Standard Program Services November 5, 2009. Frequently Asked Questions What is the SPS data used for? What is the SPS data used for?Answer: We report

Standard Program Standard Program ServicesServices

November 5, 2009November 5, 2009

Frequently Asked Frequently Asked QuestionsQuestions

What is the SPS data used for?What is the SPS data used for?

Answer: Answer:

We report data to DHS for the Federal Social We report data to DHS for the Federal Social Services Block Grant (SSBG). Counties historically Services Block Grant (SSBG). Counties historically have used the data to supplement their 942 have used the data to supplement their 942 expenditure.expenditure.

We also provide DOC with data specific to the We also provide DOC with data specific to the Juvenile Justice target population. They in turn Juvenile Justice target population. They in turn use this information to supplement the select use this information to supplement the select survey spreadsheet.survey spreadsheet.


What is the direction SPS is going?What is the direction SPS is going?

Answer: Answer:

SPS functionality in eWiSACWIS will likely serve as SPS functionality in eWiSACWIS will likely serve as a basis for service and cost reporting related a basis for service and cost reporting related onlyonly to the child and families allocation.to the child and families allocation.


What should I be entering into What should I be entering into eWiSACWIS?eWiSACWIS?

Answer: Answer: Any service that you provide a client that is being Any service that you provide a client that is being serviced as part of your Child Welfare or Juvenile serviced as part of your Child Welfare or Juvenile Justice program.Justice program.


Answer – here’s a Answer – here’s a sample: sample:

MentoringMentoringHealth ScreeningHealth ScreeningChild Day careChild Day careTransportationTransportationCase ManagementCase Management

Crisis InterventionCrisis InterventionAccess, Outreach, Access, Outreach,

PreventionPrevention

Investigation & AssessmentInvestigation & Assessment

Family AssessmentFamily Assessment

• Can you provide some examples of Can you provide some examples of “ “non-CPS” services?non-CPS” services?


Why don’t I need to enter this stuff Why don’t I need to enter this stuff for CPS cases?for CPS cases?

Answer: Answer: We gather information on our CPS cases from CPS We gather information on our CPS cases from CPS activity and documentation and related service activity and documentation and related service plans. For example, we collect data related to plans. For example, we collect data related to Access Reports, Initial Assessments, and services Access Reports, Initial Assessments, and services documented in Case and Safety Plans.documented in Case and Safety Plans.


Can I still use the spreadsheet to Can I still use the spreadsheet to document my services??document my services??

Answer: Answer: Yes. The 2009 Select Survey will be issued as Yes. The 2009 Select Survey will be issued as soon as possible.soon as possible.


Will there come a time that I won’t Will there come a time that I won’t be able to use the spreadsheet?be able to use the spreadsheet?

Answer: Answer: It is likely that the spreadsheet will not be It is likely that the spreadsheet will not be sufficient when full service cost reporting related sufficient when full service cost reporting related to the child and families allocation are to the child and families allocation are established.established.


Should we document SPS only for Should we document SPS only for services we contract for or is it also services we contract for or is it also for services we provide in-house?for services we provide in-house?

Answer: Answer: Please document ALL SPS data that you provide Please document ALL SPS data that you provide the families you work with, this includes both the families you work with, this includes both contracted services and those provided in-house.contracted services and those provided in-house.


I only enter one service per case to I only enter one service per case to show that I am providing child show that I am providing child welfare services to this family. Do I welfare services to this family. Do I need to be entering more than this?need to be entering more than this?

Answer: Answer: Simply stated, you are not getting credit for Simply stated, you are not getting credit for services you do not have documented. Your costs services you do not have documented. Your costs per client served is going to appear significantly per client served is going to appear significantly inflated if you are only reporting one service.inflated if you are only reporting one service.


If I enter service on a number of If I enter service on a number of different pages (Case Plans, the Services different pages (Case Plans, the Services Page etc.) should I also be entering Page etc.) should I also be entering these services into the SPS Page?these services into the SPS Page?

Answer: Answer: For CPS related individuals you do not need to enter For CPS related individuals you do not need to enter anything more. And currently, we also “will” gather anything more. And currently, we also “will” gather information entered on a case plan for a Child Welfare information entered on a case plan for a Child Welfare case. So if you are completing Case Plans on Child case. So if you are completing Case Plans on Child Welfare children we will report on that data. Welfare children we will report on that data.

However, we only report Juvenile Justice Standard However, we only report Juvenile Justice Standard Program Services through data captured on the SPS Program Services through data captured on the SPS page.page.


What if a county does not report their What if a county does not report their SPS for non-CPS or JJ cases?SPS for non-CPS or JJ cases?

Answer: Answer: You will have less comparability between number You will have less comparability between number of clients and services to the current expenditure of clients and services to the current expenditure reports used by DHS and DCF.reports used by DHS and DCF.

New Changes Are HereNew Changes Are Here(Summary Page)(Summary Page)

View SPS data for an indivdual or View SPS data for an indivdual or multiple participants of a case.multiple participants of a case.

Sortable ColumnsSortable Columns

Summarization of SPS data captured.Summarization of SPS data captured.



Copy Hyperlink.Copy Hyperlink.

Exportable List of services.Exportable List of services.



New Changes Are HereNew Changes Are Here(SPS Page)(SPS Page)

Data entry page.Data entry page.

Link to Target Group Category and Link to Target Group Category and Type definitions.Type definitions.

Units of ServiceUnits of Service



Comments.Comments.

Copy Service.Copy Service.

Insert multiple SPS at a time.Insert multiple SPS at a time.


New Changes Are HereNew Changes Are Here(Closing SPS Logic)(Closing SPS Logic)

Option to close SPS at case closure.Option to close SPS at case closure.

New Changes Are HereNew Changes Are Here(Launching the SPS Page)(Launching the SPS Page)

Standard Utilities > Standard Program Standard Utilities > Standard Program ServicesServices

Actions > Standard Program ServicesActions > Standard Program Services



New Changes Are HereNew Changes Are Here(Viewing SPS)(Viewing SPS)

Person ManagementPerson Management

SPS ReportSPS Report

SM10c01 – Standard Program SM10c01 – Standard Program ServicesServices

SM10c100 – Standard Program SM10c100 – Standard Program Services SpreadsheetServices Spreadsheet

Both reports show summary of SPS data.Both reports show summary of SPS data.Both reports run for multiple months.Both reports run for multiple months.

Questions?Questions?

Documents

Standard Program Services November 5, 2009. Frequently Asked Questions What is the SPS data used for? What is the SPS data used for?Answer: We report