Upload
vanessa-bridges
View
220
Download
0
Tags:
Embed Size (px)
Citation preview
State Advisory Group
Pre Bid ConferenceFormula Grant Application
JJDP Staff
• Anna Kelly, Administrator [email protected]
• Dennis Luman 405-530-2900• Laura Broyles 405-530-2928
• Funds available through the Juvenile Justice and Delinquency Prevention Act of 1974, as amended.
• SAG consists of members from public/private sector appointed by the Governor to advise on juvenile issues.
• SAG funds programs for prevention, early intervention, diversion, post-adjudication and aftercare services to youth, at-risk youth, and juvenile offenders and their families.
State Advisory Group(SAG)
http://www.ok.gov/oja/Community_Based_Youth_Services/SAG_2015_GRANTS.html
http://www.ok.gov/oja/
General Information• Successful applicants will receive a contract for
one year, effective July 01, 2015 to June 30, 2016.
• Programs, which meet goals, will be eligible for two one year continuation contracts.
• Applications must be for new programs.• Applicants must identify subcontractor(s) in
original proposal.• Applicants must submit a subcontractors
agreement, which is signed by both parties and identifies the responsibilities of services to be provided by the subcontractor.
Applications will be accepted for programs in the following category:
Delinquency Prevention and Diversion
Model Programs Guidewww.dsgonline.com
Search for Prevention Programs
Delinquency Prevention
• To fund programs, research or other initiatives designed to reduce the incidence of delinquency referrals from the youth population determined to be at risk of becoming delinquent.
• Eligible Applicants: Units of local government, school districts, private non-profits, and Native American Tribes.
• Maximum amount of award to single First Year applicant: $50,000
Baseline Data Collection
• Be sure to collect and document baseline data before program implementation.
Federal Performance Indicators
Federal Performance Indicators - Continued
Rating of Grant Applications
• Problem statement• Goals objectives and performance
indicators• Program plan• Management and Organization• Partnerships• Budget YR-1, 90% YR-2, 80% YR-3
Grant Checklist Form 1- Cover sheet Program Narrative- not to exceed 3 typed
pages Form 2- Certification and Agreement to
Standard Conditions Department of Justice Certifications Budget Summary and Budget Attachments Financial Capability Questionnaire Certification Letter from CPA Letters of Support (3) Private Non-Profit’s- Letter from Unit of
Government and Certificate of Incorporation, Articles of Incorporation, and By-Laws.
Reporting Requirements for Successful Applicants
• Authorization to Sign Project Documents• Federal Civil Rights Certification & Checklist• Request for Payment of Funds, Expenditure
Report (including supporting documentation)• Quarterly Progress Reports• Closeout Documents at the end of each year• Deadlines: Send them in on time or your
reimbursements will be placed on hold
Helpful Hints
• Achievable goals and objectives• Monitoring/ Documentation• Grant writers vs. grant programs
staff• Financial Capacity
Budget
Reimbursable CostsBasic Considerations for Expenditures– Be Necessary (purchases must be timely)– Be Fair & Reasonable– Be Allocable (all costs must be billable to
separate funding sources)– Be Net of all Credits (rebates/credits must be
passed on to OJA)– Be Adequately documented (copies of receipts
for all expenses must be submitted with each request for reimbursement)
– Be consistent with contractor’s policies and procedures of other activities
– Conform to any limitations or exclusions listed in the cost principles (e.g. entertainment, fines, penalties, food/drink, etc.)
• Program Income (e.g. registration fees – subject to the same “strings” as the grant funds and must be expended prior to requesting reimbursement)
• Cost Sharing (can’t fund the same program with two federal funding sources)
• Supplanting (can’t reduce local funds because of the existence of federal funds.)
• Indirect Costs (must have a federally approved indirect cost agreement to include this item in your proposed budget, otherwise all costs must be allocated and billed as direct.)
Procurement Procedures
• Less than $5,000 (small purchases) • $5,000 up to $10,000 (Phone
Solicitations)• Over $10,000 up to $100,000
(Written Quotes)• Over $100,000 (ITB / RFP)• Sole Source/Sole Brand Purchases
Automatic formula Total Annual Salary X % devoted to program must equal =Federal
Funds Requested + Other Funding or error will be
displayed
Type of Benefit must be entered
Need to Click on the Other Tab but one is not showing at the
bottom of the page…
Click on the far right black arrow
Questions & Answers