State of Kansas Electronic Payroll Options

Informational Meeting

August 25, 2010

Kent Olson, Director of Accounts and ReportsWelcome

Nancy Ruoff, Manager, Payroll Services Electronic Pay Policy & BenefitsDirect DepositSkylight PaycardTravel and Expense ReimbursementsNext Steps

Agenda

K.S.A. 44-314 provides authority for employersin Kansas to select to pay employees only byelectronic form of payment

Oct. 1 – Payroll and Travel & Expense Reimbursement will be electronic for all active and new State Employees

State of Kansas Electronic Payment Options• Direct Deposit to Financial Institution Account• Skylight Paycard

Benefits of Electronic Payment

Safe, Secure, and Convenient

Ability to designate multiple accounts for payroll deposit

No checks delayed in the mail

Money is available on payday even if you are away from home

Eliminates lost or stolen paychecks

No more check cashing fees for employees

Estimated $250,000 annual savings for State of Kansas

Direct Deposit Enrollment

Complete form DA-184 authorization form

Form available at http://www.da.ks.gov/ar/pm/Forms

For Payroll – Select a maximum of 9 different accounts for direct deposit distribution of net pay

For Travel & Expense – Select one account

Skylight Paycard

State partner is Skylight FinancialPayroll ATM/Debit based bank cardNo Credit Check – Everyone is Pre-Approved

FDIC Insured; No minimum balance Multiple ways to access fundsOn-line banking available24/7 IVR inquiry Customer Care AccessText/E-mail alerts available

How does the Skylight ONE Paycard Work?

Employee works with agency HR office to sign-up

for the Skylight ONE Paycard and receive a Skylight Instant Issue Pack

The day prior to payday, employee activates paycard

and establishes PIN

On payday, money is deposited to account by 9am ET

How do I know my net pay?Employee can identify their total net pay in the following ways:

View pay advice with all pay details at Employee Self Service Center at www.kansas.gov/employee

How do I know my net pay? (cont)

Sign up online at www.skylightonecard.com for

FREE e-mail or text alerts (NOTE: Carrier text

charges may apply)

Get account balance by calling 24/7 IVR or customer care or via text inquiry

View all Skylight account transactions on-line

How do I get my money?Employee uses paycard to access funds in the following ways:

FREE cash withdrawal via VISA-Member bank teller transaction

FREE Point-of-Sale PIN and Signature-Based transactions

FREE cash back from participating POS merchants

FREE ATM withdrawal at Skylight Network ATMs (one per pay period) Note: ATM daily limits and out-of-network fees may apply

FREE unlimited Skylight Checks

FREE Online Bill Pay

FREE Transfers to other Skylight Accounts

Other Benefits of the Skylight Paycard

The Skylight Paycard offers additional benefits to the employee:

FREE second card for your main account for use by spouse, relative, etc.

FREE Sub-Account• Deposit or Transfer funds to sub-account for a college student,

relatives, etc. locally, nationally, or internationally free of charge

FREE Online Bill Pay or Skylight Checks to avoid Money Order fees

Other Benefits of the Skylight Paycard (cont)

FREE deposit of additional funds to your Skylight card from a 2nd job, travel reimbursements, tax refund, spouse’s job, etc.

FREE multi-lingual, live customer service via Skylight Customer Care

• 7a – 1a ET M-F and 7a – 11:30p ET weekends

Account goes with you if you leave employment with the State of Kansas

Other Important Info Re: Skylight PaycardPlease note the following tips regarding use of the Skylight Paycard:

Access listing of Surcharge-Free ATMs at www.skylightonecard.com

Review Cardholder Fee Summary to avoid fees for use of your card for ATM balance inquiry, transaction declines for insufficient funds, stop payments, etc.

Paycard is NOT a credit card…use is limited to account balance on card

One FREE standard card replacement for lost/stolen card each year

Other Important Info Re: Skylight Paycard (cont.)

Daily Limit for POS purchases or teller-based cash withdrawal is $7,500. ATM daily limit is lesser of $2,000 or ATM machine limit.

When completing an ATM withdrawal, always select withdraw from Checking

When account balance gets low, always check balance before making a purchase to avoid a declined transaction

Be aware that specific transactions may place a hold on your account greater than the amount of the final transaction – for example, pay-at-the-pump, rental cars, some restaurants

Travel and Expense Reimbursements

• Non-Regent Employees – Submit a DA-184 form to appropriate Finance staff if using traditional

direct deposit– Contact HR office to establish Skylight paycard then submit DA-184

form to Finance staff with Skylight info

• Regent Employees – If traditional direct deposit is not used, contact HR office to establish

Skylight paycard and provide Skylight registration account information to agency finance staff for submission with a DA-130 form

Next Steps?

• Employees currently receiving payroll or travel and expense reimbursements by check should review their options and contact their agency HR and/or Finance office to sign up for Direct Deposit or the Skylight Paycard

• Employees who do not provide account information by Sept. 17th for direct deposit to a financial institution will be registered for a Skylight paycard which is the default method of electronic payment for the State of Kansas

Information & Contacts

Agency Human Resources Office

Accounts and Reports website: www.da.ks.gov/ar/payroll

Skylight ONE card website: www.skylightonecard.com

Payroll Services: Nancy Ruoff, Payroll Services Manager

Nancy.Ruoff@da.ks.gov

Questions?