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Staffing and Software
for Your Finance Function
Moderator
Curt Klotz, Nonprofits Assistance Fund
Nonprofit Finance and Sustainability Conference
April 19, 2012
Who We Are
Nonprofits Assistance Fund’s mission is to build
financially healthy nonprofits that foster community vitality.
Our financial experts help nonprofits strengthen their capacity to
address unexpected events, finance new opportunities, and realize
strategic goals. We fulfill our mission by helping you thrive.
Find out more at www.nonprofitsassistancefund.org.
Staffing and Software for Your Finance Function
Panelists
Rudy Brynolfson, Independent Consultant
Kathleen Michaelson, Director–Finance and Administration Minnesota Humanities Center
Jay Lyons, Accounting Consultant MAP for Nonprofits
Anne Cheney, Vice President, Finance Scholarship America
Staffing and Software for Your Finance Function
Questions to be explored:
• How do we know when we need more accounting
and finance staff?
• What staffing patterns do we choose to optimize
efficiency and plan for growth?
• Do we outsource our accounting or hire staff?
• What software is appropriate to the size and
complexity of our organization?
Accounting Systems Used by Budget Size - March 2012 Survey*
Type of Software Count Average Budget Min Budget Max Budget
Quickbooks 75 1,021,808 52,000 9,400,000
Peachtree 50 1,693,120 55,000 7,600,000
Fund EZ 13 2,264,615 500,000 14,000,000
Sage MIP 21 3,614,282 1,200,000 8,500,000
MAS 6 5,350,000 3,100,000 11,000,000
Blackbaud Fin Edge 11 8,290,909 350,000 15,500,000
MS Dynamics GP 31 14,399,509 400,000 112,000,000
Solomon 6 14,644,475 4,400,000 34,000,000
Other 22 18,170,568 360,000 130,000,000
Grand Total 235 5,633,769 52,000 130,000,000
*Includes 147 members of Nonprofit Financial Group and 88 additional organizations
served by MAP or other accounting service providers. (Some budgets approximate.)
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Millions
Accounting Systems Used by Budget Size, 2012
Quickbooks
Sage Peachtree
Fund EZ
Sage MIP Fund Accounting
MAS (Sage ERP MAS)
Solomon (Microsoft Dynamics SL)
Blackbaud Financial Edge
Microsoft Dynamics GP (Great Plains)
Note: Excludes various other systems used by 1-2 organizations each
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Budget ($ millions)
Accounting/Finance FTEs vs. Organization Budget
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- 50 100 150 200 250 300
Acc
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FTE
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Organization FTEs
Accounting/Finance vs. Total Organization FTEs
Staffing and Software for Your Finance Function
Questions to be explored (restated):
• Are there budget thresholds and number of programs that
dictate when we add finance staff?
• What are typical staffing configurations, titles, and roles
for an organization of our size?
• Can our finance staffing needs be met by outsourced
personnel, or do we have needs that require someone in
house?
• Does our software provide the proper level of internal
control as well as handle our accounting needs?
Staffing and Software for Your Finance Function
Small Organization (<1M) staffing:
• The zero-to-one-person finance department
• Utilizing outside expertise
Small organization software:
• Comparing Quickbooks, Peachtree, Fund E-Z
• Cloud-based solutions
Staffing and Software for Your Finance Function
Questions to be explored:
• How do we know when we need more accounting
and finance staff?
• What staffing patterns do we choose to optimize
efficiency and plan for growth?
• Do we outsource our accounting or hire staff?
• What software is appropriate to the size and
complexity of our organization?
Staffing and Software for Your Finance Function
Contact Information
Curt Klotz, Nonprofits Assistance Fund 612-278-7186 [email protected]
Rudy Brynolfson, Independent Consultant 612-743-6521 [email protected]
Kathleen Michaelson, Minnesota Humanities Center 651-772-4243 [email protected]
Jay Lyons, MAP for Nonprofits 651-393-2173 [email protected]
Anne Cheney, Scholarship America 507-931-0430 [email protected]
