State Term Contract Update – Transportation & Energy September 21, 2004

State Term Contract Update – Transportation & EnergySeptember 21, 2004

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Transportation & Energy

Team - 1

Contracts

Questions

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Transportation & EnergyTeam - 1

Charles CovingtonChief, Bureau of Commodities [email protected]

David Bennett, CPPB, FCCM, FCN, MBAPurchasing Analyst, Team [email protected]

Jim Den Bleyker, CPPO, FCCM Rob ButlerPurchasing Analyst Purchasing [email protected] [email protected] 850-488-7540

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Team - 1

Contracts

Questions

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Transportation Contracts

Jim Den Bleyker, CPPO, FCCMPurchasing Analyst

• Automobiles & Light Trucks

070-001-02-1 & 070-001-04-1• Vehicle, Small Utility, ATVs & Motorcycles

070-840-04-1• Tractors, Mowers & Cutters

765-900-04-1• Construction/Industrial Equipment & Forklifts

760-001-03-1

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• Tires 863-000-03-1

• Boat Motors 120-440-03-1• Batteries: Automotive, Truck and Marine Types,

with Recycled Content 060-100-03-1

• Medium & Heavy Trucks

• Filters: Automotive & Marine State Purchasing Agreement # 0603092 PA

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Automobiles & Light Trucks

• Effective: 10/01/2003 through 09/30/2004• Sales FY- 03/04: $39,300,000 • Automobile bid has been extended 3 times to

comply with the Governor’s Executive Order No. 04-182, Hurricane Emergency.

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Automobiles & Light Trucks• Major Categories Covered in Bid

• Pursuit Vehicles• Passenger Sedans & Station Wagons• Passenger & Cargo Vans• Small Utility Vehicles, 2 & 4 wheel drive• Pickup & Chassis-Cab Trucks, 2 & 4 wheel

drive • Alternative Fuel Vehicles

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Automobiles & Light Trucks• The 2005 State Contract is projected to be

effective November 30, 2005.• All production Hybrid, Alternative Fuel & Pursuit

vehicles are included in the current bid.• GMC has announced a December 15, 2005

Production Cutoff for the new GMC Silverado Hybrid Pickup.

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Automobiles & Light Trucks• Ford Motor Company is providing a very limited

number of the Escape Hybrid SUV for Fleet Use and the Production cutoff for this vehicle will likely be within a day of the effective date of the State Contract. It is estimated Ford will only produce a total of 1,500.

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Automobiles & Light Trucks

• Production Cutoff is the date the Manufacturer “cuts off” the ordering of a particular model vehicle.

• Cutoff Dates usually start occurring in March-April.

• Recommend Agencies have all vehicles ordered by the end of January.

• Contract prices include all delivery, environmental, title & registration costs.

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Vehicle, Small Utility, ATVs & Motorcycles

• Contract is a two year contract

Effective: 02/26/2004 through 02/25/2006

• Sales FY- 03/04 : $2,000,000 • Multiple award contract.• Allows for a Manufacturer’s price increase at

the one year point - February 26, 2005.


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Tractors, Mowers & Cutters• Contract is a two year multiple award contract

Effective: 03/25/2004 through 02/28/2006• Sales FY- 03/04 : $5,000,000• Allows for a Manufacturer’s price increase at

the one year point-February 28, 2005.• Contract does not contain base prices for

equipment. Purchasers must contact Contractor for quotation.


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Construction/Industrial Equipment & Forklifts

• Effective: 06/01/2003 through 05/31/2005• Sales FY- 03/04 : $18,000,000• A portion of the Contract was recently

renewed. Check Contract for availability.• Purchasers must contact Contractor for

quotations on options.• Future contract will be single award, based on

Total Cost of Ownership.

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Tires• Effective: 01/01/2003 through 02/28/2005

State Purchasing has requested to renew for an additional year.

• Sales FY- 03/04 : $18,000,000

• Contractors: Bridgestone/Firestone, Goodyear Tire & Rubber and Michelin.

• Contract pricing includes all disposal & tire fees.


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Tires• Valve stems, mounting and dynamic balancing for

automobiles and light trucks are additional charges.

• Contact Contract Manager for each Contractor. There is too much confusion among local dealers.


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Boat Motors• Effective: 07/01/2003 through 11/30/2004

• Sales FY- 03/04 : $1,700,000

• Contractors:• BRP US• Mercury Marine• Yamaha


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Batteries: Automotive, Truck and Marine Types, with Recycled Content

• Effective 06/09/2003 through 05/28/2004• Sales FY- 03/04 : $235,000• Batteries will migrate to become a State

Purchasing Agreement at the expiration of the current State Contract.

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Batteries: Automotive, Truck and Marine Types, with Recycled Content

• Batteries will migrate to become a State Purchasing Agreement at the expiration of the current State Contract.

• A projected increase in the price of batteries due to increased costs of lead.


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Medium & Heavy Trucks• All bids were rejected from latest bids.

• No state Contract in effect at this time.

• Sales FY- 03/04 : $8,000,000

• Bid specifications have been revised and a new bid will be let in October.

• Raw Material Surcharge of $500 - $1,000 per vehicle.


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Filters: Automotive & Marine

• State Purchasing Agreement # 0603092 PA

• Effective: 09/14/2004 through 09/15/2005

• Sales FY- 03/04 : $625,000

• Fram Filters

• Discounts of 55% - 63.5% based on order quantity.


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Energy Contracts

David Bennett, CPPB, FCCM, FCN, MBAPurchasing Analyst, Team Lead

Natural Gas - 405-215-04-1• Effective: 1/1/2004 through 12/31/2008

• State Spend FY- 03/04: $11,500,000

• Vendor: Infinite Energy, Inc.

• Approximately 280 Users

• Major Contract User: Department of Corrections

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Gasoline and Fuel Oil - 405-000-04-1


• State Spend FY- 03/04 : $9,000,000

• 18 Vendors

• Major Contract Users: Highway Safety, Fish &

Wildlife, Agriculture and DOT

Energy Contracts

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Liquefied Petroleum Gas - 405-200-02-1


• State Spend FY- 03/04: $3,600,000

• Renewing 127 of 134 Awards

• No Bobtail Delivery Coverage for the Following Counties: Gilchrist, Alachua, Union, Levy, Hamilton, and Columbia.

Energy Contracts

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Fuel Card Services - ITN # 43-973-163-X

• Voyager Spend FY- 03/04: $20,700,000• Voyager Cards: 28,500• Total Transactions: 797,000• Non Fuel Transactions: 89,600• Gallons: 10,820,000

Comprehensive Energy Strategy - 973-320-03-1• Effective: 8/19/2002 through 6/30/2005• 7 Vendors

Energy Contracts

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Mercury Reclamation - 991-705-01-2• Effective: 10/01/00 through 09/30/04• Will be replaced by a State Purchasing

Agreement (SPA)

Electronic Equipment Recycling991-705-05-1

• Effective: 7/22/04 through 7/21/2006• Vendor: Star Asset Recovery

Recycling Contracts

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Website Link

Contracts on the Web

• http://www.myflorida.com/

Click on “Government”

Click on “State Purchasing”

Click on “State Term Contracts”

http://www.myflorida.com/myflorida/business/

learn/statecontracts.html

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Team - 1

Contracts

Questions

Documents

State Term Contract Update – Transportation & Energy September 21, 2004