State Dept. Bureau of International Narcotics and Law Enforcement Affairs' Office of Aviation

Bureau for International Narcotics and Law Enforcement Affairs - Office of Aviation

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US Department of StateBureau for International Narcotics and Law

Enforcement Affairs

INL Aviation Industry Brief9 January 2013


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Jesse Lowman

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Open- Administrative

• Remarkable turn- out: 200/ 325

• Individual sessions as posted 12/20

• Covering current requirements according to SOR and SOO as posted 12/17

• Exits, restrooms, meeting rooms

• Briefing schedule, break, lunch

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• Administrative Open, Jesse Lowman • Opening Remarks, Pat Popovich, AMB Ralph Frank• Small Business Advocate, Shapleigh Drisko • INL Contract Officer, Ray Bouford• Program Overview, Paul O’Sullivan• Country Profiles, Dave Campbell • Safety, Don Campbell• Logistics, Gerry Gallmeister• Maintenance, Doug Aslett• Information Technology, Andre Velez• Closing Remarks, Pat Popovich and Ray Bouford • Administrative Close, Jesse Lowman

Agenda


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Patricia A.Popovich

Senior Acquisition Manager

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AmbassadorRalph Frank

Acting Director INL/A

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Shapleigh DriskoSmall Business

Advocate

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CONTRACTING

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CONTRACTING• Ray Bouford – Senior CO/Branch Chief• Patrick Murphy – CO• 3 main goals for this conference & this FY

– Promote open dialog to find the best way to meet the Governments worldwide needs.

– Ensure the maximum use of small business while maintaining operational integrity.

– Ensure a level playing field with however many RFPs we end up soliciting.

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CONTRACTING• We have a special project office at Imperial Plaza should

you want to meet with our team or review documents any time before the solicitation is issued next FY.

Appointments will assure our availability. • Please address all routine communications with Patrick

Murphy and the team down here in Florida. You may contact me at any time with contract issues you think needs higher level review.

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CONTRACTING• We expect construction projects to be solicited as

separate construction contracts and not as task orders under the Air Support Services contract. However, there are always deployment emergencies.

• A decision on which tasks should be set aside for small business should be announced on FEDBIZOPPs by mid February and a draft solicitation posted for industry comment by the end of March.

• We realize that we will need to coordinate the timing of the set aside awards with the Air Support Services contract mobilization where necessary.

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Questions?

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PROGRAM OVERVIEW

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Program Overview

• Help you understand the Department of State (DOS) Air Wing;

mission, resources, standards of performance

• Provide an overview of existing requirements by functional area

• Augment the contract information already provided

• “Paint the picture”, at macro level, of what the Air Wing does

• Should assist to frame/focus your questions for one-on-one’s

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Department of State Air Wing

• Bureau for International Narcotics and Law Enforcement Affairs (INL)– Mission: Minimize the impact of international crime and illegal drugs on the US

and it’s citizens by providing effective Foreign Assistance and through fostering global cooperation

• Office of Aviation; also called INL/A, DOS Air Wing• Organized into functional areas;

– Operations, Maintenance, Logistics, Safety, Contract Administration, and Information Technology (IT)

• High number of retired military aviation personnel• Unusual continuity on Air Wing staff• Re-compete office comprised of AQM, INL/A, and INL/RM personnel

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Director

Deputy Director

Administrative Division

Operations Division

Information Mgmt Division

Logistics Division

Maintenance Division

Washington D.C. Liaison

Safety

01/03/12

INL/A Organizational Chart


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Air Wing Vision / Mission

Vision:Be the provide of aviation services for the Department of State… provide, safe, secure and flexible aviation support to manage the aviation needs of the Department.

Mission:Provide aviation management, expertise and resources to strengthen law enforcement, support counter-narcotics and counter-terrorism efforts and provide safe and efficient aviation support to meet all Department of State aviation requirements.

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Aviation Program Goals

Goal 1: Human Capital - Recruit and retain a highly adaptable, technically competent and diverse workforce. Goal 2: Aviation Support - Provide safe and professional aviation support, while providing the best value in aircraft and technical integration services. Goal 3: Responsiveness to Customers - Provide high quality aviation support that responds to customers’ needs - aircraft operations, maintenance, logistics, acquisitions and technical integration, to include outsourcing. Goal 4: Strategic Plans - Review, assess and develop plans for current and future Department of State aviation needs.

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Aviation Program Priorities

- Safety

- Mission Accomplishment

- Teamwork

- Compliance with regulatory guidance

- Effective/efficient use of resources

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• Operations in 1 domestic and 7 overseas locations

• Over $1B in Budget and Assets

• Operating 98 Rotary Wing and 34 Fixed Wing Aircraft

• Providing standardization, centralized contract support, depot maintenance and logistics support to operational aircraft

• Shared responsibility for success

• Contract Evaluation; metrics, mitigation

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Air Wing Mission by Country

• Under Bilateral agreements, we are “embedded” with Host nation organizations in five of seven countries

• Air Wing Personnel integrated with Host Nation personnel

• We fly with host nation pilots, under host nation colors, using host nation mechanics Colombia: Colombian National Police Peru: Peruvian National Police Bolivia: Bolivian Air Force Guatemala: Guatemalan Air Force Pakistan: Frontier Corps Afghanistan: Air Wing only Iraq: Air Wing only


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Air Wing (INL/A) History

• 1970’s: Started in late ’70’s as aerial eradication and helo support for manual eradication– Initial spray operations in Mexico, Colombia, Burma

• 1980’s: Expanded to spray ops in Caribbean and Belize in early ’80’s– Added DEA interdiction support (Operation Snowcap) in late

’80’s– Limited contract support in ’87, then fully contract in ’89– Forward manned sites in Peru, Bolivia, Belize, and Guatemala

• 1996 : Colombia Spray Program expansion


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Air Wing (INL/A) History

• 1999-2003: Significant Plan Colombia expansion and expanded authorities for Counter-Terrorism operations

• 2001: Pakistan Border Security Program initiated

• 2006: Afghanistan CN program started

• 2008: Guatemala CN program re-established

• 2009: Assume Iraq DS Missions (non INL), expand Afghan CN mission to add Embassy Air secure transport mission


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Summary

– Instrument of national policy

– Well regarded within the Federal aviation world

– Operate in most austere, challenging environments in the world


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Questions?

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OPERATIONS

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Air Wing Mission by Country

• Colombia - Aerial Eradication, reconnaissance & surveillance

• Peru - Manual eradication support & police interdiction

• Bolivia - Manual eradication support & police interdiction

• Guatemala - Transit zone drug trafficking interdiction support

• Pakistan - Border security & Interdiction

• Iraq - Personnel movement, quick reaction force & MEDEVAC

• Afghanistan - Interdiction support , personnel movement, cargo movement

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Air Wing HQ, Patrick AFB Standardization

Aircrew Training and evaluation Program directives and SOPs Aircrew Training Manual Development

Planning New program planning and execution Deployment planning Ferry flights Contingency planning

Training JTQP development POI’s

Evaluation Site visits Aviation Resource Management Surveys Quality Assurance Surveillance Program (QASP)

ActiveAircraft 1 Huey-II 1 UH-1N 2 AT-802 2 C-27 2 CH-46 1 PC-6 3 S-61 (PA)

ActiveAircraft 1 Huey-II 1 UH-1N 2 AT-802 2 C-27 2 CH-46 1 PC-6 3 S-61 (PA)


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Colombia Support for

– Coca aerial eradication program

– Fixed Wing ISR illicit crop reconnaissance & surveillance

– Aircrew Training– Maintenance Training

Joint program with Colombian National Police

MOB - Bogota

Tumaco

San Jose

Larandia

Bogota

Caucausia

Aircraft 12 AT-802 2 C-208

Aircraft 12 AT-802 2 C-208


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Peru

Support for – Interdiction– Manual eradication– Standardization oversight– Maintenance Oversight– Training

• Maintenance• Aircrew

Joint program with Peru National Police

MOB - Pucalpa

Tingo MariaPucalpa

Tarapoto

Lima

Mazamari

Aircraft 23 Huey-II 1 C-208 1 B-1900D

Aircraft 23 Huey-II 1 C-208 1 B-1900D


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Pucallpa


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Flight of 3 on an Erad mission


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Bolivia

Trinidad

Santa Cruz

Chimore

Santa Ana

La Paz

Aircraft 8 UH-1H

Aircraft 8 UH-1H



Joint program with Bolivian

Air Force MOB Santa Cruz


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Guatemala

Aircraft 6 Huey-II

Aircraft 6 Huey-II



Joint program with Guatemalan

Air Force MOB – Guatemala City

Guatemala

Flores

San Jose


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ActiveAircraft 3 C-208 14 Huey-II

ActiveAircraft 3 C-208 14 Huey-II

Pakistan

Quetta

Islamabad

Peshawar Support for – Interdiction– Surveillance / Reconnaissance – Standardization oversight– Maintenance Oversight– Training


Joint program with Frontier Corps MOB - Quetta


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Khalid Air Field, Quetta


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Air Wing Hangar, Quetta


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Basra

Erbil

Baghdad

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Iraq Embassy Air Program

Support for – Personnel movement– Quick Reaction Force – MEDEVAC– Intelligence Support

All contractor program Locations

– Main Operating Base in Baghdad / EHP

– Forward Operating Base in Erbil and Basra

Aircraft 16 UH-1N 4 DHC-8 13 S-61 1 DO – 328 (Leased)

Aircraft 16 UH-1N 4 DHC-8 13 S-61 1 DO – 328 (Leased)


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Support for Interdiction Operations CASEVAC/MEDEVAC Transport Personnel & Cargo Reconnaissance Intelligence Support Security Facilities / DFAC

All contractor program Locations

Main Operating Base (MOB) - Kabul Forward Operating Base (FOB) - Kandahar

Afghanistan

Active Aircraft 10 Huey-II 4 B-1900 3 DHC-8 11 CH-46 1 AN-26 (leased) 2 Mi-8 (leased)

Active Aircraft 10 Huey-II 4 B-1900 3 DHC-8 11 CH-46 1 AN-26 (leased) 2 Mi-8 (leased)

Kandahar

Kabul


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Camp Valdes


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Questions?

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SAFETY

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Aviation Safety

• Oversight of flight training, operations, Maintenance, Logistics, etc.

• Aviation Safety Training• Accident/Incident Investigations• Maintenance of Consolidated Incident

Report Database• Safety statistics – Incidents per 100,000

flight hours


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Occupational (Ground) Safety

• Incident Rate Experience (OSHA 300) Incidents per 200,000 man hours

• Tracking of hazards/deficiencies• Reporting of illnesses/injuries• Periodic inspection of facilities• FOD Program Monitoring• Development/maintenance of Emergency

Action Plans


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Hazmat/Environmental

• Compliance with federal, state, local, PAFB, HN, etc.

• Hazardous waste management at all sites• Spill response• Hazmat handling, transport, disposal, etc.


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Safety Program Implementation

• Contract• INL/A Safety Directives• Local Safety SOPs• SMS Implementation

• Policy• Risk Management• Assurance• Promotion• Prevention


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Challenges/Opportunities

• Large, mixed R/W and F/W fleet• Diverse workforce; multilingual, multicultural

• Military (all branches)• Host nation (Military, Police, etc)• Civilian

• Austere, 3rd World locations and CONUS• OSHA/EPA/HN requirements


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Questions?

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LOGISTICS

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Supply Chain Management

• Major functional areas:

– Warehousing / Inventory / Distribution– Purchasing– Transportation– International Traffic in Arms Regulations (ITAR)– Aircraft Database Management– Facilities

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Warehousing / Inventory / Distribution

• Manage $1.2B property on contract

• Supply (total inventory) value $323m

• 63k line items in warehouse

• 150k cubic feet warehouses (Melbourne / Sanford)

• Property Book (Gov Furnished Equip (GFE) / acquired material)

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Procurement

• Purchase Material / Parts / Equipment

– Military Requisition

– Defense Logistics Agency

– Vendors on Open Parts Market

– Acquired aircraft support packages (GFE)

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Transportation

• Surface– Large portion of budget spent annually– Innovative Intermodal Transportation Option– Freight forwarder

• Airlift (C-5, C-130, C-17, AN-124, C-27)– 20 lifts average per year– 600k short ton per year– From Melbourne IAP, Patrick AFB, Sanford IAP

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ITAR • US Export and Regulations Control Laws

• Technical Assistance Agreements in all locations

• Export of Defense Related Articles– CH-46; S-61; UH-1; Weapons, Ammunition

NVG and other items in all supported locations.

• Export Administration Reg (15 CFR 300 – 799)

• 150 Licenses per year / 200 Exemptions per year

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Aircraft Database Management

• Congressionally mandated – – Federal Aviation Interactive Retrieval System – Aviation Maintenance Module – Integrated Logistics Management System

• Aircraft / Helicopter Management– 400+ aircraft total– 132 active aircraft

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Facilities• Located in or near Melbourne Florida

• Patrick AFB, FL (Satellite Beach, FL)– 3 aircraft hangar facilities at 96k square feet

• Sanford Aircraft Warehouse (Sanford IAP, FL)– One hangar facility at 51k square feet

• Miramar Distribution Center (Melbourne, FL)– 1 warehouse and office space at 54k square feet

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Air Wing Facilities Locations

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Sanford IAP

Patrick AFBMiramar

FIT


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Questions?

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MAINTENANCE

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Aircraft Maintenance

• General

• Program Maintenance

• Aircraft Quality Control

• Systems Integration and Engineering

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General

• Effective Maintenance Services– Airworthiness Standards– OEM Procedures– Department of Defense Technical Data– Technical Manuals– DOS Directives– Approved Plans and Procedures

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General

• Fully Mission Capable Rate (FMC) – High Density 70%– Low Density 50%

• Overall Contract Goal– All Aircraft Types Combined– 70% FMC

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General• Record Keeping

– AR 700-138– DA PAM 738-750– DA PAM 738-751

• Tracking Aircraft Hours– HOBBS– Similar Tracking Device

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Program Maintenance

• Levels of Aviation Maintenance– All levels to include limited depot– Battle Damage Assessment and Repair– Overhaul– Modification

• Contractor Maintenance Management– TM 1-1500-328-23– TC3.4.7 reference manual

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Program Maintenance

• Controlled Substitution Program• Deferred Aircraft Maintenance • Manage Phase Flow• Special Tools and Test Equipment• System / Component Repair Analysis• Ground Support Equipment (GSE)

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Aircraft Quality Control

• Quality Control Program

• Technical Library

• Comply with Established Standards

• Best Practices

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Aircraft Quality Control

• Historical Aircraft Database• FOD Program• Reporting and Recordkeeping• Engineering Support• Configuration Control• Aircraft Systems Improvement

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Systems Integration and Engineering

• Aircraft Acquisitions• Modifications• Sustainment

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Questions?

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INFORMATIONTECHNOLOGY

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Introduction

• We support INL Aviation Programs.

• The core of Information Technology operations supporting the Office of Aviation is located in Melbourne Florida.

• Nodes are located in the US and 7 countries.

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Introduction – cont’d

• Facility types vary from US controlled workspace to host country military airfields to remote jungle/desert landing strips in tents.

• The enterprise consists of hardware and software which include satellite dishes and modems, firewall devices and other perimeter protection appliances, wireless bridges, network switches/routers, production servers, desktops/laptops, multi-function printers, cell phones, VOIP telephones, and both COTS and custom applications.

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Core IT Requirements

• Internet/Intranet/Email/SharePoint• IT Security & Information Assurance• Full Suite of Office Applications• Desktop Technical Support• VOIP/SATCOM/Cell• Hardware/Software/Licenses

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Internet/Intranet/Email/SharePointRequirement

• Provide Internet/Intranet/Email/SharePoint hardware & software infrastructure.

• Produce, monitor and maintain all enterprise web pages & SharePoint sites.

• SharePoint file sharing on the enterprise network. • Report anomalies in web pages’ data.

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IT Security Requirement

• Provide IT Security Support for the Enterprise network to assure the confidentiality, integrity, availability and reliability of all systems, services, information and data.

• Comply with procedures and standards required by FISMA (NIST FIPS and SPs) and applicable sections of DoS FAM/FAH.

• Monitor content and requests for additional compliance with DoS Electronic Security guidance.

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IT Security Requirement – cont’d

• Users – Annual Cyber Security Awareness Training

• Workstation Protection – Anti-Virus

• Server Protection – Intrusion Detection Systems

• Perimeter Protection – Firewalls– Intrusion Prevention System

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Applications Requirement

• Provide a Management Information System (MIS) to access all database management reports used for the day to day contractors activities.

– The database and reports will include but will not be limited to aircraft, property and personnel incidents, aircraft maintenance, aircraft flight, spray activity, aircraft battle damage, training activity, material inventory, personnel movement and property accountability.

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Desktop Technical Support

• Provide seat management to all Government personnel located at various sites.

• Provide a full life cycle management of all information systems to achieve program goals at all IT locations.

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VOIP/SATCOM/Cell PhoneRequirements

• Provide telephone service where required on the contract to include cell phones to all key personnel across the program.

• Provide SATCOM communications where required on the program.

• Network communications must be online no less than 98% of the

time.

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Questions?

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Patricia A.Popovich

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Jesse Lowman

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Close- Administrative

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Vendor Name Day Time Meeting Location

Group 1

M1 Support Services 9-Jan-13 1500-1520 Hotel Rialto Melbourne

FlightWorks Inc. 9-Jan-13 1530-1550 Hotel Rialto Melbourne

MAG Defense Services Inc. 9-Jan-13 1600-1620 Hotel Rialto Melbourne

Lockheed Martin Global Training and Logistics 9-Jan-13 1630-1650 Hotel Rialto Melbourne

Group 2

First Aviation Services Inc. 9-Jan-13 1500-1520 Hotel Rialto Melbourne

Wipaire Inc. 9-Jan-13 1530-1550 Hotel Rialto Melbourne

Robertson Forwarding Company 9-Jan-13 1600-1620 Hotel Rialto Melbourne

Dynamic Aviation Group Inc. 9-Jan-13 1630-1650 Hotel Rialto MelbourneGroup 3 Monarch Air Group LLC. 9-Jan-13 1500-1520 Hotel Rialto MelbourneLogistics 2020 9-Jan-13 1530-1550 Hotel Rialto MelbourneComprehensive Health Services Inc. 9-Jan-13 1600-1620 Hotel Rialto MelbourneURS Corporation 9-Jan-13 1630-1650 Hotel Rialto Melbourne

Group 4

Right Sized Solutions Inc. 9-Jan-13 1500-1520 Hotel Rialto Melbourne

GCH Services LLC (Gold Coast Helicopters) 9-Jan-13 1530-1550 Hotel Rialto Melbourne

Evergreen Helicopters Inc. 9-Jan-13 1600-1620 Hotel Rialto Melbourne

SRR International Inc. 9-Jan-13 1630-1650 Hotel Rialto Melbourne

Documents

State Dept. Bureau of International Narcotics and Law Enforcement Affairs' Office of Aviation