Starcon 2012 Final Memo

7/30/2019 Starcon 2012 Final Memo

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October 23, 2012 STARCON 2012 Memo #3

Memo to: All YFC Southern Tagalog Provincial Couple Coordinators, All YFC Provincial Youth Heads,Mission Volunteers and Provincial Fulltime Pastoral Workers

CC: CFC Area Governance Team

Memo from: Jerel Superable Southern Tagalog Regional Coordinator

Subject: Southern Tagalog Regional Youth Conference (STARCON 2012) FINAL MEMO

Greetings of peace to all!

Three days to go, thousands of YFCs all over Southern Tagalog Region will gather to experience God in

the much awaited 16 th YFC Southern Tagalog Regional Youth Conference, with the theme FAITHFORWARD. Bring it on! in San Pablo Central School, San Pablo City, Laguna.

While everyone is busy preparing for our event, we would like to honor everyone for all the efforts weshared.

Herewith are the final updates and reminders for all delegation heads. Please read through all thedetails carefully and thoroughly.

1. Secretariat Committee Final Reminders2. Registration Procedures and Reminders3. Accommodation Committee Guidelines4. Food Committee Reminders 5. Traffic and Security Guidelines6. Competitions Committee7. Program Guidelines8. Social Actions Guidelines

May we be persistently loud in proclaiming God s words. Let us continue to pray and work for thegreater glory of God. God bless us all.

In Christ, Noted:

Jerel Superable Jep CalumagRegional Coordinator/Event Head Philippine Missions Coordinator

Jaime B. ChingProvincial Area Director-Laguna/CFCEvent Head


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A. SECRETARIAT COMMITTEE FINAL REMINDERS

1. For mainland provinces, please bring all the original copies of deposit slips for all the registrationfor verification.

2. Only 1 conference ID will be issued per delegate. NO CONFERENCE ID means NO ENTRY insidethe main site and accommodation site . Please make sure that you do not lose the ID andKIT that you have received.

3. For ID Labeling: Please print delegate's name using this font:

JOSERIZALLAGUNA

Use or any similar font, first name-font size 36, family name-font size 24 , province-font size 16 . Please avoid fancy writing or unreadable printing andmake sure to accomplish this before arriving at the conference site.

B. REGISTRATION PROCEDURES AND REMINDERS

For Mainland Provinces CALABARZON

1. IDs and kits will be distributed ahead of time through FTPW, PYH or delegations heads. Please

do remind your delegations to bring their IDs.

2. Upon arrival, immediately go to the accommodations booth to c onfirm your provincespresence and have your room assignments.

For Islands MIMAROPA

1. Secretariat Booth will be located at the Covered Court inside the main venue . Delegation headsshall proceed to this venue as soon as they arrived in Laguna.

2. ONLY THE DELEGATION HEAD OR THE AUTHORIZED REPRESENTATIVE OF THE DELEGATIONcan claim the IDs and kits upon presentation of deposit slips and registration forms. The rest of the delegation will have to stay in the designated waiting area. Marshalls will attend to you assoon as your delegation arrives in the registration venue.

3. After claiming of IDs and kits, delegations heads must immediately go to the accommodationsbooth to confirm their provinces presence and have their room assignments.


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Instructions For All

1. After confirmation of accommodations, delegations heads and/or an authorizedrepresentative must proceed to the COMPETITIONS Committee Table to confirm theirprovinces entries (1 for confirmation of entries, 1 for short orientation and clarification).

After delegation heads have claimed the IDs, kits and accommodation assignments, delegatesfrom the provinces will be ushered to their designated and pre-assigned accommodations area.

2. All delegates with outside accommodations must claim their ids and kits to their respectivedelegation heads or authorized representative before heading off to their outsideaccommodations.

3. All Area Councils/VIPs who confirmed attendance may get their IDs at the Secretariat area.

C. ACCOMMODATIONS COMMITTEE GUIDELINES

1. Every delegate must bring their own sleeping materials (sleeping bags, pillows, etc).

2. Upon confirmation at the ACCOMMODATIONS Committee Table , a receipt will be given and arefundable deposit of P300 per room is needed in order to get the keys.

3. Everyone is encouraged to arrive on or before 7:00 AM . Accommodation areas will be closedafter 8:00 AM and will re- open at 2:00 PM. No YFCs will be allowed to enter theaccommodation areas while program is ongoing.

4. After 8:00 AM, only bags will be accepted at the baggage area.

5. Here are our room assignments:

SISTERS ACCOMMODATION AT SAN PABLO CENTRAL SCHOOLPROVINCE ROOM REQUIREMENT ROOM NUMBER

CAVITE 19 1 to 19ROMBLON 1 20PALAWAN 1 21BATANGAS 13 22 to 33ORIENTAL MINDORO 3 34 to 36MARINDUQUE 3 37 to 39

OCCIDENTAL MINDORO 2 40 to 41RIZAL 5 45 to 49QUEZON 12 50 to 61LAGUNA 16 62 to 77


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BROTHERS ACCOMMODATION AT COL LAURO DIZON HIGH SCHOOLPROVINCE ROOM REQUIREMENT ROOM NUMBERRIZAL 5 78 to 82ORMIN 3 83 to 85LAGUNA 17 86 to 103

ROMBLON 1 104PALAWAN 1 105QUEZON 12 106 to 121MARINDUQUE* 3 122 to 124CAVITE 20 125 to 144BATANGAS 12 145 to 156OCCIMIN 2 157 to 158

*All assigned buildings with asterisks are located at San Pablo Central School

6. The heads will take full responsibility of the keys for the whole duration of the conference.

7.

During the time of departure, signed receipts are needed in order for the P300 bond to berefunded.

8. Receipts distributed during check-in are to be signed by the Accommodations Personnelassigned to the buildings. Balance room inventory sheets and arranged chairs are therequirements for the receipts to be signed.

9. Whoever signed the form and received the keys on the first day must be the one to sign outduring the last day.

10. For inquiries and information regarding ACCOMODATIONS, please contact Dong Borja at09278081641 and/or Maan Cantimbuhan at 0916442844

D. FOOD COMMITTEE REMINDERS

1. Food stubs will be released upon confirmation of the delegation heads of every province in thesecretariat booth on the day of arrival.

2. There will be food stations in every Social Action sites (only Saturday Lunch) and at the mainvenue in the whole duration of the conference.

3. Social Action sites will be given the exact allotted number of food to be distributed which is

based on the number of delegates in the site.

4. Food distribution scheme will be by 10 and so a representative for 10 persons will be expectedin claiming foods.


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5. Food distribution allotted time

FOOD DISTRIBUTION SCHEDULE

Meal TimeSaturdayLUNCH

11:00am 13:30pm

SaturdayDINNER

5:30pm 8:00pm

SundayBREAKFAST

5:30am 8:00am

Sunday LUNCH 11am 13:30pm*Food station will be closed outside this time frame.

6. Water stations will also open and close same with the time frame allotted for the fooddistribution.

7. Bring your own eating utensils and tumblers.

8. Please throw your wastes in the proper garbage container. Thank you!

E. TRAFFIC AND SECURITY GUIDELINES

TRAFFIC ROUTE TO SAN PABLO CENTRAL SCHOOL

a. For those who will be coming from ALAMINOS (Maharlika Highway), please go straight, takeCOLAGO AVENUE. Then from COLAGO AVENUE to RIZAL AVENUE. Along RIZAL AVENUE, turn

left to MABINI STREETafter the OVERPASS.

b. For those who will be coming from LUCENA (C.T. Calabia Avenue), please turn right to C.CALABIASTREET to M.PAULINO STREET until you reach to San Pablo City Town Plaza to RIZAL AVENUE.Then turn right to MABINI STREET before the OVERPASS.

c. All delegates must be dropped off at the Main Gate of San Pablo Central School. Please advisethem to prepare their things before they get off.

d. After dropping off the delegates, all STAY-IN vehicles (e.g. cars, jeepneys) with an OfficialSTARCON Car Pass will park at the Colonel Lauro D. Dizon Memorial National High School Oval

taking Doa Eusebia Street.

e. While all buses will park at San Pablo City Hall and Doa Leonila Park.

f. Please do not leave valuable things inside the vehicle. Conference will not be liable for any loss.

g. Please assign a person to secure the parking area of the buses.


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h. A transportation form is attached in this memo.

F. COMPETITIONS COMMITTEE GUIDELINES

1. TO KNOW: Cheerdancers should confirm their entries and be in the main venue by or before

8:00AM of Saturday, October 27, 2012. Failure to comply will result to non-performance.

All SPORTS competitors are required to be at Liceo De San Pablo by 1:00pm in theiruniforms. They will proceed to their respective competitions venue after the openingworship, oath of sportsmanship and short reminders.

All CREATIVE competitors are required to be at the MAIN VENUE by 2:00pm. There will no more overall orientation for the competitors before the competition day,

please read the things to review .

2. TO REVIEW:

Edited Guidelines Competitions General Rules Second Memo (GENTLE REMINDERS AND UPDATES)

3. TO SETTLE: Verification of Entries from Competitions Heads Sequence of Entries from the Result of Online Draw Lots (please see Competitions

entries attachment)

4. TO SUBMIT: FINAL NAME:Last day of changing name was moved from October 23 to October 22,

2012 (Monday). It is for security and Social Action purposes. Only those COMPETITORSon the OFFICIAL LIST will be allow to go back to the main venue and to the othercompetitions venue ahead of time.

AGE & BIRTHDAY SONGS: *If re-mixed songs please submit all the title of songs. LYRICS: Please submit the edited lyrics of your chosen songs. Please submit the specific

part of the song and not the copy-paste lyrics of the whole songs. CompetitionsCommittee needs to review all the songs.

NOTE: If a province failed to submit the following requirements ON TIME, theCOMPETITIONS COMMITTEE deserves the right not to allow the performance of agroup or deduct certain points. This is also applicable for the late submission of

entries.

5. TO PAY ATTENTION: NO LATE Competitors EQUIPMENT MAINTENANCE. Please take extra care for our sports equipment. Province

will be liable for expenses in case equipments are damaged or lost .


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6. TO LOOK OUT: There are changes for our Competitions Time and Venue. CHEERDANCE:

i. Venue: San Pablo City Central School GYM (Main Site) ii. Start of Competition: 8:00 am (please proceed an hour before)

ULTIMATE FRISBEE:i. Venue: Col. Lauro D. Dizon MNHS Field

ii. Start of Competition: 2:00pm (please proceed 1 st at Liceo De San Pablo) CREATIVE Competitions:

i. Venue: San Pablo City Central School GYM (Main Site) ii. Start of Competition: 3:00 pm (please proceed an hour before)

COORDINATORS GOT TALENT:i. Venue: San Pablo City Central School GYM (Main Site)

ii. Start of Competition: Dinner (please proceed an hour before) SPORTS Competitions:

i. Venue: Liceo de San Pablo GYM

ii. Start of Competition: 2:00pm. (please proceed an hour before) STREET SOCCER:i. Venue: San Pablo City Central School Basketball Court (Near main site)

ii. Start of Competition: 3:00 pm (please proceed an hour before)

7. TO CONTACT: Marvin Rivere : 09333413293 Janyn Lumanglas: 09351993867

G. PROGRAM GUIDELINES

STARCON 2012GENERAL PROGRAM FLOW

DAY 17:00 - 7:30 Registration7:30 - 8:00 Gathering8:00 - 8:30 Opening Worship8:30 - 8:45 Opening Salvo c/o Tiklad8:45 - 9:00 Emcee Spiels (YFCs should stay with their respective households) 9:00 - 10:00 SESSION 1

Talk Proper (30 minutes)

Collective Household (20 minutes)Closing Prayer/Worship (10 minutes)

10:00 - 1:30 SOCIAL ACTION (Insert Working Lunch)Phase 1: Briefing of Social Action Guidelines (15 minutes)Transport to different social action venues (15 minutes)Phase 2: Execution of the Social Action (1-2 hours)

1:30 - 2:00 Preparation for SPORTS & CREATIVES COMPETITIONS2:00 - 7:00 SPORTS COMPETITIONS (Insert Working Dinner)


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3:00 - 7:00 CREATIVES & SPECIAL COMPETITIONS (Insert Working Dinner)7:00 - 7:30 Freshen Up/30-minute COUNTDOWN7:30 - 8:00 Opening Worship8:00 - 8:45 SESSION 2

Phase 3: Processing / Session Proper8:45 - 9:30 Reflection to Praise Fest9:30 - 10:00 YFC ADVOCACIES (as one advocacy) Launching10:00 - 11:00 Creative Competitions Finals Night11:00 End of Program

DAY 27:00 - 8:00 BREAKFAST8:00 - 8:30 Gathering8:30 - 9:30 MASS9:30 - 10:00 Opening Worship10:00 - 11:00 SESSION 3

Talk Proper

Commitment Ceremony with different partnered institutions11:00 - 11:40 Praise Fest11:40 - 12:00 Awarding12:00 END

H. SOCIAL ACTIONS GUIDELINES

REGISTRATION FOR SOCIAL ACTION:Here are the available SOCIAL ACTION for the 16th RYC of STAR:

Advocacy Social Action100% Free Mob DancePro-life show

Poverty Alleviation Feeding ProgramInstitutional VisitBlood letting

Educational Brigada EskwelaChurch Clean Up and Familiarization

Greeneration Clean Up CampaignJunk for a Cause


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Each province will be given an allocation to the Social Actions (SA) based on the number of theirdelegates. The allocation for each social action and site for each province is as follows:

Province Social Action Site Allocation

Cavite Mob Dance M. Basa St. 50

Pro-life Show SM City San Pablo 24Feeding Program Bagong Bayan Day Care

Center240

Institutional Visit San Martin de PorresOrphanage

100

Brigada Eskwela San Lucas I ES 70Clean Up Campaign Sampaloc Lake 200Junk for a Cause ADB Subdivision 35

Efarca Village 25Buncayo Subd. 30City Subdivision 45

Laguna Mob Dance Bonifacio St. 50Pro-life Show SM City San Pablo 24Feeding Program Brgy 3B Day Care 230Institutional Visit Nazareth Bahay Pag Ibig

(Home for the Aged)120

Brigada Eskwela San Lucas II ES 70Platon ES 80San Roque ES 80

Junk for a Cause Mariflor Subd 30Batangas Mob Dance M. Basa St. 50

Pro-life Show SM City San Pablo 29

Feeding Program San Lucas II Daycare 220Brigada Eskwela Margarita Lopez ES 70

Bagong Pook ES 60Junk for a Cause Joel Town Subd. 25

Rizal Mob Dance Bonifacio St. 50Pro-life Show SM City San Pablo 10Brigada Eskwela CM Azcarte ES 60Feeding Program DSWD Welfare Rehab,

San Francisco Terraces40 (all sisters only)

Quezon Mob Dance M. Basa St. 50Pro-life Show SM City San Pablo 15

Feeding Program GK Unity Village, near SanLucas II

100

Brigada Eskwela Fule Almeda ES 50Bagong Bayan ES 80Prudencia ES 70

Clean Up Campaign Dona Leonila Park 50Junk for a Cause Patria Subdivision 45


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Occidental Mindoro Junk for a cause Dona Eusebia ES 25Church Clean Up andFamiliarization

Nuestra Senora de losRemedios Parish (ADBChurch)

30

Oriental Mindoro Brigada Eskwela Guerilla ES 60

Junk for a cause Cardil Village 25Mob Dance Bonifacio St. 25Pro-life Show SM City San Pablo 1

Marinduque Mob Dance Bonifacio St. 25Church Clean Up andfamiliarization

San Pablo Cathedral 35

Brigada Eskwela San Marcos ES 70Romblon Clean Up Campaign Sampaloc Lake 4Palawan Clean Up Campaign Sampaloc Lake 4

Pro-life Show SM City San Pablo 2

Delegation Heads and Couple Coordinators are tasked to assign a Social Action (SA) to each delegatebased on the number of allocation provided for the province. It is advisable that each delegate will beassigned together with their household/chapter/area in the SA.

Service team / committee members are automatically assigned in the Pro-Life Show SA.

SOCIAL ACTIONS GUIDELINES:

1. Social Actions will happen during the first day of STARCON. It is required that they already grouptogether with their household before the conference begins. There is an assigned area in themain venue for each SA group.

2. A corresponding color indicating the SA is used to guide the delegates where they are to stay inthe main venue. A designated SA head will assist the delegates. The color is as follow:

Mob dance Yellow Pro-life Green Feeding Program Pink Institution Visit Orange Clean Up sky blue Church Clean Up and Familiarization Violet Brigada Eskwela Blue Junk for a Cause Red

3. During the SA proper, each SA will have an assigned transportation. There will be signs outsidethe main venue where the delegates will take their ride. Please ready P20 for maximum fare(roundtrip).

4. SA schedule is from 10:00 AM to 1:30 PM. Deployment to SA venues start at 10:00 AM.


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5. Sports competitors will be allowed to leave the SA site at 1PM. Inform the SA head properly. TheCompetitions Committee will submit the names of sports competitors. Only those people withsubmitted names are allowed to leave the SA site early.

6. After SA, it is the delegation heads call where t heir delegates will proceed. Venues forafternoon activities are the following:

Sports Competitions Liceo de San Pablo, Dizon Field Creative Competitions Main venue Pro-life Show SM San Pablo

7. Blood letting will be available the whole day of Saturday.

8. Things to bring will depend on the SA: It is advisable to bring a small bag to store all the valuables and the things needed.

Social Action To bringMob Dance sublock, dance outfit shoes, YFC shirtPro-life show YFC shirtFeeding Program bring old, but readable story booksInstitutional VisitBlood lettingBrigada Eskwela FOR MAIN LAND: cleaning materials (5 soft

broom per province), dust pans, hand gloves

Basahan and trash bags will be provided.Church Clean Up andFamiliarization

Hand gloves, soft brooms, dust pans

Clean Up Campaign FOR MAIN LAND: cleaning materials (5 broomstick), dust pans, hand gloves, sarong, hats

Basahan and trash bags will be provided.Junk for a Cause Hand gloves, sunblock, sarong, hats

Documents

Starcon 2012 Final Memo