SSS Archive

Students’ Scientific Society

Ordinary General Assembly meeting minutes

Date: 10-10-2007 Starting Time: 3:45pm Venue: MEDC hall next to the SSS office Chairperson: Karim Aly Chair:

• Opening of the meeting.

• Roll Call

Karim Aly : Point of information: the quorum to continue the meeting must be more than ½ MOTION: tabled by the board, seconded by Ahmed Belal:

Election of the CCC composed of Rana Moharram, Youssef Helmy & Nihal Abdel

Azim

No Direct negative

No Amendments

MOTION passes NEMO CONTRA

• Adoption of the Agenda

MOTION : tabled by the board, seconded by Ahmed Belal: to delay points 6 A +

B & 10 of today’s agenda till tomorrow

No Direct negative

No Amendments


Karim Aly: Point of information: Adoption of extraordinary GA decisions is a procedural motion that requires 2/3 majority, would you prefer to adopt what’s after adjournment or all the meeting’s decisions? � Now a motion tabled by the chair for adoption of the last extraordinary GA after adjournment of the meeting & still the points of adjournment will be valid?

Ahmed Abdel Aziz : Point of information: Would someone please narrate all the motions before & after the adjournment ?

The CCC extracted the motions from the extraordinary GA minutes & they were narrated as:

� Adoption if the final agenda � Adoption of the members list as defined by the team of officials � Adoption of the members list as defined by the VPI � Bylaws point 6.1.2.b: keep “to be a full member” only & suspend point C � Extension of candidature deadline till 7th October midnight � Creation of the exchange taskforce � Creation of the IFMSA-Egypt taskforce

MOTION : tabled by the board. Seconded by Ahmed Belal to adopt the points which were discussed after the adjournment of the extraordinary GA meeting.

No Direct negative

No Amendments


Karim Aly : Now we should decide whether to adopt the decisions after the adjournment of the meeting as a whole or point by point Rana Moharram: I would say direct negative if so Hatem : Can we put it as an amendment instead? Karim Aly : Amendment would be accepted so better do an unofficial vote to see who wants to adopt it as a whole, not point by point: Unofficial vote vote to see who wants to adopt it as a whole, not point by point:

With : 23 Against: 8 Abstain : 4 Chair: Point of information: Procedural motion requires 2/3 majority MOTION : tabled by the board. Seconded by Ahmed Belal to adopt the decisions after adjournment of the last extraordinary GA as a whole

Direct Negative ; Ahmed Abdel Aziz

Karim Moataz

Proceed to vote��

With:26 Against:8 Abstain:2

Revoting was decided after discovering an error, the votes were 1 vote more than the total number With: 25 Against: 8 Abstain 2 MOTION PASSES .

Proceeding in the agenda • Adoption of previous meeting’s minutes (point 5 of the agenda)

Nihal & Rana: Direct negative Rana justified that almost one page with many facts were removed from the minutes, cannot be adopted that way. Wissam: The minutes only included comments & questions; we can still add stuff to it today & discuss it tomorrow PROCEDURAL MOTION; tabled by the board, seconded by Ahmed Belal: Delay point 5 of the agenda to tomorrow

No direct negatives

No amendments


Alaa Hamdy: POINT of information, the procedural motion will break the bylaws, there are some points in the minutes that we will be discussing in today , we can’t delay the adoption of the whole minutes till tomorrow. PROCEDURAL MOTION; tabled by the board, seconded by Ahmed Belal: to adopt the last GA minutes except Ayman’s discussion after the movie played

No direct negatives

No Amendments


MOTION tabled by Rana Moharram , seconded by Nihal Abdel Azim to “Add a paragraph to the minutes to state the ordeal that happened in the last GA to be

adopted tomorrow”

Direct Negative: Mousa Azer

Proceed to vote :

With: 22

(point of information by Nihal : Rana Moharram, Nihal & Badawy were taking the minutes & the part by Rana is missing, needs to be added) Against: 1 Abstain : 10 (point of information by the CCC Nihal : We are now 33 ) MOTION passes

Proceeding in the agenda • Changes to the constitution & bylaws (point 7)

Karim Aly : Point of information ; quorum depends on the number of members in

the whole not including proxies

(Debates about issues related to registration, fees…etc) MOTION: tabled by Alaa Hamdy , seconded by Ahmed Samy : To adopt the late

registration of YAHIA HASHISH

No direct Negatives

No amendments


MOTION: tabled by Alaa Hamdy , seconded by Ahmed Samy : To adopt the

decisions approved by the GA till this moment

No direct Negatives

No amendments


Chair: Would we delay the rest of the agenda till tomorrow, “iftar” time is very close & we won’t be able to have time for all discussions Nihal: Disagree, there were some complaints about full membership & also discussions about honorary life membership Nihal: Can we just even discuss 1 point of any other business “honorary life membership” At this point there was a problem in voting, lots of chaos …members had to leave because it was already 5:05 Meeting adjourned, to be resumed tomorrow 11-10-2007. It was announced by

the chair that tomorrow registration will start at 8:00 am & the GA itself at 9:00 am

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PART II of the GA :

Date: 11-10-2007

Starting Time : 10:30am

Venue: MEDC hall next to SSS office

Opening of the meeting:

Roll Call:

Attendance : (please note that the names recorded are those who showed up

at the GA venue & attended; but the momentary count of members was done

by the CCC at every essential point)

Full members

1. Ahmed AbdelAziz

2. Ahmed Samy

3. Alaa Hamdy

4. Amani Ahmed

5. Hagar Fakhry

6. Hanaa Galal

7. Hatem Alaa

8. Heba Sawahli

9. Hossam Mohsen

10. Kareem Sadek

11. Karim Aly

12. Mahmoud Hakim

13. Mahmoud Keshkah

14. Moataz M,El Saied

15. Moh Aly Abuzeid

16. Mostaf Abdel Galil

17. Mohamed Salah

18. Nourhan Salama

19. Raghda Ayman

20. Rana Moharram

21. Reham Ibrahiem

22. Samar Moharram

23. Wissam Aboutaleb

24. Yahia Hashish

25. Youssef Hazem

26. Louay El Tagy

27. Hesham Morsy

28. Passent Helal

29. Reem Waziry

30. Yara Shaheen

31. Amal Soliman

32. HebatAllah Ebrahim

33. Karim Moataz

34. Omar Weshahy

35. Ahmad Belal

36. Mohamed Raafat

37. Yasser Sharkawy

38. Yaseen Sharkawy

39. Mohamed Mohie

40. Areeg Osama (after becoming

a full member)

41. Ramy Hassan (after becoming

a full member)

42. Rana Shetta (after becoming a

full member Associate Members:

1. Omar El Shazly 2. Doaa 3. Suzy 4. Amr El Sheikh 5. Mohamed Samy Aly 6. Sarah El Hawary (observer)

Election of the CCC:

Motion tabled by the board, seconded by Hatem Alaa: to elect CCC composed

of

• Wissam Aboutaleb

• Alaa Hamdy

• Mohamed Salah

-No amendments

-No Direct Negative

Motion Passes NEMO CONTRA

Adoption of the missing part of the minutes:

Rana Moharram : narrated the additional part to be added to the minutes (GET FROM RANA) Zizo: This was just a discussion Yahia Hashish: Some peoples’ reports were not also there Motion to adopt the missing part of the minutes tabled by the board, seconded

by Karim Aly

Direct Negative: Yahia Hashish

Amendment: Ahmed Abel Aziz�� put in a discussion form

Rana : Some points were MISSING! Ahmed Abel Aziz: Amendment withdrawn Voting:

With : 8

Against: 4

Abstain : 15

MOTION FAILS

Alaa(CCC)Point of information :point 4.11.2 of the bylaws� >50% needed ,

abstentions do COUNT� MOTION FAILS

Motion to proceed to point 6 of the agenda before point 5, tabled by the board,

seconded by Karim Aly

No direct Negative- No Amendments

Motion passes NEMO CONTRA

Alaa(CCC) : point 5.1.10 of the bylaws was recited, please for those who will make a proxy, it must be a written one to avoid abuse.

Changes to the bylaws (point 6 of the agenda) (Please check annex I attached

to the minutes)

Karim Aly (POINT of info): motions need 2/3 majority --- point 2.1.1 No direct Negative- No Amendments


--- point 2.1.2 & 2.1.6 to be merged No direct Negative- No Amendments


--- point 2.4.6 No direct Negative- No Amendments


---point 4.7.1-�Withdrawn after discussions

---point 4.7.3 Karim Aly: the chair has the right to maintain control Rana : Amendment ; remove the 1st sentence till the word “discussed” Direct Negative: Yahia Hashish

Voting

With : 15

Against:2

Abstain 12

MOTION FAILS

---point 4.7.7 Rana: I don’t want it to be understood & used the wrong way It doesn’t add anything to the bylaws� may be abused by the chair to choose

who talks & who doesn’t Reem: It’s only to decide the speakers’ list & manage it CCC: “When” is just a regulatory word, cannot be misunderstood Rana Moharram�� withdraw the motion

-Point 4.12.13. Areeg :

Why don't we reopen a debate? Yahia Hashish suggested that the new elected team of officials choose one of the 2 candidates. Rana Moharram: Amendment:To make a debate, re-election (revote for 3rd

time)

Youssef Helmy:

In England, on equal votes for 3 successive times, the 4th time will be a toss ,and this world wide accepted. "CCC"-Alaa Hamdy:

Absolute majority rule states if there are 2 candidates for 1 position, and none of them got 50%, there will be a second round where the candidate who gain relative majority will be elected after the abstains are removed and only (with, against) votes are calculated. Ahmed Abdel Aziz: Even if so, the abstentions are removed, the remaining votes can be divided between the 2 candidates Louay ElTagy:

How come abstention votes are accepted in 1st and 2nd rounds. Youssef:

Why the votes are not calculated as (with, against) only? Karim Aly:

We can't deprive any one from the right to be abstain

Rana Moharram:

I withdraw the point Point:5.1.1: Motion TABLED by Rana Moharram, seconded by Hatem Alaa

No direct negatives

No Amendments

Motion passes Nemo Contra

Point:5.1.2: Motion TABLED by Rana Moharram, seconded by Hatem Alaa

No direct negatives

No Amendments

Motion passes Nemo Contra.

Point:5.2.1: Direct negative: Ahmed Abdel Aziz. Voting:

-With: 20. -Against:1. -Abstain: 9.

A PROBLEM arises while counting votes. A revote was going to take place when Rana decided to withdraw the point Point:6.1.1: Rana Moharram:

Point of information: Don't judge the appointed person from past experience. -Amendments:

Karim Aly:

Leave the choice to team of officials. Youssef: The team of officials can choose 3 or 4 people & do an online voting Ahmed Samy:

The board member is voted for, not just for the job description, they also should give deliver our opinion .I think they can appoint someone without voting rights. AbuZaid:

I agree with A.Sami as the team of officials can appoint 1 person until the extraordinary GA. -Omar Weshahy came during the discussions… Karim Aly:

IFMSA bylaws have the same point , so I think it shouldn't be changed. A.Samy:

The team of officials can choose the appointed person, till the elections are opened in FEB GA. Hakim:

I think the problem is due to that the appointed person is not the one who will be questioned in any problem; it’s the team officials who chose him. Proceed to vote

-Direct negative: A.AbdulAziz, Samar Moharam. -Voting:

With: 15

Rana withdraws the motion before voting is completed Point 6.1.2: Amendment by K.Aly seconded by A.AbdulAziz : The SSS official should be holding an EB post once before at least. Abuzaid

-Amendment: The SSS official must have attended the GA at least an associate member. After discussions, the final shape of the point was agreed to be

” Have attended at least one General Assembly Meeting as a full member; for candidates for the post of president, at least two General Assembly Meetings as a full member. -Direct negative: Karim Aly, Karim Moataz, Mostafa Abdel Galil -Voting:

With: 26 Against:1 Abstain: 7

Motion passes

Point 6.1.2d: -Direct negative : Yahia , A.AbdulAziz. -Voting:

With:12. Rana withdraws the point before voting is completed Point 6.1.3k: -Direct negative: Hakim. -Voting (Revote was done due to an error in the 1st vote)

With:32. Against: 1. Abstain:0.

Motion Passes

Point 6.3.4: -Amendment:

“Team of officials has the right to issue recommendation letter or not.” The proposer accepts the amendment -Motion passes Nemo Contra. Procedural motion tabled by the board, seconded by Hatem Alaa to allow Rana

Moharram to replace Mohamed Salah in the CCC

No direct Negatives

No Amendments

Motion Passes NEMO CONTRA

-Motion tabeled by Hanaa Galal seconded by Karim Aly to end of GA after the

end of elections.

-Amendment:

By A.Sami : is to discuss matters until 1pm ;and any other points to be postponed to next GA. -Amendment accepted by the proposer -Voting: No direct Negatives

No Amendments

Motion passes Nemo Contra.

Point 6.5.1: Withdraw the motion. Point 6.5.3a: -Direct negative: Yahia Hashish, Amani Ahmed. -Voting:

With: 20. Against:1. Abstain:9.

-Motion passes.

Revote on some points;

5.2.1 : Motion passes NEMO CONTRA

6.1.1 : Direct Negative : Samar Moharram & Ahmed Abdel Aziz Proceed to vote: -Voting:

With: 15. Against: 8. Abstain: 7.

Motion passes

CCC: error in voting

Revote: with : 15

Against : 10

Abstain : 5

-Motion passes

Motion by Karim Aly, seconded by Ahmed Abdel Aziz to extend till 1:15pm

With : 20 Proposer withdraw motion before voting ends

Proceeding in the Agenda

Adoption of reports of SSS officials and projects (Please Check Annex II)

• FGM : HebatALLAH Ebrahim

Areeg : religious aspects will be ignored, or someone will discuss them? Louay : we decided not to be “anti” � we will reopen discussion with the

whole team. As a coordinator Hebatallah reopen discussion. • WHD : HebatALLAH

Reem : comment � Heba did a great work. Areeg � Amazing, wonderful and you outlined the commonest problemsthat

we face in work. Amani � best days. SSS as it should be Belal � I was out of Egypt I wished I were thee with you ! Wissam � Great Work

• Tropical Medicine Summer School

HebatALLAH

Hatem Alaa

• The number was bigger than any year. • Some of the doctors were sometimes treating incoming students as if

they’re coming on vacation & were not serious enough, but Dr Serag was really helpful

• Hatem : scientific program was sadly disliked by many of the studentsbut they all enjoyed the social program

• Defects should be met with solutions next time

• APC Blue L: Reem

Amani � will it continue? Reem � it was a taskforce

• Getting started: Amani

Areeg: Amani was very enthusiastic

• Anti-anemia campaign: Amani

• DMC: Rana Moharram

• DHT: Mohammad Salah

Keshkhah � sustainability? � project was a timely one only. Will not continue

• TeMele: Nihal Abd-el-Aziz

Motion tabled by the board, seconded by Hatem Alaa

to adopt the FGM report �� Motion passes NEMO CONTRA

WHD �� Motion passes NEMO CONTRA

APC report �� Motion passes NEMO CONTRA

Getting started �� Motion passes NEMO CONTRA

DMC �� Motion passes NEMO CONTRA

Anti-anemia �� Motion passes NEMO CONTRA

TeMele �� Motion passes NEMO CONTRA

DHT �� Motion passes NEMO CONTRA

Ahmed Samy: point of inf: who will give the presidents’ report? No report will be given / adopted Team of official’s report (please check attached annex III)

Karim Aly �� VPE

Problems: Buzz fund raising � its my fault I tried to create a 2nd line very late (Zizo, Hatem…etc) Wissam �� VPI

Amanyi � new system application recommended for VPI Areeg � Change personal attitude.

Louay � one of the best ppl in the team of officials Wissam � I am satisfied 80% – 90%

I wished that the work environment remain as a family &that problems never happened. Treasurer �� Ahmad Belal

-Bank account problem � our money might have been lost � 10,000 LE or more may have been lost. -Offers, Budgets -Problems which managerial tasks.

Areeg � Thanking you my Godfather. Did the money problems affected the projects

Omar Weshahy : Thank you Yousef : what about the debts?? Samy � we only feel that problems are few when the person is not working

I want to know degree of involvement. Belal � freezing � transient solution to make a personal account � no effect on projects.

Thanks to people who trusted me/thanked me. LPO : Reem Waziry

No handover, no team, all meetings were attended Yara : You never failed to impress us !! HebatALLAH : Café scientifique? How will things go? Weshaly: � Café scientifique? More about it? � Reem: is a great person, many projects for SCOPH last year

Karim Moataz : When I first saw you I thought you were in 6th year, you are a great leader and very constructive feedback giver, Yahia :You are a very understanding person!! Ahmad Samy : I expected this great success for you!! Reem : as an EB ; I said all problems in TOM , the board better has more experienced members. Recomandation : do not be overwhelmed with the “process of preparing… etc.” I wanted to do (Qawafel Tebbeya=medical Caravans) I started to venture on doing that but I stopped & couldn’t continue

Ahmed Abdel Aziz: LOME

Yahia : we had some difficulties but we overcame that on both personal and professional level ; I now know what medical education means!! Amani : thanks, I was encouraged a lot by you. Ahmad Samy : � The DMC is definitely a significant boost for the SSS

Karim Aly : LORA

-I admit the work wasn’t adequate -Allow people to create them our projects Ahmad Samy : Thanks to Karim Aly ; he made effort of 2 posts � must be thanked. Samar Moharram : Editor

Yahia : Samar was great in all aspects HebatALLAH : proud, lucky and happy to work with you. Mohamed Raafat : I didn’t work with many people but I enjoyed working with you. Yahia : one of the best people I worked with recommendation so as not to repeat SSS medical problems?

Mohammad Salah : enjoyed working with you. Hanaa : perfect editor and team leader. HebatALLAH : great acting Secretary General. Samar : thanks to my assistants Youssef and Passant. We wanted to give a more decent space for Arabic. Yahia Hashish : LEO-Out

I came to this place 2 years ago, I got to know many people, learnt lots of stuff. I am happy with what I have done in the out-going exchange work We are all different, nobody is “good”, nobody is “bad” Karim Moataz : LEO In and LEO Out cooperation was excellent. Alaa Hamdy : comments from people who took the exchange exam. HebatALLAH : thanks for WHD work (photo shoot) thanks for orientation sessions for the LEO OUT work. Yahia Hashish: apologized for not creating a 2nd line except late through the trainigs M. Aly Abou Zeid : never seen such devoted and charismatic person. Karim Aly : I’ve known him for 8-9 years yet I discovered a new person when we worked together as a board Amal:LEO-Out

We had bigger quota than Ain Sahms and Alexandria thanks to Ashraf Thanks to Mohannad, Karim Ali’s bro who was our webmaster. HebatALLAH : Amal was the first one I loved in the SSS Thanks for orientation sessions and hard work. Omar Weshahy : my younger sister that everyone loves Karim Moataz : thanks for hard work. Please share your experience as a “co” & as an EB member As a co; we worked in a joint system for exam correction Externally: � SCORE Amal � SCOPE Yahia

last 2 months I was away from EMSA As an EB member, I had excellent relations with external people. I had excellent relation with external people. Decision making, I learnt lots of stuff , we worked on many stuff: nothing was 100% accepted by everyone but nobody was against others LEO-In : Karim Moataz

-Thanks to Scientific Coordinators, Heba, Hatem and Youssef -Broke record for the incomers -Defective handover

Point of information: Youssef on behalf of the exchange Task force we would like to announce that this discussion should be excluding complaints and personal troubles� avoid useless talk

Yahia : Karim Moataz worked a lot in the exchange Zizo : on a personal level, I lived with him a lot he was taking into consideration all the complaints every one has “work” problems, we have to learn from our mistakes. Ahmad Belal : 13 applicants who were there how come they became 6 ? Handover to AYMAN I made it; How come you consider 2 applicants in diving medicine school a success while 4 applicants for Tamer Etman was considered failure Mousa: I realized how popular you were when I went to Hungary ☺ Raafat : What is your % satisfaction with your work? Ahmad Samy & Omar Weshahy: why didn’t you use a team of the old people, Omar Weshahy: Why I was rejected?. Mahmoud ElHakim:

-preparation of social program, did you prepare it or not? -Luxror trip, problems? -Why was the food system changed in July although it has always been eating in the cafeteria? - is the no. of incomers who came a result of your work or as a reputation Rana Moharram :

-I consider it wrong to say that team members were hard to satisfy -“outing with for too expensive � double the regular price” Ahmad Yehia: biggest and the most difficult problem for the next LEO-In?? Mohammad Salah : people who came were many I was the quality offered conforming with the no. of people who came Omar Bahnas: we should have dealt with better regulations from the starting + trips in July and August � very difficult to ask all students agree on one opinion,

people used to go to other places without a rule; Ahmad Belal : Omar Bahnas words are wrong.

HebatALLAH : MOTION tabled by HebatAllah seconded by Karim Moataz

To give 10 mins for Karim to reply


Karim Moataz :

Diving medicine was done before; according to Tamer it wasn’t successful; because the tutor wasn’t a doctor� not scientific; diving medicine had lots of

work. It was difficult to get the 10th ranked doctor on the worldto give us the training, we got a deal to get it for free although it costs €250; we would work with him in the conference : Karim Moataz, Passant and Omar Bahnas in return I got email from VP of a students organization in Germany, he wanted regular 4 places in the diving medicine summer school � could become bilateral My satisfaction� outcome very satisfied 100% � team work complete failure I didn’t have any leadership qualities� now taking a leadership course, This resulted into the cases of trouble. Karim Moataz : NO many stuff were available to be handed over from old members Omar Weshahy:

-I offered to add my experience -I wasn’t added to the group I got 12/50 in the evaluation?? I felt not in the team. Point of order Belal : please answer the other questions

Karim Moataz : Luxor trip failed because of the train tickets, out of my hands. Food � we were trying to implement a new system Record break � not my achievement; it’s the SSS achievement About an outing which was so expensive : the coordinator said its for 250LE � I could have got an offer for 180LE The students were asked ….( Youssef Point of order, please wait for the taskforce outcome, don’t open this point) Procedural motion adoption of reports of team of officials

Point of information : nobody was reluctant by any means

AYMAN worked more than all of us. He helped me in my work, Yehia in his

work….etc.

Point of information from Belal: what happens if no adoption of reports?? CCC: no evidence for work& no recommendation letter -Motion for Adoption of report of Karim Aly as VPE tabled by the board,

seconded by Ahmad Samy:

No Direct Negatives

No Amendments

Motion passes Nemo contra

-Motion for Adoption of report of Karim Aly as LORA tabled by the board,

seconded by Ahmad Samy:

No Direct Negatives

No Amendments


-Motion for Adoption of report of Wissam Abo taleb VPI tabled by the board,

seconded by Karim Aly:


-Motion for Adoption of report of Ahmed Belal as a treasurer:tabled by the

board, seconded by Karim Aly

No Direct Negatives

No Amendments


-Motion for Adoption of report of Ahmed Abdel Aziz LOME tabled by the board,


No Direct Negatives

No Amendments


-Motion for Adoption of report of Reem Waziry LPO tabled by the board,


No Direct Negatives

No Amendments


-Motion for Adoption of report of Yehia Hashish &Amal CO-LEO out tabled by the

board, seconded by Karim Aly:

No Direct Negatives

No Amendments


-Motion for Adoption of report of Karim Moaataz LEO in tabled by the board,


Direct negative:Omar Weshahy & Moataz ElSaied

proceeded to vote

CCC counted the full members attendance total:39

With:16

Abstain:6

Against:17

-report not adopted -Motion for Adoption of report of Samar Moharram Editor tabled by the board,


No Direct Negatives

No Amendments


-Motion by Hanna to postpone task forces’ reports to after elections

Seconded by: Amani & Mohamed Raafat

Direct negative: Youssef Helmy Point of info by Youssef: reports cannot be delayed -motion withdrawn by Hanaa

Motion for adoption of late registration of Omar Bahnas tabled by Ahmed Samy

seconded by Karim Aly

No Direct Negatives

No Amendments


-Adoption of task forces report

-Youssef: Exchange task force report was narrated Direct negative: Yahia Hashish CCC counted the total full members :37 With:29 Ubstain:7 Against:1 -report adopted Motion by Youssef Helmy seconded by Yahia Hashish to apply regulations of

Exchange stated for next season

No direct Negatives

No Amendments


-Apply exchange regulations report defined by task force & formulate an internal protocol

Rana Moharram: IFMSA-Egypt task force mainly investigated:

-Current status of the new NGO compared to the original IFMSA-Egypt -Current status of board members : Wissam &Reem (still banned) -Negotiations &issues related to IFMSA –Egypt recommending to stick to original IFMSA Egypt based on: - All banned members are still banned �be flexible in next IFMSA Egypt GA -SSS status is reversible. The taskforce contacted the following people: Ahmed (Azhar President) Hany Elwan (Ain Shams President) Ayman Sabae (ex-SSS president) Karim Aly (ex-SSS VPE) Yehia Hashish Karim Ismail (Ain Shams) Ahmed Abdel Aziz Ahmed Magdy Ahmed Samy from IFMSA Egypt Ahmed Ghay -Adoption of report & recommendations of IFMSA-Egypt taskforce tabled by

Rana Moharram, seconded by Amal Soliman : No Direct Negatives

No Amendments


Evaluation system task force by Hatem Alaa

Hatem: Last period ,lots of problems on membership status, -Problems with who is associate and who is full and we are as medical students got to balance work without overloading ourselves to become a full member. Evaluation system has to be fairly regulated &fully respected &flexible �

universal unit of work: any work is to be divided into tasks eg DMC. The score sheets not literally scores so-----common sense to be told to all taskforce coordinators -Te minimum level of participation was suggested as 10 tasks in 3 months period. -Last task must be apart from the 1st task at least 2 months &half so as not to be compressed over a short period of time. -Respect all work done ,even small work, so division of work is important & better. since every big project will be divided into many tasks so every member will get a better chance of working.

Omar Weshahy: Can it be 10 tasks over two months? Youssef: No, we need to ensure a longer sustainability Youssef: VPI makes mark list every month . Ahmed Yehia: If one task in the beginning og month &one in the end?? Youssef: This is the job of project coordinator to make recommendation. Ahmed Abdel Aziz: What if there was a mistake in the system? Hatem: It’s a guidline for the VPI to be able to assess the level of work with the team of officials Motion tabled by Hatem seconded by Youssef Helmy to adopt the task force

report:

No direct negatives

No amendments


Motion by Hatem Alaa, Seconded by Youssef Helmy to adopt the new

evaluations system as a principle guidline for the next VPI & team of officials

No direct negatives

No amendments

-Motion passes NEMO CONTRA

Break 10 minutes&Nobody leaves the GA

Motion by Nihal seconded by Karim Aly to add the honorary life membership to

the agenda:

No Direct Negatives

NO Amendments


A large

project

Mission Mission

Mission

Mission

task task

task

Adoption of financial report of past year: Ahmad Belal, Treasurer

-All projects are scientific oriented -Expected from DMC----18,000 -Spent on DMC-------14,000 -Balance of next budget required 18,000 of DMC -Bad management of resources of the society sometimes. - Debts will come in a week& about IFMSA-Egypt’s debts,we can pay only its half now.with the old debts =5000 Comment from Karim Aly :exams of exchange will make about 6000-7000 -Ahmed Samy commented on budget of past year: -Ahmed Samy:the Buzz should have been given funds -Samy’s conclusions =all the budget is the EB’s responsibility &we want to divert more funds for projects -Motion tabled by board to adopt financial report &budgets seconded by Karim

Aly:

No direct negatives

No Amendments


Ahmed Samy now is charing the meeting, Karim Aly is a candidate in elections, cannot chair anymore

-CCC counted 38 full members at this point Some Candidates for posts gave their presentations -Motion tabeled by Mahmoud ElHakim seconded by Rana moharram to skip

questions & proceed to elections

Point of information : Ahmad Samy : Some candidates took the right already A.Belal : amendment to give all the candidates 2 minutes for questions: amendment not accepted� withdrawn -direct –ve : Belal Proceeded to vote:

With:20 Against:12 Abstain:6 -motion failed-------proceed to questions

-CCC counted 39 full members at this point -Procedural Motion :1.5 minutes for non president questions&2 minutes for

president for questions tabled by Abu zeid seconded by Nihal &Areeg

-Direct negative :Karim Moataz -Proceed to vote

-with:31 Against:3 Abstain:5

Motion passes

Highlights of questions to candidates:

HebatALLAH: I’ll be concerned by scientific part of FGM , I will not say my opinion &I’ll be unbiased. About DANCE 4 LIFE; I have gained a lot of experience from my work in this international entity which works in fields related to reproductive health & AIDS Louay: Concerning FGM. I’ll say the opinion of the team &according to the SCORA exchange people must be aware about all activities &cultural

information

Mousa Azer & Mahmoud Keshkah:

Q: Mostafa Abdel Galil: Any solution for rejections? Q: Ahmed Abdel Aziz :what about doctors recommendations? Q: How will u divide the work? Rejection visa:it’s out of our hands according to contacts & we’ll try to get him/her an alternative contract. The system of selection will not be violated by any means

About dividing our work, we will work with a common pool of opinions

M.Aly Abouzeid:

I will be able to deal efficiently with problems. We‘ll have a great team with seniors experience benefited from The scientific part that concerns me is that we have poor researches in college as cardiology , ophthalmology only are available. I will work to add more. The team regulations will be strict & applied & all the team members will have to enjoy their work, not work as a duty

Karim Sadek& Hossam Mohsen

Q from Karim Moaataz: where are the point about problems &how to deal with exchange in your exams time? Q:Ahmed Abdel Aziz :I suggest you share, consult & delegate…etc Also I want to ask you are a team leader ,who‘ll supervise you? Q: Rana: point of view towards regulations? Q:Yehia:how to satisfy members? Omar Bahnas; in your plan of action: will financial issues be under whose supervision?

HebatALLAH: what about scientific part of the exchange??

Answers:

We‘ll be well organized, scheduled with the team, & take care of all what you said; Scientific, prices,…etc Season of exams: We are a big team & for voting; we are 2, if one leaves, the other can fill Senior exchange consultant must help us Regulations: point 1 for us is to respect it

Rana Moharrahm:

Yehia :about system of membership&about the website? HebatALLAh: how will you put our contacts on a public website? Abozeid: I suggest you let new members present a CV to choose the best Answers:

Rana: Personal view: to choose the good out of current members 1st & new members will be chosen for the spirit as well as other criteria Website: I like Ayman’s blog &I’ll continue it Website Privacy: personal &SSS members only can access it CV:The team of officials will decide then no problems with that suggestion

Nihal:

Q from Yehia Hashish: How will you manage to expand the biggerthan the students’ union as you say? Nihal: I didn’t mean bigger size, but we‘ll be more known with our image ,media contacts, relations with old people ,media, doctors ,Medical companies. Clinics..etc

Nobody asked Ahmed Abdel Aziz, Mohamed Salah &Hatem Alaa

Ahmad Atef Belal:

Q from Alaa Hamdy: it’s ideal what you said , but you said nothing that can be logically done ,you didn’t get real situation & how will you deal in it. Q from Moaataz: If put in a position where members majority contradict with you, how will you react?

Answers:

I have capabilities ,measures ,projects & a vision ,I can promise Moataz that I can do board meetings with members to see what they want ? Belal: I’m top of the pyramid ,but I’m a part of the EB We are here for members &we‘ll go with the majority

Questions for Amal Soliman

Karim Aly:

-Amal worked with me with minimal participation by only 8 emails as an EB member. On what base do you depend for running as a candidate for presidency? -You talked a lot about exchange in the plan of action. However, It only gives 80 LE per contract approximately. -I also want to say that there is no need for using propaganda of the banning membership in IFMSA issue. Hebatallah: What do you see in yourself to become a good president? Hakim: I'd like you to believe in you as a leader. Convince me that you can be. -Amal replied: -About my few number of emails , I think that the real measurement of my performance is my actions not number of emails; This is my attitude .And if I was not good working , why the team of officials left me on this way? This was their fault then. - About the exchange, It can't be dropped for 1 year, I was talking about image other than funds. I am not banned and I didn't talk about personal relationships, I think we are having problems in the upcoming period and we have to deal with it. That was the context of mentioning banning - About Hebatallah's question; Diplomacy that I have can solve many problems

No Questions were directed to Wissam AbouTaleb

Omar Weshahy

-Karim Moataz: You said you were the best, What about your past experience as an EB member & your work experience which was in exchange more than other work and as 6th year student how will you deal with exams? -Youssef: How will you deal with IFMSA-Egypt? -Karim Aly: You have charisma, but if we need a leader for the SSS we need leadership qualities ,if we need a charisma we can get "Amr Diab". -Ahmed Yehia:

Till soon, You didn't decide to be a president , Did members tell you to do so?

-Hebatallah: You said you are majority group and will do what you want, Please explain? -A.AbdelAziz: One usually chooses the experienced person, I experienced you in the exchange� run as a Leo-In, but I have never seen you in the board not to

mention as its leader? -Omar Weshahy replied:

To the current board members asking me about experience: you didn't have experience before you joined as an EB member. I worked in SCORA, SCOME… and all committees, I have a charisma -To Hebatallah : We all are obligated to follow the majority rule , and this is acceptable. -About 6th year issue , We have exams for a certain period only and I can take decisions even if I’m not very free.The SSS tasks and decisions -when I am not free during my exams - the rest will take care of . We are one union as a board.

End of discussions

Elections of the New Team of Officials. Full members present & participating in the elections as counted by the CCC = 38 1st round results:

Post Candidates & the number of votes won Abstain Against

President Amal 3

Ahmad Belal 14

Omar Weshahy 14

Wissam 4 2 1

Sec.Gen Hatem Alaa 34 2 2

Treasurer Mohamed Salah 36 1 1

VPE Nihal Abdel Azim 30

Ahmed Abdel Aziz 6

2 0

VPI Rana Moharram 33 2 3

Leo -OUT Mousa Azer & Mahmoud Keshkah 37 1 0

Leo-In Karim & Hossam 16 M. Aly Abouzeid 19 2 1

Editor Hanaa Galal 36 1 1

LPO Reem Ayman Waziry 29 2 7

LOME Youssef Helmy 31 1 6

LORA Louay El Tagy 21 HebatAllah 16 1 0

LOCH Moataz El Saied & Mahmoud El Hakim 25

3 10

All posts were settled except the president & the LEO-In. Results were as follows:

Secretary General: Hatem Alaa Treasurer: Mohamed Salah VPI: Rana Moharram VPE: Nihal Abdel Azim LPO: Reem Waziry LOME: Youssef Helmy LORA: ( Louay El Tagy) LOCH: Moataz El Saied & Mahmoud El Hakim LEO-Out: Mahmoud Keshkah & Mousa Azer Editor: Hanaa Galal

Second Round:

Post Candidates & the number of votes won Against both

President Ahmad Belal 18 Omar Weshahy 18 2

Leo- In Karim & Hossam 18 M.Aly AbouZeid 19 1

The LEO-In is Mohamed Aly Abou Zeid

There was still a tie in the president’s post. A toss was made & Ahmad Atef Belal won. Ahmad Atef Belal is now the SSS president Closure of the meeting

Annex I

Bylaws amendments adopted

by the SSS Ordinary GA October 2007

Point A member of SSS is a medical student chosen as full,

candidate, or associate member of the SSS.

Change A member of SSS is a medical student who can either be a full, candidate, or associate member of the SSS.

And remove point 2.1.6

Point

Full members can be suspended from their rights by a team of officials’ decision in case of insubordination to the SSS constitution, bylaws, or general protocol or

in case of deliberate damage to SSS.

Change

2.4.6 Full members can be suspended from their rights by a team of officials’ decision adopted by the general

assembly in case of insubordination to the SSS constitution, bylaws, or general protocol or in case of

deliberate damage to SSS. This is to be done by appointing a task force of members chosen by an online poll. The task force just investigates the case

Point Proposals for changes must be submitted to the SSS secretary general at the latest on the 1st of June.

Change

5.1.1 Proposals for changes must be submitted to the SSS secretary general at the latest one month before the

September GA.

Point

SSS is a member in the Egyptian Medical Students Association (EMSA-Egypt) which is a member of the

International Federation of Medical Students' Association (IFMSA).

Change

1.2.2 SSS is a member in the International Federation of Medical Students Association - Egypt (IFMSA-Egypt) which is a member of the International Federation of

Medical Students' Association (IFMSA).

Point The SSS secretary general has to send the proposed changes to all full members at the latest on 1st July.

Change

5.1.2 The SSS secretary general has to send the proposed changes to all full members at the latest 3 weeks

before the GA.

Point

A proposal to change the Bylaws must be submitted by e-mail to the Secretary General at the latest one month before each ordinary general assembly. The Secretary General has to send a compilation of all the received proposals by e-mail to the members

three weeks before the opening day of the General Assembly Meeting.

Change

5.2.1 A proposal to change the Bylaws must be submitted by e-mail to the Secretary General at the latest 3 weeks before each ordinary general assembly. The Secretary General has to send a compilation of all the received proposals by e-mail to the members 2

weeks before the opening day of the General Assembly Meeting.

Point

An SSS Official is any person elected by the General Assembly or appointed by the team of officials, as

defined in the Constitution.

Change

6.1.1

An SSS Official is any person elected by the General Assembly, ordinary or extraordinary GA.

Point Be a Full Member since at least 6 month.

Change

6.1.2b Be a Full Member.

Point

Have attended at least one General Assembly Meeting; for candidates for the post of president, at

least two General Assembly Meetings.

Change

6.1.2c

Have attended at least one General Assembly Meeting as a full member; for candidates for the post of president, at least two General Assembly

Meetings as a full member.

Point

Standing Committee on Child Happiness Officer "SCOCH Officer"

Change

6.1.3k

Standing Committee on Child Happiness Officer "LOCH"

Point

The resigned official is entitled to a recommendation letter stating the post he was occupying and

the period he was filling this post.

Change

6.3.4 The resigned official is entitled to a

recommendation letter stating the post he was occupying and the period he was filling this post. The team of officials has the right to issue the

recommendation letter or not

Point

The Vice-President for External Affairs shall replace the President, in the event of the absence,

suspension, removal, resignation, or death of the President. The Team of Officials must decide if this is

to be an interim or permanent appointment.

Change

6.5.3a The Secretary General shall replace the President, in

the event of the absence, suspension, removal, resignation, or death of the President. The Team of Officials must decide if this is to be an interim or

permanent appointment.

Annex II Reports of SSS Projects 2006-2007

TeMeLe: Nihal Abdel Azim

General financial status.:

No idea!

Plan of action for the next period:

Project ended

Coordinator's description of the status of the project.

Project ended by handing the final analysis results to the current LOME- Ahmed

AbdElAziz few months ago

Problems faced and recommendations.

I never knew that I would have to write down a report hence there was no

documentation for the project's steps. Anything I'd state now would be based on

memory which won't be accurate. I guess I should have been more oriented

about the nature of being a "project coordinator" as apparently I was mistaken

when I thought that my job is only to get the job done. Hope we'd avoid this in

the future by proper orientation & clear job descriptions.

APC Blue Lab

The committee launched a campaign called "Blue Lab" aimed at evaluating the SSS'popularity between the faculty students, their opinions and expectations from theSSS as well as promoting the society between the students specially the academic years students.The campaign was divided into 3 tasks: 1- The Booth (March 4th – 8th):A booth was installed in the faculty campus just in front of the fountain. In thebooth we exhibited the SSS different activities in the form of: - Posters - Flyers - Oral presentations The booth was decorated with blue colored material and studded with the SSS promotional material that represented the different SSS activities. 2- The questionnaire: A questionnaire was designated to address different years students and get their feedback about the SSS as an existing scientific society regarding its current effect plus its potential role in the faculty and community as a whole. It distributed among the faculty students in the booth and in the rounds and lectures. 3- The video interviews: Random interviews were made with the faculty students in the campus. They

aimed at getting direct feedback from the students about SSS. Unfortunately most of them were either reluctant to participate or afraid of giving honest feedback thinking that if they said negatives, they will be identified by "authorities" and "yetzabbato"!!!!!! We could eventually get some meaningful videos that will be available soon! Results

The Booth was a great success!! Many SSS members gave hand helping in promoting SSS among the students. They were explaining everything about the SSS activities and answering the questions asked. The results of the booth work was verbally more than materialistically felt, mainly through the positive feedback we got about our care to know the students' opinions and listen to their words.. About the questionnaires, we could reach around 250 students whose questionnaires were analyzed and important information was extracted from their answers to the open questions.. The results of the analysis weren't published as they do not really express a well representative sample due to the relatively small number of participants. So, statistics concluded from them wouldn’t have been a good estimate of the real situation. Yet, and since the comments we had are extremely valuable, the questionnaires are available in the office so that everyone can get and access to them. Generally speaking, the most common comment was that we don't have a strong stand between the students, we don't represent them equally and our promotion is defective.Between being impressed by the huge structure, the exchange program and the internationalism all other students' podiums lack from one side, and the gap between "the real Vs. the expected role" from the other sides, students stand really confused! In brief, they are impressed by us but still expecting more! More elaborate & accurate information is to be extracted by yourself when you read the collected questionnaires. There's still unfilled questionnaires that can be used in the future if the members see that we still nee to get more extensive feedback. They are available in the office.2 emails have been forwarded to the group giving a closer seat to the event! More photos and some comments are presented in these emails. You can still get back to the group archive to have a closer view.

Tropical Medicine Summer School- August 2007

Kindly help us become better by grading the following items:

Poor Neutral Good Very

Good

Excellent

- -- - - -

-

- - - Clinical Experience

- - - - - - - - - Scientific Lectures

- - - - - - - - - - Staff Cooperation

- - - - - - - - - - Scientific Coordinators

cooperation

- - - - - - - - - - Food Quality

- - - - - - - - - - Accommodation

- - - - - - - - - - Suggested Social

Programme

- - - - - - - - - - Overall Experience

●What was the best aspect in the Tropical Medicine Summer School from your point of

view?

(REPEATED ANSWERS MARKED WITH *, eg ***=3 ppl said that):

Ώ Very Nice people (SSS) ***** Ώ Dr.Mohammed’s lectures*** Ώ Seeing a lot of Egypt** Ώ Bedside teaching was good but only ½ an hour per day/sometimes didn’t know where** Ώ Social Programme*** Ώ Meeting other students/new ppl Ώ Meeting Egyptian doctors Ώ Clinical Rounds Ώ Fayyoum trip Ώ Seeing patients + investigations

●What was the worst aspect in the Tropical Medicine Summer School from your point of

view?


Ψ Waiting time at the hospital ******* Ψ Lack of a Schedule **** Ψ Not very tropical, only hepatology** Ψ Things were quite confusing & I had different expectations** Ψ Few Lectures**** Ψ Social programme more than scientific Ψ Too much money for too little education**

● How do you think we can improve this weak point?


Θ Make a structured scientific programme with lectures, patient cases & bedside teaching & ensure all the doctors know the schedule **** Θ Arrange for seeing some parasites at the laboratory Θ Make a full programme & stick to it ***** Θ You need to find out what you want to do with the course??!! Θ Divide the group into smaller groups for better organization (pre organisation problem) Θ Less Waiting, be more punctual Θ Make a minimum semester, so people know what level of education to expect

Do you have any other comments/suggestions that you would like to share?

� The scientific programme has let you down, everything else is fine � SSS people are so helpful � Stop blaming Egyptian timing & be punctual**, people pay money for that � Dr. Mohammed was a good teacher ** � Emphathise scientific not social programme � Put the whole actual programme on the internet so that ppl know what to expect & do

not get disappointed � Don’t put people in the 1st year together with those in 5th year � Take IFMSA courses in organisation

My personal experience: (Hatem) The whole idea of Tropical Medicine summer School is just great & it needs a better development as a brand. Initially, I think that Dr. Serag Zakaria was quite supportive& helpful throughout the whole period & he really deserves our deepest thanks. He also introduced us to Dr. Zahi Hawwas who was a very generous host at different occasions allowing us some special treatment at the SCOA venues. The Tropical Medicine dept. junior staff - although were quite helpful to both the students & ourselves in the day to day process – they couldn’t provide the students with an acceptable schedule & sticking to it which was a key factor in the overall frustration some people felt ( specially the Danes) . Another weak point that was there in the scientific part is that some of the items on the internet (eg=amoebiasis & schistomiasis cases) weren’t available in the department & when I discussed the issue with the residents there, they said that those are usually outpatients who do not stay in the hospital & therefore we had to arrange for them to attend there, but after almost half of the course had passed & the days they were allowed to do that were 3 or 4 in the whole course!!. I suggest that we revise our website content & revise our plans with the department in the future. I had a very good experience with my teammate HebatAllah who was very cooperative. I didn’t face lots of drawbacks with the rest of the exchange team

except for some conflict/clash of job performance. Moreover, it would have been much better if we had everything planned from the beginning & everyone knowing that there is no option but sticking to the plan!! We had been in situations which were quite off-putting, at least for the incoming students perception of our professional level. Most students were very much delighted with the social programme – thanks to the amazing destinations suggested – and we felt very proud being with them witnessing amazing Egyptian sites that I haven’t been to many of before. However, some of the students felt that the social programme was privileged or given a priority to the scientific programme. I believe also that the Food Arrangement (see the survey) for August was more efficient than July. I think it was quite tiring for Mahmoud Hakim in July & he was doing excellent efforts in providing them with food but in the end we had lots of mess in the garden & variable food quality. In August, they went to the cafeteria & had their lunch on their own which was both time & effort saving & we didn’t have to clean after them eventually. Yet, I think there is a little downside of this arrangement which is that students weren’t often at the SSS garden. Some of them finished training & went directly to the cafeteria, then to the hostel right away without dropping by the office, which meant that if we wanted to tell them about any plans/trips…etc we either had to catch them at the cafeteria or call them on their international lines or at the hostels. In conclusion, I have to add that I had personal discussions with the students after seeing some miserable feedback forms (some people decided not to rate the scientific experience as they think that they hadn't got any experience to rate) & listening to them saying they would never recommend this course to their friends….. I would love to pursue coordinating the Tropical Medicine school so that I can benefit from my experience there & avoid the drawbacks that happened this term Hatem Alaa

AT LAST!!!!! It was an experience of its own. Allow me to share my part of the story and report problems I experienced. Each week was a story of its own!!! Basically, if there were any problems it fell under two classes: time management and preplanning!

Time management: on this we can't be blamed. The students were always complaining of Doctor coming late, starting late and not making the best use of the 4 hours training!! They have a point ofcourse. I've been complaining of this since day 1 in Egypt! Hatem and Myself used to arrive sharp ourselves!

Preplanning: When I say preplanning, I mean negotiating with the Head of the Department and doctors on getting a complete and unbiased SCHEDULE, before they come!! A month before they come and send it to them and check that it suits them! The students received the schedule late in the second week, after the Danish (majority)had expressed their concern and frustration which was passed on to Dr.Serag, the head of the department! AMAZINGLY, the schedule was to have a training from 6th till 30th August!! Yesterday was 22nd!! The students did come down to the Dept on 4th and 5th for induction!! The worst part is that from Day 1, I've been asking for the SCHEDULE and offered help. However, the doctors insisted on it being ready and only needs to be TRANSLATED!!!!!! Communication remains a problem!! In the second week, the students missed Sunday, because we were informed they would be back from Dahab on Monday!! The Danish haven't been to Dahab, they were in Luxor. Dr.Serag b2a is a mo3geza!!!!! He's the best that happened to me in the Tropical Medicine! I've never seen someone as sweet!! When Karim and I've been in his clinic, he took the matter in his hand and offered giving them a training in his clinic to compensate for any defect in the Dept!! That was amazing!! The students really liked it and commented that they were kept busy (which they love to hell! I had a number of hardworkers as students in the Tropical Medicine) He even arranged us a meeting with Dr.Zahi Hawas who gave us gifts (have a look at the two 'faras el na8r' above the computers) Ei8 el sa3ada dee...am here to talk about problems!!! hmm...Problems were not about me and Hatem, as much as it's a problem of culture. Procrastination and neglecting the element of time! Communication needs a System!! BTW, the students were taken to Fayoum the day before Yesterday. According to my info, they were to do some clinical work! 3mtan...they visited a new hospital there and told us that it was much better than Ours! They had breakfast at the Governer's home and they had no Medical Training!! I got a really nice feedback from them: It was PROMOTION! But overall, they liked Fayoum. It was a really nice trip!! I am frustrated, that's true!! And am Happy too!! It's easu to sense the mix of feelings! It wasn't Bad...it was actually one of my Favourite Experiences at the SSS!! The alternatives that arose as problems arrived were always amazing and satisfying! But (I hate this word), it hurts to say it could've been much better, perfection could've been attained had there been an EFFECTIVE SYSTEM for communication and preplanning!! El3lam mish beebalash!! As to Doctors coming late...mish b7b atkalm fel syasa!

Hatem can say the good things tab3an!! Actually, I would prefer a report

bright and full of flowers and songs! Enjoy your vacation ya Hatem!! Team working with Hatem is just Great!! Just a point of information: In my last mail, I was not complaining. I was noting down problems :-) Tab3an there has to be problems!! In a developing system that's healthy!! However, when problems could've been avoided had there been an experience pass over from people who has been working in this! I should've asked ofcourse and I did! I was told that it's all about getting a schedule and arranging their coming to the Uni!! That was the main thing tab3an. Bass el moshkela is that there is no real job description. Getting a schedule and preparing it based on what?! The website says we provide ameobic and parasitic cases...When I discussed this with the doctors..the reply was: Well!! We may get them in the out patients..but that's not always the case!! Shouldn't this have been made clear online!! We do need to revise what exactly are we capable of offering and clarify it! We need to have a description of what the Scientific Coordinators are to do, with a clear timeline of what is to be finished when and how! We need an archive of all the common scenarios that happen to be handed on to the next in charge with a written handover and suggested measures and solutions!! Simply because each time the coordinators would probably be different!!! What we need at the SSS is a Monitoring & Evalution system! The major organisations and projects are adopting this system. We've goals, we just need to identify our indicators and have a clear picture of how, when, why to reach our goals!!! I do hope my point has been clarified! Hatem has previously talked about what is called Quality Control!! Perhaps ya Hatem you can elaborate from here!

HebatALLAH

ANTI-ANEMIA CAMPAIGN

General financial status: -no budget is taken from the treasurer General statusof the project &outcome: -approvals:in the same day of our 1st visit -materials:from the net&we simplyfy it -visits:we had 5 visits in 3 weeks-we nearly targeted 250-300 case patient approach&communication:it was about 98%according 2 the feedback we took -number of workers:in the 1st visit,we were 13& by the last visit we were 4,but we maintain nearly the same performance Positives 1-as a pre-clinical medical student&a medical student in general,it was really important to communicate with patient&it gave me a general picture about how this people think & feel. 2-as a future doctor,it helped us to undersatand some of patients'problems with doctors. 3-as SSS work, -it help us in knowing more about their problems,gave us ideas for our next projects for those people,4 example.the Avian flu campaign. -it helped us to understand the doctor patient relationship's problems& we will try to find a solution for it in SSS work in the next period -the point of not using any budget from the society.i guss we should take it as a model in our work after that. Problem faced &rcommendations - there weren't obvious problem that face us during campaign but there was a recommondation about the number of workers,as we could tripled the numer of cases targeted,if we just doubled the number of workers.

Evaluation System Taskforce Report

In our continuous struggle of balancing between being Medical Students doing volunteer work & being professional, the evaluation task force has reached a final suggested evaluation system that we think is very appropriate for the coming period. Our perspective of an evaluation system is be a Fair, Flexible, Fully respected & Fixed in all conditions. We want to have a minimal level of participation that is not too much so that it doesn't become a burden on the member & at the same time,adequately ensures the interest of the member to work, be an efficient & useful part of our society.

We agreed on using the unit “TASK” for assessing members' performance. Each project coordinator will be responsible for dividing the big bulk of work into smaller "tasks". For a member to become or remain full he/she has to perform 10 tasks over an evaluation term of 3 months. To avoid conflicts that may arise between projects weight evaluation, we decided not to use a coefficient to compare several projects as we believe that all work done by members should be appreciated, yet; we will try as much as possible that the measuring unit "TASK" will be universally equal!. To understand this more, imagine a small scale project having a total of 15 tasks, & another large scale one with a total of 100; in a small scale project as such, a team member may perform 2-3 tasks when dividing the sum of work, but in a large scale project, things to be done are more, so if it is divided on the team members, probably the tasks for each member will be more. This, to some extent preserves the .Of course no system is 100% fair, but we believe that this is as close as it could be.

By the end of the evaluation term, each member will have a score that will entitle him to be a full or an associate member. The point of discussion at the GA will be adopting the suggested number of tasks/period & whether the GA believes it is also appropriate or not.

The most acceptable during the discussions was: 10 tasks /3months with 2.5 months between the 1st and the 10th.

Meaning: If someone made the 1st task on September 1st, the 10th task shall be counted if done after November 15th. This ensures the tasks are done over 3 months (or 75 days at least).so that nobody for example works the frst task August 30th and the 10th on October 1st yeb2a fe3lan over 3 months (August, September, October) bas actually the work is done within 32 days!!!!

Explanatory figure: small scale vs large scale projects

T= task

In conclusion, we would like to ensure our respect to all SSS members who do any sort of useful work to the SSS & we hope that with the evaluation system now clear as suggested, that everyone will know how the work will be evaluated.

Kind Regards,

The Evaluations System Taskforce

T

T

Annex III

Team of Officials

Final report

For the term 2006-2007

Karim Aly

SSS Public Relations Matters

Initial situation:

• Handover was done successfully. • Handover of all contacts inside and outside the faculty. • Promotional materials prepared by previous VPE. • Very good external relations inside the faculty and outside the faculty with

previous and potential sponsors. Accomplishments:

• Introduction of corporate identity concept to SSS, with setting of corporate design colors, changes in logo, format for posters and website.

• Follow up of website design. • Organization of introduction session in the beginning of the year. • Promotion of exchange program and follow up and assistance of its

electronic part. • Sharing in world diabetes day with "sukar mazboot" organization for

getting in contact with potential sponsors and getting to know the market.

• Assisting promotion of Exchange program. • SSS news was covered by some magazines and newspapers, which was

never done before. • SSS was on Egyptian radio in a talk show " lets practice what we preach " • Very good relations with faculty administration. (more details in faculty

relations report) • Representing Kasr Al Ainy in Universities scientific societies' parade. • Managing fundraising of DMC, and getting external funding from dibetes

attitudes wishes and needs ( DAWN) • More collaboration with “sukar mazboot” NGO, which was done through

DMC , and will help in many other projects hopefully in the future.

• Collaboration and contact with the WHO, in more than one event. this contact will help a lot the SSS in the future, specially after the WHD.

• Best faculty relations in years, with direct connections with the dean, vice dean for student affairs, and even funding from the faculty for the first time( 6000 pounds per year) and thanks to Dr. Mohamed Elsada for all of this.

• Follow up on production on new promotional materials for SSS for the coming year.

• Initial contact with AEISEC-Egypt is done through personal contact, and can be continued upon request in the coming year.

• Follow up with approvals and contacts of faculty administration for all SSS projects.

• A handover package is ready for the coming VPE. • Acting president during the last month in term.

Problems Faced:

• Current problems during the last half of the term prevented me from doing my job efficiently, which affected for example fundraising of the buzz.

• Too much time I lost in managerial tasks i.e. I worked as a board member much more than VPE which also prevented me from doing my job as VPE, which is a problem the coming VPE should keep in mind.

• Problems faced with fundraising SSS Medical III due to refusal of the O.C. of its event from distributing it after having the initial approval.

• The bank account problem will be a major problem if not solved in the coming year, it forced me many times to use only old contacts with previous experience, because the current account is the personal account of the treasurer.

• The concept of corporate identity is set, but not always followed by members due to personal preferences, I recommend the coming VPE to emphasize on this issue.

Recommendations for the upcoming VPE:

• Try to solve the bank account problem with the treasurer and faculty administration.

• Start a promotional campaign for membership as soon as possible because of delay.

• Now the SSS has many experienced members in public relations, use them as much as u can .

• Don’t get involved more than needed in managerial and board tasks, and keep your job your first priority.

LORA

Initial situation:

• I was already SCORA representative last year, so minimal handover was needed.

• SCORA Kasr Al Ainy had a good position among EMSA SCORA. • Minimal participation by SSS members in SCORA activities • Experience in SCORA was minimal within SSS members.

Accomplishments:

• WAD 2006 campaign • Participating in SCORA X-change international task force. • Coordinator of national Adolescence SWG. • Motivating members to join national SWGs and share in national SCORA

work. • Participation by Mohamed Salah and Abeer Etman in breast cancer

SWG, Yara Shaheen in maternal health, Youssef Helmy and Youmna Zaghloul in adolescence SWG.

• Organizing SCORA X-change program in Kasr Al Ainy, but it was cancelled by the coordinator few days before its start.

• Formation of a small but efficient SCORA team and guiding them before traveling in the summer on conducting FGM project, and I have to admit that the result is amazing, and I encourage them on sharing their project on the national level.

• Mohamed Salah attended breast cancer training and will help conducting the project in the coming month.

• The only post in the team of officials ( other than the president, with more than one candidate and they are both almost capable of doing the job)

Problems Faced:

• Lack of time. • Same problems mention in VPE report. • Lack of motivated members to work in SCORA. • Minimal scope of activities of SCORA which limits participation and

projects. • I was removed from coordination of adolescence SWG due to lack of

response from my side because of lack of time and almost no participation from national members, but still its my fault.

• The second half of the term was filled with major activities which were planned for along time ago, giving little time for meetings, so they were conducted after exams in the summer.

Recommendations for the upcoming LORA:

• Now the SSS has many experienced members, depend on them more for ideas for projects.

• Try new fields in SCORA that I didn’t have the time to manage like sexual health.

• Integrate more theme events. Wissam AbouTaleb

SSS Internal Matters

Initial situation: I prefer not to comment about it! Accomplishments:

As Vice President for Internal Affairs (VPI):

• Membership interview in October (received 140 applications) • Orientation dish party for new members, accepted 74 candidates • Database for all the members • Continuous motivation and encouragement of all the members • Maintaining good relations between team of officials and members. • Continuous evaluation of work of members. • Active members' list • Social life of members: Fetar, dish parties, Galabeya parties, office

restoration, online ice breaking games… • Follow up of God father system • Follow up of Big brother system • Responsible about Scientific Cafes • SCOCO creation for office and garden care • 2nd Membership interview in March (received 80 applications) • 2nd Orientation session in march for the 51 accepted candidates • Encouraging members to work and produce • Continuous presence on the group and in the office • Training in cooperation with Hatem about "Business and fundraising" • Attended all TOMs • Attended and represented SSS in 3 EMSA GAs

• Attended all the meetings with the supervisor • Follow up of all members' work • Sharing in most SSS activities • Be close with all the members, receiving all the complaints, talking with

them, meeting them to try to solve any ongoing problem • Responsible about the task force of evaluation system • Preparing a training about "communication skills"

Additional tasks:

• Produce minutes of all TOM • Be responsible of the administration, correspondence and archives of SSS

• March GA organization • SCOCH creation and its officer • Acting secretary general • Chairing a TOM • President for 2 weeks in JULY-AUGUST • Treasurer for 2 months (Collecting receipts, Be responsible for the financial

administration and bookkeeping of SSS, increasing budget of SSS by exchange profit, responsible for the exchange finances handover to Belal when he came back)

• Orphan's day organization • Responsible about relations with the dean and vice dean and faculty

administration • Responsible about relations with University administration • Responsible about the accreditation committee with the faculty • Responsible about the SSS members first years committee in cooperation

with the Malaysian students, with the vice dean • Responsible about the "Cairo university behoos conference" SSS

attendants with the vice dean • Cooperation with the president of scientific societies of Cairo University,

and bringing a permission to use "the big room of the scientific societies of Cairo University" for any of SSS activity

Problems Faced:

• Too much members • Hard work • I was too much dedicated!! • It's a big responsibility • The last ongoing problems in SSS who demotivated a lot of members

Recommendations for the upcoming VPI:

As I believe in CONTINUITY, I hope next VPI will be better than me :D I will help her isa in that!

• The deal of the handover to be more than a month will be done isa • To transmit the nice concept of working in a friendly atmosphere to all the

members • To organize more the work for the members, especially after the next

membership interview • To give tasks for the candidates, if they didn't do them, to be deleted from

the list • Some trainings like: communications skills, leadership skills, conflict

management • To try to transmit some ethics/principles to members • To explain all the missions and goals, and bylaws to the members in

cooperation with the sec gen • To believe in my believes and continue them :D • Words of success to any VPI: SPIRT, MOTIVATION, SMILE, FAMILY, WORK,

DEVOTION, DEDICATION, LOVE, CARE, FUN, TEAMWORK, FRIENDHSIP... • To the upcoming VPI: GOOD LUCK, I wish U all the best!

Ahmad Atef Belal

SSS Finances

Initial situation:

I received a fully detailed accounts sheet and transactions about the last year's finances... Accomplishments:

• Finalized the transfer of the bank account signatures • Updating the accounts sheet and the transactions • Saving the SSS money when the Bank account was frozen • Following up with the supervisor about the SSS financial situation • Getting offers and finalizing the financial matters for every activity in SSS • Making the budget for the DM competition, and any other projects • Making the ID cards for the EB • Paying the first part of EMSA unit fees • Collecting the money and transferring it for the EMR III meeting • Payment for our website • Collecting the fees of the exchange contracts • Printing new receipts

Problems Faced:

• The major problem was the freezing of the bank account; the solution was the creation of a personal bank account till this problem is investigated for.

Recommendations for the upcoming Treasurer:

• Dealing with the IFMSA-Egypt debts. • Trying to investigate in reversing the frozen bank account of the SSS. • Dealing with our debts at Abott Diabetes Care & Alfa Lab. • Dealing with the remaining Incoming Exchange finances.

Reem Ayman

LPO

Initial situation:

• No SCOPH aslan… • No hand over. • No team… • Minimal sharing on the national level… • No local projects

Accomplishments:

• Shared in all national meetings. • Shared in all national projects preparations. • Had a team and two assistants worked hard in Feb and march. • Sept 06 shared in national SCOPH workshop held in Alex. • November 06 attended SCOPH meeting held in Banha. • Shared in SCOPH Congress preparations and delegated 10 members to

attend. • November 06 Coordinated Friedrish Naumann conference Held in Kasr al

Ainy. • February 07 Shared in TB training in TB Centre in Nasr City. • March 07 was head of APC and coordinated APC campaign. • Shared in all DHT national preparations. • April 07 had our DHT campaign held in Cairo Uni campus. • Started contacting AUC people to give trainings to our members with

Kareem Sadek then handled the whole issue to Wissam. • Contacted Dr. Saafan to give courses to SSS Members …and he promised

after being back to Egypt as he’s traveling for couple of months.

• July & August 07 Carried Anti-Anemia campaign in Abou el reesh. • August 07 SCOPH team worked on WHD project. • September 07 started preparing for Anti-Avian Flu Project in Kasr Al Ainy

hospital. • September 07 preparing to celebrate WHD isa. • Had many many SCOPH meetings and scientific cafes.

Problems Faced:

• No hand over. • Approvals take time to be ready. • Just in beginning of my term there were nearly no members to help out in

SCOPH. • Team building…and how to be deal perfectly with everyone in your team

according to his\her point of view. Recommendations for the upcoming LPO:

• Start with team building. • Proceed to work as soon as possible, meaning not to spend too much

time on preparations coz once applied many stuff are liable to change. Ahmed AbdelAziz

LOME

Initial situation: • No SCOME projects. • No motivation towards any SCOME issues. • No recruitment for any SCOME team. • In fact I’m kind of started from scratch

Accomplishments: • One of the biggest accomplishments of that year was Diabetes

mellitus competition and conference which include: o Abstract writing and applying it on SSS website (about 80

abstract was applied) o Evidence based medicine training for the SSS team members

and the applicants o Research writing by the applicants o Revision and selection of best researches by SSS team members

o Best researches were sent to jury professor members to evaluate them

o Presentations assessment and rehearsals of the finalists by the help of SSS team members

o Conference preparation which include: � SSS presentation and movie � Ushers distribution � Decoration of the hall …etc.

o SSS new members recruitment of the finalists • TeMeLe (teaching methodology of lecturing) which include:

o Questionnaires distribution o Recommendations were written and sent to the national

coordinator and all LOMEs o Analysis of the Questionnaires o Results were sent to the national coordinator for fact sheet

formation • WMB (wrong medical believes ) project

o Information needed where gathered form the pediatric department

o Gathered information were sent to the national coordinator • Getting started project which includes:

o Booth formation in the faculty o Flyers and posters distribution o Carrying out sessions for the 1st year students

• Two issues of SCOME newsletter and first SCOME e-newsletter (as national project coordinator)

• Belding up a spirit and increase motivation in SCOME and its work • Problems Faced:

o Tasks distribution problems among members o Carry out a lot of work by my self

• Recommendations for the upcoming LOME:

o Keep on the good track o Do an after event team to carry out the work after it o Build a spirit and involve many members as u can in your work you

don’t know who will be your second line

Yahia Hashish

Co - LEO Out

Accomplishments:

• Automated Exchange System: 1. Finalizing the Exchange Page on the SSS website 2. Finalizing the ONLINE APPLICATION SYSTEM after testing and thanks

to the help of Mohanad Aly, Ayman, Zizo and Karim Aly 3. Launching the Online Application System 4. Finalizing the Automated Quota Distribution System after a lot of

tests and thanks to the help of Mohanad Aly, Ayman, Zizo, and Karim Aly.

5. Announcement of the Results through the SSS website • Increasing the number of the outgoing exchange units for the SSS:

1. The original SSS quota was supposed to be 40 (33 August + 7 March). But the final SSS quota became 45 units.

• Selling ALL of the 45 units, except Finland unit waiting for Youssef isa ;). • 4 Spoiled units out of 45 units (8.9 %), one of which in Finland unit waiting

for Youssef isa ;) to be refreshed. • Minimizing number of spoiled units through:

1. Handling the required documents to the NEOs and NORE. 2. Regular following up the CAs and Invitation Letters. 3. Handling the exchange students the Invitation Letters besides any

further required documents with the help of the NEOs and NORE. • Promotion for the exchange program:

1. Creation of the exchange section of the SSS guidebook and printing it with Karim Aly, Zizo and Ayman.

2. Preparing the presentation for the Exchange program which was presented through the SSS Introduction Session

3. Presenting the Exchange program with all its details to the students through the Introduction Session

4. Creating the Exchange Page on the SSS website • Exchange Exam:

1. Preparing the Language and IQ parts of the Exchange Exam. 2. Adding the Essay part for the first time which helped in reaching a

better quality of exchange students. 3. Contacting young and dedicated interviewers for the Interview part

of the Exchange Exam with the help of Ayman and Dr. Mohamad El Sada.

4. Maintaining the secrecy identity of all the interviewers and the interviewees from the start till the end.

5. The Interview is in English. 6. A fairer approach for the Interview exam was reached by having

the same interviewers for all the applicants of each studying year with an advanced scoring system.

7. Correcting the Exam, collecting the marks with the help of Ayman and Amal.

• Applying the Early and Late registration system which saved us a lot of effort and also helped in the SSS fundraising.

• Better Quality of Exchange students by: 1. Dividing the exchange students into TWO categories for the first

time. 2. Interview in English for the first time. 3. Essay part of the Exam for the first time.

• Easier ways of contact with the Exchange Applicants: 1. Online application through SSS website 2. Through Notification E-mails sent through the SSS website aided by

the Online Application System. • Distribution of the August Quota through the Automated Quota

Distribution System which spared enormous amount of effort and time. 1. Receiving cancellations and redistributing the canceled units. 2. Distribution of the March Quota manually.

• System Evaluation: 1. Forming an Evaluation Form for collecting the feedback from the

exchange applicants till the day of the interview. (analysis was done by the help of a team)

2. Editing the SCORE and SCOPE Evaluation Forms to fit the SSS identity. Problems Faced:

• March Quota distributed manually pending addition of the March Quota distribution loop to the Automated Quota Distribution System.

• Manually distributing the cancelled units due to lacking of a loop for the cancelled units on the Automated Quota distribution System.

• I FAILED to recruit an Outgoing Exchange Team from the very start. ( I’ll always be there for any help if needed)

Recommendations for the upcoming LEO out:

• Equal distribution of work between the 2 co LEO Outgoing candidates. • Start by having a team which will make the Outgoing work much easier

and less time consuming. To be refunded: Ahmed Al-Mojadidi (Bahrain) Wael Gasser AlShaer (Brazil) Amir Shabaka (Finland) Nada Abo El Dahab (Brazil) Mennatalah Mohamed 6th year (2150)

Things to be done:

• Following up the remaining CA and Invitation Letter for the student traveling to Spain.

• Sending Evaluation Forms to those who traveled • Preparing the statistics and sending them to the NEO and NORE.

Amal Soliman

Co LEO - Out

Initial situation:

• Manual distribution of the Quota. • Low number of high quality contracts.

But the outgoing was generally stable Accomplishments:

• Application: Online application • Registration: Early & Late • New Exam System • Automatic Online Quota Distribution & Online Results • 2006-2007 Quota:

A) Professional: August Quota: 21 (6 western + 15 Eastern) March Quota: 6 (1 western + 5 Eastern) B) Research: August Quota: 15 (3 western + 12 Eastern) March Quota: 1 (Eastern) C) Extra Units (Bought from other LCs): August: 2 Eastern Units (Serbia & Macedonia) March: 1 Eastern Unit (Armenia)

• Outgoing Exchange Training • A new plan for International opportunities • SSS Outgoing Quota for the term 2006-2007:

- Professional Quota:

Aug/Mar cont Country Exchange Period

1 August Armenia Passent Helal August 2 March Bahrain A. Al Mojadidi August 3 August Bosnia M. Abd Allah August 4 August Brazil Sherif El Sayed August 5 March Brazil Wael Al Saher August 6 August Catalonia A. Belal August 7 August Czech R. K. Ali August

8 August Greece Aziz Doss Oct. 9 August Hungary Nirvana Youssef August 10 August Hungary Gamal Kandil August 11 August Hungary Marawan El Toukhy August 12 March Hungary Amr El Shaikh August 13 August Italy A. Samy Sept. 14 August Norway Nermin Habib August 15 August Poland M. Khalil August 16 August Poland Marwa Mahmoud August 17 August Poland Lamia Hafez August 18 August Romania Nada Moselhy August 19 August Serbia Hisham Ahwany August 20 August Serbia M. Hashem August 21 March Slovakia Ayman Zokaki August 22 March Spain Nesma Mubarak March 23 August Sweden Reem Emad August 24 August Switzerland Randa Erfan August 25 August Macedonia Mahmoud El Sayed August 26 March Tunisia Mahmoud Taiel August 27 August Turkey Begad Abdel Razek August

- Research Quota:


1 August Brazil Nada Aboul Dahab August 2 August Brazil M. Zohdy August 3 August Bulgaria M. Akl August 4 March Croatia Louay El Tagy August 5 August Finland Amir Shabaka August 6 August Germany Ahmed Taha August 7 August Hungary Mousa Azer August 8 August Poland Rana Moharram August 9 August Poland Omnia Salah August 10 August Romania Raghda Al Shaer August 11 August Serbia Fouad Bekheet August 12 August Serbia Emad Boushra August 13 August Serbia George Adly August 14 August Spain Maggy Fayez August 15 August Macedonia Youssef Helmy August

- Extra Units:


1 August Serbia Sara El Harwary August

2 August Macedonia Yahia Metawae August 3 March Armenia A. Abdel Aziz August

Problems Faced:

• The usual problems of late ILs, CAs…etc • Being busy of having a new system for the outgoing exchange, I failed to

build a team Recommendations for the upcoming LEO out:

• Team building. • Attending the national exchange meetings and trying to fulfill the

outgoing criteria to achieve the best quality and quantity of quota Karim Moataz

Leo – In

Initial Situation:

I was appointed by the Team of officials to be in charge of the Exchange team,. When I first started in my new position as the LEO incoming, there were many things that needed t o be taken care of, starting from building a team capable of doing this job as required.

• There weren't much handover, yet, everything was taken care of. • The initial situation of the summer school when i was appointed was six

applicants. • The initial situation of diving medicine school: just a link on our website that

opened a web page that said "Coming Soon". Achievements:

• Contacting all the students once the quota was distributed, and providing

them with all the required detailed information (including the social program, and the average price for each outing) and starting an email group that helped in contacting them as well as breaking the ice not only between our team and the incomings, but also between the students themselves.

• Taking care of the required substitutions after discussing it with the students, the NEO and the other LC's LEOs Three units where substituted with Ain SHams LC, One Unit with Banha, and one unit with Alexandria.

• Accommodation: Making sure that all the students were satisfied with their rooms, and substituting the rooms that weren't good enough for them.

• Follow up with the scientific coordinators as well as the students and the doctors, to make sure our scientific program was going as planned, and fixing the problems that were faced in it.

• Setting a social program that covered most of the main tourist attraction spots in Cairo and Egypt, as well as adding new places that weren't included in our social program before, such as Marina.

• Breaking the record of our LC regarding the number of students received by us, on the level of IFMSA incoming, as well as the summer school.(About 70 students were hosted by our LC this Summer!!)

• Tropical Medicine Summer School: We received 15 students in this project. Some problems appeared in the scientific program, but it was taken care of with the help of the project coordinators.

• LC to LC exchange: I set a number of deals with four different countries to sign a minimum of 5 bilateral contracts between our LC and them, apart from the IFMSA quota, which increases not only our incoming status, but also our outgoing as well.

• Setting a database of the researches that can be added to our database.

• I think the greatest achievement was the satisfaction and he happiness of the incoming students, as most of them referred to our exchange program as the best they have ever been to!!!

• Last But not least, my exclusive project for this year: Diving medicine: There's so much to say in this point. It was really so hard to start such a project from scratch, so I'll talk about it in Brief in the following points:

1. Traveling to Sharm and Dahab to search for a good Chamber and a Good tutor to give the Course.

2. Reaching a great deal with the doctor to give this course for Free instead of 250€ per student.

3. Finding the suitable accommodation for the students. 4. Promotion!!

So finally, the project was changed from a link on our website into touched reality, and the students were so much satisfied that the Vice president of the AMSA contacted me and asked me to reserve a number of places each year exclusively for his students.

• Taking the Diving medicine Project to the Next Level, by changing it from a unilateral summer school into a BILATERAL one, by setting a deal directly with Doctors in the following countries:

-Germany -Austria -Hungary -England

• Working in the organization of the European Underwater and Baromedical Society Congress, that took place in September, in Sharm el Sheikh, as a team of volunteers from the SSS( together with Omar Bahnas and Passent), which was part of the deal mentioned above.( 3 days of this congress were in Ramadan)

Problems Faced: One of the biggest problems was that all the people who were experienced in the exchange work were traveling on exchange in August, which left a minimal number of people whom I can count on, on the other hand we had so much more students to take care of in August than July, Thus. I made my choice and cancelled my Exchange contract to Hungary to be able to help as much as possible in what I'm responsible for.

• Team Members: 1. The main and major problem was receiving most of the feed backs from

tea members in the form of indirect destructive feedbacks, which had a negative effect. Leading to miss communication from both sides( i was a part of it as well)

2. Breaking the regulations by some of the members (actually just ONE of the members) over and over, with no outline of a punishing system.

3. Loads of comments were given by many of the members on my personal level, none of them had anything to do with the work it self, as all the feedback I received were not concerning my work on the professional level, besides that they were all behind my back, which made me feel sick, and dying for the day the GA will come, so I can leave this place as soon as possible.

4. Team members were so hard to satisfy, they put the regulations because the weren't satisfied, and when i make sure those regulations were followed, hey also weren't satisfied!!!!

• The incoming students: 1. The problems with the incoming students were minimal, some complaints

were made from some of them against some members, and they were taken care of.

2. The researches we had in our database were not enough, and one of them was inactive.

3. Some of the students in summer school were more Doctors than they were students, which made it so hard to satisfy them with a scientific program.

4. There was an outing that was far to expensive than it should have been (exceeding double it's regular price)

Recommendations for the next LEO in:

• Set a clear outline for the regulations, and a clear punishment as well. • Add at least 4 active researches to our Database. • Check the prices of the outings yourself to prevent anyone from

deceiving your incomings. • Win all the team members, the students are the target to be satisfied, yet

one day they will go home, but the members are the ones who will vote for you later :)

• NEVER cancel your own Exchange for he sake of work, Trust me, it's not Worth it.

Samar Moharram

Editor

Initial Situation:

• No Handover • Website poorly designed and not updated at all • A not very "successful" SSS Magazine: Impulse • A very successful "SSS Medical"

Accomplishments:

• Creation of the new SSS social magazine "The Buzz" • Second Edition of the second issue of the SSS medical about the Diabetes

Miletus with a brand new design which was distributed in the DMC • "Nine Months": The third issue of the SSS medical about Mother and Child

Health issues • Having a GREAT SSS medical team who helped A LOT in editing the

doctors' articles and our own articles • Taking feedbacks as much as possible by creating the "Criticize me"

account, the feedback forum and asking my team, whether the SSS medical team, or the Buzz team about any defects in the editorial team system to avoid any "complications" and misunderstandings.

• Designing the third issue of the SSS medical by myself (my new talent) • Creating a system for choosing the members in the two team (SSS

medical team, and the Buzz's team) • Editing the SSS website with al lot of help from Mohanad Ali, Karim Ali,

Noha Mohsen and Ayman Sabae

• Updating the website when needed • Creating, editing and designing the different newsletters (writing an article

for WAD newsletter, creating the SSS members newsletter) • Writing an article about the SSS WAD in TeenStuff and Kelmetna • Writing an article about EMSA GA that was hosted by the SSS in Ahram

newspaper (with a lot of help from Ayman Sabae, Youssef Helmy and Ahmed Samy)

• Having two assistants: Youssef Helmy and Passent Helal • Acting Secretary General during September 2007 (Collecting the

candidature documents and bylaws amendments, receiving the reports form the team of officials, task forces and project coordinators, setting deadlines for important event and meeting.. etc)

• Helping in the SSS GA preparations (October 2007) • Sharing in other SSS activities (Friedrich Nauman, Getting Started, DMC,

designing of two wall magazines for the WHD celebrations.. etc) Problems Faced:

• Spent a lot of time for the preparations of the SSS booklet. • Some fundraising problems for both "the Buzz" and "the SSS medical" which

prevented us from publishing the two issues during my term. • Lack of designers :S ( I had to teach myself how to use Photoshop and

Publisher to be able design the third issue of the SSS medical myself).

Recommendations for the upcoming Editor:

• Designing training!!! Try to ask the members who can design well to make a small training for the SSS members to teach them how to use Photoshop and Microsoft Publisher

• Follow up the fundraising issues with the VPE • Try to learn how to edit the website yourself.. It's gonna be a lot easier if

the editor can do it herself especially that the website will need a lot of editing in the upcoming period (date of membership interview, applications, exchange matters..)

• Good Luck!! Just love what you're doing ☺

Documents

SSS Archive