STAAR Post Administration Activitiestexasassessment.ets.org/uploads/staar-post... · 2018-01-26 · U ord – click . edit . icon to resolve • Resolved held record – click . view

STAAR Post Administration Activities

January 17, 2018

Welcome!• Introductions/Housekeeping

• Outbound review• Material returns• Labels, packing, shipping, and more• Reconciliation and ADPL• Reporting and additional reports• Resolutions, test information changes, score codes• Forms and other changes

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Housekeeping• For problems hearing the presentation, dial in on a

telephone. Dial-in information:• in the Event Info tab at the top-left of the screen • in your registration email

• Dialing in for audio is recommended for best sound quality.

• All attendees’ lines have been muted due to the high number of participants.

• For questions or comments, use the “Q&A” function.

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What is the process?

• PacPacking and

returning materials

Inbound processing

Scoring

Reporting

Material Returns Helpful Hints• Make sure all your subjects are in the box!

• Campus & Group ID Header Sheet• Class ID Header Sheet• Answer Document Packing List (ADPL)• Answer Documents

• Return all OOD/OOS answer documents under the correct home CDC header sheets (precoded header sheet for each home CDC).

• Do not include online counts on ADPL.

• Use student verification check-in to ensure all answer documents are accounted for.

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Packing and return of materials

Inbound processing

Scoring

Reporting

Material Returns Helpful Hints

• Double check the numbers.

• Use the return labels to ship materials.

• Don’t forget to mail the Oath of Test Security!


Inbound processing

Scoring

Reporting

Scorables:• Make sure your numbers add up!

• All documents that require scanning

• All precoded answer documents (including voided)

• Non-precoded answer documents – with ANY grids/markings (including voided)

• Contaminated answer documents should be transcribed and signed.

• Destroy at testing site in a secure manner.


Inbound processing

Scoring

Reporting

• Make sure your numbers add up!

Nonscorables:

• All test booklets• Contaminated test booklets should be destroyed by

districts but reported to ETS).

• Unused/blank answer documents (NO gridding ormarking)


Inbound processing

Scoring

Reporting

What is an ID Sheet/Header Sheet?• Used to identify the documents beneath it, home district and


Inbound processing

Scoring

campus, and the number of documents for each subject

• Three types of identification sheets – scorable materials:

• Class Identification (ID) Sheet• Campus and Group ID Sheet• Voided Answer Document ID Sheet

Reporting

What is an ID Sheet/Header Sheet?• All scorable materials must be returned beneath the

appropriate ID sheets/header.

• Every answer document with any score code marked must be returned for scoring.

• All answer documents will be scored and results provided for every answer document submitted.


Inbound processing

Scoring

Reporting

Campus and Group ID Sheet

• Complete for each grade/subject test at each campus.

• Group answer documents accordingly.

• Place reports and labels generated for all documents under each sheet.


Inbound processing

Scoring

Reporting

Class Identification Sheet

• Determine organization of test results by grade:

• By administrator, principal, teacher, etc.

• Group answer documents accordingly.

• Follow the instructions to complete Class ID sheet for each class.

• Place the completed Class ID Sheet on each set of answer documents.


Inbound processing

Scoring

Reporting

VOID Answer Document ID Sheet

• Separate voids from those to be scored.

• Mark “VOID” in large, bold letters on the front.

• Avoid marking any barcoded regions.

• Void unused precoded answer documents; return with scorables.

• Face all documents the same direction.

• Stack multi-page documents on top of single-page documents.

• Fill out one Voided Answer Document ID Sheet for voided answer documents, as specified in the instructions.


Inbound processing

Scoring

Reporting

Inbound Packing Reference List• Ensure each belly-banded stack has either a Campus

or Void Header.

• Ensure you have included the correct ADPL for each administration.

• Ensure the ADPL label is on box one.

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Inbound processing Reporting

Scoring

Inbound Packing Reference List (continued)• Ensure the correct box is used to return your materials.

• Check for correct shipping label for each administration.• Check for correct administration label on the side of the box.• Do NOT mix administrations.

• Properly mark X of Y on your boxes.• Do NOT combine administrations in box totals.• Do NOT count nonscorable boxes in box totals.

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Inbound processing

Scoring

Reporting

Inbound Processing After testing is over, everything is packed up!

• Call for UPS pickup (1-800-PICK-UPS).• Pickup date for freight returns is based on the Calendar of

Events. • The carrier, XPO, will contact your district to schedule

pickup time.• What is the difference between UPS and freight? • A lot can happen between your place and mine.

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Inbound processing

Scoring

Reporting

Nonscorables and Unused Materials

• Make sure your numbers add up!• Nonscorable and unused materials are returned

separately as noted on the Calendar of Events.

• Scratch paper, graph paper, or reference materials that students wrote on must be destroyed after testing.

• Test booklets are secure materials and must be returned.

• Test booklets do not need to be in numerical order!

• Seating charts should be retained locally for five years.


Inbound processing

Scoring

Reporting

Nonscorables and Unused Materials

• Make sure your numbers add up!


Inbound processing

Scoring

Reporting

PLEASE check test booklets for possible answer

documents that could be stuck inside!

Returns/Reconciliation and ADPLPacking and

return of materials

Inbound processing

Scoring

Reporting

Compare scan vs. ADPL

Mismatch identified* Physical inspection of answer document* Compare header vs. ADPL vs. scan

Outreach to district coordinator

Returns/Reconciliation and ADPL

Types of Mismatch

• Incorrect counts on ADPL• Transposition of counts on ADPL• Voided answer documents included in counts• Missing answer document on ADPL


Inbound processing

Scoring

Reporting

Answer Document Packing List (ADPL)

• Find a pre-printed ADPL for each administration indistrict coordinator packet.

• Blank ADPLs for each administration can bedownloaded.

• Write the number of students in each grade/subject, bycampus, that completed testing.


Inbound processing

Scoring

Reporting

Answer Document Packing List (ADPL)

• Answer documents for Spanish are counted with theInbound

processing

Scoring

Reporting

other answer documents.

• Complete the ADPLs accurately and return them witheach shipment of scorables.

• If there is a mismatch, processing for that campusmay be delayed until the discrepancy is resolved.


ADPL Process Packing and

return of materials

Inbound processing

Scoring

Reporting

Scoring and Reporting• Only authorized district users can order

additional reports.

• All orders must include PO Number for billing.

• No fax or paper orders accepted.

• Additional printed paper copies of STAAR ReportCards are available for administrations thatcurrently produce paper copies only (spring only).

• Late orders will be assessed additional fees.

• Confidential Student Labels can be ordered forany current administration.

• Districts can also opt not to receive labels.


Reporting Inbound processing

Scoring

Students: Resolution Multi-step resolution process:


Inbound processing

Scoring

Reporting

• Step 1 - matchrecords

• Step 2 - correctrecords and submit

• Unresolved held record– click edit icon to resolve

• Resolved held record –click view icon to seeresolved held recorddetails

• Flagged – click edit icon ifupdated information isavailable to resolve therecord

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STAAR Report Card Packing and

return of materials

Inbound processing Reporting

• Results are posted in theSTAAR AssessmentManagement System andStudent Portal.

• Updates to Student Datawill result in an updatedSRC posted twice permonth.

• Printed SRCs areproduced for primaryadministrations only.

Scoring


Inbound processing

Scoring

Reporting

Help Section Documents: Student Information Changes

Name, DOB, or PEIMS Change Request

• Report students whoseidentification information haschanged.

• Ensure that reports accuratelyreflect the applicable passingstandard for each student.

• Updated SRCs posted in theAssessment ManagementSystem within two weeks, oncethe request has been processed

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Help Section Documents: Student Information Changes


Inbound processing

Scoring

Reporting

CDC Change Request

• Include student name, date of birth, and PEIMS ID.

• Districts may create their own version of this template, but it must include all fields; Excel and CSV formats are allowed.

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What’s New ……

• New improved labels – Fall 2017 (December)

• Redesigned Student Report Card –Spring 2018

• Online ADPL – Fall 2018 (December)

• ….and so much more!

It’s all about the labelsTexas Label Admin

Colors:Blue: EOC

Yellow: 4/7 and 3-8Red: 5/8 MR and Retest

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New Labels

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STAAR Report Card

• Top 10 language translations• Enhanced EOC SRC

• Book list added• Lexile graphic

• Quantile measures • Quantile resource page• Full Spanish SRC • Full Spanish Texas Assessment

website and Student Portal

Bringing the ADPL Online

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• Timing – December 2018• How would it work?

o Information in the Assessment Management Systemo Enter the same information onlineo Upload into systemo ETS can electronically validate