Standard Operating Procedure (SOP) for the Preparation and Submission of Final Year ...€¦ · · 2014-09-16Standard Operating Procedure (SOP) for the Preparation ... 4.1 Project

National University of Sciences & Technology (NUST),

School of Mechanical & Manufacturing Engineering

(SMME),

Department of Mechanical Engineering.

Standard Operating Procedure (SOP) for the Preparation and

Submission of Final Year Projects (FYP)

Prepared by Asst. Prof. Dr. Muhammad Sajid, Asst. Prof. Naeem and Asst. Prof. Dr Amir Mubashir

in consultation with HoD Mechanical Dr Shahid Ikramullah Butt.

Version 2 September 2014

ME FYP/01 SMME, NUST FYP SOP Version 2.0

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Table of Contents 1. Purpose ..................................................................................................................................................... 2

2. Objectives of FYP ....................................................................................................................................... 2

3. Learning Outcomes ................................................................................................................................... 2

4. Standard Operating Procedure ................................................................................................................. 3

4.1 Project teams ...................................................................................................................................... 3

4.2 Project topics ...................................................................................................................................... 3

4.3 Project documents .............................................................................................................................. 4

Midterm progress ................................................................................................................................. 4

Project Poster ........................................................................................................................................ 4

FYP Report ............................................................................................................................................. 4

4.4 Project time line .................................................................................................................................. 4

Semester VII: ......................................................................................................................................... 4

Semester VIII: ........................................................................................................................................ 5

5. Evaluation Criteria ..................................................................................................................................... 5

APPENDIX I: FYP Proposal ............................................................................................................................ 6

APPENDIX II: FYP Statement of Requirement (SoR) .................................................................................... 7

APPENDIX III: FYP meetings with project supervisor .................................................................................... 8

APPENDIX IV: FYP Evaluation of Presentation (SMME) .............................................................................. 9

APPENDIX V: FYP Report Assessment (SMME) ........................................................................................ 10

APPENDIX VI: FYP Outcome Evaluation (SMME) ..................................................................................... 11

APPENDIX VII: FYP Project Submission (SMME) ...................................................................................... 12


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1. Purpose The purpose of this document is to provide a uniform system of guidelines to students and

supervising faculty to realize their Bachelors of Engineering (BE) Final Year Projects (FYP).

The aim of the FYP is to give each student the opportunity to experience the engineering design

process in the context of a topic related to the Mechanical Engineering curriculum while working

in a less structured environment. The projects can be undertaken individually or in small teams.

In the latter case the student must still fulfill the requirements described below. The Academic

Supervisor is a faculty member of SMME.

2. Objectives of FYP

1. To apply knowledge learned in other courses.

2. To enhance the thought and planning process.

3. To expose students to team design and implementation.

4. To improve the written and oral communication skills of the students.

3. Learning Outcomes On successful completion of this module students will (will be able to):

S.No. Learning Outcome PLO Assessment Method1

1. Demonstrate the ability to develop solutions to

engineering problems of significant complexity. PLO3 Overall project

performance.

2. Develop and present a project plan, modularize project

into work packages and modify project plan on a

continuous basis.

PLO11

Interim presentation

Overall project

performance.

3. Work as an individual, with support from a supervisor,

formulating solutions to day-to-day problems by

integrating knowledge and experience gained on the

course and outside the course.

PLO9

Overall project

performance.

4. Demonstrate the ability to produce a formal engineering

report, substantive in nature, with proper and complete

structure, layout, grammar, spelling, cross-referencing

of figures, tables and text, and referencing of previous

work.

PLO10

FYP Report.

5. Provide a clear motivation and set of objectives for the

project, a critical review of previous work in the field,

and a theoretical foundation and coherent justification

for the approach taken in the project.

PLO4


FYP report.

1 See article five for details of grading criteria


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6. Describe experimental apparatus and/or models, and

analysis procedures in a clear, complete and

unambiguous manner making best use of latest

information technology.

PLO5


FYP report

7. Present results clearly making best use of latest

information technology; critically analyze results, draw

objective and reasonable conclusions, and suggest

avenues for future work.

PLO2


FYP report

8. Demonstrate an in-depth understanding of a particular

engineering subject area, through presentation of

material in presentations, reports and response to

questions in presentations.

PLO10


Final presentation

Overall project

performance

9. Produce a perceptible project outcome, which

demonstrates a significant level of difficulty and effort

on the part of the student(s), consisting of at least one of

the following:

a. experimental results

b. theoretical results

c. numerical results

d. detailed design of a prototype

e. physical prototype

f. experimental rig

PLO1


Final presentation

Overall project

performance

10. Present clearly (using latest information technology)

and critically evaluate different design concepts, and

justify final choice through engineering analysis and/or

prototype development.

PLO3


FYP report

4. Standard Operating Procedure

4.1 Project teams All final year projects must be performed as teams consisting of two to three members. In

exceptional cases individual projects or teams with more than three members might be allowed

subject to approval by FYP Coordinator and HoD Mechanical.

The size and composition of the team should properly match the nature and complexity of the

project. Each project is advised by one faculty member from the relevant discipline. The teams

must be formed in accordance with the project timeline provided.

4.2 Project topics

Project suggestions must meet the following criteria in order to be accepted as an FYP:

1. Each project must be sufficiently complex, yet achievable within the allocated time and

resources, with the understanding that a worthwhile product or a functioning prototype

will result from the project.


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2. Project suggestions may come from a number of different sources such as students,

faculty members or industry.

3. All project proposals must be discussed with the prospective team advisor. The final

decision, to accept a project proposal or not, will be made by the advisor.

All groups/individuals working on FYPs are required to submit their project proposal forms

(attached as Annex I) and Statement of Requirement (SOR, attached as Annex II) to the UG

Coordinator after approval of the respective project supervisor and the HoD. The purpose of the

SOR is to record details of all resources that the group will require in the course of their final

year for their FYP work.

4.3 Project documents

Midterm progress

Each group is required to prepare a progress report and deliver a presentation to the examination

committee towards the end of the seventh semester.

Project Poster

Each group is required to make a poster of their project and submit it to the UG Coordinator, the

SOP of which is given in document ME FYP/02.

FYP Report

Four hardbound copies of the FYP report (Template given in document ME FYP/03) are to be

submitted. A project CD is also required which must contain the following items:

a) FYP report

b) Software developed (if any, along with the code)

c) Final defense Presentation

d) All other material consulted/utilized

e) Project submission certification (Form Annex VIII)

4.4 Project time line Adherence to the following timeline is strongly recommended. Failure to do so will result in loss

of points. Project supervisor is to be regularly consulted on all matters regarding the FYP on a

regular basis; records of the meetings must be maintained on prescribed form (Annex III).

During the seventh semester all planning, research, and preliminary design work is completed.

The eighth semester is when the project takes form - students construct prototypes, do testing,

refine their designs, and present the final product.

Semester VII:

a) Weeks 1-2: Topic selection, team formation, submission of topic and SOR.

b) Week 3: Finalization of Teams and first meeting with faculty advisor. Obtain project

reference number.

c) Week 4-8: Literature Review and problem formulation.


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d) Week 9: Mid-semester presentation to supervisor.

e) Weeks 10-14: Preliminary design work.

f) Week 15: Begin ordering parts/components.

g) Week 16: Preliminary design work continues.

h) Week 17: Prepare for final presentation and report.

i) Week 18: Progress report/presentation and team evaluations due.

Semester VIII:

a) Week 1: Order remaining parts/components.

b) Weeks 2-7: Fabrication of prototype/Execution of project.

c) Weeks 8-12: Testing/Validation.

d) Weeks 13-14: Design refinement/redesign.

e) Week 15: Prototype/testing results due.

f) Week 16: Prepare for Open House and project defense.

g) Week 17-18: Open House, Final report, project defense and project submission. Final

team evaluations due.

5. Evaluation Criteria The assessment of each student will be carried out as follows. The students will be graded by an

examination committee consisting of three to five members of whom the supervisor must be a

part. The highest scoring project will receive the best project award.

Criteria Weightage Assessment Method

Project proposal 5 % Rubric - Appendix I & II Semester – VII Presentation 10 % Rubric - Appendix IV Semester – VII Report 15 % Rubric - Appendix V Semester – VIII Final Presentation/Defense

20 % Rubric - Appendix IV

Semester – VIII Final Report 20 % Rubric – Appendix V Semester – VIII Outcome Evaluation

30 % Rubric – Appendix VI


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APPENDIX I: FYP Proposal

FYP Team Name Reg. No. Phone Number

1.

2.

3.

4.

5.

Project Title

Abstract

Members of Guidance and Examination committee

( )

( ) Project Supervisor:

( ) Date: Head of Department:

(Dr Shahid Ikramullah Butt) Date:


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APPENDIX II: FYP Statement of Requirement (SoR)


1.

2.

3.

4.

5.

Project Title

Elaborate against each of the following resources that you require:

Hardware:

Software:

Lab facility

inside the

department:

Lab facility

outside the

department:

Training:

Literature:

Project Supervisor:

( ) Date:


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APPENDIX III: FYP meetings with project supervisor


1.

2.

3.

4.

5.

Project Title

Date Attended by Progress Remarks Signature

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22


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APPENDIX IV: FYP Evaluation of Presentation (SMME) (Separate Form be used by each Evaluator)

FYP Team Name Reg. No.

1.

2.

3.

4.

5.

Project S No: ------------------------- Name of Evaluator ----------------------------

Marks to be awarded out of 10 for each attribute according to following guidelines:

10: Exception (must be used rarely) 9: Excellent; 8: Very good; 7: Above average;

6: High average / Fair; 5: Average; 4: Below average; 3: Poor; Below 3: Fail

Description Student

1

Student

2

Student

3

Student

4

Student

5

1 Clarity (Project introduction, problem statement)

2 Soundness (Technical explanation, relevance of

theory, supportive arguments)

3 Continuity and Rationale (Ideas, presentation sequence)

4 Presentation skills (Oratory skills, relevance of supportive

graphs, plots, animations etc.)

5 Slides Organization (Font type, size, background, quality of

graphs, plots etc.)

6 Conclusions / Results / Achievements

/ Recommendations

7 Questions and Answers

Total


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APPENDIX V: FYP Report Assessment (SMME) (Separate Form be used by each Evaluator)


1.

2.

3.

4.

5.

Project S No: ------------------------- Name of Evaluator ---------------------------




S No Element Score

1 Background Search / Literature Review

2 Concept Development

3 Project Management / Testing Plan

4 Mathematical Modelling / Calculations

5 Use of Modern Engineering Software / Tools

6 Sketches / Pictures

7 Reference to Standards / Design Documents

8 Report Outline / Grammar / Vocabulary

9 Report Presentation / Formatting

10 Future Work / Linkage With Social, Environmental or Economic Issues

Total (out of 50 marks)


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APPENDIX VI: FYP Outcome Evaluation (SMME) (Separate Form be used by each Evaluator)


1.

2.

3.

4.

5.

Project S No: ------------------------ Name of Evaluator ----------------------------




S No Element Score

1 Quality of Work (Engineering approach, Functioning of hardware or software)

2 Soundness of Approach and Analysis (Could a better approach be used? Has project objective fully achieved? )

3 Depth of Understanding / Demonstration

4 Novelty (Whether new, continuation project or proof of concept etc.)

5 Industrial Research Importance

6 Project Poster and Management at Open House

7 Team work

Total


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APPENDIX VII: FYP Project Submission (SMME)


1.

2.

3.

4.

5.

Project Title

Project S No: __________________________

It is certified that the following items in respect of the above project have been handed over to

SMME as per the following details:

Item Qty Name & Designation of

Recipient

Signature of

Recipient

1 Project Report

2 Project CD

3 Any software developed

4 Project Hardware (if any)

5

6

7

8

9

10

Project Supervisor:

( ) Date: