Indian Housing Project
CAS Construction Pvt.LtdNo
221,Nawagamuwa,RanalaTel:Fax:[email protected]
001Project Manager
Indian Housing Project
Phase II
Project Stakeholder Management PlanThis document is the
Stakeholder Management Plan of the project. This helps to identify
the Key Stakeholders and the steps which are needed to be followed
in order to keep the project going as planned.
Summary of Changes
VersionDateSummary of Changes/Comments
1.015th April 2015Initial Stakeholder Management Plan
Project Sponsor Approval
Prepared by: Project ManagerReviewed by:Approved by Proj.
Sponsor:
Head Office, 15/04/2015
Project ManagerDesignationNameDesignationNameDesignation
Table of Contents
1. Summary of Changes22. Project Sponsor Approval 33.
Stakeholder Management Approach54. Stakeholder Identification 65.
Stakeholder Register 76. Contribution/Commitment Grid 97.
Target108. Action Plan 119. Stakeholder Management Strategies 1310.
Monitoring & Corrective actions 13
Stakeholder Management Approach
To identify people, groups and organizations that could impact
or be impacted by the project, to analyse stakeholder expectations
and their impact on the project, to develop appropriate management
strategies for effectively engaging stakeholders in project
decision and execution we have used stakeholder management cycle.
This cycle consists of the steps shown in the following diagram.
Although the above steps can be initiated in a logical sequence,
they can also occurConcurrently and iteratively. The same steps are
then used to review stakeholders and ensure ongoing alignment.
Stakeholder Identification The stakeholders comes from every
part of an organisation & occasionally from the wider community
(local activist groups, political parties, unions, residents
etc.)When identifying them we have considered all the interested
parties initially. Even though the number of stakeholders are high
for this kind of a project here we identified the major
stakeholders and the hierarchy of them by considering the influence
that they can make on the project.
Perform a process impact analysis (who is impacted by the
current system, who will be impacted by the change introduced by
the project?); Consider individuals involved in the requirements
gathering and scope definition process; Undertake a benefits
analysis (who will benefit from the solution?); Develop a list of
standard stakeholders (e.g. Service Desk, technical support,
business testers, business owners, Policy Direction professionals);
Scan local community groups, employer and employee associations,
informal employee group leaders (Social Club President) etc.
Discuss with other project managers and review documentation from
similar projects undertaken in the past; Discuss the list with the
Project Sponsor and other stakeholders as the list develops.
12
Stakeholder Register Full namePositionPrimary
ContactContactinformationRole in the projectObstacles
Mr. Y.K. SinhaHigh Commissioner of India to Sri LankaMr
P.G.Singh0094-11-2327587 Communicate with the Indian Government and
provide funds
Mr. I.A HameedUN-Habitat National Project Manager for housing
projectsMr. Tim McNair+94 11 2 580691 Responsible for supporting
the reconstruction or repair
Hon. Sajith PremadasaMinister of Housing and Samurdhi,Sri
LankaMr. P.H.L.W. Perera+94 11 2 862225 Provide the lands required
for the project Lack of knowledge and information & Was not
sufficiently engaged during planning and decision-making
Hon. Ameer Ali SabdeenDeputy Minister of Housing and
Samurdhi,Sri LankaMr. P.H.L.W. Perera+94 11 2 862225 Provide the
lands required for the project Does not agree with the changes
being proposed, sees the changes as a potential threat
Hon. Wasantha AluvihareDeputy Minister of Mahaweli Development
and EnvironmentM.A.R.D. Jayatillaka+9411 2 865452 Giving relevant
environment based certificates Has not yet been requested to
participate
Prof.Lakdas D.FernandoPresident,Wildlife and Nature Protection
Society of Sri Lanka (WNPS)+94 11 2 887390 Stand against
Deforestation, Highly active in North Province
Mr P.L.ThelwakumarPresident,Society of House owners-Indian
Housing Project +94 11 2 528423 Providing the Information to the
House owners and bring their suggessions to the table
Contribution/Commitment Grid ContributionCriticalHon. Ameer Ali
SabdeenHon. Sajith PremadasaMr. Y.K. Sinha
Mr. I.A Hameed
DesirableProf.Lakdas D.FernandoHon. Wasantha Aluvihare
Non-essential Mr P.L.Thelwakumar
DisagreesNeutral Supportive Committed
Commitment
Target
ContributionCritical
Hon. Ameer Ali SabdeenHon. Sajith Premadasa
Hon. Ameer Ali Sabdeen
Hon. Sajith PremadasaMr. Y.K. Sinha
Mr. I.A Hameed
Desirable
Prof.Lakdas D.FernandoHon. Wasantha Aluvihare
Prof.Lakdas D.Fernando
Hon. Wasantha Aluvihare
Non-essential Mr P.L.Thelwakumar
DisagreesNeutral Supportive Committed
Commitment
Action Plan
StakeholderCurrent LevelTarget LevelPrimary
RelationshipActions
Mr. Y.K. SinhaCritical CommitedCritical CommitedMr P.G.Singh
Admire the Support they are providing. Sending Progress Report
every month
Mr. I.A HameedCritical CommitedCritical CommitedMr.Tim McNair
Monthly Visiting their office and meeting them. Sending progress
Report every month and invite to monthly project brifings
Hon.Sajith PremadasaCritical NeutralCritical
SupportiveMr.P.H.L.W. Perera Meet and disscuss about the importance
of the projects and its outcomes. Invite to Monthly project
briefings.
Giving understanding about the reasons behind starting the
project
Invite for a Site Visit
Hon. Ameer Ali SabdeenCriticalDisagrees Critical Neautral
Mr.P.H.L.W. Perera Meet and disscuss about the importance of the
projects and its outcomes. Invite for a Site Visit
Prof.Lakdas D.FernandoDisireable DisagreesDesireable Neautral
Meet and disscuss about the importance of the projects and its
outcomes. Invite as Observer
Mr P.L.ThelwakumarNon-essential Committed Non-essential
Committed Invite to meet monthly and give suggessions Invite as
observer Suggest coffee after next meeting
Stakeholder Management Strategies Following steps will puts the
planned activities into action, and may include: Communicating with
stakeholders and keeping them informed of matters that are likely
to be of interest to them Obtaining information from stakeholders
that will be relevant to the project Managing the expectations of
stakeholders Involving stakeholders in all key decisions about the
project
Monitoring & Corrective actions
The purpose of this step is to periodically re-assess the
position of each stakeholder to determine what further action (if
any) is required to keep him or her committed and supportive of the
project. This essentially requires a review of steps 1 to 4 to
determine whether there are any new stakeholders, where they are
positioned in terms of their commitment and influence and what
action needs to be taken in relation to them. A similar review of
existing stakeholders should also be conducted to determine whether
any variations to the stakeholder management plan is required.
