Start on the Bates Home Page

First Click the Quad and then Garnet Gateway

Sign In to the Garnet Gateway UsingYour User Id (your Bates ID Number) and your previously selected PIN

Click on Employee Menu to Begin

Put your mouse pointer over the words Annual Online Enrollment and CLICK

The first time you enter the open enrollment process your Benefit Status will show that you have not made any elections. Click on Start Open Enrollment to populate your Benefit Status.

Your form is now populated with your 2011 benefit plan. Before you start making your elections, it is suggested that you spend a little time looking at the tools that have been made available to help you though the process.1. Confirm My Benefits…This will show you what your benefits will look like if you do not make any changes from 2010 and you do not select a Dependent or Healthcare Reimbursement Account.2. Detailed Instructions will explain the various healthcare choices you have available. 3. Frequently Asked Questions (FAQ) will help to answer some of the questions you may have.4. Online Tutorial…You can look at the online tutorial as many times as you need to.5. If you still have questions at the end of this process, contact Ken or Brenda for assistance.

Enrollment Start Date for Bi-weekly employee – December 19, 2010Enrollment Start Date for Monthly employee – January 1, 2011

Main Menu

Change Level of Coverage

Change type of medical plan

Reimbursement Plans

Opt Out of Coverage

HICC

Exit Tutorial

Click on Health & Dental Insurance to access your benefit plan choices.

Changing Level of Coverage

Click on Bates PPO/Point of Service Plan

This employee is changing from Employee and Spouse to Family Coverage.Click on Submit Change to change the level of coverage.

The level of coverage has now been changed from Employee and Spouse to Family Coverage.

Adding one or more new dependents requires that the Dependent Coverage Form be completed.

Continue to Changing Type of Health Planor Return to Main Menu

Changing Type of Health PlanHMO to POS or POS to HMO

Click on Bates PPO/Point of Service Plan

Before you can change from PPO/POS to HMO or HMO to PPO/POS, you need to STOP your current benefit plan. Click on STOP BENEFIT.

Now that you have stopped your benefit, you need to select a new one or opt out of the plans.Click on Bates HMO Plan

Select a coverage level and click on Add Choice

Your new coverage is now marked and displayed. If you decide to make further changes, you can come back to

Annual Enrollment on the Garnet Gateway.Continue to Reimbursement Plans

or Return to the Main Menu

Click on Healthcare & Dependent Care Reimbursement Accounts to access your options.

Adding a Dependent Care AccountA Dependent Care Account has to be elected each year. The minimum yearly employee contribution is a total of $100 a year. There is also a Dependent Care Subsidy. The total of your contribution and the College subsidy can total a maximum of $5000 a year.Adding a Healthcare Reimbursement AccountA Healthcare Reimbursement Account has to be elected each year. The minimum yearly employee contribution is $100. The maximum is $5000 per year.

Click on Dependent Care Reimbursement Account Contribution.

Decide how much you want to contribute each pay period. Divide your total contribution by the correct number of pay periods.

Type in the Total for the year.Click on Add Choice.

Your Dependent Care Reimbursement Account is now complete.Continue to Opt Out of Coverage

or Return to the Main Menu

Opt Out of Medical Coverage

Click on Opt Out of Bates Medical Plan

Click on Add Choice to Opt Out

Your choice to Opt Out of the Bates Medical Plan is now recordedContinue to Health Insurance Contribution Credit

or Return to the Main Menu

PREMIUM RELIEF FOR LOWER INCOME HOUSEHOLDSThe College recognizes the high cost of health insurance these days. For those employees who have lower household incomes, the cost can be a major part of their monthly budget. A Health Insurance Contribution Credit will be available to those with lower household incomes. Bates College employees who can provide documentation of their household income in the form of the front page of their 2009 Income Tax Return will receive a credit based on the level of their income. The amount reported on your tax return as adjusted gross is used in determining your household income.

Refer to the HICC Form for detailed information

Return to Main Menu

“ESC” to ExitThen “X” out at upper right Corner