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David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439. 952-835-4477 Page 1
7300 Metro Blvd. Suite 120Edina, MN 55439
800-533-4494Web site: www. davidknox.com
Email: [email protected]
Stage, Room and Audio/Visual Setup Options
The following pages illustrate three different stage setups based upon audience size. The goal of each is to create high energy in the audience by keeping the chairs close and tight.
Presenter area stays the same
In each of the three setups, the presenter area remains basically the same.
• Six foot table with AC power
• VGA or HDMI projector cable
• Flipchart on solid flat back• Lavaliere microphone
• Seating: chairs only, theatre style, no round tables
• Front row of chairs as close as possible to stage or table
The Audio/Visual needs change as the audience increases in size.
Setup A Small audiences (100-300)
For small audiences: Single screen of medium size. The projector can be placed on the speaker’s table and project at an angle to place it off center. No stage or riser is required.
Setup B Medium audiences (300-600)
For medium sized audiences and rooms: Requires only one projection screen, but large enough to be viewed from anywhere in the room. The projector will be on a small table in front of the screen. Risers may be required, but only a 12” height.
Setup C Large audiences (600-3,000)
For the largest events in big rooms: There are usually two projection screens placed left and right with
projectors either right in front of the screens or behind the stage using rear-projection.
For increased visibility a large center stage, 18-24” height, is used then framed with draping for a professional appearance.
Rounds vs. Chairs
One of the most important elements of a successful room setup, is chair quantity and placement. It determines the energy and interaction during the event. When the chairs exceed attendance, the audience spreads out, the room feels empty and lifeless and the connection to the presenter is lost.
If the chairs are completely filled and close to the presenter, the room will be alive with energy.
You can’t control the audience, but you can control the chairs. By eliminating tables (especially rounds) and underseating (Set 10% fewer than expected attendance) you accomplish the following results:
• Your event appears more successful
300 in a room for 400 looks like failure
200 in a room set for 170 looks like success
Bringing in more chairs shows people it was a success
• Attendees move up to fill the front rows• Sight lines are improved between audience and
presenter
• The audience faces the presenter instead of each other
• Creates a front-and-center “sweet spot” that ingnites the audiences’ energy
Table of Contents
Introduction 1
3-column overview 2
Presenter Area
Diagram 3
Photos 4
Setup A
Diagram 5
Photos 6
Setup B
Diagram 7
Photos 8
Setup C
Diagram 9
Photos 10Display tables
Diagram 11
Photos 12
David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439. 952-835-4477 Page 2
Setup: A B C
Audience size 100-300 300-600 600-3,000
Items 1-5 remain the same on all setups
1. Speaker table Six foot table Six foot table Six foot table
2. ConnectionsAC power strip
VGA or HDMI to projector
AC power strip
VGA or HDMI to projector
AC power strip
VGA or HDMI to projector
3. Microphone Wireless lavalier Wireless lavalier Wireless lavalier
4. Flipchart Yes Yes Yes
5. Seating Theatre style, no rounds Theatre style, no rounds Theatre style, no rounds
Items 6-10 change with each setup
6. Projector* On speaker tableOn separate table in front of screen(s),
or Rear projection
On stands in front of each screen,
or Rear projection
7. Screen*
Off center (stage right,
presenter left)
Size: 10’-12’
Stage left OR right
Size: 12’
Stage left AND right
Size: Large
8. Risers None
Height: 12 in. to 18 in.
Width: 16 ft. to 20 ft.
Depth: 8 ft. to 12 ft.
Height: 18 in. to 24 in.
Width: 16 ft. to 24 ft.
Depth: 12 ft. to 16 ft.
9. Display tablesThree tables
Back of room
Three tables
Back of room and/or near the cofee
Three tables
Back of room, foyer and/or near the cofee
10. Extra Audio
Handheld microphone for introducer
Computer audio feed
Microphone mixer
Handheld microphone for introducer
Computer audio feed
Microphone mixer
* Permanent mounts (Ceiling mounted projectors and/or wall mounted screens): For single center screen,
please arrange the presenter area to be away from the projected image to avoid shining on the presenter.
For two screens, center the presenter area between the screens. NEVER place the projector in the center
aisle.
Setups Overview
David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439. 952-835-4477 Page 3
A/C Powerstrip
FlipchartSix foot table
VGA projector cableMicrophone:
Wireless lavalier
Presenter Area DiagramDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494
Place table away
from aisle center line
and close to the front
row of chairs.
Ceiling mounted projectors and/or wall mounted screens: For single center screen, please arrange the
presenter area to be away from the projected image to avoid shining on the presenter.
For two screens, center the presenter area between the screens.
*********** NEVER place the projector in the center aisle.**************
Leave enough distance
between the screen and
projector to accom-
modate the focal length
for full image.
HDMI cable or
David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439. 952-835-4477 Page 4
Presenter Area PhotosDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494
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VGA cableOptional computer audio
AC power
VGA cable
Optional computer audio output
David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439. 952-835-4477 Page 5
Room Setup A DiagramDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494
Keep center aisle as narrow as possible
Place front row of chairs as close to the presenter as possible
MENU +-
Screen off center
Leave enough distance between the
screen and projector to accommodate
the focal length for full image.
David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439. 952-835-4477 Page 6
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David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494
Room Setup A Photos
David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439. 952-835-4477 Page 7
Room Setup B DiagramDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494
Table 12-18” from front of stage
Keep center aisle as narrow as possible
Place front row of chairs as close to the presenter as possible
MENU +-
David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439. 952-835-4477 Page 8
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Room Setup B PhotosDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494
David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439. 952-835-4477 Page 9
Room Setup C DiagramDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494
Table 12-18” from front of stage
Keep center aisle as narrow as possible
Place front row of chairs as close to the presenter as possible
MENU +-
MENU+ -
MENU+ -
MENU +-
ScreenScreen Projectors front or rear
David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439. 952-835-4477 Page 10
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Room Setup C PhotosDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494
David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439. 952-835-4477 Page 11
Display Tables DiagramDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494
Setup A: One 18” X 6’ table against wall Three 3’ X 6’ tables in front
Setup B: Two 18” X 6’ tables against wall Four 3’ X 6’ tables in front
Setup C: Two 18” X 6’ tables against wall Five 3’ X 6’ tables in front
David Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439. 952-835-4477 Page 12
Display Tables PhotosDavid Knox Productions, Inc. 7300 Metro Blvd. Suite 120. Edina, MN 55439 800-533-4494
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