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Standard Accounting Practices
Do not cause doubt!!
Errors are corrected in a way that does not cause doubt .
Do not erase current or past entries – EVER.
Draw a line neatly through the corrected item.
How to Draw Lines
If the error before the next line in the journal is used, record the entry again in the new space after you have drawn a line neatly through the lines with errors.
The new entry is written on the blank lines below the lines with errors if lines are available.
New Entry
Date Account Title DocNo
Debit Credit
Aug27
Miscellaneous Expense
C10
7000
Cash 70 00
27
Utility ExpenseC10
7000
Cash 70 00
How to Draw Lines
If the error is found later, draw neatly through the error, and correct by writing above the mistake.
2 0 0 00
2 0 0 00
Corrected existing entry
Date Account Title DocNo
Debit Credit
Aug 28 Supplies C11 2000
Cash 2000
28 Utility Expense C10 7000
Cash 7000
How to Write
Words are always written in full if space permits. Abbreviations are only used when space is limited.
Write legibly.
How to Write Numbers & Lines
Dollars and cents signs are NOT used when writing on accounting journal paper.
Two zeros are always written in the cents column when an amount is in even dollars (500.00)
A ruler is used when it is necessary to draw lines.
A New Page
If there is not space in the journal to record the full entry, you must begin a new page.
Partial journal entries are confusing!
