement controls where necessary and action plans for all areas of concern.

• Report any risks indentified e.g. Clinical care and patient safety, communication and information, community expectations, emergency and disaster response, facilities and assets management, finance and legal, health of the population.

The Employee: It is the responsibility of every employee while at work to:

• Take reasonable care for the health and safety of persons who are in his/her place of work and who may be affected by his/her

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acts or omissions at work • and shall, as regard any requirement imposed by or under the

Workplace Health and Safety Act or the associated Workplace Health and Safety legislation, co-operate so far as is necessary to enable the requirement to be complied with.

The Employer: Every employer shall:

• Ensure the health, safety and welfare at work of all his employees.

• Comply with the Workplace Health and Safety Act including the associated Workplace Health and Safety legislation.

All employees are required to:

• Abide by the Code of Conduct, maintain confidentiality, and act professionally and within ethical boundaries.

• Participate in the Performance Management process. Evaluation of performance will be based on achievement of performance goals and/ or overall performance in relation to Business Plans.

• Adhere to all policies, procedures and legislative requirements in relation to Anti Discrimination and Equity in Employment Opportunity requirements.

• Adhere to all policies, procedures and legislative requirements in relation to Ethnic Affairs Priority Statement and Principals of Multiculturalism Act 2000.

• Participate in continuous quality improvement activities and accreditation processes.

• Be aware of the Department of Health Environmental Policy and be committed to the District Waste Management Policy for reduction and Minimisation of Waste.

• Co-operate with the requirements of the Occupational Screening and Vaccination against Infectious Diseases policy or, where this is refused, must acknowledge in writing their non-participation and understanding of the risks consequent upon non-participation.

• Abide by the Western NSW Local Health District’s non-smoking policy at all facilities.

• Attend mandatory training that is appropriate to their position.

Challenges / Problem Solving:

• Balance the needs and demands of communities and partners with the requirements of the Aboriginal Ear Health Program

• Shift the focus from universal screening of Aboriginal children for Otitis Media to testing, referral and follow up of targeted individuals, as well as promoting lifestyle strategies to decrease the overall incidence of Otitis media in the Aboriginal community.

• Work with minimal day to day supervision often in remote locations with limited resources and personnel for support.

Communication : • Appropriately offer resources, information on and liaise with consumers of services, key partners and care providers, including carers, teachers, General Practitioners and other health professionals to gain support for & understanding of Aboriginal Ear Health program targets.

• Actively participate in team service delivery planning and at team meetings review targets and outcomes.

• Develop effective, respectful partnerships with tertiary service

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providers such as ENT specialists, Audiometrists and Audiologists, in order to improve client access to treatment and to facilitate sharing of information on outcome results and interventions.

Decision Making • Co-ordinate and prioritise workload in a challenging, demanding and diverse workplace environment.

• Adapt flexibly to unexpected events associated with working in remote locations while striving to achieve Aboriginal Ear Health Program targets in accordance with the team service delivery plan.

Staffing : Not Applicable Budget: Not Applicable Financial delegation:

Not Applicable

Selection Criteria: Being Aboriginal or Torres Strait Islander is considered a genuine occupational qualification as per section 14 of the NSW Anti Discrimination Act 1977. Demonstrated understanding of Aboriginal community dynamics, heritage and culture, knowledge of Aboriginal health issues, the NSW Ministry of Health and Federal Government Aboriginal Health policies and initiatives. Demonstrated understanding of the goals & outcome measures of the NSW Ministry of Health Aboriginal Ear Health Program Guidelines, GL2011_013 Demonstrated effective, interpersonal, written and oral communication skills and ability to liaise and negotiate with Aboriginal communities, government and non-government agencies. Ability to use data collection tools to document quality information in relation to the development, implementation, monitoring and evaluation and review of programs. Experience in or ability to attain accredited training and experience in audiometric testing and the ability to demonstrate skills competencies associated with the delivery of Aboriginal Ear Health Program. Ability to prioritise workload and meet deadlines in an environment of minimal supervision and rapid change Evidence of Current Drivers Licence for NSW and ability to travel extensively within the responsibilities of the role

Job Demands Checklist Physical Demands Frequency Sitting - remaining in a seated position to perform tasks Frequent Standing - remaining standing without moving about to perform tasks Frequent Walking - Floor type: even / uneven / slippery, indoors / outdoors, slopes Frequent Running - Floor type: even / uneven / slippery, indoors / outdoors, slopes Infrequent Bend/Lean Forward from Waist - Forward bending from the waist to perform tasks

Frequent

Trunk Twisting - Turning from the waist while sitting or standing to perform tasks

Frequent

Kneeling - remaining in a kneeling posture to perform tasks Occasional Squatting / Crouching - Adopting a squatting or crouching posture to perform tasks

Frequent

Leg / Foot Movement - Use of leg and / or foot to operate machinery Occasional Climbing (stairs/ladders) - Ascend / descend stairs, ladders, steps Frequent Lifting / Carrying - Light lifting & carrying: 0 - 9 kg Frequent Lifting / Carrying - Moderate lifting & carrying: 10 - 15 kg Frequent Lifting / Carrying - Heavy lifting & carrying: 16kg & above Infrequent

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Reaching - Arms fully extended forward or raised above shoulder Frequent Pushing / Pulling / Restraining - Using force to hold / restrain or move objects toward or away from the body

Frequent

Head / Neck Postures - Holding head in a position other than neutral (facing forward)

Frequent

Hand & Arm Movements - Repetitive movements of hands and arms Frequent Grasping / Fine Manipulation - Gripping, holding, clasping with fingers or hands

Frequent

Work At Heights - Using ladders, footstools, scaffolding, or other objects to perform work

Occasional

Driving - Operating any motor powered vehicle Frequent Sensory Demands Frequency Sight - Use of sight is an integral part of work performance e.g. Viewing of X-Rays, computer screens

Frequent

Hearing - Use of hearing is an integral part of work performance e.g. Telephone enquiries

Frequent

Smell - Use of smell is an integral part of work performance e.g. Working with chemicals

Not Applicable

Taste - Use of taste is an integral part of work performance e.g. Food preparation

Not Applicable

Touch - Use of touch is an integral part of work performance Frequent Psychosocial Demands Frequency Distressed People - e.g. Emergency or grief situations Occasional Aggressive & Uncooperative People - e.g. drug / alcohol, dementia, mental illness

Occasional

Unpredictable People - e.g. Dementia, mental illness, head injuries Occasional Restraining - involvement in physical containment of patients / clients Occasional Exposure to Distressing Situations - e.g. Child abuse, viewing dead / mutilated bodies

Occasional

Environmental Demands Frequency Dust - Exposure to atmospheric dust Occasional Gases - Working with explosive or flammable gases requiring precautionary measures

Not Applicable

Fumes - Exposure to noxious or toxic fumes Not Applicable Liquids - Working with corrosive, toxic or poisonous liquids or chemicals requiring PPE

Not Applicable

Hazardous substances - e.g. Dry chemicals, glues Not Applicable Noise - Environmental / background noise necessitates people raise their voice to be heard

Frequent

Inadequate Lighting - Risk of trips, falls or eyestrain Infrequent Sunlight - Risk of sunburn exists from spending more than 10 minutes per day in sunlight

Occasional

Extreme Temperatures - Environmental temperatures are less than 15C or more than 35C

Occasional

Confined Spaces - areas where only one egress (escape route) exists Infrequent Slippery or Uneven Surfaces - Greasy or wet floor surfaces, ramps, uneven ground

Occasional

Inadequate Housekeeping - Obstructions to walkways and work areas cause trips and falls

Infrequent

Working At Heights - Ladders / stepladders / scaffolding are required to Infrequent

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perform tasks Biological Hazards - e.g. exposure to body fluids, bacteria, infectious diseases

Frequent

Position Title Project Officer – Aboriginal Ear Health Program -Northern Sectors of

Western NSW Local Health District As the incumbent of this position, I confirm I have read the Position Description and Job Demands Checklist, understand its content and agree to work in accordance with the requirements of the position. Employee Name: _______________________________ Employee Signature _______________________________ Date: ________________ Manager's Name: _______________________________ Manager's Signature _______________________________ Date: ________________