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Starting & Managing a Small Business in Ohio WEDNESDAY, APRIL 29 , 2020
Disclaimer This presentation was shared as part of the 2020 Reentry Awareness Week. The information contained in this presentation belongs to the Cuyahoga County Office of Reentry and its community partners. This presentation should not be shared, distributed, copied or distorted without the express permission of the Office.
The presentation provides general advice about how to start and maintain your business. The information contained herein is not meant to provide you with specific business, legal or financial advice. We also do not claim to represent any individual as a legal or financial representative. By viewing this information, you assume that this does not constitute a contractual relationship.
For individual assistance, please contact either ECDI or Ohio Means Jobs for help. Their contact information can be found at the very end.
Today’s Agenda ❑Welcome & Introduction – ❑Crystal Bryant, Director of Cuyahoga County Office of Reentry
❑ All About Business – ❑Danielle Sydnor, Director of ECDI
❑ On the Job Training – ❑Ray Martin, Ohio Means Jobs
❑ Questions?
Cuyahoga County Office of Reentry
Our mission is to remove the stigma and social burdens that challenge returning citizens by launching and
sustaining a reentry movement that provides the full range of comprehensive services, support, and opportunities
needed for successful reintegration.
www.reentry.cuyahogacounty.us
Friday, May 1, 2020 - Collateral Consequences 101: Housing Watch Party - Where? https://www.facebook.com/ACLUOH/
Friday, May 1, 2020 - Imperial Dreams Watch Party on Netflix - Where? Details forthcoming - Visit www.reentry.cuyahogacounty.us for details on how to watch
Helpful Resources for Returning Citizens - Drive-thru Distribution at North Star every Tuesday and Thursday from 11 a.m. to 1 p.m. (while supplies last)
- Businesses/Employers COVID-19 Checklist
- Coronavirus.Ohio.gov/JobSearch
- Greater Cleveland Partnership Job Search
- Resources for Returning Citizens on ExodusPlanner.com
All About Business
Presented by: Danielle Sydnor
Welcome & Agenda
8
• Introductions
• So You Have An Idea… • Business Introductions
• What it takes to stay in business
• Strategic planning & business process
• Mindset of an entrepreneur
• Sustainability
• Contact Information
Business Introduction
9
• Business is more than taking an
idea and turning it into a hustle
• Ensuring you’re legal from the
start will save you later
What’s a business structure?
10
• Legal way the government understands your business
• Four main types o Sole Proprietor o Partnership o Limited Liability Corporation o S-Corporation o C-Corporation
Why is it important?
11
• Impacts taxes
• Impacts liability
• Impacts reporting
• Do I really have to register
right now?
•
•
•
Sole Proprietor
Ownership: one Liability: unlimited Taxes: personal only
12
Partnership
13
• LP vs LLP • Ownership: two or more • Liability: unlimited, unless LP • Self-employment tax, personal
LLC
14
• Ownership: one or more • Liability: owners not liable • Self-employment tax, personal
Corporation
15
• Differences between C/S • Nonprofit 501c3 • C Corp
o Ownership: one or more o Liability: owners not liable o Taxes: corporate tax
16
Corporation Cont…. • S Corp
o Ownership: one or more, no more than 100, all US citizens
o Liability: owners not liable o Taxes: personal tax
Registering
17
• Simple stuff o Business Name (trade /
fictitious) o Trademark o DBA o Develop Your Business’
Website
Registering Cont…
18
• Harder stuff o Legal Structure o IRS / Ohio Dept. of Taxation o Vendor Licenses:
https://www.tax.ohio.gov/sal es_and_use/registration.aspx
Employees vs Contractors
19
• What’s the difference? • What are the added steps? • Workers Compensation,
taxes, Jobs & Family Services) • Employee or Contractor? • Ohio Labor Law Handbook • Ohio Labor Law Common
Questions
Mindset of an Entrepreneur
• Know your Strengths and Weaknesses
• Proactive and a Problem-Solver
• Not Afraid to Take Calculated Risk
• Adaptable and Flexible
• Ability to Question Yourself – but not too
much
• Self-belief, Hard Work and Disciplined
• Product and Market Knowledge
• Strong Money Management
• Effective Planning (Not Over-Planning)
Skills
• The Right Connections
• Exit Preparedness
20
Dedication
21
What does it really take to be in, and stay in business?
• Solve a problem/ fulfill a need/provide a want
• Customer buy in/market validation
• Strategic Planning
• A clear funding path
• Understanding Your Cost
• An intentional client acquisition strategy
• Excellent customer service
• Strong Partnerships
• Processes and Procedures
How do I grow my business while still working my job?
• Keep a source of outside income
• Know financially what it requires to be an entrepreneur
• Leverage technology: virtual assistant, automation,
Fiverr, Buffer for Social Media, etc…
• Know your existing interest, skillset & abilities
• Outsource/Partner/Hire
• Create a routine & prioritize your life
22
Marketing and Doing Biz during COVID-19
• Your business must have an online presence
• That means social media and website
• Use free or low-cost tools to upgrade your online appearance
• Tools like Canva for graphics and Wix or Squarespace for free
websites.
• Work on building up an email list so you can communicate
with customers.
That means using tools like Constant Contact or MailChimp
23
•
Biz resources during COVID-19
• http://wbcohio.org/events/cleveland-and-
northern-ohio
• SBA.GOV
• CuyahogaCounty.US/HelpForBusiness
24
On-the-Job Training Employer Presentation April 29, 2020
OhioMeansJobs|Cleveland-Cuyahoga County
A Proud Partner of the American Job Center Network
Who is Business Services?
Ray Martin Business Development Coordinator, United Labor Agency
➢ Funding under the Workforce Innovation and Opportunity Act (WIOA) ➢ No-cost recruiting services to employers
▪ An extension of your HR Department ▪ Team of recruiters and sales professionals to post job orders to local
and state sites, social media ▪ Traditional sourcing and recruiting, including a database of local
talent ▪ Targeted recruitment events and application sessions to attract new
talent ➢ No-cost job seeker services
▪ Assist job seekers who are unemployed or underemployed to find stable employment with training opportunities and job search assistance
What is On-the-Job Training Funding (“OJT”)?
OJT funds are provided through WIOA as a 50% wage reimbursement grant for up to 6 months to address any skill gaps.
Amount of reimbursement will vary by the length of the employer’s training plan, the wage, and source of the new hire.
All In-Demand industries qualify for this program.
How does an employer qualify? ❑ Offer full time, permanent positions that pay $12.50
per hour or more and conduct on-the-job training for new hires
❑ Positions must be In-Demand Jobs based on The State of Ohio’s In-Demand Occupation list
❑ Have a solid employee retention rate ❑ Must not be on the County’s suspension or debarment
lists ❑ Must be current on taxes ❑ Must post open positions with OMJ|CC
Employer Application Process
1. Complete the 3 page Employer Qualification Application (“EQA”)
2. Submit job orders to OMJ|CC for open positions
3. Submit job descriptions and sample training plans for all open job orders
Ready for Employer Eligibility Review
✓ All of your documents are submitted. ✓ OMJ|CC staff will do our own employer vetting. We will check suspension
and debarment lists, Secretary of State, System for Award Management site, and Ohio Auditor of State site.
✓ OMJ|CC staff will visit the worksite to take photos.
➢ Your complete file is ready for Committee review.
Employer Eligibility Review takes 15 business days once all of these pieces are submitted.
➢ The employer will receive a Certificate of Eligibility once approved ➢ Employer is ready to submit training plans on new hires.
How does the trainee qualify?
✓ Job seeker must meet WIOA eligibility requirements
✓ Must be a new hire
✓ Must require on-the-job training to bridge the skills gap
✓ Must have a training plan submitted for eligibility no less than 10 business days prior to the start date
Trainee Eligibility
➢Proof of citizenship or eligibility to work in the United States
➢Proof of age (must be 18 or older)
➢Proof of registration with Selective Service – males born in 1960 or after
➢Must meet income requirements and provide last 6 months proof of income
➢Must register with OhioMeansJobs on the state and local sites
The Training Plan: Skills Gap
• The OJT program is intended to assist employers with the cost of training to bridge the skills gap. That gap will vary from trainee to trainee. Therefore, training plans must be individualized.
• If the job seeker lacks relevant experience, the training plan will include that skill gap training. In the example we just saw, it was 798 hours, or 5 months.
• If the job seeker is bringing relevant experience, fewer hours would be reflected on the training plan.
• We need the employer to tell us what training the individual will need for each specific position, so the committee can make an informed decision on approval. OMJ|CC staff will walk you through this step with each training plan you submit.
Submitting Training Plans
1. Training plans, along with the offer letter and the new hire’s resume or employment application must be submitted to your OMJ|CC Representative with 15 business days prior to the new hire’s start date.
2. OMC|CC Staff will contact the trainee to schedule an in-person meeting at our offices at 1910 Carnegie Avenue to complete intake and eligibility. Note: during the COVID-19 epidemic all interactions with trainees will be handled electronically.
3. The Committee will review the training plan and the trainee’s eligibility, and will meet to determine approval.
4. The employer is notified of the Committee’s decision prior to the planned start date and emailed a certificate of approval.
Other Key Points on the Training Plans
• Employer agrees to hire the individuals they submit training plans on, regardless of approval.
• Retention is important. If an employer’s retention rate falls significantly below a 75% standard, they may be put on probation from the program until it improves. That is 75% or more of your OJT trainees stay employed at your company for 12 months or longer.
• Trainees will receive customer service phone calls from OMJ|CC staff to ensure they are receiving the approved training.
• Follow up monitoring happens at the end of training plans.
What is Incumbent Worker Training? Incumbent Worker Training (IWT) is a work-based training model and is designed to assist workers in obtaining the skills necessary to advance their employment or prevent company layoffs.
IWT is a 50% reimbursement grant of approved training expenses.
IWT must increase both a worker's and a company's competitiveness.
IWT is restricted to skill attainment activities. The training should benefit workers by making them more qualified in their line of business and by providing them with skills for new products or processes.
What is Incumbent Worker Training? Cont.
This program is intended to assist with the costs of training needed for existing employees to learn a new function, process, software system, or piece of equipment that is necessary to successfully do their jobs.
A budget must be submitted and approved prior to expenses being incurred.
An employer match contribution is required.
What is Customized Training?
Customized Training is intended for employers who hire in cohorts, or groups of new hires, and train them as a group on the same skills, processes or products.
For new hires only. New hires must meet the same WIOA eligibility requirements as OJT.
Wages must be $12.50 per hour or more.
Program provides a 67% reimbursement of training costs as approved from the budget submitted by the employer.
Employer match contribution is required.
Contact Us
Contact your OMJ|CC Representative to begin the Employer Eligibility Process!
Tom Hasson Ray Martin Business Development Coordinator Business Development Coordinator 216-973-4929 216-978-1291 [email protected] [email protected]
Ann Kilroy Account Executive 216-704-3307 [email protected]
There is never a cost to job seekers or employers for OhioMeansJobs|Cleveland-Cuyahoga County services
Contact Information
• Cuyahoga County Office of Reentry • Katrice Williams, [email protected] (for a
copy of the PPT)
• ECDI • Danielle Sydnor, [email protected]
• Ohio Means Job • Ray Martin, [email protected]
