JOHNSTON COMMUNITY COLLEGE

STANDING COMMITTEES PRESENTATION

ALL-PERSONNEL MEETING 02/22/16Thomas Currier

Committee on Committees

The Great Wilson Building Power Outage of 2015 – Employees Relocated

Employees Receive Weekly Time off for Wellness Activities

2015 State of JCC’s Network Report Completed

JCC Now Offers Associate Degree in Engineering

DO ANY OF THESE SOUND FAMILIAR?

Thomas Currier Awarded 2011 Citizenship Award

2016 Business Continuity Plan Completed

Professional Development Plan (PDP) & Professional Activities Summary (PAS)

JCC Identifies Designated Smoking Areas Around Campus

Tammy Womack Awarded 2010 President’s Award

Standing Committees

STANDING COMMITTEES• POLICY

• SELECTION PROCESS

• BROAD-BASED REPRESENTATION

• TIMELINE

• OVERSIGHT

• TRANSITIONING

• DUTIES OF CHAIRPERSON

• 2016-2017 STANDING COMMITTEES

• Q & A

POLICY (PM – 3.13) COLLEGE STANDING COMMITTEESoThe effective operation of Standing Committees shall be recognized as critical to the mission of

the College.

oService by employees on a Standing Committee shall be identified as one of the important responsibilities of each employee, as well as an opportunity for employee participation and development.

oParticipation on a Standing Committee to which the employee has been assigned shall be considered as part of their duties and shall be considered in the personnel performance evaluation of employees.

STANDING COMMITTEE SELECTION PROCESSCommittee shall serve a two-year

term beginning in January of even-numbered years.

Faculty and Staff appointments to Standing Committees shall be made every two years.

Appointment recommendations are made by Administrative Council.

APPOINTMENT CONSIDERATIONSMember's expertise within the CollegeMember's workload, duties, and

responsibilities Contribution of diverse populationsConsideration of all off-campus sites

Standing Committee Membership

BROAD-BASED REPRESENTATION

Faculty

FSAS

Staff

ASLRBATEWD

HWHSPS

Institutional

Effectiveness

Instruction

Student ServicesAdministrative, Fiscal & Personnel Services

DeansProgram Director

s

Students (SGA)

TIMELINEReview

Changes

Selection & Appointment

Appointments finalized

Appointment Letters

Review

Changes

Selection & Appointment

Appointment Letters

Review

Changes

Selection & Appointment

Appointments finalized

Appointment Letters

Review

Changes

Selection & Appointment

Appointment Letters

Review

Changes

Selection & Appointment

Appointments finalized

Appointment Letters

Review

Changes

Selection & Appointment

Appointment Letters

Review

Changes

Selection & Appointment

Appointments finalized

Appointment Letters

Review

Changes

Selection & Appointment

Appointment Letters

Review

Changes

Selection & Appointment

Appointments finalized

Appointment Letters

Review

Changes

Selection & Appointment

Appointment Letters

Review

Changes

Selection & Appointment

Appointments finalized

Appointment Letters

Review

Changes

Selection & Appointment

Appointment Letters

Review

Changes

Selection & Appointment

Appointments finalized

Appointment Letters

Review

Changes

Selection & Appointment

Appointment Letters

Review

Changes

Selection & Appointment

Appointments finalized

Appointment Letters

Review

Changes

Selection & Appointment

Appointment Letters

STANDING COMMITTEE OVERSIGHTVP of Instruction

Academic Advising

Curriculum

Distance Education

Learning Resource Center

VP of Student Services

Financial Aid Appeals

Student Advisory

Student Disciplinary & Grievance

Student Success

VP of Institutional Effectiveness

Business Continuity & Recovery

Institutional Effectiveness

Technology

VP of Administrative, Fiscal, and Personnel

Services

Building & Grounds

Personnel

Safety & Health

Wellness

TRANSITIONING

Carried Over

1/3

New Mem-bers

2/3

MembershipEffort will be made to reappoint (carry over) at least one third of each Standing Committee’s members every two years.

Transition Meeting Appoint Chair Appoint Secretary Handle Unfinished Business On-Boarding of New

Members

THE DUTIES OF THE CHAIRPERSON• Determination of each committee’s meeting agenda

• Scheduling of committee meetings as needed, with a minimum of one meeting per semester

• Supervision of each committee meeting

• Supervision of all committee activities and confirmation of appropriate, timely recordkeeping

• Appointment and supervision of sub-committees and workgroups as appropriate

• Follow-up on committee activities and recommendations

• Publication of reports and approved committee meeting minutes and other activities

• Consultation with supervising VP concerning committee activity

• Publication of the committee’s meeting agenda to the campus and submission to SharePoint at least 2-3 days prior to the meeting.

• Assignment of committee member to record minutes at each meeting

• Receipt and verification of the accuracy of committee minutes from the appointed recorder within one week after the meeting

• Distribution of minutes for approval of committee members

2016 – 2017 STANDING COMMITTEES

oPurpose Statementso2016 – 2017 Membership

ACADEMIC ADVISINGPURPOSE:To review, evaluate, and make recommendations to the appropriate administrative officer concerning academic advising needs; to recognize needs of the students, faculty, and staff; to recommend changes in the advising system that will encourage retention, graduation, and/or transferring; and to coordinate advising and registration efforts with the faculty and staff.

ACADEMIC ADVISING Pam Earp Dawn Dixon Deborah Porto Joy CallahanRobin Gurgainus Linda Smith Amber Parker Cari DrewElizabeth Baker Sabrina Johnson April Mitchell Rebecca

SheldonMark Holloman Christina Wilson Kristy Casey Megan

Cavanaugh

BUILDING & GROUNDSPURPOSE:To provide recommendations regarding the appearance and functionality of the College's buildings and grounds.  To provide input on budget priorities which impact the college’s buildings and grounds. To provide input to the Vice President of Administrative Services on buildings and grounds matters of concern. To be knowledgeable regarding the College’s buildings and grounds, and serve as an information resource for college employees. To review campus wide surveys for employee and student input on items related to the College’s buildings and grounds.

BUILDING & GROUNDSChris Woodard William Kenyon Ryan Stimpson Tammy BarbourDavid Thomas Robert

McLendonShelly Gardner Timothy Brown

Misty Bryant Cary Lane Cockrell

BUSINESS CONTINUITY & RECOVERY

PURPOSE:To gather information and to provide guidance to the College as a whole in the area of business continuity. These plans are required by the System Office, and they must be revisited each year. The membership will work within each division to develop and update plans for the departments and the College, so that JCC is prepared to provide at least basic services after an emergency situation.

BUSINESS CONTINUITY & RECOVERYHal Mury Angela Moore Sarah Gibbs Doug PateMichael Massey Chris Woodard Kim Allen Donna

StephensonKim Thompson Rosa Andrews Paul Jump Jennifer Driver

CURRICULUMPURPOSE:To review, evaluate and make recommendations to the appropriate administrative officer and the Administrative Council concerning total program offerings of the institution, both curriculum and non-curriculum, and on other academic matters including instructional methodology and resources, the campus bookstore, curriculum content, technology-based instruction, and continuing education.

CURRICULUMPam Earp Dawn Dixon Deborah Porto Robin GurgainusLinda Smith Joy Callahan Roxanna

McGrawLance Gooden

Brian Worley Mick Stewart Tonia Padrick Leslie HolstonShane Wells Clara Harrison Derrick Brown Vicky AllenBilly Sheldon Teresa Lee April Batten Terri LeeDeena Henry

DISTANCE EDUCATIONPURPOSE:To review, evaluate, and make recommendations to the appropriate administrative officer and the Administrative Council concerning the delivery, evaluation, assurance or comparability, support, and overall management of technology-based instruction and distance learning offerings for approved instruction.

DISTANCE EDUCATIONPam Earp Dawn Dixon Deborah Porto Robin GurgainusLinda Smith Joy Callahan Amber Parker Patrick TharpeJamie Massengill Nahel Awadallah Charlene

LassiterJohn Creech

Nikki Jones Robert Long

FINANCIAL AID APPEALS

PURPOSE:To review appeals of those students who have been denied financial aid due to lack of satisfactory academic progress, but feel that mitigating circumstances need to be considered.

FINANCIAL AID APPEALSCarrol Warren Sherri Morris Dawn Robbins Brandi Mitchell

INSTITUTIONAL EFFECTIVENESS

PURPOSE:To give guidance to the Director of Research and Institutional Effectiveness and evaluate the College’s planning process each year.

INSTITUTIONAL EFFECTIVENESSDane O’Neill Terri Lee Kyle Verbosh Leslie VanHoyCarrol Warren Dustin Gurley Amanda Roberts Lisa DraughonCarrol Arnold Brent Evans Gwen Green Letitia

RawlinsonTim Galloway Marilyn Morgan Steven Penny Steven GodwinCynthia Sullivan Jessica Rieger Pam Earp Ken MitchellJordan Astoske

LEARNING RESOURCE CENTERPURPOSE:

To review and evaluate the LRC’s capabilities and needs to meet the requirements set by SACS and other accrediting agencies; to serve as a liaison between the faculty and library staff in recommending acquisitions and methods for integrating LRC programs with academic activities at the College to increase use by faculty, staff, and students; to advise the LRC Director on matters of general LRC policies; to encourage the involvement of the Johnston Community College’s faculty, students, and resources in local history projects and programs in cooperation with other interested community organizations and individuals; and to promote cultural and artistic programs and a forum for public issues.

LEARNING RESOURCE CENTERJaxie Bryan April Bass Debra Ezzell Brian ThriftJennifer Williford

Marilyn Davenport

Karen Ramsay

PERSONNELPURPOSE:To assist in administrating and monitoring the Affirmative Action Plan; to review and recommend personnel policies and procedures which enhance employee performance; to assure employee problems or complaints are considered rapidly, fairly, and without fear of reprisal pursuant to the grievance and appeals policy; to study and screen potential and/or new changes to existing employee benefits; to review and recommend changes in the JCC Personnel Manual in accordance with college policy; to coordinate the social activities of the employees; and to identify the types of recognition appropriate for the college family.

PERSONNELAngela Davis Michael Massey Amanda Roberts John WhitentonBrenda Harris Jean Stowers Susan Thornton Jessica BalazsiBilly Phillips Jeremy Beal Evelyn Kelly Bernadette

Carter-Dove

SAFETY & HEALTHPURPOSE:

To assist the college in all areas of risk management, i.e., risk assessments, safety inspections, review of accident/event reports, and recommendations for corrective measures; to detect and correct campus and workplace hazards and concerns, reduce injuries and illnesses, and increase safety, security, and health awareness; to make recommendations on the development and administration of ongoing safety and environmental health programs and training on emergency procedures; to assist with the development and revisions of safety and health-related plans and policies; to aid the College in complying with all laws and regulations pertaining to safety; and to serve as an advisory body to management on health and safety issues.

SAFETY & HEALTHJennifer Ramanna

Tovoya Dobbin Michael Massey Jeremey Daughtry

Lance Lynch Darryl Heuser Sarah Gibbs Sherrill DaleLinda Lejnar Brayan Meza Traci Ashley

STUDENT ADVISORYPURPOSE:To assist in development and conduct of student activities that establishes meaningful interactions among students, faculty, and the administration. These activities shall include; but not be limited to; sports activities, social events, student clubs and organizations, and the SGA. To review and recommend students who are eligible for certain honors and awards.

STUDENT ADVISORYJosefvon Jones Derrick Arnold Vic McCormick Frances ScottStephanie Beasley

STUDENT DISCIPLINARY & GRIEVANCESPURPOSE:To hear matters brought before the committee, on appeal, regarding violations of the student code of conduct.  To safeguard the rights and privileges afforded to all students; to ensure that fundamental principles of due process are recognized and followed; to provide an administrative process through which students can seek resolutions to complaints and grievances.

STUDENT DISCIPLINARY & GRIEVANCEKen Mitchell Jennifer

SimmonsKaye Beddard Louis Nenni

STUDENT SUCCESSPURPOSE:To make recommendations on activities that enhance student retention and student success in college. To review and assess policies and procedures related to the provision of and access to effective and equitable services to students. To review and act on non-routine applications for admissions or petitions for readmission.

STUDENT SUCCESSJoy Callahan Barbara

WilliamsJennifer S. Wells Fonda Hughes

Carla Parnell Charity Page Lindsey Parnell Jasmine Dozier-Ray

Amanda Sessom Megan Shaner

TECHNOLOGYPURPOSE:To develop, recommend, and update annually a campus technology plan which will address comprehensive systems and software support to students, faculty, and staff; to assist in planning for optimum utilization of existing and future computer resources from a systems and user perspective; to provide a forum for the discussion of technology issues and disseminate technology-related information throughout the College.

TECHNOLOGYHal Mury Abe Flores Kyle Verbosh Linda LejnarKen Mitchell Bernadette

Carter-DoveMichael Massey Ricky Raynor

Betty Woodall Amber Parker Deborah Porto Joy Callahan

WELLNESSPURPOSE:To provide integrated programs and resources that promotes quality of life and fosters a culture of health and wellness at JCC. To this means, these programs shall be used to provide a JCC campus community engaged in personal wellness and a vibrant, healthy, balanced lifestyle.

WELLNESSGreg Thompson Kelly Williams Connie Grady Jennifer PittmanAnn Jackson Laura Mars Bernadette

Carter-DoveThomas Currier

Sandra Millard Clay Baudoux Paula Parrish Brandi Barbour

Questions?

The Administrative Council and the Committee on Committees would like to thank you for your service to

the College. We recognize and greatly appreciate the role you play in supporting the College’s mission by your

participation on a Standing Committee.TFCURRIER@JOHNSTONCC.EDU