State Assessment AccommodationsState Assessment Accommodations

The Role of School Assessment CoordinatorThe Role of School Assessment CoordinatorDocumentation & DecisionsDocumentation & Decisions

Moving to Online TestingMoving to Online Testing

Office of Planning & AssessmentOffice of Planning & AssessmentBoulder Valley School DistrictBoulder Valley School District

November 4, 2013November 4, 2013

AccommodationsAccommodations

What’s new?What’s new?

School Assessment Coordinators’ role School Assessment Coordinators’ role

Purpose for accommodationsPurpose for accommodations

Accommodation monitoring questions to askAccommodation monitoring questions to ask

Criteria for using accommodations on state testsCriteria for using accommodations on state tests

Resources to support accommodations decisionsResources to support accommodations decisions

Nonstandard & Restricted accommodations Nonstandard & Restricted accommodations

Moving to Online TestingMoving to Online Testing

Next Steps for Assessment CoordinatorsNext Steps for Assessment Coordinators

AgendaAgenda

Updated use of the district’s Updated use of the district’s Accommodation Plan for Accommodation Plan for Instruction & Assessments Instruction & Assessments form – ELLs and students in form – ELLs and students in RTI process for non-reading supportRTI process for non-reading support

Math Manipulatives Math Manipulatives – Submit a nonstandard – Submit a nonstandard accommodation form for math manipulatives that are accommodation form for math manipulatives that are notnot on the state approved list on the state approved list (CO manual, 164)(CO manual, 164)

Request for Dual Assessment Request for Dual Assessment – For students that are – For students that are eligible to take both CoAlt and TCAP / CMAS depending eligible to take both CoAlt and TCAP / CMAS depending on content areaon content area

Sample Activity Sample Activity for education team to ensure the for education team to ensure the accommodation is appropriate to use on a state accommodation is appropriate to use on a state assessmentassessment

Clarification of Clarification of Restricted AccommodationRestricted Accommodation

What’s NewWhat’s New

The School Assessment The School Assessment CoordinatorCoordinator

Record Keeper, maintain documentation for a yearRecord Keeper, maintain documentation for a year Accommodation Tracking Form (Use to track students that need Accommodation Tracking Form (Use to track students that need

accommodations for state testing)accommodations for state testing) Identify formal documentation and that accommodation criteria on Identify formal documentation and that accommodation criteria on

state tests are metstate tests are met Retain Accommodation Form for Instruction & AssessmentsRetain Accommodation Form for Instruction & Assessments Scheduling for accommodations during testing; recording who Scheduling for accommodations during testing; recording who

actually uses accommodations during testing actually uses accommodations during testing Information flows through SACInformation flows through SAC

Support from Administrators and TeachersSupport from Administrators and Teachers

Train proctors to deliver accommodations during testingTrain proctors to deliver accommodations during testing

Ensure testing schedule supports accommodations that need Ensure testing schedule supports accommodations that need different testing environmentdifferent testing environment

Purpose of AccommodationsPurpose of AccommodationsTo ensure that:To ensure that: Accommodations are provided in order for Accommodations are provided in order for

students to students to gain accessgain access to instruction and to instruction and assessment,assessment,

Accommodations are provided to Accommodations are provided to qualified qualified studentsstudents, and, and

There is a There is a clear connectionclear connection between between accommodations used in instruction and accommodations used in instruction and assessments.assessments.

With a caveatWith a caveat. Some accommodations used . Some accommodations used during instruction will not be available during during instruction will not be available during state assessments.state assessments.

Accommodations:Accommodations:Monitoring Questions to AskMonitoring Questions to Ask

Are accommodations documented in a formal plan?Are accommodations documented in a formal plan? Is documentation clear and specific on what the Is documentation clear and specific on what the

student needs?student needs? Are accommodations clearly marked under Are accommodations clearly marked under

accommodations sections for instruction and accommodations sections for instruction and assessments?assessments?

Does documentation identify who made the Does documentation identify who made the decision?decision?

Is it clear that accommodation use is monitored Is it clear that accommodation use is monitored throughout the year?throughout the year?

Is it appropriate to use on a state assessment?Is it appropriate to use on a state assessment? After testing, did student use accommodation?After testing, did student use accommodation?

Process to Evaluate NeedProcess to Evaluate NeedIs accommodation appropriate to use on a Is accommodation appropriate to use on a state test?state test?

Overarching questionsOverarching questions What does student need to access the test?What does student need to access the test? What is the test measuring?What is the test measuring?

Side-by-side comparison of assignments Side-by-side comparison of assignments Oral Script (OS): Read assignment to student Oral Script (OS): Read assignment to student vs. vs. Student reading directions & assignment Student reading directions & assignment independentlyindependently If If student did better with OS, but able to pass without student did better with OS, but able to pass without

OS even if it takes longer OS even if it takes longer then then do not use OSdo not use OS IfIf student fails assignment without OS or attempts & student fails assignment without OS or attempts &

is unable to complete it is unable to complete it thenthen consider OS consider OS If If student refuses to attempt without OS student refuses to attempt without OS then then look at look at

other evidence to determine if this is behavioral, a other evidence to determine if this is behavioral, a student preference or a reading concernstudent preference or a reading concern

Criteria to use Criteria to use Accommodations on State Accommodations on State

AssessmentsAssessments Must be based uponMust be based upon individualindividual student’s identifiable need(s). student’s identifiable need(s). Not a preference; based on empirical data, evaluated on an ongoing basisNot a preference; based on empirical data, evaluated on an ongoing basis

May May notnot be based on a category of disability, or be specific to be based on a category of disability, or be specific to a program.a program.

The “specific” accommodation(s) must be The “specific” accommodation(s) must be documenteddocumented in a in a formal education plan that is the result of a formal education plan that is the result of a formal processformal process conducted by an conducted by an educational teameducational team who monitor and create who monitor and create the student’s formal education plan. This formal process / the student’s formal education plan. This formal process / educational team must include the parent and student, if educational team must include the parent and student, if appropriate. appropriate. District Formal Plans: District Formal Plans: IEP, 504, ILP, Health Plan, ALP, IEP, 504, ILP, Health Plan, ALP, oror Accommodation Plan For Instruction & Assessment Accommodation Plan For Instruction & Assessment identified need identified need

through their English Language Development Profile (ELDP) level or the through their English Language Development Profile (ELDP) level or the RTI processRTI process

Documentation must be updated annuallyDocumentation must be updated annually

Note: Teacher’s grade book is NOT sufficient documentation. Note: Teacher’s grade book is NOT sufficient documentation.

Criteria for State Criteria for State Accommodations…Accommodations…

Must be Must be used regularlyused regularly during classroom assessment and instruction. during classroom assessment and instruction. Define “regular use.” Is it enough time to ensure independent use? (of technology?)Define “regular use.” Is it enough time to ensure independent use? (of technology?)

Must be Must be in place at least three months in place at least three months prior to the state wide prior to the state wide assessment. Accommodations must not be introduced for the first time assessment. Accommodations must not be introduced for the first time during state test administration. during state test administration.

November 8: Grade 3, ReadingNovember 8: Grade 3, Reading December 2: Grade 3 Writing & Math, Grades 4-10 December 2: Grade 3 Writing & Math, Grades 4-10 December 2: Non-Standard Accommodation form December 2: Non-Standard Accommodation form & new Request for & new Request for

Dual Assessment Dual Assessment January 24: Grade 11, ACT-Approved accommodationsJanuary 24: Grade 11, ACT-Approved accommodations April 2 – State Allowed accommodation deadlineApril 2 – State Allowed accommodation deadline

Must be a standard accommodation allowed during TCAP or an Must be a standard accommodation allowed during TCAP or an approved non-standard accommodation (only available for IEP or 504).approved non-standard accommodation (only available for IEP or 504).

RESOURCESRESOURCESAccommodation Plan for Instruction & Assessment Accommodation Plan for Instruction & Assessment For ELLs, students in RTI process, non-reading supportFor ELLs, students in RTI process, non-reading support

TCAP Accommodations OverviewTCAP Accommodations OverviewExtended Time (usually means time and a half)Extended Time (usually means time and a half)Breaks vs. “Stop the Clock”Breaks vs. “Stop the Clock”Teacher Read Directions & Oral PresentationTeacher Read Directions & Oral PresentationTranslated Teacher Read Directions & Oral Presentation Translated Teacher Read Directions & Oral Presentation Assistive TechnologyAssistive TechnologyLarge PrintLarge PrintMath Manipulatives Math Manipulatives Linguistic Accommodations (handout)Linguistic Accommodations (handout)Scribe (handout)Scribe (handout)

Approved nonstandard accommodationsApproved nonstandard accommodations For students on an IEP or a 504 PlanFor students on an IEP or a 504 Plan Not a standard accommodation or student does not meet Not a standard accommodation or student does not meet

restricted criteriarestricted criteria Due December 2, reviewed & signed by DAC and Director of Due December 2, reviewed & signed by DAC and Director of

SESE District submits to state and state panel determines if it is District submits to state and state panel determines if it is

deemed as approved.deemed as approved. Examples: “stop the clock,” scribe for student that does not Examples: “stop the clock,” scribe for student that does not

meet restricted criteria, tracking devices, visual cues to stay meet restricted criteria, tracking devices, visual cues to stay on task, individual countdown timer, math manipulatives not on task, individual countdown timer, math manipulatives not on approved state list, etc.on approved state list, etc.

For Scribe, beyond AT, what nonstandard possibilities are there For Scribe, beyond AT, what nonstandard possibilities are there for students on an IEP or a 504 plan with poor handwriting?for students on an IEP or a 504 plan with poor handwriting?

Blue lined paper with dot line in the middle Blue lined paper with dot line in the middle Graph paper for math to keep numbers lined upGraph paper for math to keep numbers lined up

Non-approved nonstandard accommodationNon-approved nonstandard accommodation The student’s test is ruled invalid The student’s test is ruled invalid Examples: calculator, read the reading test, graphic organizer Examples: calculator, read the reading test, graphic organizer

on writing, base ten blocks, and addition / subtraction / on writing, base ten blocks, and addition / subtraction / multiplication / division charts, etc. multiplication / division charts, etc.

Nonstandard AccommodationsNonstandard Accommodations

Only for students on an IEP or a 504 PlanOnly for students on an IEP or a 504 Plan May be limited to some, not all content areasMay be limited to some, not all content areas

Speech-to-Text – Standard in Reading & Math, but restricted in Speech-to-Text – Standard in Reading & Math, but restricted in Writing (must have IEP or 504 plan to use in Writing)Writing (must have IEP or 504 plan to use in Writing)

Student on an IEP or a 504 Plan Student on an IEP or a 504 Plan plusplus a specific a specific disabilitydisability

Scribe – a physical disability that impacts their writingScribe – a physical disability that impacts their writing Talking Calculator or Textile Math Manipulative (Abacus) – Talking Calculator or Textile Math Manipulative (Abacus) –

Documented diagnosis of visual impairment including Documented diagnosis of visual impairment including blindnessblindness

Look for: Additional procedural requirementsLook for: Additional procedural requirements The text-to-speech software must “read” the Oral Script in The text-to-speech software must “read” the Oral Script in

Math and Writing tests. Content specific vocabulary that is Math and Writing tests. Content specific vocabulary that is part of the construct of the assessment is eliminated in the part of the construct of the assessment is eliminated in the oral scripts. oral scripts.

Scribe in Writing – Scribe must write exact words without Scribe in Writing – Scribe must write exact words without punctuation or capitalization, show/read back what student punctuation or capitalization, show/read back what student dictated, then student shows where to place punctuation and dictated, then student shows where to place punctuation and capitalization.capitalization.

Restricted AccommodationsRestricted Accommodations

Presentation Presentation AccommodationsAccommodations

Response Response Accommodations for TCAPAccommodations for TCAP

Setting & Timing Setting & Timing Accommodations for TCAPAccommodations for TCAP

Moving to Online TestingMoving to Online TestingColorado Measures of Academic Success Colorado Measures of Academic Success (CMAS)(CMAS)Science (Grades 5 & 8) and Social Studies (Grades Science (Grades 5 & 8) and Social Studies (Grades 4 & 7)4 & 7)What Accommodations mean for online testing? What Accommodations mean for online testing?

ToolsTools: : Available to all studentsAvailable to all studentsFeatures embedded in the test engine (e.g., large print / zoom, Features embedded in the test engine (e.g., large print / zoom, audio amplification, visual tracker / highlighter, note pad)audio amplification, visual tracker / highlighter, note pad)Text-to-Speech as a tool must be “turned on”Text-to-Speech as a tool must be “turned on”Some students will need headphones for accommodations (e.g., Some students will need headphones for accommodations (e.g., text-to-speech)text-to-speech)

AccommodationsAccommodationsUse of accommodations will be narrower, similar to restricted Use of accommodations will be narrower, similar to restricted accommodations on TCAPaccommodations on TCAPPaper-Pencil – Special orders for few students (e.g., seizure from Paper-Pencil – Special orders for few students (e.g., seizure from using a computer, Braille, AT doesn’t work with test-engine, etc.)using a computer, Braille, AT doesn’t work with test-engine, etc.)

CMAS – Test EnvironmentCMAS – Test Environment Timing on Computer-Based Test (CBT)Timing on Computer-Based Test (CBT)

Some extra time built into standard time of test to Some extra time built into standard time of test to support online environmentsupport online environment

As an accommodation – Beyond extra time, document As an accommodation – Beyond extra time, document actual time needed for student to engage with CBTactual time needed for student to engage with CBT

Keyboarding Keyboarding & Computer Use& Computer Use

Practice Testing Environment Practice Testing Environment http://www.pearsonaccess.com/co (then click on SUPPORT tab)http://www.pearsonaccess.com/co (then click on SUPPORT tab)

electronic Practice Assessment Tools electronic Practice Assessment Tools (ePATs)(ePATs) Time to practice navigating through the testing Time to practice navigating through the testing

environment and use the environment and use the embedded support / toolsembedded support / tools 1-on-1 “evaluation” of ePAT use for some students with 1-on-1 “evaluation” of ePAT use for some students with

disabilitiesdisabilities

Next Step for SACsNext Step for SACsRecord Keeper for Accommodations on State Record Keeper for Accommodations on State AssessmentsAssessmentsUse the Use the Accommodation Tracking Form Accommodation Tracking Form to identify and to identify and track students that need accommodations for state track students that need accommodations for state testing and that accommodations are in place by 11/8 testing and that accommodations are in place by 11/8 (grade 3) or 12/2(grade 3) or 12/2For each student identified as needing an For each student identified as needing an accommodation, accommodation, identify formal documentation is in identify formal documentation is in place and place and that accommodation criteria on state tests that accommodation criteria on state tests are metare met**Keep Tracking Form & Accommodation Plans for Keep Tracking Form & Accommodation Plans for Instruction & Assessments in Instruction & Assessments in secure TCAP filing systemsecure TCAP filing systemCMAS – Reserve computer rooms, consider Building CMAS – Reserve computer rooms, consider Building ScheduleSchedule, details about accommodations to follow, details about accommodations to follow

Information flows through SACInformation flows through SACShare resources Share resources with general ed and special ed with general ed and special ed teachers teachers *Solicit support from Administrators *Solicit support from Administrators to ensure all to ensure all criteria for using accommodations on state testing is criteria for using accommodations on state testing is metmet

THANK YOU!THANK YOU!

For questions: For questions:

•Go to the Assessment website,Go to the Assessment website,

Accommodation Resources Accommodation Resources http://bvsd.org/assessment/accommodations/Pages/default.aspx

•Email the Email the tcap.helpdesk@bvsd.org tcap.helpdesk@bvsd.org or or

call x5112call x5112