PAYROLL Processing Reports

Session Intention₮ Start where you are. Use what you have. Do what you can. –

Arthur Ashe

₮ Review payroll processing reports ₮ What order to look at the reports₮ What to look for on the reports₮ Why use the report₮ To print or not to print

₮ PAY.808 Auto timecard build OPAY808₮ # of employees and hours – do not balance – information only₮ Check expired/started F2 dates – missing hours₮ Keep this report ? - No

₮ SUB.999/6 “P” Stamp SUB Records OSUB999₮ Print summary page to balance totals to OPAI633 ₮ Make sure you copy the correct absence records into timecard₮ Keep this report ? - Yes

₮ EIS.997 POS.997 Compare Pay to H/R OEIS997 OPOS997₮ Report must be clean. ₮ Keep this report ? – Final – Yes – Sign off

Reports prior to pro-forma

₮ What other reports, queries are you running prior to pro-forma ?₮ FTE listings – not required – payroll compare, EIS.997₮ Vacation % increment – not required - OCSD69X1₮ Step increments – not required – OCSD69X1₮ Query for F8 additional addenda – not required OPAI631D₮ Query for F9 voluntary deductions – not required

₮ GOAL: The pro forma reports are your balancing reports. Any reports run external do not

reflect the actual payroll.

Reports prior to pro-forma

₮ OPAI601 – warnings and errors ₮ Do not continue until this is clear₮ WARN will pay – errors will not pay on actual₮ Print/keep – actual only – sign off

₮ OCSD69X1 – Custom increment/experience/etc.₮ Check who has invalid pay step₮ Check who has invalid VAC%₮ Check invalid MAST level₮ Check missing pension₮ Check eligible for benefits₮ Check 120 days seniority₮ Check experience update Teachers, TOCs, cas hours, etc.

Pro forma Reports

₮ OPAI808P OPAI808D Pay and Deduction Compare₮ Validate all differences₮ PAY.127/PAY.122 for codes not required (report too long)₮ Print/keep – pay compare only – sign off

₮ OPAI620 FTE balance₮ Teachers … Anyone balance this ?₮ Print/Keep - No

₮ OPAI631D Additions to Pay₮ Balance adjustments to pay₮ Not too long (UICRE? Should not print)₮ Print/keep - NO

Pro forma Reports

₮ OPAI631S Wage summary Totals₮ Quick compare to last payroll₮ Print/Keep – No OPAI631 OPAI631S

₮ OPAI633A Auto Docks and Negative Banks₮ Check absence code auto docks₮ Not too long – PAY.121 exclude as required₮ Print/keep – NO

₮ OPAI633S Absence Summary ₮ Balance to OSUB999…Missing adjustments, will not be perfect₮ Check accruals for anything marked as a 6₮ Print/Keep – No OPAI633 OPAI633S

₮ OPAI6251 Validate employee is getting a Cheque (no dirdep info)₮ Print/keep – no OPAI6251 OPAI6251

Pro forma Reports

₮ OPAI681S Deduction summary Totals₮ Quick compare to last payroll₮ LIF employer paid and tax benefit amounts are equal₮ Confirm EI employer amount, EI rebate amount 5/12, WCB

amount, payroll tax amount₮ Print/Keep – No OPAI681 OPAI681S

₮ OPAI641 Receiver General Report₮ Confirm proper RP and employer amounts₮ Print/Keep - Yes – sign off

₮ OPAI625 Full Payroll Register₮ Random check 2 employees – ALL amounts₮ Keep/print report - No

Pro forma Reports