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LífcíKAKY
INTERNATIONAL RFFERENCE CENTKBFO.••••'• ' V WATER 6Uf*f°LY A N 9SANi i A i ¡ijjís (irCC)
3ARVODAYA RURAL TECHNICAL SERVICES
S R T S P R O J E C T
R E P O R T
1 9 9 0
Ferrocement storage tank with valve chamber
TABLE OF CONTENTS
1 GENERAL PART 4
1.1 INTRODUCTION 4
1.2 STAFF MATTERS 4
1 . 2 . 1 Head Of SRTS 41.2.2 Post of Technical Advisor 51.2.3 Redundant Staff 5
1.3 CHANGES IN DISTRICT OFFICES 6
1.4 SELECTION OF PROJECTS 7
1.5 ACCOUNTING 81.5.1 Accounting Procedures 81.5.2 Income - Expenses 9
1.5.2.1 Moratuwa: Head Office 91.5.2.2 Districts (inc. Summary) 101.5.2.3 Ecofarming, Nelumkulama 11
1.5.3 Summary of Monthly Expenses and Budget Control 131.5.4 Balance Sheet 151.5.5 Audit Report 16
1.6 OUTLOOK FOR 1991 16
1.7 CONCLUSIONS 17
2 TECHNICAL PART 18
2.1 INTRODUCTION 18
2.2 PROJECTS 202.2.1 Type and Number of Projects completed during 1990 ... 202.2.2 List of Projects and Its Characteristics 222.2.3 Comparison between Implemented and Planned Projects . 262.2.4 List of Projects taken over to 1991 Work Program .... 27
2.3 CONSTRUCTION DETAILS ....29
2.3.1 Gravity Water Supply Schemes 292.3.1.1 Remarks 292.3.1.2 L is t of GWS Projects 302.3.1.3 Period of Construction 31
2.3.2 Wells 322.3.2.1 Remarks 322.31 '2 • 2 LtSiT'TJr Wtill' Projects™*; ITTTTVTTTR 33
A N O : \ ; • • • . • • : . • . : ry.-.O)
I - " > - p- ••" ' • - • • ' •••.-•''O A D T S ç
. f e : . Y-,.i C) ::;. nV i ¡ ¿;;í. 1 4 i / , . •'¡2
2.3.3 Latrines 362.3.3.1 Remarks 362.3.3.2 List of Latrine Projects 372.3.3.3 Period of Construction 40
2.3.4 Various 412.3.4.1 Remarks 412.3.4.2 List of Various Projects 422.3.4.3 Period of Construction 43
2.4 THIRD PARTY PROJECTS 44
2.5 TRAINING 45
Annexes: 1 "Sarvodaya as an Organisation"2 Income - Expenses: Moratuwa Head Office3 " " : Districts (Inc.. Summary)4 " " : Ecofarming Nelumkuiama5 Summary of Monthly Expenses and Budget Control6 Balance Sheet7 Final Project Report 1991
1 G E N E R A L P A R T
1 .1 INTRODUCTION
The SARVODAYA RURAL TECHNICAL SERVICES (referred to as SRTS) has been ofservice to the LANKA JATHIKA SARVODAYA SHRAMADANA SANGAMAYA, the largestand most important NGO in Sr1 Lanka, for the last twelve years. Its mainobjective is to assist the rural villages (Village Shramadana Societies) intheir efforts to Improve their standard of living. From the Initiation ofSRTS HELVETAS has been assisting / managing it and only 1n 1991 a newagreement was signed ending the direct Involvement of HELVETAS staff in thedaily affairs of SRTS. But HELVETAS continues to assist SRTS financiallyand to provide management and technical advice through their director andtechnical advisor.
The SRTS Project Report 1990 covers the period from January to December1990 and 1s divided into two parts:
- General Part: administrative and financial matters. Prepared byM. P. T. P. Fernando, Chief Executive SRTS andA. Perera, Accountant SRTS.
- Technical Part: technical details about the implemented projects.Prepared by P. Jayaweera, Technical Advisor SRTS,
As this 1s the first time that SRTS has prepared an annual report on theirown the report is very likely to contain several shortcomings.Nevertheless, we hope that it can give you an Insight Into SRTS and Itsactivities although we tried to keep the report short and we did not wantto go too much into boring details. To get more detailed information aboutSarvodaya and its setup, please refer to the booklet "Sarvodaya as anOrganisation" by Dr. A. T. ANyaratne and Mr. D. A. Perera ( 1.1.1991)(Annex 1).
1-2 STAFF MATTERS
1.2.1 Head of SRTS
In April 1990 a new director was appointed to SRTS who Immediately startedreorganising the services. Due to various reasons Mr. P. de Silva resignedfrom his post after only four months. Again, Mr. G. Ganegama, coordinatorSRTS, took over as the chief of the technical section of Sarvodaya and SRTScontinued to function as it did before the appointment of a new director.
In another measure to Improve the performance of SRTS Sarvodaya offered theservices of a part time consultant. But his services did not meet ourexpectations and in the Interests of both parties the consultant had leftSRTS (Sarvodaya) by the end of 1990.
1.2.2 Post of Technical Advisor
The departure of the HELVETAS Technical Advisor towards the end of 1989(without being replaced) made 1t absolutely necessary to create a post of aTechnical Advisor within SRTS and HELVETAS encouraged Sarvodaya to go aheadwith 1t.For this post all five ATAs (Assistant Technical Advisors) were consideredand finally Mr. Palitha Jayaweera was selected and he took up the positionof Technical Advisor SRTS.He 1s responsible for all technical questions within SRTS under thesupervision of the Chief Executive. During the last few months SRTS wasable to benefit tremendously from his efforts and experience.
1.2.3 Redundant Staff
During 1989 a major policy shift took place within SRTS. As recommended byHELVETAS SRTS staff had to be reduced drastically. We do not consider 1tnecessary to repeat all the discussions which were held between Sarvodayaand HELVETAS at that time. Finally it was mutually agreed that SRTS shouldemploy only around 60 staff. These 60 people were expected to be adequateto carry on and to do all the work necessary to implement the projectsaccording to the workplan.Therefore in 1989 all masons were retrenched until the end of the year.Obviously this created 111 feelings both among the retrenched as well asthe continuing SRTS staff and this resulted 1n a considerable drop 1nactivities during the first months of 1990. Some of the mentioned badfeelings were lingering around for quite some time (or are partly still 1npeople's minds) and 1t needed long discussions and persuasion to raise themotivation of the SRTS staff again.
During 1990 more staff was retrenched:
- All SRTS accountants in the district offices. These accountantswere appointed by the former HELVETAS Director but his decision didnot fit into the established Sarvodaya structure / procedures 1nthe different district offices. Then that decision has been
reversedand all separately appointed accountants had to resign from theirposts. The accounting work 1s now done again by the normalSarvodaya district accountants.
- Other excess or Incapable staff 1n the SRTS district offices (e.g.draftsmen, draftswomen, supervisors, etc.).
The table below shows the changes in personnel during the last two years.Altogether 151 staff members or 73.7% of the total work force had to leaveSRTS. You can Imagine that such a drastic cut 1n the SRTS work force hadIts impacts on the performance of SRTS (see above comments). To helpSarvodaya 1n retrenching the redundant staff HELVETAS was willing tocontribute towards gratuity payments. The total gratuity payments madeavailable by HELVETAS amounted up to the sum of around Rs. 750'000.
Number of SRTS Staff Members:
(below figures do not include the Nelumkulama farm staff)
mid of 1989
end of 1989
mid of 1990
end of 1990
mid of 1991
Masons
98
79
0
0
0
Superv
55
52
37
37
25
AICs
14
12
10
10
8
OICs
11
15
8
8
9
ATAS
0
0
5
5
4
Others
20
18
14
14
0
HO
7
5
5
6
*) 8
Total
205
181
79
80
54
*) the OIC of Anuradhapura East is temporarily transferred to Moratuwa untnthe investigations in his district are completed
1.3 CHANGES IN DISTRICT OFFICES
Some of the SRTS District Offices had to be closed down during the yearbecause the activities in this districts did not justify a separate SRTSoffice. Given below is a list with all the district SRTS offices that wereclosed down:
- Hambantota: This office was closed down because there was onlyroutine work, such as wells and latrines. Now SRTSstaff 1n Matara is supervising the activities inHambantota district.
- Mahiyangana: An OIC was stationed temporarily in 1989 but as therewas insufficient work he was transferred to anotherdistrict. After his transfer SRTS staff in Kandysupervised Mahiyangana but later on these responsibi-lities were handed over to the SRTS staff 1n Badulla.
- Anuradhapura West: In this office too there was only routine workas was at Hambantota. Hence the two Anuradhapuraoffices were joined and there is now only oneSRTS office 1n Anuradhapura.
- Polonnaruwa: This office was completely burnt down by subversives,but lately it was renovated and reopened. Progress ofthe work has to be closely monitored to see whether aseparate SRTS district office under an OIC isjustified.
1.4 SELECTION OF PROJECTS
Sarvodaya is working in 5600 villages all over Sri Lanka. Each of thesevillages has a grass root level organisation, the so called ShramadanaSociety. Many of them requested our assistance through their respectivedistrict coordinators to meet their needs 1n water and sanitation.Therefore projects had to be selected on priority basis. Preference wasgiven to villages where no assistance had been received either from theGovernment or any other organization earlier. Community participation isanother major criteria in selecting of projects.
During the last few years the selection of projects was not always optimal.In some districts the SRTS staff proposed certain projects to a village oftheir choice and the villagers could either accept or refuse the project.This happened against the advice given to the district staff by the SRTSmanagement and the HELVETAS representative. Actually, the villagers(Shramadana Society) should discuss their needs and priorities amongthemselves. Once they have compromised about what is their most urgentlyneeded improvement of the village infrastructure they can approach theproper Sarvodaya representative and ask for assistance.We try very hard to make the above procedures the rule and to instruct ourdistrict staff accordingly. Unfortunately we can not change longestablished (inproper) habits over night. But we have been experiencing achange in the kind of proposed / requested projects during the last fewmonths and we will continue to insist on a proper selection of projects.
When a project is identified the following procedure is adopted beforefinancing it. Initially preliminary surveys are done and project proposalsare prepared and forwarded to the Chief Executive for approval and onlyafter such approval money will be released to the district office forimplementation of a project.
Trench digging by Shramadana (free labour)
1-5 ACCOUNTING
1.5.1 Accounting Procedures
We will first give you a description of the existing accounting procedureswithin SRTS at the beginning of 1990:
- In all districts separate bank accounts and book sets weremaintained. Authorized signatories for this bank account werethe SRTS OICs and the district coordinators (except in Galle).
Full responsibility for material procurement, disbursement offunds, etc. lied with the SRTS OICs.
- Books were maintained / kept by the SRTS district accountant.
Every month financial statements from each district had to besent to Moratuwa by the OICs. Without receiving these statementsno further funds were transferred to the districts. These proceaireswere followed very strictly.
In Moratuwa the actual project expenses were compared with theestimated amounts. In case expenses were to exceed the costestimate by more than 5% an additional cost estimate had to beprepared and approved before further funds were released.
Monthly allocations of funds to the districts were closelymonitored by the HELVETAS Director who maintained a separatebudget control.
Within Sarvodaya there was a separate bank account for SRTS 1nwhich all HELVETAS funds were credited (except direct procurementsdone by the HELVETAS Director).
- We maintained a separate bank account for third party projects.
Our financial transactions were regularly monitored by the HELVETASDirector.
In case of malpractices Sarvodaya audit section took over theinvestigations and their reports were the basis for further actions.
During the last months of the 1990 1t was agreed between Sarvodayaand HELVETAS that all SRTS district accountants had to resign fromtheir jobs. Again the work was undertaken by the normal Sarvodayadistrict accountants as it was earlier (see also 1.2.3. RedundantStaff).
- In August 1990 HELVETAS agreed to allocate a special grant ofRs. 400,000 to meet the additional expenses of SRTS connected withthe appointments of a new director and a consultant.
1-5.2 Income - Expenses 1990
1.5.2.1 Moratuwa: Head Office
Please refer to Annex 2 to see the detailed list!
Below we will give some explanations to the entries in the list in Annex 2:
Remarks to Income columns
- All HELVETAS transfers to Head Office in Moratuwa- Rs. 3'011 were transferred from Sarvodaya General to SRTS and entered
under Various
Remarks to Expenses columns
Allowances:
- Salaries for staff in Head office (incl. gratuity payments)
Transport:
- Expenses for travelling of staff in Head Office (incl. repairs)
Office:
- Office expenses, e.g. stationary, postage, general expenses, etc.
Training:
- Rs. 30'744 were spent for a SRTS seminar held 1n Moratuwa
Various.:.
- Expenses for various small items
1.5.2.2 Districts (inci. Summary)
Please refer to Annex 3 to see the detailed Lists!
Below we will give some explanations to the entries in the list in Annex 3:
Remarks to Income columns
Transfers:
- Transfers from the Head Office 1n Moratuwa to the districts
Various:
- Income from Third Parties- Unpaid allowances were booked as negative Incomes- Transfers of welfare donations from the Head Office to the districts- The value of the materials taken out from the district stores and used in
our projects were booked as income (before booking them as expenses)- Refunds of temporary loans from Sarvodaya District Accounts- Repayments of individual motor cycle loans
Remarks to Expenses columns
Allowances:
- Salaries to SRTS district staff- Gratuity payments to retrenched staff. Due to this payments more money
was spent for allowances than budgeted.
Projects:
- Project money spent for projects approved by HELVETAS- SRTS budget was increased from Rs. 9'010'000 to Rs. 10'300'000. This, to-
gether with the fact that more money was spent than budgeted for projectstaken over from the 1989 work program, explains why the budget wasexceeded.
Various:
- Expenses for travelling and miscellaneous- Expenses for Third Party projects- Welfare donations and Individual training expenses to SRTS staff- .Expenses for equipment- The value of materials taken out from the district stores and used in our
projects were booked as expenses under Various- Temporary loans to Sarvodaya District Centres
Many of the above mentioned expenses were not budgeted for and that 1s thereason, why under Various, much more money was spent than foreseen in thebudget for 1990.
10
1.5.2.3 Ecofarminq. Kelumkulama
Please refer to Annex 4 to see the detailed list of expenses!
Before we will give some explanations to the activities in the Nelumkulamafarm, we will comment the figures in the list in Annex 4:
Remarks to Income
Transfers:
- Transfers to Nelumkulama from Head Office in Moratuwa
Various:
- Repayments of temporary loans to District Centre- Transfer of welfare donations form Head Office Moratuwa to Nelumkulama- Refunds for electricity supply to individuals- Gratuity payments
Remarks to Expenses
Allowances:
- Allowances and gratuity payments to farm staff
Pro.iects:
- Project related expenses
Various:
- Travelling and miscellaneous- Welfare donations- Temporary loans to Sarvodaya District Centres
Activities during 1990
Besides the day to day activities the following courses and seminars wereconducted:
Farm Machinery Training: One day instructions on the use of basic farm ma-chinery (mobile service)
Goat Keeping: One week courses to instruct the farmers in goat keeping (nofree grazing, etc.)
11
Poultry Keepi 119: One week courses to instruct the basics in keeping poultry
Bee Keeping: One week courses to introduce new bee hives and techniques infeeding and keeping bees
Conservation Farming: Introduction of new cultivating techniques (e.g.mixed crops, soil covering, mulching, etc.)
Various Seminars: Various one day seminars were held at the AgricultureResearch Centre (Mahalluppalama) or at the various villa-ges in:
- Organic farming- Conservation farming- Extension services- Farm machinery- etc.
Activities in Model Villages: Continuation of activities which were startedin 1987. Please refer to earlier reports tosee more about these activities.
No.
3
1
2
1
1
1
1
1
1
1
-
-
Type of Course
Farm Machinery Training
Goat Keeping
Poultry Keeping
Bee Keeping
Conservation Farming
it 11
..
„
Various Seminars
Activities in Model Villages
Date
March/April/May
29.05. - 03.06.
March/May
26.08. - 31.08.
24.06. - 31.06.
01.09. - 07.09.
16.11. - 21.11.
25.11. - 30.11.
30.11. - 05.12.
08.12. - 13.12.
Var.
Var.
Participants
60
13
15
19
20
20
20
20
18
22
-
-
12
We wanted to include here a 11st with all the costs of the differentcourses and seminars. Unfortunately it was not possible to collect all therelevant/necessary data because some account books are missing. We willhave to follow up the matter.
1.5.3 Summary of Monthly Expenses and Budget Control
Please refer to Annex 5 to see the detailed list!
Total amount received from HELVETAS was Rs. 18'537'234!
Total expenses of SRTS was Rs. 24'156'703. The difference of Rs. 5'619'469is made up by:
- 3rd party projects- Stock adjustments- Welfare expenses- Internal transfers- etc.
We would like to make a few remarks to the different budget Items. Pleasenote that the budget figures are the revised ones.
Remarks to Districts
- All figures from the summary of Annex 3, 1.5.2.2 Districts- HELV.dir. means direct payments of Invoices by HELVETAS
Romarks to Mot atuwa
-Allowances: - Salaries of staff (incl. gratuity payments)
- Transport: - Expenses for travelling (1ncl. repairs)
- Off./Var.: - Expenses for office, training and various (refer to Annex 2)
Remarks to National
liivustmonL;
More investments were made than budgeted on the request of the Coordinator.These were :
- Personal Computer- Air Conditioner- 4 Motor Cycles- Extension of office- etc.
Due to the favourable exchange rates there was enough money to be spent onadditional investments. We would Hke to thank the HELVETAS Director,Mr. Otto Gõstch, for his kind cooperation in this respect.
13
Training;
Please refer to 2.5 Training in the Technical Part of this report! Out ofthe total of Rs. 65'438 only Rs. 43'087 appear under this column. The restof Rs. 22'451 is included in the column Districts under Various.
Staff General:
- Expenses for ETF- Loan repayments to Welfare Account- Rs. 169*713 HELVETAS donation to Welfare Housing Scheme
Eçpfarmtng:
Please refer to Annex 4 and 1.5.2.3 Ecofarming, Nelumkuiarna
Satvudny.a (ionernl:
Hie following Is a break down of the amount spent (Rs. 2*235*891) forSarvodaya General:
- Rs. 81'nun for Women's .Section (please soe separate report, forwarded byWomon's Soct, Ion)
- Rs. 166'91(> spent for Mead Office Moratuwa on request by the former SRTSDirector (not Included under Investment.)
- Rs. r«rt/f975 to Sarvodnyn (tonam 1 for: rioctricity- OfficesNow Dlroctor nnd Consultantetc.
- Summary: Rs. 81 '000Rs. 166*916Rs. I'90/'975
Total Rs. 2*235*891
14
1.5.4 Balance Sheet
Please refer to Annex 6 to see the detailed 11st!
The list is self explanatory but still we would like to make some remarksto some accounts:
Bank Account SRTS:
- In November Rs. 300*000 were transferred from the Third Party Account asrefund for prefinancing of three well projects in Ratnapura (Drought re-lieve project)
- In November we sold one motor cycle and Rs. 4'500 were credited- In December Rs. 245*746 were transferred from the Pradeshiya Sabha 1n
Kotmale as a refund for our pre-financing of Doruwadeniya Water SupplyProject. In January 1991 we found out that the cheque could not be rea-ll:;ed duo to lack of funds In their account.Br«nk down of Income:
- Prom lini.VRAS (through Sarvodaya Account) Rs. 13*060*000rrum Third Party Accountrrom N' II lyn District CentreProceeds from motor cycles
Int.» I
Account:
Amounts which worn wrongly credited to the we 1 faro account or which couldnot bo spent till the end of the year (e.g. gratuity payments and paymentsfor computer-courses) are shown In this Suspense Account.
Rs.Rs.Rs.
Rs.
54535
4
13*646
'746'895'500
' 1 4 1
Break down:
Rs. 10*000 refund from Insurance corporation for the repair ofa motor cycle. The full amount paid by the Insurance corpora-tion was Rs. 15*075 but only Rs. 10*000 were credited to thewelfare account. The difference of Rs. 5*075 will be recoveredfrom the respective person.Rs. 77*753 unpaid allowancesRs. 63*971 so called profits from third party projectsRs. 4*140 discount from SEEDS in Kandy for the fabrication ofwell mouldsRs. 58'275 unpaid gratuitiesRs. 117*768 for computer courses (to be followed in 1991)Rs. 30*000 cashed by the former coordinator on 18.12.90 but notentered into books (will be recovered)
15
- Summary:
Total
Rs.Rs.Rs.Rs.Rs.Rs.Rs.
Rs.
10'77'63'4'
58'117'30'
361'
000753971140275768000
907
1.5.5 Audit Report
The procedure to obtain a substantial audit report has to be discussed withHELVETAS. Only after such discussions took place will we be 1n a positionto forward an audit report on our accounting.
1.6 OUTLOOK TOR 1991
lhe SRTS was In operation on an Island wide basis until 1984. But theunfortunate events which led to communal violence (civil war) 1n the Northand Fast of Sri l.anka compelled us to suspend our activities temporarily(for m o m than seven years now) In these areas. We aro eagerly lookingforward to resuming our work when peace returns to those areas.
for 1991 the role of HELVE1AS within SRTS will change completely. For thefirst time, a financial agreement was signed between Sarvodaya andHELVETAS. This gives SRTS much more Independence, but on the other hand,a 1 so more rosponsIb11H1es.
HELVETAS has clearly stated that 1t wants to reduce Its contributiontowards SRTS 1n the future and that Sarvodaya should try to get In contactwith other donors to make up for the reduced HELVETAS assistance. During1990 HELVETAS allocated a total amount of Rs. 19'644'000 for SRTS. For 1991HELVETAS made a commitment of SFr. 550'000 or around Rs. 16'500'000depending on the exchange rate. The reduction of Rs. 3'000'000 1s quiteconsiderable anil It makes It Imperative for Sarvodaya to open up otherfinancial sources If the future work program of SRTS 1s not to be reduced.
During the first months of 1991 Sarvodaya made another effort to recruit anew Chief Executive for SRTS. After an unsuccessful first attempt withMr. MaMyasingham, who left SRTS after only one week, Mr. M.P.T.P. Fernandowns appointed on 13 February as the new Chief Executive of SR1S.
Sarvodaya as well as SRTS will be restructured during 1991 to serve theVillage Shramadana Societies even better In the future. The exact neworganisational set up can be seen In the Budget / Workpian for 1991 or Inthe PRT5 Project Roport 1991.
16
1.7 CONCLUSIONS
We would like to thank HELVETAS for all the assistance given to Sarvodayaduring the last twelve years. It is with a deep sense of gratitude that weacknowledge the invaluable services rendered by Mr. 0. Gbtsch and Mr. F.Gahwiler the HELVETAS Director and Technical Advisor in Sri Lanka.We look forward to many years of fruitful collaboration between HELVETASand the LANKA JATHIKA SARVODAYA SHRAMADANA SANGAMAYA.
17
2 T E C H N I C A L P A R T
2.1 INTRODUCTION
While collecting Information / data for the compilation of this report wenoticed that the institutionalized monitoring system in SRTS was notsufficient. No adequate records were maintained and no final projectreports were prepared. Therefore we created a new final project report formwhich makes it much easier to monitor the activities of SRTS (a copy ofthis form is attached in Annex 7). It will take some time until all OICs /AICs get used to the new form and fill them in correctly.
About the difficulties with the selection of projects, please refer to 1.4in the general part of this report.
The technical part should give you detailed Information about all thedifferent types and numbers of projects Implemented during 1990.Additionally we thought it was necessary to give you our ideas about thirdparty projects and the training program of SRTS.
The following is a short 11st of major changes within SRTS which wereimplemented during 1990:
- StarAin&j>f_a^rpieciJrf±^ All AT As,OICs and AICs were given strict Instructions not to commence anyprojects without an approved project proposal. In two districts,Ratnapura and Galle, these Instructions were violated and the necessa-ry steps were Initiated to rectify the mistakes. Today, no project 1sstarted without an approved project proposal.
- Exceeding of. cost estimate: In projects where the expenses are toexceed the cost estimate by more than five per cent an additional costestimate has to be prepared and approved before the money 1s released.
- Project ledger ..for, V1.1.1 age Shramadana. .Society: A copy of the projectledger has to be given to the representatives of the ShramadanaSocieties. This makes them aware of the money spent and the materialpurchased for their project.
- Position qf_ATAs: The position of the ATAs was strengthened and theytake over more responsibilities and thus reduce the workload for thesonior maiiflyemont staff of SRTS.
As always on paper we can give you only a brief summary of our activities.To bocome more familiar with SRTS, the problems encountered in the field,the collaboration with local communities, our self help approach, etc. weconsider it an opportunity to visit a few of our projects during theconstruction period or even after completion of a project. We are thereforelooking forward to welcoming you in SRTS.
18
The technical expressions used in this report might be a bit confusing tosomebody who is not very familiar with SRTS. We will, therefore, explainsome of these expressions:
- Total Project Cost: Total cost of a particular project, including:
- Direct Project Expenses (DPE)- Overhead- Contribution Community
For 1990 the Total Project Cost of all completed projects together wasRs. 26*802'377.
Direct Project Expenses (OPE): Direct expenses for a project, inclu-ding:
- Construction material- Pipes, fittings- Salaries (paid labour)- Miscellaneous (tools, etc.)
For 1990 the DPE for all completed projects were Rs. 11'148'524.
Overhead; Expenses for staff, social insurances, administrative andoffice expenses, transport, training and capital cost. Wecan divide these overhead costs Into three different catego-ries:
- SRTS Districts: 41.6% of DPE- SRTS Head Office: 10.1% of DPE~ Sarvodaya genera!: 19.4% of DPE
The total Overhead for 1990 was 41.5% of all SRTS expenses (excl.Nelumkulama expenses).
- Çp!},tr.,ibu.t.1on...C.o»ninun1ty:. All costs covered by the local community:
- Construction material- Labour- Various
For 1990 the total Contribution Community was Rs. 7'787'335 (29%).
Contribution Sarvodaya: Costs which were covered by Sarvodaya (SRTS),Including overhead.
For 1990 the total Contribution Sarvodaya was Rs. 19'014'882 (71X).
19
2.2 PROJECTS
2.2.1 Type and Number of Pro.iects
During 1990 SRTS has completed the following types and numbers of projects:
Type of Project
Gravity Water Supply Projects
Well Projects
Latrine Projects
Various Projects:
- Culverts
- Bridges
- Housing
- Steps (Stairs)
Total Various Projects
Total
No. of Projects
20
51
85
9
2
1
2
14
170
Amount spent
8,727,361
4,331,985
12,559,656
1,183,375
26,802,377
The amounts spent are the total costs of the projects. We clearlydistinguish Between:
- Total Project Cost (1ncl. overhead and community contribution)- Direct Project Expenses (excl. overhead and community contribution
and Hunker of Projects(FI
firtvltu tlitcr SuppN (11.Ml)R3
W*ll Project» (39.6X)
mUtrin* Projects (30.(1»•Variou* Projects (8.2X1
20
fowMints spent for ProjectsGravity U*t*r Supply (32.fi
Well Projects (16.»)
mlatrine Projects (46.8X)
•Variou» Projects (4.4X)
Remarks:
The above table and charts are self explanatory and it is not necessary togive more explanations. However, it is important to interpret the resultsof the table and charts.Generally, the fact that we were able to complete a total number of 170projects is quite an achievement. It needs a lot of dedication and effortsto accomplish such a result. However, there is still a lot to be improvedand a figure alone does not say anything about the impact of the completedprojects 1n the villages and, honestly, that 1s much more important thanthe number of completed projects. We have no established procedures tomeasure the impact of our projects in the villages and among the ShramadanaSocieties. Therefore we can rely on numerical statistics only. Periodicalevaluations of projects and their impacts could help us to one stepfurther. We will try to work out a proposal for such evaluations during themonths to come.
Now, let us come back to the given figures. The practice of some SRTSdistrict staff members (described under 1.4 Selection of Projects) clearlyreflects in the figures shown in above table. Exactly 50% of all projectswere latrine projects and 46.8% of the total project expenses were used forimproved sanitation. Although we consider the improvement of the sanitaryfacilities 1n the villages to be Important, it 1s obvious that the sharethe latrine projects got during 1990 was much too high. With the introducedchanges in the selection of projects we should be able to overcome thediscrepancy. During 1991 the number of various projects 1s expected toincrease and the number of latrine projects should decrease considerably.
21
2.2.2 List of Projects and i t s Characteristics
Summary of a l l Pro.iects completed du r ing 1990
RefNo
I23í5678910II121314151617181920
2122232425262?2829303132333435363?3839404142
Nane
GriYitY Utter
SarngipuraSoragune 1UdakiruwaBeddekunburaPinnalandaHaputalegaitaGalkandaPurankunburaHai-oyaPaiiekartugaiaPasgodaElukpitiyaBoganuwaUnantennaKanduregodaNjldandahinnaArsaienaBlackpoolDibutoalaKalatuvava
mis
OanbagahaulpNochchikulanaNeHandiyaHabaranaganaKarasbeganaPethiyannekadaNankadavalaOluwewaKalubululandaHaduraganaHyareKaththevelaKuiunukandaAluthepolaKit lávalaKotadentyavaKannadunaTennepallaKudig» 10Galdola UduwaHanitinaRahala East
District
Supply
BadullaBadullaBadullaBadullaBadullaBadullaBadullaKandyKandyKegalieNataraMataraN'EliyaN'EliyaN'EliyaN'EliyaN'EliyaN'EliyaRatnapuraRatnapura
A'pura EA'pura EA'pura EA'pura EA'pura EA'pura EA'pura IIA'pura NBadullaBadullaGalleGalleGalleGanpatiaGanpatiaGanpatiaHanbantotaHanbantotaHanbantotaKandyKandyKegalle
TotalCost
302,339567,581403,391252,51?178,856363,540737,430271,871305,489268,023582,985908.220529,143233,977711.969281,181212,647
1,211,941248,688155,513
86,314119,587142,690111,048129,211112,16239,82740,79883.06627,68939,31771,48036,85337,60756,36825,24641,156103,47055,81691,617140,733107,456
Direct Project ExpensesEstílate
187,681301.757201,037139,42095,484
206,654356,859191,742160,525138,336332,249383,000300,600164,706459,300150,945101.400521,070114,825123,050
35,82642,92266,13555.79663,09655,26020,18320,40340,27525,79324,71049,30228,85816.78019,74012,42726,15543,10030,84050,37078,28659,035
Actual
163.151305,801198,244135,180100.500203,488412,532151,4211(1,456134,984322,515390,421263,826103,496364,894140,117113,506609,321102,36152.931
35,09445,02167,88955,90260,36253,15917,51417,85436.80712,89418,37536,07519,18711,34920.5378.68212,90841.12923,93143,40270,48?54,264
*
87101999?1059811679101989?102886379931121168943
98105103100969687889150?4?3(86810470499578869092
ContribCoMiunity
23.35144,66064,39421.4197,00015,57532,00012,94029,40037,200166,940240,60076,00057.00088,00041,58118,550
170,00073,65065,000
26,30342,60226,60015,45625,99221,2809,87810,26820,1255,6407,89615,7923,53016,20021,25010,40019,02333,13915,89417,40020,20014,664
int
88168444510142926152412159143042
30361914201925252420202010463841463228191414
ContribSarvodaya
278,989522,920338,996231.158171,856347.965705,430258,931276.089230,823416,045667,620451,143176,977623,968239.600194,097
1,041.941175,03890,513
60,01276,986116,09095,592103,21990,90229,94930.530(2,94122,04931.42161,68833,32319,40735,11814,84622,07370,33140,92274,211120,53392,792
in\
9292849296969695908671748576888591867058
7064818(808175757680808090526259546872818686
ConsTine
101665917101288181216I165912511
81(10521047322261197
5143124
Benefi-ciaries
200438300312240 -500
1,0501,050520900800866
1,000300900300175
3,400200
1,250
2933023965083102B02(017032510012222892200500200(092(8585
1,350800
Cost pBenef .
1,5121,2961,345810745727702259587298729
1,049529780791937
1,215356
1,243124
2953963(0219417401190240256277322340401188113126686
1,125636157tO4134
22
434445464?464950515253545556575859606162636465666?66691071
7273747576777879
8283
85
87
909192
UdawelaNewel laSandagalaThalgahapottaGurugodaDaiukgollaHaguiaganaKolongodaTrack helveBatuyayaRattotayayaAmbokudenaNawakawattaPatungamaGalabodaHalanaOaGenunupuraHahayayavattaNankadavaraKunginathottamH enanaThambagaliaSanthiyakalUppalavattaKilpothaHedabedtlaKaneloedesaAkkarapanahaKunbalgana
DanbagoliewaKollankuttigaThirappankadaDanbagahaulpaOluvevaKankadavalaS-KebilleneiaHakkunbura
UduthureKaluaggalaOewalaoaraPujjayagallenakulunukandaOpathaGintotaKarawwaHalvitigalaDopePinnaduwaKotuwebeddeliena
Kurune NKurune SKurune SKurune SKurune SKurune SKurune SHah i yangaMahiyangaHahiyangaNataleKataleKataleHataraHataraMataraPolonanwaPuttalamPuttala»Puttala»PuttalanPuttalamPuttalanPuttalamPuttalamRatnapuraRatnapuraRatnapuraRatnapura
A'pura EA'pura EA'pura EA'pura EA'pura NA'pura KBadullaBadullaBadullaBadullaColombo EColombo VGalleGalleGalleGalleGalleGalleGalleGalleGalle
61,62755,97453,34358,97794,57092.58923,559155,771137.059150.640113,57388,481158.70372,887174,889210,60441,23815,60417,15168,41618,05119.88929,75458,36867,084
276,340122,99393.96393,357
144,803153,407126,143139,12759.18461.62799.624101,298117,31299,362
263,583138,775121.798113,632108,72388,927147,357159,(94115,81082,72291,591
20,89017,22128,04218,14962,92062,9209,472
77,00060.06965,60052.68048.63086,250117,28588,226135,20025,2957.4046,72625,0437.4406,93117.71429,73241,570185,00058,28551,50064,317
45,76851.07355,55057,74629,59731,23234.96644,46644,29136,66667.70057.37537,24045,57537,05026,75044,67054,64445,94130,00046,880
20,72419.71921,13715,59538.87044,2896,76175.30560,06465.59452.16346,76281.61037,05772,552100.07319,1055,7706,50824.3787,1356,81111,56524,26335,502100,49137,84139,21827.538
45,95250,09244,65356,56625,90027.10136,65432.03641,40136.51860.19550.39534,47840,06237.19223,39340,11347,32741,33626,06034,053
991157566627071
10099969532827476789797969865826554657643
100
871057293100898893
879087908773
20,45222,15311,19821,69127,85024,1508,399
27.00034,35038.47524,3758,52019.1519.500
50,82539,4807.6135,7376,02226.7305,8508,2429,97916.8786,376
104,50058,28526,90046,268
66.22567,75049,78842,39714.89515,28536,946
' 46.51646,51636,946160,65052,60062,84045,12545,12548,92578,76578,76515,12538.16033,360
41.17533,82136,14537.20666,72068,43915,160
128,771102,709112,16589,19879,961139,55363,367124,064171,12433,6259,86711,12941,68612,20111,64719.77541,19060,708171,84064.70867.06317,090
78,57885,65776,35696,73044,28946,34362,67854,78270,79662,445102,93386,17558,95868,50763,59810.01268.59280,92970,68544,56358.231
6760686371746483757479908887718182636561685966719062537150
5456ti707575635460633962466058454751615464
1166589655515456874313345
4398742322112484532753
625503160
• 650
36020117
700300350780270
1,2
268260175
2,1201002001005050100150600280350270
11133391
263*1151
1,386223457130116328132911653810236
7172312181398595584447461439268346
23
93949596979899100101102103104105106107108109110111112113114115116117118119120121122123124125126127128129130131132133134135136137138139140141142143144145146147
DádmelaMal inda
DebaheraOungaloitiyaTalahenaDenmullaUdupílaGodakalanaLunuganaAtnuitukurburaMUUnaiaKudagan 10Mannaduwa
AnganmanaNikatennaRajavellaKahanbjliyavaNikagol laUyandanaUdavelaIhalaKjdadunnaDahanekgedaraKuleepolaMeraueliaSandagalaPaiaganaThaigahapotta
Thanbi1ipolaMaguí agaiiaTrack TwelveBatuyayaOeiadoMjPalapathweiaindágalaBellanoyaThudavaRassandeniyaDiyagahaPolhenaBatheegsiaHalpandeniyaHawaralaKubalganaHenal laTennepaliaOaGenunupuraMahayayanattaKankadavaraKunginathoHewartaThanbagalUSanthiyakal
CalleGampahaGanpahaGaaipahaGaioahaGanpahaGanpahaGanpahaGanoahaGampahaGampahaGanpahaHambantotaKanbantotaKandyKandyKandyKandyKegalleKurun NKurun NKurun NKurun SKurun SKurun SKurun SKurun SKurun SKurun 5Kurun SKurun SKurun SMahiyangaHan i yangaMatateMátaleHálaleNataleMataraMataraMataraMataraMataraMataraMataraMataraMataraMataraPolonanwaPuttalanPuttala»PuttalanPuttalanPuttalanPuttalan
112,875165.332112,169148,79263,126168.66868,76888,36573.326128,535136,344141,970104,401119,409153.514245,578130.145755,647174.947285,40094,811163,901143,190143,165142,629216,535144,450177,981171,114168,492111,348159,490447,102227,727118,538188,340101,894117,296107.057233,431157,640160,143322,620130.875201,572163,070200,170125,085119,(46167,746128,632128,280139,895129,27540,912
57,47553,42049,12048,07522.79260,00026.30034,02953,61053,61053,61053,61056,67075,88558,29566,00042,800
833.62571.42881.12548,81055,56064,32549,75054,76066,61975,93459,07652,65660,78035,30964,121163,88082,64047,79063,53534,07047.79031,17764,(0051,91039,350104,43140,67062,39448,85098,30556,94073,39079,56950,44946.95757,65745.04924,356
30,14047,73531,71541,35519,37553,30021.30726,37220,40131.93636,50339,79343.97437,45252,66980,57243,008
423,30259,44386,43342,24655,11664,18749,92755,10576,57257,23966,15345,24756,76538,20564,121156,78580,83547,72762,86033,33047,00127,35853,29343,05035,61084,50032,58550,62740,27570,78749,72155,43162,03248,81045,70855,29744,27215,901
52896586858981773860«874784990122100518310787991001001011157511286931081009698
too9998988882839081808182728776789797969865
40,28583,75557.93678,07529,99577,52532.05043.26238.44173,92573,92573,92529.20655.36763,450107,80056,60031,80073,300137,60022,57054,39233,43057.79048,40085,69946,572(4,860(2,93471,42436,53556,861179.00089,50036,92580,85044,90036,92560,275142,30084,02599,250178,12575.155115,00094,20079.12540,06122,08761,67145.16650.12045,33853,57113,721
3651525248464749525854522846414443442482433234034403236374233364039314344315661536255575758403218373539324134
72,59081,62754,23370,71733,13191,14336.71845,10434,88554,61062.41968,05575,19564,04290.064137,77873,545
723,847101,647147,80072,241109,509109.76085,37594,229130,83697,878113,121108,18097,06874,741102,629268.102138,22781,613107,49056,99480,37146,78291,13173,61660,893144.49555,72086,57268,870121,04585,02397.559106,07483.46678.16094,55775,10427.191
6449484852545351494246487254595657965852766777606660(8(4635867646061695756(94439473845434342(0(8826365(1685966
733222234443H7263844511278664534655435545335334457434334
24
14?149150151152153154155156
1571581591601611621631641651661671681691Í0
PuttalamKalaoyayaya 7HuthuoanthiyaKilpothaEraoolaSudábalaHeegaswelaHanikdolaKatuwawala
PuttalanPuttalamRatnapuraRatnaouraRatnapuraRatnaouraRatnapura
Various Projects
Haduragama 2IhaiabomiriyaGal gamy aKithuiwalaHatta»agodaHalioiiwaMugollaHandanagananaHaberiyaKirimetiyaKandenuvaratB)DivulgaskotuwaOewahuwa
BaduilaColomboGamoaha
Koswana
AgalleKegalleKegalleHahiyangaHataleHataleHataleHataleHataleHatale
91.201182,711117,50091,08164,066139.72664,06674,616128,777
17.27520,55075,08120,68576,23487,09047.646114,06970.63962.021179,12587,249
201.932123,479
26,802.377
46,45671,20055,47151.80025,38238.90025.38220,90455,683
16,0925,000
33,00015.58541.55547,14526,00090,00036,05017.92074.07139,62087,69670,015
12,850,554
37.91170,59144,34335,13520.15645.77620,15626.82248,413
8,0455,000
26,2467,506
36,05239,19922.60059,39732,47925,79173,64139,09187,69465.871
11,148.524
82998068791187912887
5010080488783876690144999910094
87
26,37262,00041,67531.00029.60061,45029.60028,75045.991
3,51812,00030.2007,85014,58520,0609.00012,50015,12017", 92053,50020,10551,97510,840
7,787,335
293135341611463936
205840381923191121293023269
29
• 64,829120.11175.82660,08134.46678,27634,46645.86682,786
13.7568,55044,88012,83561.64961,03038.646101.56955.53944,101
125,92566,844149,956112,639
19,014.882
716665665456546164
8042606281778189797170777491
71 33,164
*
V
394
Legend:
- Ref No:- Total Cost:
- Direct Project Expenses:- Contrib Comunity:- Contrib Sariodaya:- Cons Tine:- Cost p Benef:
Reference number for each projectSunnary of: - Direct Project Expenses (DPE)
- 7 U of OPE to cover overhead- Contribution comunity
Project Expenses without any overhead or community contributionTotal contribution of local communityTotal contribution of Sarvodaya find, overhead)Total period of construction in nonthsAverage cost per beneficiary
25
2.2.3 Comparison between Implemented and Planned Projects
The following table gives some details about the projects implementedduring 1990 in comparison with the Workplan for 1990:
GWS Projects
«ell Proj.
latrine Proj.
Various Proj.
Total
planned
39
88
129
26
282
Workplan 1worked on
27
68
99
19
213
190cancelled
10
8
16
7
9
41
replaced
2
12
14
0
28
taken overfrom '89
14
21
21
5
61
started'90
15
59
92
14
180
Total
23
SO
113
19
241
compl.in '90
20
51
85
14
(TO
taken overto '91
9
29
28
5
71
Remarks:
From the above table we see that more or less the same number of projectshad to be taken over into the work program of 1991 as from 1989 to 1990.Altogether SRTS was engaged with the implementation of 241 projects. Out ofthese, 170 could be completed during 1990 and most of the 71 projects takenover to 1991 were finished during the first months of 1991.In the 1990 workplan we included 282 projects. Work was done on 213projects out of these 282, which is about 76%. 41 projects had to becancelled due to various reasons and 28 projects were replaced by new oneswhich were not included in the original workplan. We found that our workprograms tend to be too optimistic. In future we will try to prepare a morerealistic work program. We also observed that quite a few projects,although included in the workplan, were not taken up and had to becancelled / replaced. In most of these projects the responsible SRTSdistrict staff did not carry out a proper feasibility study and they didnot inform the Village Shramadana Society about their duties (see alsoproblems discussed under 1.4 Selection of Projects). When the projects wereto be started the villagers did not want to participate and it was notpossible to implement the project according to the SRTS concept. Thereforethe projects had either to be postponed, replaced or even cancelled. Again,we try to solve this problem and instruct all SRTS staff accordingly. Weare well aware of the fact that we have to be very strict and tough 1npressing and insisting on a proper feasibility study. We hope that we canwrite about an improved situation in our next annual report.
26
2.2.4 List of Projects taken over to 1991 Workprogram
Name District
Gravity Water Supply
KoradekumburaUdagamaSoragune 2ndYatalamatthaGanepallaUdapollaDenike 1RampadeniyaKituipe
Wells
PallipothanaWalawwegama
Eke KanuwaThuruwilaPaiugaswewaKanadara 1 bMiriswattaKaduweiaSanthalokagamaHaggithakandaOmar aMahamedagamaBuiumullaPaiagamaThambilipolaSiyabalagaskeleWaiawelaAlugollaHapuwidhaMirissa NorthRotawewaKirimetiyaAbepuraYaya 2MahakubukkadawalaPathahakelePaththayamaKaluwawalatenneKoswetiya
BaduilaBaduiiaBaduilaGalleKegalleKegalleNuwara EliyaNuwara EliyaNuwara Eliya
AnuradhapuraAnuradhapura
AnuradhapuraAnuradhapuraAnuradhapuraAnuradhapuraColombo WColombo WColombo WHambantotaHambantotaKandyKandyKurunegalaKurunegalaKurunegalaMátaleMátaleMátale
MataraPolonnaruwaPolonnaruwaPolonnaruwaPolonnaruwaPuttalamPuttalamPuttalamRatnapuraRatnapura
EEWWWW
Di red
Estimate
198,508103,62073,720186,336169,02080,25656,68766,030149,592
56,20049,51020,96537,75331,60331,23615,25910,3095,31511,03927,80038,78427,11750,90413,69149,50066,34569,90070,50034,22316,03119,58026,00024,84341,19734,26731,98938,88757,090
: Project ExpensesActual in
31 Dec '90
165,28996,88390,918150,217138,53866,769•42,36523,98892,697
17,151'50,0162,77531,74122,72216,80813,8618,114
08,15216,59534,03123,415
014,81416,32060,72556,51848,00019,8338,31116,09315,62412,39738,94427,24826,270
023,533
% ofEstimate
83.393.5123.380.682.083.274.736.362.0
30.5101.013.284,171.953.890.878.7
.073.859.787.786.3
.0108.233.091.580.968.158.051.882.260.149.994.579.582.1
.041.2
27
Name
Latrines
Pal 1 "ipothanaEke KanuwaThuruwilaPaiugaswewaKandarawa 1 bankPinnalandaKaluaggalaNadimaleKaduweiaMiriswattaManthrimullaSanthalokagamaAkaravitaMakilangamuwaHaggithakandaWeiiaraKatukendagollaKiriporuwaHandawalapitiyaKalaweldeniyaRotawewaKirimetiyaAbepuraYaya 2MahakubukkadawalaPathahakelePaththayama
Various Projects
District
AnuradhapuraAnuradhapuraAnuradhapuraAnuradhapuraAnuradhapuraBadullaColombo WColombo WColombo WColombo WColombo WColombo WGampahaGampahaHambantotaHambantotaKandyMátaleNuwara EliyaNuwara EliyaPolonnaruwaPolonnaruwaPolonnaruwaPolonnaruwaPuttalamPuttalamPuttalam
Santhalokagama (Cu)Coiombo WDeeyawa (Br)PuMjjala (Br)Kosgahahinna (Br)Nikula (Cu)Abepura (Cu)
KurunegalaMátaleMátaleMátalePolonnaruwa
Types of Various Projects:
EWWWW
D1rec1Estimate
54,55027,03549,29040,75140,27844,69168,70060,00081,75667,88564,12591,50045,30517,56053,38096,35080,36063,535179,850126,4757,23556,80748,00072,07949,80355,23345,375
14,100100,531203,048152,75069,10016,000
4,335,043
; Project ExpensesActual in
31 Dec '90
54,7480
41,44129,30021,67428,20260,79518,98864,35161,66415,24094,94532,10914,56439,41972,54269,75960,135130,126
03,75146,69028,55435,96847,08043,92137,262
074,249181,827133,11565,5359,698
3,115,327
% ofEstimate
100.4.0
84.171.953.863.188.531.678.790.823.8103.870.982.973.875.386.894.672.4.0
51.882.259.549.994.579.582.1
.073.989.587.194.860.6
71.9
Cu: CulvertBr: Bridge
28
2-3 CONSTRUCTION DETAILS OF PROJECTS COMPLETED IN 1990
2.3.1 Gravity Water Supply Schemes
2.3.1.1 Remarks
- One third of the total project expenses were spent for Gravity WaterSupply Projects (GWSP).
The costs of GWSP could be reduced by about 30% (although no exactfigures are available) because of the newly introduced technologies(e.g. new design for stand posts, changes in standard drawings,ferrocement storage tanks, etc.)
The community contribution is only 14.7% of the total project costsfor GWSP. This is due to the comparatively high costs of buildirmmaterials (PVC pipes, fittings, cement, etc.). Despite these highcosts we want to attain a community participation of at least 20%.
- The cost per beneficiary, Rs. 594, seem to us to be acceptable but westill try to reduce our cost so that the average cost per beneficiarycan be reduced in the future. Since there are no figures availableabout the technical details of the years past we can not compare ourresults with them.
- For comments about the period of construction, please refer to 2.3.1.3
The total cost of PVC pipes and fittings amounts up to Rs. 2'284'735which is 26.2% of the total cost for GWSP. We consider this to be veryhigh and the prices for PVC are bound to Increase further.
29
2.3.1.2 Gravity Water Supply Projects completed during 1990
RefNo
123•5S789
IÜ1112131415IS17181920
General InformationHace
SaangípuraSorajune 1UdakinwaBeddeksuburaPinnalandaKaputalegauSalkandaPurankuiburaHal-oyaPallekanugahPasgodiElukfiitivaBogatuxaUnantennaKanduregodaKildandahinnaArsalenaBlackpoolDibulnalaKalatuwsna
District
BaduilaBaduilaBadutlaBadutiaBaoulliBaduliaBaduliaKandyiasdyKegalleRataraKataraK'EliyaN'EliyaK'EliyaH'EliyaN'tliyaK'EliyaRatnapuraRatnapura
Total Proj_ Cost
302,339567,581403,391252,577173,856363,540737,430171,871305,489268,023582,985908,220523,143233,977711,963281,181212,547
1,211,941248,588155,513
8,727,361
Financial Detail!ContrCoitu
7.77.9
16.08.53.S4.34.34.89.6
13.928.626.514.724.412.414.88.7
14.029.641.3
14.7
ContrSarvo
92.392.184.091.596.195.735.735.230.486.171.473.585.375.687.685.291.386.070.458.2
85.3
iBenef
200438300312240500
1,0501,050
520300800866
1,000300900300175
3,400200
1,250
14,701
Cost perBenef
1,5121,2961,345
810745727702259587298723
1,043523730731337
1,215356
1,243124
594
ConstrTine
to16659
17101288
1812167
1653
125
11
Technical DetailsStand-Posts
142216137
22221314113236168
369
t l4635
363
Cost perStandpost
21,59625,79925,21119,42325,55116,52533,52020,91321,82124,36618,21825,22833,07129,24719,77731,24217,72126,34727,63231,103
24,042
PVCPipes
3,0008,4005,8402,260
6703,3405,0001,5752,3284,0128,0009,0003,4731,4106,750
4002,6303,9001,3001,320
79,814
Remarks
-----Third party project-----15 StP designed----Third party project--
Benef: Murter of beneficiariesStandpost: Huiber of Uandposts (taps)PVC Pipes: Total length of atl PVC pipes in Kters (all diaietersj
30
2-3.1.3 Period of Construction of Gravity Water Supply Projects
The average period of construction for the20 Gravity Water Supply Projects completedduring 1990 was: 10.6 months.
Period of Construction of GUSS
0Ua*
0
1819876543218
2 4 t B 16 12 H 16
Months
Remarks:
- The average period of construction for GWSP of 10.6 months 1s not toobad but we want to reduce 1t to eight to ten months.
- No project could be completed in less than four months. Also in futureit will be rather an exception if a GWSP can be finished in such ashort time.
- It is Interesting to see that no project was completed within a periodof 13 to 14 months. We explain this with the problems within SRTEduring the first months of 1990 (see also 1.2.3 Redundant Staff).
31
2.3.2 Wells
2.3.2.1 Remarks
- Although the number of well projects is 30% of the total number ofprojects the amounts spent for well make up only 16.1% of the totalproject costs. Here we have to mention that many different wellprojects were proposed and implemented but most of them were smallprojects with only 3.8 wells per project (in average).
We always wanted to achieve a community participation in well projectsof around 25%. We can see now that our efforts were not in vain andthat the actual community contribution 1s 26%. S t m , we will notreduce our efforts but we would like to increase the figure even more.
The cost per beneficiary is Rs. 235. No figures are available to usfor a comparison.
The average cost per well is Rs. 22'215 and per meter Rs. 3'000. Againwe are not in a position to comment on these figures because we haveno other data available.
- For comments about the period of construction, please refer to 2.3.2.3
The decision about the type of a well (drinking or bathing), size(round or rectangular) and the lining (concrete rings, bricks, stonemasonry, etc.) is taken by the villagers. SRTS gives priority todrinking water wells with concrete ring lining.
The average depth of a well is only 7 meters. This is one reason whythe villagers prefer to have an open well with either a pulley systemor a simple bucket and rope. SRTS is not Influencing the villagersto Install a hand pump because we are well aware of the maintenanceproblems of hand pumps.
32
2.3.2.2 Well Projects completed during 1990
ÜtfRa
«22232425262T23291931323314353537383!4041(24344(5464748
soSI52
Sesera! Infonationtue
OaibagahattlaIcctchikulutKeHandiyaHabtriaagataKirubegaiiPetniyaaneliadaNukadavalaQ U v míalysu latadaNtdurigtnHyarehththesela( t i lmkudaAlathepo"¡aKi llavalaKotaieniywaHansadiviTeinepalla(udajai 10Saldóla UdjvaVaninnaBahala EastM i w l iüeranellaSandigiliIhalgafupottaGtrejoda
Ii l ikgali tKasttU^uaíoioitjodaTrack taelteíítuyiyi
District
A'pura EVpnrs £A1oura EA'pura EA'purt Et'aura EA'puri VA'pura ti¡aduliaBadil laSalleSalleCalleSaipahaEupahaSaipahaHubaitotaHatbantotaHubemtota.Handyludybplltdirime 1íunwe Sforme Storune Sfarm Slargue SKurone 3íaiityingi*ahiyangalaítiyanja
Total ProjCost
36,314119,587
ui.mt1I,l4t129,211112,18239,¡2740,79113,0662T.6Í911,317
ti,m36,85337,60756,36825,24641,156
103,47056,516
140,733107,4»«1,62755,97453.14158.37794,57032,33323,5=9
155,171117,059150,540
ContrCom
30.535.!19.513.920.119.324.125.224.220.420.120.49.S
41.437.741.24f.232.02Í.019.014.413.633.239.S32.23C.S29.425.135.717.325.125.5
Financial DetailsContrSana
S9.5E4.481.486.1T9.Í11.075.274.S75.979.119.379.Í90.451.662.358.853.66Í.072.091.085.686.4U.i60.4&T.Í63.!70.673.964.392.774.974.5
Senef
293102396SOS110280210110325too12222192
200sao200609268
5951,3S0
900625¡031606503602S417
700300350
33
COSÍ BBenef
295396360219417401190243256277322340401188113126686
1,1258361S716413499
11131191
263454
1,186223457430
CostHeU
29,ÍTI39,86229,53827,75232,3032 M 4 *19,91420,39927,68927,68919,65915,49611,42737.=0728,18412,62320,57825,86814,20430,53928,14717,90915,40727,98711,18129,49918,91418,51823,55925,96222,84321,520
perMeter
4,7953,7372,9733,2664,1393,2992,2132,40111,9323,4612,5702,593
12,28412,53651.2744,2085,679
12,9342,5837,3295,5293,705
9944,3062,1927,3722,0562,3151,3662,5951,9041,772
ConstTtie
8161052to473222611S7S
143
124
11665896555
ba-ser
33544422312521222443564232551667
TechnicalCross-Section
0 = 1
1.2/2.12.51.2/4/11.2/1.S1.21.2/4.01.22.6/1.81.21.21.51.21.5--1.21.21.21.21.21.21.23.11.22.0-1.2/1.1/2.21.2/2.41.21.21.21.2
1 •- Sire
----------2.1 i 1.2--4.0 x 3.04 . 0 x 3 . 03.0 x 1.S------1.2 i 1.2--1.2 x 4.0-----
DetailsHell
Lining
Situ/Br8rSity/Br/SPre/flrPreSiWirPreirSituSituStoPreStoStoSita/StoPre/StoPrePrePreSituPreSituIr/StoPreBr/StoStoPre/lrPre/BrPreSituPrePre
kmSepth
6111098999
14886213342S455
16I74997
101212
HaterLift
Ps/BrPsPsPsPsPsPsPsPsPsPsBrPs8rPs/SrBrPsPsPs8rBr/VsPsBr/PsPsPs/Br8rPsPsHPPsPsPs
fteiarks
1 concrete, 2 bricks-1 bricks, f stone ia$onary1 bricks-l tricks-tenets-------1 stone lasmiry4 pitoned but 2 constructed---i planned but 5 constructed----,--3 bricks2 planned but 1 coipleted---
5]545555SI5859
6152%l64656f676S697871
íattotayayiAittokudeniRavikavattaFatungaiiBalagodtKalasaOaGeianaparaMatofiyaitttUKtiicadwaralungiíathottaittíKUli
ThubagaiUSanthiyaka!UppalavattaüilpothaHeiabedcaKanelpeiesaAlkarapanafialuifcalgaia
Hítale«atileMátaleHitaraHitaraMatanPotonaruvaPitUluPuttalaiMUÍ aPttttalttPuttaiuPuttalaiPuttalwPuttaiaRatniparaíatnapuriRitnapuriRatiiapera
111,57388,481
1:3,rea
n,w174,339210.604
41,233is,m17,151{8,4161S,0S119,86529.15*
67,0842/6,345
m.íii93,3(393,35;
4,131,185
21,59.6
11.111.029. tM.T18.5JÍ.S15.139.132.441.43Í.SIU9.5
17.841.421.649.i
2G.Ü
73.590.487.1
tu70.98M
: 81.563.264.9SO. 967.$58.»6f,571.130.:S2.2S2.«71.450.4
74.0
7BG270
1,20090
26Í2(0175
2,1201002001005050
IOS150too285350270.
18,í6j
146328132911S5311021«
7172342111198595
m447461419268346
235
22,11544,2412S.45111,22217,48921,36020,619tt,6Q417,15111,104i3.05119,98914,877H,M2tl,?7121,02824,599H.E6118,671
22,215
2,9898,0442.Í4S3,3115.4Ê52,9252,0627,8028,576!,5526,0174,9721,9841,7692,0962,6073,OÍS2,1642,075
3,000
1S4S6i741t31459
11465
5264
10102)t41!244
12S65
195
1.2-1.2.2.2/2/2.5
\.l.0.2.2.2.2.2.2.2.2.2.2.2.2
-U x U-----------------
PreStoPre'SituSiíu/StoSituPreBrBrPrePrePrePrePrePrePrePrePrePre
86
tü61í
10222148!B9!69
7
PsBrPsPsPs/Stpfs/HjPsPsPsPsPsPsPsPsPsPs/HjrPsPsJs/Ht
4planded but 2 constructed
5 planned but 4 constructed1 iiand pup / 6 stone aasonary2 handpuips
5 hanúpuips
1 handpuip
Lewd:
- fleaef:- Raiber:- Cross Section:
Kuiber of beneficiariesÜBíter of veils- D M 1 . Round «11 with jiven íiaieter ia wters- • - Size: Rectangular veil Kith given diwasioas in Ktersiffei- Hell LiaiBj: Oifferest types of veil liaing: - Situ: Concrete rings cast in situ
- Pre: Concrete rings prefabricated- Br: Brick lining-Sto: Stone aasonry lining
- Aver Depth: Average depth of all veils (of particular project)- M e r ' U f t : Systei of vater l ift ing: - Ps: Pulley systei
- Br: Backet and rope only- Up; Handjmp- Vs: Various systets
34
2.3.2.3 Period of Construction of Well Prelects
The average period of constructionfor the 51 Well Projects completedduring 1990 was: 5.9 months.
Period of Construction of UP
Í
II 12 14 li
Months
Remarks:
The average period of construction of 5.9 months for a well project isquite reasonable.
- The two projects which took between 13 to 16 months should be seen asan exception and we try to avoid such long periods of construction
35
2.3.3 Latrines
2.3.3.1 Remarks
- Under 2.2.1 we discussed the problems of the latrine projects and donot consider 1t necessary to repeat them again.
- The community contribution for latrine projects is 40.6% which 1s re-markable. This 1s a result of our efforts to reduce the Involvementsof masons and to increase the contribution of the beneficiaries 1n theconstruction of latrines.
The average cost per latrine is Rs. 4*970. Again, we are not in aposition to compare this figure due to a lack of available relevantdata.
- For comments about the period of construction, please refer to 2.3.3.3
It is up to the villagers / beneficiaries to decide upon the type ofthe latrines. The overwhelming majority selects a water sealed latrinebecause of cultural, sociological and practical reasons.
In the Remarks column you notice that 1n many projects the number ofcompleted latrines does not coincide with the number of planned ones:
- Less latrines completed than planned: While preparing the projectproposal for a latrine project many OICs / AICs were too optimisticabout the contributions of certain families. Once the project wasstarted these families did not come up with the expected contribu-bution / participation from their side. Therefore these latrinescould not be constructed.
- More latrines completed than planned: The demand 1n the villagewas higher than anticipated. The local community was willing toIncrease their contribution and this allowed SRTS to save money foradditional latrines.
36
2.3.3.2 Latrine Projects completed during 1990
P.efHo
72i v
U7576-777879303182S384858687868530ti i
3233943596979833100101102103
General íníoraationNaae
DaubagcilewaEciiaakuttiíaTnirappansadaDaabaçahauipaüiuwewatfankacawaiaS-£ebiIieweIaWakauaburaAndigala[iduihureíaluaggaiiDewaiaparaPujjayaialieiiaiuiunukand»OpathaG i n m aKarawwaSaivitiíalaDopePinnaouwaEstuvebeddenenaDadive¿aHaiindaDeivfaiaDebaheraDungaipitiyaTalahenaeniauiia
üdupiiaGoaakaianaLunuaaaaAaunukuibur.a
District
A'pura IA'pura SA'pura EA'pura ÊA'pura ¡iA'pura iBaduiiaBaduiiaBaduiiaBaduiiaColoabo EColaabo ifGaileGalleGalleGaiieGaileGaileGalleGaiieGaiieGaileGaapahaGaapanaGaipaaaGaapahaGanpahaGaapanaGaapahaGaapahaGaspanaGaapaha
Financiai DetailsTotal Pro.i Contr Contr Cost perCost Cosau
Til 5ft"1 i ¿£ 7
153,4u7 i 14.2126, ¡43139.12753,184
39.530,525.2
61,627 i 24.395.624 i 37.1
101.298 1 45.9117.31239,362
263,583133,775
35.737.260.337.}
Sarvo
51.3
Latrine
5,79255.8 6,13660.5 i 5,04663.5 5.56574,3 : 3,94675.2 j 3,35252.3 ; 4,38154,1 i 4,05260.362,835.162.1
4,5524.3637,1245,551
¡21,758 51,6 i is.4 j 5,030113,632 : 39." i 60.3 i 4.545108,723 ! 41.5 [ 58.5 1 4.3493É.527 55.0 | 45,0 5.328
147,357 | 53.5 46.5 j 5,334159,694 43.3 50,7 5,3*3115,310 i 33.0 í 61.0 i 4,63232,722 46.1 i 53.3 4,13691.531 36,4 63.6112,375 ! 35,7 : 64.3165.382 50.=
4,5304.515
45.4 5.513112,159 i 51.' i 48,3 5,;0S14»,732 j 52.5 \ 47,5 1 5.352Í3.126 1 47.5 ! 52.í j ' 7,331
163.563 45.0 i 54.0 i 5.7*763,768 ti.i tí i ; '. -'JOf,
U l J t l f V , ú J v
33.365 1 43,0 I 51.0 j 5,13373,326 ¡ 52,4 ! 47.5 ! 5,640
123.535136,344
57.5 i 42,5 i 5.34354.2 i 45.8
375,454.
Technical DeConstr TypeTiae i
4 i Ws3 | Ws5 i Ws3 i Sisi i Ws4 i Ws1 ! HE3 ; 8s2 i Ws2 í « E
H i fs2 ! Ws4 ¡ Ws8 1 Ws4 i Ws5 j Ws3 i Ws1 i W Ei • í s
5 1 WE3 ! Ws7 ! Ws3 ! Ws3 1 Ws2 ! Ws2 i Ws2 VE
2 i Ws3 i Ws4 i Ws4 | Ws4 ¡ Ws
:aiisNo ofLatr
!ir ¡bv 1
25
<¡rtaV
ií1520
25 ¡25203!252025
25 I1525 ¡
25 125 |2020253020M V
i1O
<i
Seism
is ülanned DU: h const nets a
40 slanned but 37 constructed
Í5 Eiannes but 20 constructec
IE planned but U constr-; ea
25 planned but 13 constructs25 planned but 22 constructed
104IOS106107108103110111112Í13M 4115U S117118119120121122123124125126127128123130131132133134135136137138133140141
m
Sillatalaindagai 10üannadavaGabadagaiaAngauanalik&teanaRajaiellalahaibiliyawSikagollaGyandanaBdaseliIhalaladsdunaaSahanefcgedaraíuleepolaleravellaSandagilaPalaguaThalgahipottakiunogaiaThaibilipolaíagalagaiaTrack r»eÍ7eBatuyayaBetadowaFalapathvelaindágala[ellanoyaThadanalassandeniyaíiyagahaPolnenal&theeguaBalpandeniyallámalaUbilgaiaieballaTennepallataGennupara(fahayayavatta
GaipahaBubastotaflaibantotaíaadjíand;landyíandylegaileíaton itunta HKan» NEaton Slatan Sturan Sturan SSuma SKaron Slaran S(stun Slurun Slatan Shhiranga(ahijaagaístilelátalelátaleH&taleKatataKatataHatata(ataraMatataHatata .KatataKatataKatatadataraPolonanmFuttalai
UI,970104,401119,409153,514245,578130,145755,647174,947285,40034,811
163,901143,190143,165142,623216,535144,450177,981ITI.IIÍ168,432111,348153,490447,102227,727113,538183,340101,834117,236107,057233,431157,640160,143322,620130,87S201,572163,070200,170125,085U9,64S
52.128.046.441.343.343.54.2
41.348.223.333.223.340.433.933.632.236.43S.842.432.835.740.039.331.242.944.131.556.361.053.3S2.055.257.457.157.839.532.018.E36.8
47.372.053.658,756.156.535.858.151.876.266.376.759.666.160.467.883.663.257.667.164.360.060.763.357.155.363.543.739.046.738.044.342.642.342.260.568.081.563.2
5,6732,7473,9305,117i,ill«,5077,1294,3745,0072,5622,3803,4923,3693,9624,1643,4334,2385,7045,1065,5674,5575,5335,6333,9516,2735,0353,9106,6315,8366,3066,4066,4525,4535,7535,6Í33,70J5,0033,9833,901
31472S38445
1127366453465-54355453353344574
Isis»s
Í3/VIPHsVsWs«sIs«s¥sKs«5
VsHsísfs«s»sMsUsIsisisisIsisisIsIsIsIsIsIsIsIsIsIs
253830303620
106405?375541373652424230332035304030302030164025255024352354253043
25 planned bat 38 constructed25 planned but 30 constructed
project badly dose/nrioss sbottcoiings
Third party project
50 planned but 57 constructed30 planned but 37 constructed
35 planned30 planned30 planned40 planned40 planned30 planned21 planned32 planned15 planned
but 41but 37but 36but 52but 42but 42but 30but 33but 20
constructedconstructedconstructedconstructedconstrictedconstructedconstructedconstructedconsttucted
15 planned but 16 constructed
3 additional latrines repaired
25 planned bat 24 constructed
50 planned bat 54 constructed
38
14314414514614T148149ISO151152153154155156
SinkadmraiangiiathoHemaIhubagallaSutaijakalijppalatatta
£I1IOT&7*7* 7
HttthapaatbiyalilpothaErapolaSadagilaKeecasvehKanikdalaKahf&Vllft
PuttalaiPnttaiuPitttluPottalatPuttalatPottalatPuttilaiPuttiluhtt i lulatnapnraiitiipiiri
SatnapunlitDipsri
123,53!128,280
U9,i95129,11140,91231,20!
. 182,711117,50091,08164.0S6
139,7!SS4,0SS74.S16
128,7T7
12,5S9,E5E
35.139.132.441.413.S28.933.935.534.04S.244.046.213.535.7
40.fi
64.9E0.9S7.658.6So.571.166.164.566 .Q53.856.0
53 .a61.564.3
59.4
4,2334,2754,5134,9723,7193,6433,3844,7003,643(,2715,5894f2fl4,6645,151
4,970
14334582333238
fsisIsfsVs•isVs•*i
WsVsVsIsVsVs
3030312611255425251525151625
2,527
25-252516-50-------
planned
punnedplannedplanned
planned
bat
batbutimt
bat
30
312611
54
casstmctea
constrictedconstructedconstructed
constmctec
Letead:
- ?ype: Ijpe of latrine: - Is: later sealed latrine- VIP: Ventilated, «proved, pit latrine
- Mo of Litr: Suiber of completed latrines
39
2.3.3.3 Period of Construction of Latrine Projects
The average period of constructionfor the 85 Latrine Projects completedduring 1990 was: 4.6 months.
Period of Construction of LP
*
13
It 12 14Months
Remarks:
- The average period of construction of 4.6 months 1s acceptable.
- The projects which took more than ten months to be completed were notselected according to our Instructions and we should be able to avoidthis 1n future with our efforts to select projects very carefully.
40
2.3.4 Various Projects
P.3.4.1 Remarks
- Only 4.4% of the total project costs were spent for various projects.As we wrote under 2.2.1 Remarks the expenditures for various projectswill increase in the future as a result of our new project selectioncriteria.
The community contribution of 23.6% is too low. We have already in-structed our field staff to insist on a bigger community involvementand to provide only materials which are not available locally.
- For comments about the period of construction, please refer to 2.3.4.3
About the average cost per m2 we cannot say anything for the timebeing as we have no relevant data to compare it with.
41
2.3.4.2 Various Projects completed during 1990
Reffio
157153153ISO16116216316416S1SS1ST1681631T0
general IofornationNate
Haduragaia 2IhalaboiiriyaSalgaauvaKithuiwalaNattaiagodaHall dunaAlugai laHandanaganaiaRatten yaHiritetiyaKandenuvaraiB)DivulgaskotuwaDevahuvaKoswana
District
BadullaColoaboGaapahaGaipahaKegalleKegalleKegalleMani yangaHata]eMátaleNataleNataleNataleKatale
Financial 1Total Proj Contr
Cost
17,27520,55075,08120,68576,23487,09047,646
114,06370,63362,021179,42587,249
201,932123,473
1,183,375
Coenu
20.453.440.238.019.123.0ia.911.021,423.329.323.425.73.3
23.6
teta i Is-ContrSarvo
79.64t.659.862.0SO.977.081.189.078.671.170.276.674.331.2
76-. 4
Cost pert*
7,198IN/A!
2,3461,1826,8077,7764,7653,621684639
63,62620,7746,3307,055
3,263
ConstrTine
2. t
914227335325
Technical DetailsProj No of SpanType
CuHoBrCuCuCuCuCuStStCuCuBrCu
Struct
1ít133211!43110
33.
[•1
2-334441136751165
Kidth!•]
1-473333115754
Remarks
--------------
Legend:
- Cost per t!; Avenge cost per i1 of bridge or cuhert- Proj Type: Type of project: - Cu: Culvert
- Ho: Housing- 8r: Bridge- St: Steps (stairs)
- No of Struct: ttuiber of coapTeted structures of the type given- Span: Length of bridge or culvert or steps- Width: Width of bridge or culvert or steps
42
2.3.4.3 Period of Construction of Various Projects
The average period of constructionfor the 14 Various Projects completedduring 1990 was: 3.5 months.
Period of Construction of UP
8 18
Months
Remarks:
- In average 1t took 3.5 months to complete one of the various projectssummarized under Various Projects. It Mill be very difficult to dobetter than that!
43
2.4 THIRD PARTY PROJECTS
Third party projects are not financed by HELVETAS / Sarvodaya but by otherNQOs or even government Institutions (e.g. Palm Foundation, Prajadar-shanaya, IRDP, etc.). These projects are concentrated 1n relative smallarea 1n the up country. Even though third party projects are financed byother organisations the selection criteria for such projects are similar tothe normal SRTS projects (e.g. village contribution, community partici-pation, motivation of villagers, maintenance, etc.)
Up to now SRTS had to prepare only a rough cost estimate for a third partyproject and was than entrusted witji the Implementation of a project. Infuture an SRTS will insist on the signing of an agreement with the thirdparty for each project and In Moratuwa a separate bank account 1s reservedfor these projects. SRTS also stopped the distribution of so called profitsfrom third party projects.
The above mentioned bureaucratic procedures had to be Introduced to preventany arguments / misunderstandings within SRTS and between SRTS and thirdparties during or after completion of a project.
The total project cost of all three third party projects was Rs. 2'705'018.
Since the money allocated by HELVETAS 1s getting reduced 1t 1s a necessityfor SRTS to Increase the number of third party projects.
44
2.5 TRAINING
During 1990 not a single SRTS organised training course could be conducteddue to various administrative changes within SRTS (the training center 1nKntukltula was closed during 1989). Quite a number of SRTS staff membersfollowed different trainings and courses outside of SRTS. HELVETASencouraged them by giving a considerable financial assistance. A total *amount of Rs. 65'438 was spent for training/courses. Rs. 34694 were usedfor Individual courses (e.g. language, computer and technical courses) andRs. 30'744 were used for a SRTS seminar held 1n February in Moratuwa.
For 1991 we want to organise again several training courses for all SRTSstaff members. The tentative training program for 1991 looks as follows:
~ 11.6. - 13.6. Management and Administrative Workshop
- 24.6. .- 30.9. Computer course in Moratuwa: Mondays from 3 to 6 PM
- 12.8. - 16.8. Hydraulics refresher course
- 16.9. - 20.9. Refresher course for Supervisors
45
AMA/EX í
SARVODAYAAS AN
ORGANISATION
by
A. T. Ariyaratneand
D. A. Perera
1990 Nc^mber
CONTENTS
1. Introduction2. Organisational Implications- of the Ad ¿t
Incorporation and the Rules of the LJSSS
3. Major Functions of the Sangamaya
4. Organisational Structure
4.1 General remarks
4.2 National-level components
4.3 Provincial-level components
4.4 District-level components
4.5 Divisional-level components
4.6 Gramadana-level components
4.7 Organisational chart
4.8 Concluding remarks (on otgarjããoeei
5. Relationship with Village-tevd SarvodayaShramadana Societies
6. Relationship with Independent Bodies QrasedUnder the Act
USt Of Ami*»**
1. Gazette Notification as a Charity
2. The Rules of the Sangamaya under Ac: S o . 16 of 19"*2
3. Constitutions of the Sarvodaya Suwaseása SewaServices limited, the Sarvodaya Women's ForjaLimited and Sarvodaya Samodaya Society T.ãmwi
4. Constitution of a VHlage-kvd Sarvodaya StramadaoaSociety
5. Five Stage Model of Village DeveJopmeai
SARVODAYA AS AN ORGANISATION
1. Introduction '
Sarvodaya is a movement supported by an organisationwhich is also referred to as Sarvodaya.' Sarvodaya as amovement has been treated in another document. (!) Thepresent document deals with Sarvodaya as an organisation.Sarvodaya had its beginning as a movement under theauspces of the Nalanda VidyaJaya' Social Service League in1958. The founders of this movement created an independentnational organisation under the name Lanka JathikaSarvodaya Shramadana Sangamaya in 1962, which thegovernment declared as an approved charity in 1966. (Annex1: Gazette Notification)
The Lanka Jathika Sarvodaya Shramadana Sangamaya(LJSSS) was incorporated by an Act of Parliament in 1972,namely, Act No. 16 of 1972. Today this is the principalnational organisational arm of the Sarvodaya ShramadanaMovement. (SSM) of Sri Lanka. (Anne* 2: Rules governingthe Lanka Jatika Sarvodaya Shramadana Sangamaya Incunder Act No. 16 of 1972 as of 1990)
The Sarvodaya organisation has developed over the yearsand this process wffl continue. Its development has beengoverned by three principles as follows;
Principle of evolution from below.
By this is meant the growth and development of village-level Sarvodaya Shramadana Societies which areregistered under the Societies Ordinance and areindependent legai entities in their own righL Thisrepresents, among other considerations, a legalempowerment of rural communities. The LJSSS cannotissue any instructions to these societies. As of November,1990 there were 1211 such registered societies. 2498societies have applied for registration. About 4560villages are in formative stages. (Annex: 3)
Principle of devolution from above.By this is meant the devolution of the powers and
functions of the LJSSS to other bccies ai 22¿cc¿i andsub-national levels. Rules oi the LJSSS have beenamended from time to time to pencil Hr< Currczcv anamendment of ihc Act of [nccrpc razien s beinz scuzitfrom the Parliament. The axrer-õrer-s sc*_zz: aresupportive of this principie.
This principle is already in cçenãccL Neworganisations have been created at t ie aarictiai !«*••« *itfttheir own rules, own membership arse óenxcnrciüyelected governing bodies. Examples an; ± e S¿rvocavaSuwasetha Sewa Society limited, theWomen's Forum limited, the SarvodayaSociety Limited. They are independent 3e-çl encies.(Annex 4: Constitution of the scc-£¿es; C tíicr ÜXTJbodies are in the process of beírg íenned. fer sxírzpie.the Sarvodaya Shanthi Ser -A-a (Sar.'Oda>-a PeaceBrigade), Sarvcfidaya Legal Aid Servscss. Sãr.-ccs>-aShramadana International »ns jxxrrpcraisd in rheNetherlands. Now action is being token a ¡nccrpcrai^ itunder Sri Lankan laws. All these ii!Õep*ír*iestorganisations supplement the erfcrs of the LJSSS topromote and sustain the movernsst.
Principle of integrationBy this is meant both a hcrtzcntal and veracu co-ordination of the efforts of ail ±cs¿ entines arising ^ui oithe application of the above two pnndpies. A: thenational level all the independent organisarJccs have aconsultative forum in the Executive Council of :fae LJSSSwhere their principal office-bearers Kt reprsseatanca asmembers. At the village society levei diere are emergingforums in which office bearers of these soõeáes nowparticipate. Such forums need to be strengthened andformalised. Amendment of the rules of LJSSS ã beingconsidered to enable corporate membership so thatvillage level societies may participate as SJCÍLEmergency Action Committees wtudi •*«« forcedduring the troubled times in die South of the coontry arebeing progressively organised into Eiders" Aoion
Committees. These Committees bring together fSarvodaya and non-Sarvodaya groups and governmentadministrative officers to help grass-roots groups in their fawakening process.
2. Organisational imp&ations of tfae Act of Incorporation andthe raks of the LJSSS f
The Act and the Rules of trie LJSSS provide for anExecutive Council (Rule 12), a Committee of Office Bearers W(Rule 14) and an Executive Director appointed by theExecutive Council to whom powers of the Committee oi0Office Bearers may be delegated {Rule 23). The powers of theCommittee of Office Bearers (Rule 15) indicate that it is theywwho have to implement the policies and decisions of theExecutive Council. The need for an Executive Director arosewwhen it was no longer possible for a set of volunteers - whichis essentially the nature of the composition of the Committee^of Office Bearers - to attend to the day-to-day work involvedin implementing. Hence the Rules were amended to create anWexecutive to whom the totality or a sub-set of the powers ofthe Committee of Office Bearers could be delegated. Anothei0such post which was created was that of Finance Director torelieve the burden on the Treasurer. 0
At present (1990), an Executive Director is functioning twhom all the powers of the Committee of Office Bearers hbeen delegated except those specifically assigned forPresident, the General Secretary and the Treasurer.
The Act and the Rules also provide for the following5 Sub-rules 9,10);
to promote the establishment of legally recognise©community organisations to undertake spiritual, moraLsocial, educational, economic and financial activities fcVthe development of the communities in accordance withthe Sarvodaya philosophy and to assist such organisationsto carry out their development work by providing themwith training, management services and financiéassistance. . . •
to establish such legal entities as may be necessary tomanage the various programmes and projects of theAssociation, to frame rules governing the conduct of suchendues and to delegate to such entities suchadministrative powers and financiai authority as may benecessary.
The principles of evolution and devolution briefly referredto above foOow from these rutes.
The Act and the Rules as a whole provide for theappointment of Standing Committees to manage specificprogrammes. One such Standing Committee is functioningnow, namery. the Standing Committee of the SarvodayaEconomic Enterprises Development Services. From January1991. similar Standing Conraiirtees will be appointed forFmance and the other major programmes, namely, theNational Awakening Programme, the Early ChildhoodDevelopment Programme, the Rural Technical Services andthe Relief. Rshabüitatjon. Reconciliation, Re-construction andRe-awakening Programme for the North and East of theCountry.
3. Major Functions of the Saogamaya
Any organsaâon of the size of the LJSSS has certainroutine functions to perform such as recruitment anddeployment of sraff, financial management, monitoring andevaluation, research, pLannmg and the implementation ofprogrammes, projects and activities specific 10 theorganisation. In the iruiiai stages of the Sangamaya the entireorganisational structure was geared to the last named, namely,implementation of the proeraames, projects and activitieswhich has mace Sarvodaya what it is today. The largelyinformal noc-professional approach to establishment andfinancial makers was quite adequate at tha: üme. There wasDO formal tnoraioring, evaiuaaon and planning.
With the growth of the Movement and the Sangamaya. and1 .± the acs-ice and assis^nce of donors and their monitoringteams the Sargamaya has de-veioped a far more profession^approach to the routine functions' related to establishment
matters and financial management. The Sangamaya is now ona path where such routine functions will improve further.
However, the Sangamaya has to be cautious to prevent the'tail from wagging the dog'. From the perspective of SSM it iscounter-productive for the Sangamaya to expend its resourceson improving its routine functions at the cost of de-emphasising those functions to execute which the Sangamayawas created in the first place. There has to be a balancebetween routine organisational efficiency and the capacity,ability and commitment of the staff of the Sangamaya tosupport a movement dedicated to eradicate poverty and socialinjustices and to a re-structuring of the existing social order-It is the Sarvodaya experience that the pursuit of routineorganisational efficiency per se is counter-productive.
Against the background of these comments, the majorfunctions of the Sangamaya may be listed as follows. Themajor function is regarded as the implementation of theStrategic Plan 1991 - 93 approved by the Executive Council.
Establishment functionsRecruitment of staffDeployment of staffStaff development (general)
Financial functions
Servicing Statutory Bodies arising from/formed under the ActExecutive CouncilCommittee of Office Bearers
PresidentGeneral SecretaryTreasurer
Independent Bodies formed under the Act(Guidance, co-ordination and support)
Standing Committees
IMPLEMENTING HELD PROGRAMMES as perapproved STRATEGIC PLAN
Monitoring, evaluation, research and planning
Fund-raising
4. OrgamsBiwval stroctans
•M General remarks
Any strucrure consists oí components reiared to each otherin various ways. The organisational strocrure of the LJSSSlikewise cocssis of comocoents at national and sub-nationalleveis. The LISSS organisational structure has never remainedstatic. Over dx yean it has evolved in response to the needsof the Sangsmaya and the environment in which it has had towort
A source of confusion to many, both local and foreign, isthat a part of the social transionnaticii which the LJSSS seeksto achieve, involves the development of structures over whichthe people have control. Such structures are a pan of theSSM. They are not a pan of the LJSSS controlled by itsExecutive Council. As at present the principal such strjcnire isthe villafie^evel Sarvodaya Shramadana Sociery. At theNational level such structures are the Sarvodaya SuwasethaSewa Society Limited, the Sarvociaya Women's ForumLimited and the Sarvodaya Samodaya Society Limited- Therelationship between these and the LJSSS is described inSections 5 and 6 belcrv.
The naticnal-'eyel components are as fa. OSce of the President
Functions:Servicing statutory bodies arisingfronv formed under the Act.Monitoring, Evaluation, Research and Planning.Fund raising,
b. Office of the Executive DirectorFunctions:
Establishment functions-Rnandal functions.Implementing 5e!d progranunes, andMonitoring, Evaluation. Research and Planning.Conference services.
c. National offices of- bodies funcsccicg underStanding CommitteesFunctions:
Implementing field programmes.
(NB. The national offices of independent bodiescreated under the Act are not part cf the LJSSSorganisational structure. They may be acccmnnxiated onLJSSS premises.)
4.3 Provincial-l«vd components
a. Offices of the Provincial Co-onSnatorsFunctions:
Monitoring, Evaluation and Panning.Fund-raising.Liaise with government agendei'ciher NGOO.
(NB. The Provincial Co-ordinators wiH have noresponsibility for implementing field programmes otherthan to the extent implied by the major functions assignedto them. They will have no authority over field staff butwill be given just those powers adequate to dischargetheir functions. They will report direcdy to theCommittee of Office Bearers/Executive Director.)
4.4 District-level components
a. Offices of the Distria Co-ordinatorsFunctions:
Monitoring, Evaluation and Planning.Fund-raising.Liaise with government agendesoiher NGOO.
(NB. The District Co-ordinators win have noresponsibility for implementing field programmes otherthan to the extent implied by the major funcbon assignedto them. They will have no authority over fk!d staff butwill be given just those powers adequate to dischargetheir functions. They will report directly to the ProvincialCo-ordinators.)
b. Offices of the District Managers of MajorProgrammes Functions:
Implementing field programmes.
43 DrviaonaMevd axnpooents
a. Cifces of the Divisional staff of the MajorProgrammesFuncaons:
Irapiementing field programmes.
4.6 Gramadua-levd compoaesitsa. Offices of the Gramadana Workers
Finctjons: .Implementing 5e!d programmes.Co-onfinadcn of ne!d programmes at village-level
Village-Live! componentsAt the vfllage-level there are no organisational sub-uniGL of LJSSS. These are independent groups andvulace Sarvodaya Shramadana Societies with whichLJSSS will interact using various modes, a principalotx being through trained fiel'd workers.
4.S Coodwfinç mnaries (on organisarJoiial structure)
One source of confusion has already been referred to.Another source of confusion is about The Headquarters ofSarvodaya". In one sense every Sarvodaya centre whether inSri Lanka or abroad is expected to be a 'SarvodayaHeadquarter* tor the SSM. The work of every centre isexpected to be an application of the Sarvodaya philosophy andin that sense contribute to getting people and organisationsinterested in Sarvodaya and spreading the "idea'. Any one orany organisation may spread the Sarvodaya philosophy.Sarvodaya may have "headquarters'it is not even aware of.
But if by •headquarter' is meant the principal office of theLJSSS. the foregoing analysis will make it clear that the labelmay be appBed to the foflowing only:
Office oí the President.Office of tbe Executive Director.
The Office of the Executive Director will also provide
10
'conference services' which may be used by units at allFor example the Office of the Executive Director may servicea conference of officials of vülage-Ievel Sarvcciaya ShramacaaaSocieties. The latter of course may hcki their ccniersacssomewhere else also. The conference services will be offereeon a payment basis in that a charge will be mace to snab'te dieLJSSS to offer such services on a No-prcnxNo-icss basis.Accordingly a separate division is formed to offer theseservices. This division is assigned the foflowicg physiciifacilities:
The Vishva Samadi HallThe Conference Room and adjoining Meeting RoomsThe International HostelThe CanteenThe Audio-visual Centre, the Photo-gracnk Centre, andthe Photocopying Centre
This division will maintain their staff and the buildings andequipment assigned to them from the fees charged forproviding the conference services which may be madeavailable to outsiders also. Programme budgets are exto include an item to enable such charges to be paid.5. Relationship with Village-level Sarvodaya Shramadana
Societies
As briefly described in Section 1 above, vfllage-íevelSarvodaya Shramadana Societies are independent entities intheir own right. Their legal status arises from registrationunder the Societies Ordinance. (Annex 3: Constitution of avillage-level society).
The development of village-level structures up to a pointwhere they can seek registration is a result of the process ofawakening which is an integral part of SSM. It requires inputsfrom the LJSSS into the village at the request of the village.LJSSS inputs are never imposed'on the village. LJSSS beSevesin a 5-stage model of village development and the registrationof a village society is expected at die 3rd. (Annex 6: FiveStage Model of Vulage Development)
A major input in the 1st stage, are the visits by a trainedworker who has particular skills in organising such community
11
development processes as shramadana camps and familygatherings. Even during the 1st stage the critical decisions a r e fmade by the viHaae. The particpatioa of the people is notsñnpiv taking part in a shramadana camp or a family^gathering. The parpóse for which the camp is held, whenshould the camp be held, what contributions could be madeQby the village, what if any is the assistance needed fromoutsde, etc are all dedded by the village and not by the£LJSSS worker. This indicates that even prior to theestablishment of a village society, the relationship between i t £aid the LJSSS s ooe oC equality. This relationship ismainrjrrwH throughout. A
Once a vülage society has been registered it becomes anentity which can SDC others, be sued in turn and which canfenter into a formal contract. Upto this stage the dooorimeracõon with viBages a through the LJSSS. At the 3rd stagc£it s legally possible for any dooor whether local or foreign toassist villages drrecdy. The legal possibility, however, is n o farways matched with the actual ability. The LJSSS hopes topromote *h* afotfitv by chameiGng f?rmpr- ii resources dircctli^to the village throogh the ieg¿ered society. As societiesbecome more competent the LJSSS services in this regard m a £Of< n>iie uniu ct a^uy.
Another kind of input by the LJSSS particulariy upto3rd stage, a the training of village personnel- Here too theviEage selects the peraouuel to be trained. Some of úJmtraining s done outside the village in the various centres of theLJSSS. Other training ts done in the villages by trainedworkers who visit the villages. This training is provided free.In me ninai stages the training is largely in relation to eartyPchflrihoori development, maternal beahh and nutrition. At the3rd stage the emphasfc is on economic development wheiwpeople receive mining in operating savings and credit schemesand engaging ID economic adivines. r*"1arf**T3*way of loans ts also an input at this stage.
The village ?hr» receives technical and financial support tlimprove its physical infrastructure relating to water siand sanitation. Tht* support is abo fVqgfwl to arengthe
12
village self-reliance and self-conndeacs. Qnkal dedsions suchas for example the location of outlets <x use waier supplyscheme are determined by the viHaae. Tbe LJSSS negotiateswith the village as to what the vülase ¡ray do. The workcommences on a mutually agreed bass.
This all too brief description of setne CÍ die interactionsbetween the LJSSS and village-íeveí Sar-txiaya- ShramacanaSocieties will indicate that the relaáctship between tfaesi isone of equality bome of the utmost respec: for ±e wisdem ofthe people, their potential for development sod -bes- capacityfor survival.
6. Relationship with independent bodies created under the Act
Current examples of such bodies are :fce SarvodayaSuwasetha Sewa Services Limited, the Sãrvocaya Women'sForum Limited, the Sarvodaya Samoda\-a Sccerv- Limited, theSarvodaya Shramadana Intemarionai, S¿i^oúaya. ShanthiSena, Sarvodaya Legal Aid Services anci úx Sàr>odaya TrustFund. (Incorporated)
The manner of their creation ssiafa&hes certainrelationships with the LJSSS. Their ccGstiryticn has to beapproved by the Executive Councü. The main consecration iswhether the constitution provides fcr die acceptance andcommitment to the objects and principies cí tibe LJSSS asstated in the Act.
Once they are registered as legai entities, the LJSSSprovides them by legal transfer with the necessary lands.buildings, vehicles, equipment, seed roooey to startprogrammes and projects and otfier »«*<""''>• needed tosustain themselves.
The LJSSS has no authority over these bodies ones they areregistered. In fact they can even amend tbeir coostituticn.Their constitution requires them to esabtish links withSarvodaya organisations at various leveis. Ai present '.heirannual service reports are tabled for the information oí theExecutive Councu of the LJSSS. The chief office bearers ofthese bodies are generally elected to the Executive Council of
13
the LJSSS if they are nxmixn. Otherwise they are invited toserve on the Executive Cocual as invited members. Theannual service repon of the LJSSS reports on the work ofthese bodies.
I. Sarrociay» n \kn*a*SK, D.A. P a m tod A-T. Ariyarsmc, 1989r. Vabva Lrtia, Rymalana.
AWEXLRE: 1 • .
GOVERNME>T
THE INLAND REVENUE ACT. >•. 4 rf W 3 .
Notice m i o - SectfcB (7 1>
BY virtue of the powers vested in me by secacn i , I ] rf •ae latand Sr-enueA a . No. 4 of 1963. I, UJücu Banda Wanmnzvai-, N a s s e r ^ -=*aani=. do bythis nonce dedarc eacii institution sçecãcd n ±>: SoíõLãe 'acra¡D :O be anapproved diarity for the purposes of thai
U-3 .• • MKSEZT of rlaancc
Cotombo, August 25, 1965.
The Lanka Jaoka Sarvodaya ShramadanaThe Freedom from Hunger Foundation of Ce%-ioo-8-1093 "
15
A.WEXLV Z
WXE5 MADE CKDEK THE ¡tANKA JATtKA SAKVOOAYA SHKAMADAXA SA.NCAMAYA
INCOMORATION ACT .Nn. 1« OF 1ST!.
We, wbo have <*»•*••—•« our lives ID che noite cuse of tbe budding upof a Sarrodaya Socal Ovder in So Laafca and otber cramtries of tbe world,«tere Tranb, Noo-rófcace and Sdt-áaal shall be the fauodaóora of sariSociety and where tke «ctfaie of a l l - Swrodaya - daB be thegoai of our
eodeawjor. «We piedging <^^^ci»^ to mot awards tius ideal asof one W f *bere n«sai love, faith, co-operation and a>
faafl ptevad, j « tor tbe pvptnc of vaorfving the rcqmrcnieats ofefficiency in our lenice programmes md kx oabüstaag reUõoashipi with
organisation under tbe name "Lanka Janka Sarvodaya Shramadanaunder tne faoowmg rodes-
Roles of the Lanka ¿Maca Sarcxiaya Sbramadana SiBgamaya. " "
Tbe DMt of tbe Asocianoa jfeal be "The Lanka Jatika Sarvodaya• referred to as "The Association'"
Z. Srmboi:Tbe symbol of int Assoaanoo ifcafl be a Heht ted open Ions flower
the nstng « a in die
i MM*:
Tbe Mono of the Aisocunon siaM be -fct us eo from vtlbec 10and be of service to JO~
The AwociaiioM «tafl have a flag txxnprâine of ibe svnibul and Munoof die AjKxiatiaa. on » while
Tbe General objecs of tbe Asoobnoa shan b e -
(I) to provide, by mcam of Shnunaiiana Camps and otherojralruetrwe wart, adeqoace oppurtumtit and tht appnipnaicMental cfinate for the rcatzalion of the principles, ihcphdmofby and- the objects of Sarvoiiaya by tbe ShrantadanaScvaka-Sev&a» who volaMeer to engaec tbcmscNes in villas:dcvctnfMtcM and Ciwununir* Welfare pmjccts:
(3) to pfuvidc açpammítky to tbe Ynuth to acquire a tunvrtmuknumJmf of the MXTO-L-OOOIXIIIC and other ptuNem uf theeovnuj a«d organize nJacunoai and naming pnijpammcs forthem to lean ways and n e » of solving these aaenrding 10 !hcSj h i k h
16
(3) - lo organize programme; v.úi a fie» to tiw eraíicaccndistniM and disimezranen iras^f íroen jirícrcaesscaste, race, creed and party pciítxs:
(•i) to disseminate qualities of i c i c a service, self-ceniai. co-operation, self-aiscpiine irjd ¿içar» oí labour amecç ¿ epcopie of ¡he land;
(5) to encourage the devejoçíneat. eKie=2j2y in the Youã. ofheaJthy views of scoaj ;-¿KÍC;. «rüüiy. !ove of one'smotiicriand and imemaoonai
(6) to deveicp s«Jf-con£de3c;. C>o^eriaca aod anity ansceg ¿urban and rural connminic«s ir>¿ ai ivots ti^-j-strength to bring about an itJ-rocat! 3r-e;opracni in ispintuaJ, moral, socaj. Ksnonac iiw s^jabonaj life:
(7) to train and organize grocçs oí ycuo »bo are rcacy :oforward and render vc-.untirT SCT*TCE 31 tune cf rtaccdiiiress as well as JI cotnaj-iciry ãevcicçiriiiit and socai *e.fprogrammes;
(8) to Collect and mobiiree the maxiaiuai pcssblc resources stpeopie sucn as iÍ5e:r ¿me. inie:ÍEiac=. energvspedaiiied skills and 'cchaciogicai tacV-ccse "fchicij tiiey arcprepared to donate of 'JX'j J»il iree »T3 and atiiize themscientifically to trrinç about j>e gi.x.jai cajoomic acd soclsiprogreiA of the peopie:
(9) to promote, organise and B E K ?a economic ind ñaanca^activities and to carry on suci ¿cuvrjcs Sxh within and xiEiceSri Lanka for the purpose TÍ ¿reacr-t t:rpk)>Tnent and jcif-financing the welfare pre^rammes. projecs and adivines jf theAsstx::ation:
(10) to promote the esiabirs.i.tiein Jt egjuiy reconcnizedorganizaiiora to umierTaite >^nrjaj, T>crii. sociaJ. eduwteconomic and fin*nctii JC^VJCCÍ for the 4eveiopmeni jt :hdcommunities in accordance »ita the S^rwxiaya phitii - rny indto aviiM such onram>auons 'o arry jut their iie^eiwmcnt *oriiby pruvtding them *ilá training, Tianagcment services amifinancial ai.M-><ancc:
(11) to establish such ic^al enrices as may be ncccsury to -nansecthe various programmes ami pmkxa oí the .-Vvsocatjun. toframe rulo> jiovernine ihc omxJuct oí %ucíi cnntici jnti todclcgatt: to such cnuuo sucil adrran&tralive pu*cri untlfinai>c;aJ juthonty j i nay EC
tu enter intu urraneernc^tí Tor «¿vuinç Trout*, union of intenst.CTMipcratiiin <iint venturr. roápruai cuocvsMíin ur m.icrvtiv;with any p. son, corrfsny ur busneví with any -x.T«>n_ctimpuny or nu-sinevi undcnakinç lirrMng (>n iir ençitcJ in jnybusiness or iranvaction *ftk:h tive Aivxiatkin *ishcs :u tarryon or engage ¡n;
17
to
peac: zsr^t -sr odrxz azr^m ry =s sEaói¡sás:er.t 3f a
to KTV>« :'ct à e -¿zzrxJztiii zi aar»*??*» respect tor :he
• Lf ID itíocu:.: zsaeraJy for -^e .-sLiiasc
.a - j 7 ;
vz^rs jr-r^sricna] Ch:icrsn'5erinCT F:mc. Worvc Hes^a CrridEirjcT. United Va::cns
4. Oaxni
to u a n rr^tríMr-ei^ -Jv FPU ; Í I ÍÜT^-Í *av of li*i:ií:
r :h;t :.he
ío assai la - je rjrccii ievíui-'^Tií^t 2^: socai »eiíare pn:;;c;5
'f ' to itrt^sx TO T>j!Íd. n ?ixs x ~x rzser.t n y of life ^^se_-Tcrrnrí? -rf » o . 5 . —rnw.ticn. í i ; r t d and ^. - ; Í -¿ .
SOCLIÍ Order ?ia*: ^1 =^ír^rirzr> (Tw-neri.1;:?. ;y
rhe heirr in -tie 'i-3C?=ro 3f i-trío-rcizp^a '.caders a¿<r. JS
-$ "iie íT4rrc^« ic^ t> Kadi TOÕe 'facers is
jerior... rmí'hi I limxx joy), jpq - T V j ! ¿ni ''ai \cx^ TÍ ÍCCJÍ ¿OTOJC. na.T.eí> DJPJ
(ttur.ng. pr:va-ficiii.-j ;«tü¿_-t spctiá:. Arha Churya
(7) to accept that lie .-Beans by 'Aiucii the obje-cw ~: T.eAssociation are :o >e achieved shcuid be honest ar.C p ~ ; .
(8) to accept and abide bry :he decisions of the Execunve r~ü=ciand :he Eiders" Council ;n matters pertajr.ing :o 3ie.-s^frs=:- ;fthe Aisoc-.acon acd :o piedje that •-he oniy step i i i swimember ¡hail ra'fci is to vciunianly resizn i the said x_=cCsdecide :o remove sue.1» member from membership-.
(9) to realize that Shrirr.acar.a is only the Srsi step ia t^aachievement of a tetai tscn-vio'.est revolution -.n ¿] t=£~;rs-social. moral, pcu'ccai led icononuc- M:d to render service .3other Sarvodava slips and measures *J»at may be :a i í - i t ratime to time to ssiaDüsh a Sarvoóya Socai iv-síern 3 i i c ijustice zná equaiity sãail oe :he saüent ieatuxts ace J: *T_Í3expioitation of .-n a by mm m any form wouiá sssrs.y reeiiminatsd: ind
(10) to reaiize and *oric :o-»-ards the icea Jut Mjcsiua *e-3-Se=:|and happintis of humanity can oniy be achieved *ne: *~.i incountries peopis are nen-vioientiy crzaruieá as iej-rtj¿n:.rural and urbaji ccmciimiUes where jcenufic aed sçtr.r^aivalues aie harrnoD;cusiy ^rnnineíi for lac welfare :f iJ icd*nere the worid renirnunity wnsisrjig of such nacens -rr-—«themselves into a Commonwealth jf independent natcra =>r.er;peace, co-operation inii rnurual reipec: for the fre«ác,T: i suaindepender.t nations ire the saiier.t features.
Rule 7. The Pledge:
(!) AÜ those *ho apçiy for membership of the Assoc-.saca shailtake ;he foilo*ir.| piecge on icrrjüjcn :o mem^ers,-^: ÍC-C úlsuch members at ivery Annual General Mce^ng imul Ü 1body renew this piedee.
(Z) "I hereby to pledge that 1 shall, in accordance with tbe 3c-e?nsand pnnaples of the Association ürve selflessJy ir.d iznz toabide by the decisions of the Council of Eiders inc ¿eExecutive Council as anal in ail matters connesses: »VJ nymembership and discplir.e of the Aisociaucn. Firx-er. inaccordance *i«i the rules and reeiiianons of the Aiscoaícn ;fat any time 1 am made to forsgo my membersrjp .n theAssociation I do piedze not io consider the same as 1 perscr.aidamage caused :o Tie; Or if any person is to be resr-.o^ec frcmthe membership úí the Assocauon-I do pledge act -_o iczzçfsuch removal as a personal msuit caused to him. ! shõií srnveto rectify and correct the shortcomings and vroiac^ra ofprinciples that 1 may have been rts^onsabje for. wim a -.-HT* toqualifying myself :o regain membership at a later time"
Rul* .<. Membership:
(1) Any person sho is net under sixieen years of sec ind *hoagrees to accept and abide :>y the pnnc.ples. The ^c;ecs and
19
•3 : Ü J ¿nai x s ác=ar:í-j :-
ia ifce Dçicica ;t "JK E^jcur--: Z-í-=cd .Tas .-C ÍMTTO -ajuar-e
"Vsea '-he apei..cgacti for 3x~~xn¿^z in *jse pr=ã^-.r>ti for-.
Tie Eiecaav- CCJDCÜ of die AiV:i=i~cn ihaii ari» »J powe
Auocinoa.
acnon » r i rward :o
p*: reasctM :'c» sacs »C3Ofi :o :rse A.-maJ Gi^>íríi Matine >rin? mtxr parr» -x person, n «aJ ic^-riíT piacr s j n >íc-.íjcrts
T '.he A=2U3i General Stti^~:¥ for ran5cij«^c_
v rtíiíjona trier atd •»••*>. n ráe pinion ,j»
" wuil tic^i :r»«í persoe* \> .<JÕ rx tre-uiieni in Sti L * A U itve.f >;i "ia í aHitr;bu:.*ú to :!K
írrj*n loruaO >ni ktuoj 'he EJLCÍ"J3 -C Councí Jecue U) jilmnto ,t
20
Rule 9. Membership F « s :
(:i Youth members snail pay tive rupees per ;.ear ir.a :r:i-¿rymembers ihaJ pay rir.tsri rupees per >ear as ~ i " i^r.'-üsubscription.
O Sampathda>ai^ - e m c í r í shall pay ñny r*.ç*u j r fu™ :•_-_;_-ium over J " J aoove ñn^ "-pees is "JSsy ™ay •*-;;•. ^Í :_-.i:r
i;i Members «ho pay the hundred rupees :n one payT?:* '. rr :r,five ;nsiaimer*.5 Jt one hurcrec rupets ÜCH ¡hai! ?e z.iz~±z :•:be life msmbcrs.
l-l) Honorary ar,c intemanonal members are not obiigec :c i s ymembership :ees.
(F' Members of the YOULT. Ordinary ir.á Sairrariiavsitacategorei ihii! iiavs :o rer.e'* ±e:r Tiemberihip for ; i c r **»calendar >ear ?y paying ;hs prescribed ru«."n?er;n:p : e ; ?e:;re .the 3lit day ;r March si ;ach iucn jiiesijar year
":"l The Members of :he .-\iioc-.2non *ho íorís-.t their rr.err.r-erí.-.irby a decisión j t the E.iecun\e Counc:. by reiignir;cn ;r ?•• t - iother means ihaü not 3e enctled :o daim a .-er_r.c ;i anysubscription or dor.acon tney ha\e paid to a c .•Viscoincnduring :hc:r perioc of .Tiem
Rule 10. Membership
The General Secretary ihail maimain \ ReÊsrir of -ne—sengiving the:r ruir.es, cjteacry of membership. pcr^:i.-.entaddress, dats of -*tiich ^«nbership *as jranted. da:e :r. *-;ciia perv;n ceased '0 be a Tie moer and any ocie: ;;.e' '3n:¡nformjrion rhsr :.hç Gí 'er^i S^crsrary may ronsider "¡e-^^ji.*".
Rule I I . Council if Elders:
[! The Councl of Eõers inail consist of 20 memriers se.ecíí-; uthe Annual General meeting of ± e .-Kisocauon.
>2) The Executive Coundl ir.ail have ;he po^er :o nil any vscancyin the Counci of Eloers that rrwy occar ü i resu.t ;t '"einabiiity :o ;:ec; :he fuil number jf members at :r,e \r.n-~=.Gsneral MeeTirTa. or by resignation junne the course jf "..".tfyear or by the termination of membership owins r.o iotr.s otherreason.
(3) Where jn occasion jr.ses *r.en :he Executive Counc.i s jr.j~ieto arnve 3t a decision in segard to a discpiinary ^¿iterconnecred *ith members or office-bearers, such rnat:er i"¿,¡ "Vplaced before 'he Councl of Elders jnd ;he decisions e-.-n ythe Council or" liders in such instances shall be accepted asfindl by the members, the Executive Counci ir.i :ncCommittee of office-bearers aliite.
21
(4) .x mexcKrt ri i * Cacad 3í E ^ t n ire atraed :a -x =t-uttaoeri 3Í ^ e ExecaEnc C-xrsci ÍEC said ."»»e —£ID paracpase JJ Exe^irvi Cocacü zac^r^g is
(5) The mcrnoers, et -se Coooci aí c-jírs soai] * 7 ^ a sae noa:.-,-Jsc.r S£;£csca isçciai fro= c sceg à d a c v e s 'li
(6)
Rale 12.
^"bcrc iny -nc=ías: zs -Jsc C x a c ; :* Eicrs iões
:o a « í iü poiior *ooc! w?rt;=f of ~<»* d>e oc^esa o» rr e
m e 3> a t e ia saca a c i s i r a DCCSSUI à>r -JC-=ícrceiaitni aí saca
(2) Tie Eiccutrve C^aocã vsaiJ c c a e s 3Í seventh=irac:y tfce 3 .Ticnêcrs tf the Ca*nCJ oí ciócrs. Ac
Secr«ar7 toá ± e Trescjrrr cicctcci u thecmi Mcccnç use ü atíicr Eiiiecied it die AOZKIÍI G«?ierv
Í3) Tie pyeiitíeni iiaJ ü»>- :he power -.oo< iny rncnioer oí ase Eieeanve Qauaci if under :ae scí dsmccn P w i " " 1 Couacl me=oers soch rr^sesiací :h< Execalri-c C^mcl atada 'O icz^pt sacn re=ue»i.
(•l) T * Executiva Councl snail men li '*3s¡ ones í :rx>ntà »ndfor i .aegang ihail De r-nçrínn Sve
(Í) A^TI member oí use EXSCJJTFC Cxasci itueocinç hãimcií fromaonsecwjv; -oenEiçs oí use Eiccmr>-c CO«J>C]
;o »T:IEC^ m jiaWiry UJ *ciet>d such mbe i t -med as Javc vacated !m =Bca»bersinp :0 Ac Counci.
(6> An? pc1^00 *i*o ^ PTisidcat coosjeers ibouid be i mem hero< -Jie E«c»t!>c Cooncü buí caeníx se adíiutietí ir» reason .)(tac .uimóer oí laearóe.-t JÍ üje C.->mr1. spc&ñcd LO nuc 12 (2)nay be invited by the ?rc»c¡«M ¿wooçh *J>e Getscral Sccmar*'lo participate in £ic3^i£r>« Cxmcl zacctmçy. Soca : . .-v>a J-IÜ!
the full rtgpi us parbdpau JI tbe *cnvii^$ oí thec Counci 5ci vhall «ex ía^-c -he nght :o i<xe.
22
(7) Although the members of ;be Ex^^r^e Z^y^xú .acvdir.g "_heoffice-bearer! of the Associacca i n rierscrss ser--tr.z :n a
, Honorary capacity, where LO vie* sí a t .*asocasibii:Besentrusted to iiiem and the mpcrtaut =IT^TS ;t -jetr runc^ens tappears that their full tune jentcss ¿3*XJ¿ >e 5-rtüaed it :heHead Office. Lhe Eiecun^e Cowaci '••n..,,', sa-.« ".re pci*er togrant them suitable and
Role 13. Powen of the Exceotfo
The Executive Council shall have the vzácrz? vs sci^=ie ii] :tspowers to carry out the following dudes icd
(1) admission, suspension and
(2) appointment and removal of the Eiec^T»-; Zhr—i r af theSingamaya;
(3) appointment, allocation of dut:« uai r=>CT»i aí ExecutiveAasisiaats :o the Esecjcve Dirtcr^r. A c = S
Director, Diredon of EirvascT»
(4) specify such dunes of the C^mrmKes 5t jffier-beirgrs ü arenot mentioned in these raies, àcirçtzxxi -J) tSesi of suchpowers as are neceüary and *ithcrí«ai
(5) filling up the vacauG« of the Execrare Cjund and theCouncil of Eiders, and subject ua 4-aíe '.A ierí-jaácr. ñiiing upof any vacancy in the Committee at
(6) appointment and dissctunoo of special s e r e sMimittees. sub-committees and working Cotncuceea IDO ¿ie d««e-zihon ofpowen and dunes to and rhe wrlhcn'»-!] at «ma powers andduties from such Ciimniittees;
(7) appointment of qualified Aiiditon ia *T i"" r w ail «xouots ofthe AisocuDoo and present their ¿air «oited ind csmñedannuai statement of acKnints to d»e Geaeni Mescng andrequired Government Instinitiocs;
(8) or?anisat>on and giving of instrjeaoas ai :be Commince ofOffice-beantrs in regard to the impKSttzXiaca of programmesof wort, in aíxordance with the Ot;ecs ii die Asscoancn;
X9) interpretatioo and darifkatjem of the ,oies ind 'J»e giving ofdecisions oo miners not prtpnóed for 31 âese raies;
(10) when amendments, revisión» or deicaocs of the rules areneceuaxy the tailing of decútoas oa s o á 3urj;r? andpresenting them for approval to a spcciai general mcetin;sununooed for such purpose:
(11) decide 00 the date», times ind v é a s e for the holding ofAnnual GeaeTal Mectiap Special General Meetings andGeneral Meetings;
23
<T2) - subject m «jeà <<~Cf«—f a* any be i» escribed b» tieC Â i t deceanãzánca of B S c
•"• Tnsmsric*. Project or Sir*ier -wad» 3 fcr d* time beinçthe cooeraá « d —-•--- —— of the Awxâabcs» JO. ID
- tndepeade* ^rvi'—•—. ProjiuJ or Serrics aid Qwfcr on rbestthe mxxxarr axjrafcte «ad incmafcie property nod al ?c-ers
0T l
(15) escabblHKS of a specu» « m a x ãiad is iic Ccarrzioí Orioa Sor the parpar ¿t sceana^ * e iw=l bea^Aoocitncti and 3$
£n>m one ao tine, 'b?. a *rte oí ^ o Sncs. of ±cpnaeat tad TOCJCEÇ:
(2) m t or !»mj» SKA ami of ajCTjer froa mj' t n or pera»- «lieilter in Sri Lanía or tfd
pttmde «sari? far sneb ixaiu"iuf b^ 00 « T oí tíic ^
of j>e Agccatioo by > trag iesi
The fcOmaç ú m odfca beaicn sbailCboumnee of office besen of die
The
Sco tzry mi
• The office barest ikul ¿mi|"—-" d>e pour* decsica ofp-rx um. i"n-trü ü»o»-ij> tte F™ '•'••" DnecoT ind hMIR' Tbe- CMBcc Bea»wi ttafl be joiotN and
lii h F i n g i u Omjcff tor linar acooos.
(3) *TVPre*Jent. Ac «jfcf Vice Prwidrttt. * e GenenJ'• md !te T»«aHBer tWI aeaas to hokt ttfSer <» (1)
••" " - S r » «eafcenÉipor oflfct C)dfca*(T) beconntt a haiaacof mMOood m i (4) beMf eo«»icteJ of mrt avnaai
Under suei) canimstances lhe Executive Council siuil íiave thepower to nil such vacancies and such appointments sbjj beratified at t Special General Meeting summoned «tthin act :«ssthan two calendar months from the due of such vacxoc> beasgfilled.
If for any reason a situation arises where ;be Buxaavc Couxúbecomes incapable of acting, the committee of otSce bearersshall jointly be entrusted with the carrying out of the acn-vincsof the Association, until a special General Mesiajg issummoned within thirty days and a new Executiveelected.
(5) (1) The Committee of Ofice Bearers shall meet at -casia month presided over by the President or in the abseacc -si thePresident by any one of the Vice Presidents.
(11) The quorum for any meeting of ± c Committee oíbearers shall be ãx office bearers including the Presúcrn andthe Treasurw.
(6) The General Secretary or an Officer acting cm his bchaif. shaiion each and every month submit at the T " ' i " ; af theExecuñve Council a report of any major decisions t a i d ¿urinethe month by the committee of Office Bearers and theExecutive Director shall once in every three mouths siòcat ata meeting of such Council, a report stating lhe manner in whichthe activities of the Association had beca Organised andimplemented by the Executive Directors.
Rxk 15. Power» of the Coaaniatt at Office bearers:
Without prejudice to the powers of the Office bearers referred toelsewhere in these rules, the Committee of Office bearexs shall ry ioeifor through such full time Sarvodaya Workers. Orjanisers andInstitutions, have the authority to «erase , discharge and perfora :befollowing powerc, functions and duties on behalf of. and sebjee; \o thepolicy decisions formulated by the Executive Council:
(1) advise the President on the appointment of all full toneSarvodaya workers other than the members of theCouncil and office bcareis, allocation of their servies andrenoval;
(2) appointment, allocation of duties, control and reaioval oforganisers and workers for office levei, tnsotuócnaJ !evd,village level, divisional level, district level and nabotal levelduties;
(3) when necessary, approval of allowances and payments tor "-hemaintenance oí workers and organisers:
(4) orgaaciiion, establishment and supervision of SarvodayaShramadana Societies, Sarvodaya Govi Maulas, Sarvoóaya StsuHanlas, Sarvodaya Mavu Haulas, Sarvodaya Welenda Hauias.
25
/til
unfpaniwi 1 _'ill » i/T!JA.¿L <LT r I_=S . ^ ^ _ 3 » L"^ríí .
(3)
(9)
(101
<H)
(IJ)
(U)
bach wrtíitn 3c =Katrr o d
25
(17) printing and publishing of boolcs. magacnes. newspaper ltdother literature on Sarvodaya and allied sub tesis:
(18) participation, generally in other social reconstruction ic^irrisswhich axe not specified in these rules but which ire ,n Í;ÍÇ-J:Jwith '.he objects, principles and programmes of Use Aisoc^âScabut strictly excluding pany and power poüüdi icaví-es:
(19) establishment of 'ogisticai facilities lo carry out lie iuacsens :fche Association:
(:0) (a) The President shall:-
(i) observe and see that the others oeser-.e ±«objecis and principles of the Assocancn:
(ü) place before the General Meeting ifce zezsicssof the Executive CouncJ:
(iii) supervise and direct ail aiiairs of ±eAssociation; and the dunes of the ExecuteDirector;
(iv) preside at meetings of the General bocy u:<jthe Executive Council;
(b) In the absence of the President, any one of the \~.«-Presidents and in lhe absence of lhe President and anyof the Vice-PTesidents a member elected irc^i " eCouncd of Elders shall preside and conducr Ú;Í .T.ei^zgof the General body and the Ètecjúve Councd.
(c) The President shall on the advice of the zomrsittet afOffice-bearers, appoint, promete. íernriuv; theservices of, remove or otherwise deal with, tie fuJ iz:eworkers of the Association.
The General Secretary:
(21) The General Secretary shall be the Chief Executive Ctñcer ofthe Association. He shall have such powers and duccs is ueconferred on him by the Executive Council. His specai iuntsshall be to summon meetings of the General bocy and -J5eExecutive Council, sign documents on behalf of újeAssociation, bear responsibility for work assigned :o AssistantSecretaries and inform the committee of oinci-bcarers and uieExecutive Council for necessary acaon. keep minutes ladsafeguard the records of the Association. In the absence of :ieGeneral Secretary the performance of his function and iuuesshould be vested on some officer by the Executive Coiincii.
The Treasurer:
(22) The Treasurer snail, subject '.; the directions of :iie ExecutiveCouncil and the Committee of Office-bearers, be responsiblefor the collection, the safe custody and the disburseaicnt ?f liemonies of the Association. He shall maintain proper accounts
27
of i2 a c c ^ recsrred and spent, keep inventories and1Ü líroçiBesi reesived ind disposed jf apd shall
aj the Eiecanve Cound ind the Committee ofboots, receipts ind documents.
e shall be irçetnted bv Ac Executive Council an^r. two or :ncre Eiecunvc Assistants.
I>jictcr ind Administrative Sccrciary indin iarjjc oí vanóos divisions and Field work.
FT" •""- Cjuucd may it the request of theEhrccior jppotnt such other Officers as he
Y for tne penormauce of hislad dunes.
Dtrecicr ihiH subject to the ipproval ofC>i3ci! esertise such powers as may be
JO ind perform ind discharge such functionsi£ti iuacs as any be ""gr^^ :o or imposed upon himor v—• i""'1 to him by the Committee of office
Tie Eiecinve Director sitail inend all veerings of thedci>r:] iod tiie Coaunince of office bearers and
rcsponatie for ail his «ebons to the C^rraruties ofc Pr=s»d«H.
14. The Gimrú
Geaeril Meeangs shall be open to members of all?crjes. The qoor^in fcr my such meeting shall be sevenry-
The *""-«' Gcoenl Meeting shall be held before the 31st dayoí Decsatfjer oo a date to be determined by lhe Executive
(3) At V fcmiTcen days aotice shafl be given to members for theAaaaai Geaeral Meenug,
IÁ) Wberrr i ^ K> Miavotdabie '_ir ' r * " " * ^ tbe Ajuiual Generalcockl sot be beld, the Executive Council shall have •
3i ptsrpooe Juch tseeno; to a date not later thanfrom the date for which such meeting was fixed.
j jc i s diiei office-bearers, tbe Council of Elders and theEje=i£rvc Council shall be ejected at the Annual General
mi- '
c AanaaJ General Meeting 'Jsc Treasurer shall present the«;coo«i of rae precediiig year duly audited by IMDrt tad the General Secretary shall present the
Sernccs Report and the minutes of the Annual .
28
General Muting of ifac pmrximg year, with the approval ofthe Executive Council.
(7, A specal General Meeting shall be summoned by the GeneralSecretary on tbe direction of ttae Presiden: or at the writtenrequest of a minimum of uro members of the Council of Eioersor wnen tbe Executive Council decides to have such meeting,or when seventy-five members or one-fifth of the membershipof the Aisocunoc whichever number being the lesser, makes awnnen request. Of under toe circtttnstances referred to in rule1Mb), The ame limit between the date of suci request and :hesummoning of sud: special General Meeting shall be not moretban ooe mouth.
(8) Aoy resolutions that the members wish to present to a GeneralMeetnii stall be forwarded to tbe Executive Council throughthe Gesierzi Secretary ai least fourteen days before suchme;tiitg and the Exeanivc Council shall have the nght todecide npoc inch resohfikx» that may be selected forpresentation to tbe General Meeting from aavoMst tho^e 'Jiat»ere forwarded lo the Ejeyttttve Council.
(9) Even xhoczfc tbe Sarvodaya Convention among the members ofthe Asocittioc » to armr at unanimous decisions on allmatters oonccied with the aajvides of tbe Association,d-tsioos mar be taken in special cases by majority vote. Theright to vote shaD be wested oob in Honorary ai>d life membersaõd tnembers of the Ttxcfa, Ordinary and SáTBpathdavikacatezories »i»o have paid up their membership fees w:ihoutarrears opto tbe d*te on «inch such General Meeting is heid.
Rok 17. Cotón* «f Faad»
(1) Monies received by the Associaãon by way of subscription fees,donations frote local or fomgr. private ¡nstinraoas and persons,grants ant! dotations rcccrved from the Government of SriI i n n or a forajn Government or lnstitutkw or loans obtainedfrom any source wbetber foreign or local income received fromtbe movable and immovable properties of the .Association, shallbe considered tbe funds of tbe Association
(2) The respooHÒiurv for receiving all such monies, tbeir custodyand disbursemcni shall be vested in the Treasurer under theclirecaotis o( tbe Fxctupve Couocil and tac Committee ofOffice-beams*
(3) AB monies recerved by the Association shall be deposited inany approved Eank or Bants or in such Savines Account, fixeddeposit, Insurance Company. Finance Company or otherfinancial Irstrtotjon, as mar be approved by the ExecutiveCound?, ¿r £mxir of the Ixnt-? Jathika Sarvodgya Shramadifw
Oncorporated) and the cheques or other
29
br-(i) ' I b c Piuident tod tbe Treianrtf or the
(n) The Preadeni and anyone oí the Vice Presidents or tbeGcnotal Secretary; or
(in) Toe TreasoTBr or the nuance Director and anyooc ofthe Vice President» or tbe Geaeral Secretary-, or
(nr) , Tbe Executive Director and anyone oat of tbetbe Trrmnrr, tbe General Secretary, tbe
: Director.
ProwJed h u w i m that the Aaaarialioo any, with tbe approvalof tbe apfnopmne antbonry depostf any IIMMM.J received t&
. cuuency, drafts, nuil ttancfer, tekyaphic tnisfer orm a Non-Resideot Foreign Qmency acconnt or in
Directory of iiwtwy uoui iny
sodi Bank. '-""•*'-* r r tmT""T' Bnanc* Comp-my or otherto •ny other hrinf^i of mdi Bank,
^ l FtDttne Compmy or atho1 fimootli tm to Miy other ^***^r. Iosonnce Own|ttnj, Fñunce
j tbe Executive Councilhaw the power tt> auUK-iiir such tansfcx, ID nominate
ID tbe depoót of such
(4) The Executive Council iball bare tbe power to appoint two*« . - • . , ^ _ - — ^ — J - • • • • E B
i n s l x i l ÇDQ^^D^S BK d S C OK aCCDQ I XI by the Aagodatioa fee activities oooide tbe Central
needs aõse.The T*if i Mi"! GonicS AaB bare tbe power ID appoint
vcoi DvBcoi iDcai a iáSwD s flDr laoBiUaC accoisflE s m pcarried oajc at tbe DHtncnt wbene^V Mch iKjfJnt arse.
(6) At the Ammai CenenI Mectim. tbe Tieatorer ihaD, with tbe: of the Execotive Cooncu, present tbe Statement of
duty aocfited and cenbVd by tbe Andhon; and tbei Meeting «ban appoint a rnmmmrr Lümnaing
of three penoai to analyse and xtndy the Aadhnrt' Reports« t the laid Anonal **"• •••* ••» of Accoantx; the taidi'' iiiiiMTi i ^aff neve tbe power to otxnn, thiou^h tbel feasnfETt aM naevant mil a Mafifm reiaSBy tt> tbe saw icpuilsand tbe Aanaal Stuetnent. of Acconatt and thaD whom its
tberecn to tbe Eiecurive Councfl forwitbin one IIKT*** fruo tbf date of tbe £Aid
i Geaenl Meeting.
30
(2) I k bmdiobjects, the ptiaòpfcs and the
(3) The pir»"»*""- Coastal dull tave the power to frame rates, todelegate power, to contrai aad dumtvt. such branch societies.
ITIJIF""**"*. dcvQKl of party politicalapply to the AavocsAxjo to comperaie in
programmes and activities carried oat m cooformity with tbe1 objects of tbe Aandanaa, the Executive CoaocB shall
: tbe power to m**mA* to SDCB reoncst and if gifipr them as[ bodies widi tbe Anocãcaan or to reject sach request
or after i
(2) Tbe iei.ufiiiliim of sach body sbal not h any «ay affect tbehkiiliiy and inaependenee of sach body or tbe *——'-»=—
(3)
Wkfa « view to propagate tbe SMIMUJ* thought a a nsKtoci of tbe CooôaMty and to aet diem to participate in the^tivitics of tbe Aiff•'••*"*. the nwmniii i of offioe-beaicninall baw tbe power to oegmne. daect and Carrol Sarvodsya
(2) These Haobs May be known m Sarrodayi Go*i Haate.Sarvodaym Sin Haafas. Sanadaya Gun Hanfatt, Sanodaya
Haadas. Sar«adaya Wdeada Hants, SarvodayaS õ d P lr y
Stngitbi Hvilas aad tbe Sarvõdaya PiE-emplogmeM «erricc.Kale 21. The Fwwer b a t a r i k «ata:
Tbe Anociatioa shall bave tbe power m «•£ and be nted. la met anevemoaUty «bile tbe Pitaideat and tbe Geaenl Seoetaty ibaD have aOpeceaary powen to «ppear OB bctaif of tbe AttocUtioo, they abo shallhave tbe power to delegate xaA power, vitt tbe 'imp,ni^'y'T of tbeExecutive Cotmcu, to another uttaiben of the Executive Coaocfl.
lUk 22. Sarradava
The Executive Council fhafl otganac at least o-i e in evrry three yean,an all Island Sarvodaya Conference - at *tuch "n"* 1 " of theAuociatwa. numbers of branch Snciftirt, Represeaaõves of tbe
31
Recognized Organisations, members of the Sarvodaya Haulas andguests from other National and International organisations are invitedto participate.
Rule 23. Registered Office:
(1) The Executive Council shall decide the place where theregistered office of the Association shall be maintained.
(2) The registered office of the Association shall normally besituated in lhe District of Colombo but the Executive Councilshall reserve the power to shift the registered office to anyother District in Sri Lanka by a decision of the ExecutiveCouncil. . . •• . ' - -• • • •
Rule 24. Amendment of Rules; '
(L) The rules of the Association shall not be revised, rescinded, oramended except at a Special General Meeting convened for thepurpose and on the vote of not less than two-thirds of themembers present and voting in favour of the proposedamendment. .
(2) Written notice of the proposed revisions, amendments anddeletions must be forwarded to the Executive Council throughthe General Secretary, and the executive Council by a decisionof the members present, shall decide by a majority vote therevisions, amendments and deletions that should be presentedto such Special General Meeting for approval.
(3) The amendments, revisions and deletions to these rules asapproved by the Executive Council shall be proposed at theSpecial General Meeting by the General Secretary or in hisabsence by the person presiding at such meeting.
Rules made under the Lanka Jatika Sarvodaya ShramadanaSangamaya (Incorporation) Act No. 16 of 1972 consolidating allamendments adopted at the Special General Meetings held on16th August 1981, 25th September 1983, 22nd September 1984,and 26th September 1987.
D.A. Perert " A.T. Ariyaratnc,General Secretary ' President.
32
Aanexiire - 3
RULES OF THE SARVODAYA SHRAMADA.NA SOCIETY
PREAMBLE:
We, who have learnt to value tad accept the pixüojooéry, principiei aid taitaprogramme* of the Lanka Jaihika Sarvodaya Shnmadina Sangamaya (Lac) mdhave participaied in the gramodaya (village awakening) md oa(iroda^t {Brianawakening) service* rendered by the variou» Sarvoday» hauiai (jronp*) ãai havebeen formed and made active by ii in our village/town, born jnidod by ii>e «iocsof the Lanka Jaifaika Sarvoday* Shramvlana Sngunaya (Inc.) aid beng Tnr<w<with the delire to carry out with increajed «erne of reipomibiiity TJiejnmodtyiAiagirodiyi «ctiviticj in our viBageAoinv, do hereby caoitmut otu-«elva u m orgaai»«lioo under the following raki.
Rul«L Name:
The name of the Society thall be " __ . - Sarvodaya Shrwiariia»Socicry" herein after xftrred lo u The Sod«y".
Rule 2, SyroboJ:
The symbol of The Socicry shall be a light rod opeo low* fjoww with ihetiling sun in the backzround.
Rule 3. Motto:
The motto of The Socdery shall be The iwiieaing of lhe vi3a|e U iheawakening of the natioo."
Rule*. Flag:
The Society shall have a flig compdiin j .he o n e , rynibol and moco ofThe Society on a white back-ground.
Rule 5. Th« Office:
The Office of The Society ih»U be limited in the village/town
Rule 6. General ObjectsThe General Objecu of The Sodety shaU be:i. to enable the people within the operational a of the
to realize the phüotooby, principiei aid development progxurtraei ofthe Lanka Jathika Sarvodaya Shnmidina Sangamaya (Inc.) wdimplenient than with the development of self-reliance,md people'i partidpation.
33
x »
si -o fcraalue y'jcriti tsá pjxt 10 npp!y -.be foiloirüit ban:
itar-n»,
a ie
M TrmiiiJiirt «oi a i d S^rvodzva
» oexxai be aã aid ternca s a «re auJe >vi£jéie by '-be
áe r»n^jiifi o »cxa iry ¿aJ c^t K caifocs;
<1 as e*t ' a" i c ícdocai : orac dm ie
cry i e
Sa '„•»» 10 *• j¿jodpw=str beted apaa zmt zikunl
if rrr r). jV/ri(«teniwic
M'llih '0.
tad 1 pvuryrr, ihe fo
. Dtoj ' . PrivaVIC^L» 'jlexaat ipewà;, AJ-JJ Cui>a 'ccmttractjire
ID itrrç*. má «¿ããc by i e ^T.'u IIH of i c £xocaD*e Comeu tad -isCdcr'i CoocJ La saxiert peniiaing 10 uetotwrihip of ihe
md u> pledge thai -he ociy nc^ ÜUU icy member shalltike it 'LO voluntarily -aigB Lf '-be laid Council iecide 10 removemch t member irons 3*=nbeninp.
to realize liui Shnm*d«i» ii only die 5 m 0 » in 4x nduevemeOt ofa toul rxu-violea rrvoimioa in i e vuUfcíown in iH mitten sccni,moni, po&acil and scooomic ski ¡o m á c temes in other relevantStrvodxy* aepf *nd in «BUM JIM any be 'jk™ from Time UJ ame toaubiith t Svvodxyi Sociil System in «inch jtuuci tnd equalitythiil be '.be uUest feuma rod ia «tacn stptoãmcn of suo by manin my fonn liall be
to reiEzE tad anvt towudi ±K jieal dus tie <nly •"""* for uüev-inj worid pe»ce and aiwimani weHbeing of homtniiy ire üierewhcTí within coonmea dtere ue peopie bued jqveramenu oubnc-mg viüije aad Jjbtl .•miinunlñi^ jnd *t*=^ i>en j in tbe world acocnmoovetMi of aieoru '^" an • '••' ir»4 a peic=, coopencooand twãonal freeçkm.
z. to aòcçx 'JK pnncoiej of n>-iifinj jn osity, iUa^umg «M trnv-ing ndeciiianj 31 anity, jedmg '.he afftin oí Tie Society in ttmry, and dii-pening in unity aad by to Joint * a m =jntpic ui ibe vinoui iumiu
Rttie S: TTK Pledge:
i. All ihote wbo ^3ply for membenirin of Tbe Soaery shall take ihege cm nimirian ia TigcbeiMãp.
i i All stemben of Tbe Society u a body ih*0 renew ihe pledge atevery .\mnal GCJEII Meeting.
1 bciby do pledge Oat I ih*il ihnie by -±K -Ut-jnnn. ^ ±e Sdcrs' Cooncü indthe Executive Council ai final in »D manen OTnnccied »Bh my rocmbenhip inTbe Socsecy and dúcipiine of The Soaexy. rurtftet, in iccortUoca with Lbe rolesand rcfiUoonj of Tbe Soaery if at any time I am TI-"1- lo forjo my membenhipor office beld m The Society. I do pledge not 10 ccorâier lhe ume u a person!damage or inmlt cuued to me n d I aUo pledge dui t ihiH iQtve us rectify vidcorrect the sboruxminp and vkijooni oí principia '¿m. I suy be nspormbic forwith * view -LO qoíHfying uiyíejf UJ regain menterriup u a La«er ame."
Raie». Mentxrsfeip:
L Membcnmp of Tbe Society ihiil be ••mr nnifl md open to;
(i) any perron wbo ht* nrmpHfrf 7 v a n of age sod ii a member of «nySuvodaya haola of Ac vfllajeAown ci „ __„„
(b) my member of a rcBpaoi order or a goverameai officiil wbo haxrendered tervics to die people and ii invited by the Executive
35 . .
Owed» bem
Ml
S o i
re. A or m 3 eqcii {«y-
Metnben oí ibe diüd, yooth ind ordinary cacfoñej üull hive toi s m 'Jwr mianbaihip for each on* nlmritr yew by paying theprescribed menbeninp fee before ifae 3 1M day of Jaanary oí eaci
vü. Membenof Tbe Soácty who forfeit iher moaòenmp by i ieonoooí I±K Eiecoáve cooodl, by iTsagnJíjm or by »oy odier raanj siliflnot be cff* * to diim i irfuuj of my IMÍT* 17'"! ** <h«vc pñd ío The Soday doriig d>eir poiod oí awnhenínp.
The General Secretary doll nuàntain a Register oí nane* af member», catejotyctf mcmbenhig. pennaaem addicxi, official addroa. dau o . vinca membeninpws* ¿ranted^ tbe date oo whkk a penou ceased to be. a member md any othermfofnunoa that 3K Genenl Secretary may cooxider accour».
-i. ^ -Jbeafflinof The.Sodcty shall be *kakáacvim «xordaoce with*" . the rale* of The Society by in Exccorive Canncil.a»iiiting of sot* " more than 25 members who shall be decsrd at die Annual General
Meeting aí The Soáaj froto noog tbe diffaes cwegoca of man-
. . b c r » . . , - ^ ^ . r - f l ¿ " •. r v T - - . - • - - ' ¿ - ~ --.-• - •••••* " '
Ü lhe Eiearrvç Coancü ihail be elected in die fcfowmg^ («) ~ dnee from ibe child ajembtn. rf . .f.
0 ) d m iron the youh moobeJi.(¿I three roothen frum the onünaiy .uuiihm(d)"""" >ev«a ¿leaed from «mont the anijoiu
dijmtenci. otdmary, invitee and Efe mem-, .bcrj to fotm the Eldeij Comcu. . ,A
ü (e) trine ochcr msnben icieoed fn,ordin«iy todyomhmemben. . . . . . , . -
Any member of tbe Exeaxíve Comeu may be dücoasBed from memheniripof ite Execoúvc Cüuool if by » mijoõy vac af two dnrii a ihrue pn-n-rn * «oyGeoertl Meeónj of Tbe Society of sach member is foond to have toed in viola-tk» oí tbe fiuupfai md objecu oí The Soriety. Tbe deauoa taken by ifae jenenlm*HTT» coocetmBg J»ch a rp""^"1 ihill be fxui and bindn^ aod may not be can-.
¿ytssed at any court of law. . . " . . . .
KBU D. Mectbkt of the Eitcatíre Com*dt...... . ___..,
.The¿i.' V The Rxecniive Coonal of The Society íhafl meet at lean once a
üT The qoonan foi any meenng' of the Executive Camal jhaü be 11
37
s Smaraoept àc*e aí 34
Eider»' Cooncü. the
rt Tl« « c ò u i ^ i e Hüer'í CTDKJ dwiil tònne f im «xm t u
¿uã hrveGejeni
rL TVe Ca«odl ^ af ^e aendi ce
. or ia febAcr ¿ o « , • -fiiibrr deeedl e Híier'i GM»CÜ IÁI.1 preside u ill aeeoagt of Lhe
CaMdl rf TVe Sooerr SBÍJ
tooaj or twpimoB
3áeri CCUDCO, or
'. ti mè t u 4«aai aid ¿bcoo-
Socaeccrr »fl 5k» «od:
38
vni wiiflliining through the Treasurer proper booki of iccounts ixd• mcome and cxpeviiiure md eantring their ufoy,
ix. appointment of approved indtton it required by the societ;ejOrúmMKZ to examine tad report en the uñatea of The Society.
x. prejenring :o the tnmial General Meeting Jie jtaierocnl of iccounttu a^nfied by i e appointed ludiion,
xi. acquisition a dorudera or by other mctni of Imd, baüdingí, «raip-n a , motuej, h«nt ks«m or fundi by oihcr mean for '.he oie of TbcSociety ind ¡heir utilizuion ind investment in furthennce of Jieinterest* md objedi aí Tbc Sooxy,
xii .conjoiidilinj cordiii rduiom with '-be LJTJCJ Jiüniu S«r-T>ity»Shnnudani Scngmuya (Inc.) tnd ¡u iffiiuicd orjínizmaos, atberSàrvotúyâ Shnnudtm Soricriq, ¡ovenanenui md noo-govenmes.ul iiminjQooi tod diaria levei or gnu -root level officnit.
xüL orginizinf other protrunmei for ibe funhennce of the objecti ofThe Society md implementing ihera,
xiv. iuuing ijumicáonl to the General Secretary to tummon '-he AimtulGeneril Meeting ind jpedil ordiniry genenl meetingi of TheSociety.
Kate 15. EWoV CotncB:
In [he event of ihc Executive Councu being viuble to trnvt ií i dcchon on myminer, LTIM miner ihoukl be preiented i£> the Elders' Couruü md the dediiori ofthe Elders' Council should be vxzçted rod toed on by the Executive Council.
ferie W. Th« Prtsiitmt:
L The Prsident dull n^Jervue tnl direct the iffiin of The Society.
Ü- The Presiden shall piace befan the Genenl Meeting the decukra ofthe Executive Councü.
. Th*
The Genenl Secreury dull;
mmroon the «maii md other genenl meetings of The Society mdtnrrting» of the Exeaiüve Camel,
maintain lhe minutei of the meetings of The Society and theExecutive Council, sign all document! of the Society md performany duties that mxy be placed upon hñn by the Executive rj^nyQ^
39
v—*• s LLT; 3i&jrv 'ic an -i The Socsey. JCÇJJ ijür-t=_j
LÕ. s i e i \o 'je •ttcaier aí y n r f n 4 •iffttr-pLr s lot of
I&. Tin Tremw-er
be -cswcrciie ícr "je sais =coiS oí tü coroes JÍ 'jx 3oc=^- o : ,
¡ Crocl.
v. for*i/d Lbe jtnjilc4 i i u w w i oí »CCCKI=U '-O Lhe R:;:Sw->: ::'Stjccuej 3ccrt ±K ÍÍL3 ^ ,*«K oá* saca
19.
1 Tbe Eifi-a « Caged liai » « í»e ponrer -.o «rçtntiea for -Je :'
fc» jxmiie^ juo •'•*"_«»—" t t i u n incuben «BO i n »cg=jgri ;;j M i m f w » ^ coocioc ar »«-«"•— af wrao^ui J I Í by in o¿r.c£-a r c íí «cr •T'axaty 3Í The Sry-g-y a d
icy -jeser »ort peTLtrti^ U3 3 B icyxzi aí Tbe SOCKIV.
LL A BÒ-aarmuaee ãui] 5e -n^mr-H cí M ieza ihrse menoerj of -3=Eij=Tm»e Cocnc:J lad my zmxr% frotn 'Jie ajeaiberjhip 0/ The
ia. T%c - '" ' «i— Cogmrii iiaJ tt^ç J K po*er to dücontiaue 1aad us mpçcxcUAatrm IUKKBHUICC j iu púcs.
Rule 20. Gefieril Medings ofTbi Society:i. The goieral meesn%t ai The Society shall be of three types u ,
' below:- the Annual Cenen] Mecur.g, Special Gaieni Meeungsmoned upon the decision of the President and Ordiiury GeneralMeetings.
(i) The reading of the Annual Report by the General Secrsiiry and theAnnual Financial Report by 'J>e Treasurer and '.her smnnnaQon ?ylhe general meeting aid the eiecdonj of the Eitcaav» CouncU forthe N'ew Year ire iiarj on the agenda of 'Jus :
(b) The >genda for i Speciil General Meeting includes imejidment of.rescinding of, «ddióon 3, Jie mlei of The Socety.
(e) The igenda of i Spc¡¿*l Genenl Meeting which hij beai summonedby the Presideai U lhe «TÍIIO request oí rxx 'a i ih«i Z5 mcnDers ofThe Sodety for lhe purpose ¿C irrivmg u » isr.sion en t rpe-ii sub-ject ihtU be limited \o thu subject.
(d) The igcnda of Oriiiury Genenl Meering mmmened >i JM wish oflhe Presidem or ihe Eiccative Council shail cs»uin rubieaj ihat ireto be discussed u sucã mestngs.
ii. The Annual General Meeting shall be held prior 10 the 31 si ofAugust.
iii The Presidoil of The Society ihaH preiide it ill general meetings. Inthe unavoidable ibtence of the Prejidem of The SOGKV. t menrber oíthe Elders' Council elected by \he meeting shall pns;ie over lhemeiting-
iv. The quorum for ill generml meeimgs shall be fifty member* or tnumber of rnemben equal :wo thirds of 'jie membership.
v. Member* of ill cstegones ihiH be entitled to ittend those meetings»nd panicipue in the proceedings.
v i Fourteen dtyi notice to members shall be required for convening
general meetings-
Rule 21. Funds o<Th« Society:
i. The Society shall h»ve a fund of it* o*n.
<i This fund shall consist of:
(a) membership feei and moniei
(b) money granted aa lid by the Lanki Jithika Sarvodayi Shramadin»Sanganaya,
41
fc; lid ,'Ecv'gii iron tte gyciniK.x ar locai bocãa ar &be? aon-jo-
(<S) Toaxat. ÍÊSTKÚ inca 3onüc jr 3saoviíàe properaes beáocçjts .oThe Scasy. nd ^
' e j »*••*•—•* i r o o j o ther
ai. Tbe .'cü^raj rxprana icaü be 3d âoa 3 o t fonr.v
g j m t » ucarrcd QB pnc»y. -jáeír«ci, '
i -a chaxay cm -i » nan tet «pnt by die £for
f^j | T ,•"•—
v. AH S E S recercd b» Tie SOCJSY aa.3 be icxsriav! ^ MIVo JK = B 3 I ÜÍ die Ç.n-wV«y» 3trnii*c»oi Sooeiy ij i '<<—-ii*~^ ^KI» by áie ü a d n t COSKÜ * The Sociey Kid«hail be ELçoed by f>o ot^jx. -baizn oi Tbe Soccer.- ooe a( wáuil be ^e Treumer «tairt iie :xtie- th*J be atbe ±the GUJ—u Secrdirr.
Y. A ton» sot J i n ifin-t 7i ^ _ _ may be't=» «iih '¿
Boofcx, L«Mn»*d Files oí ThtSooetr:
ay member erf Tbe Soiirry tbaS. !*r»c -Jie ¿ ¿ a » exnajDe i e bocki, l «T>" o/ Tbe 3tic«ay pfrjv*jed t vrrsea xcfoca ix suóe U i«ia iuse ijyi
JLH*I3. AadM; ,
TV Eiecatm; CjaxaJ thall acpamt toctUín wfao isrre beca
Rule 24. Power (o Sue ind to be Sued:
The Society shall have the power w sue and it U also subject to be sued. Onsuch occasion! the President and the General Secretary ih«U have the authority torepresent The Society, The Executive Council shjdl also hive the power to nomi-nate some other member of the Executive Council to appear on behalf of TheSociety.
Rule 25, Financial Yew of The Society:
The financial year of The Society shall be the period of twelve calendar monthscommencing on the 1 si day of April,
Rule 26. Property of The Society:
The Society shall have the power to receive, to hold and to use for achieving Aeobjects of The Society, any movible or immovable property thai it may hoid byright of purchase, grant, gift, relevant lid, testamentory disposition or otherwise,and subject to the roles for the time being of The Society to sell, mortgage, ¡ease,exchange or otherwise dispose of any movable or immovable property of TheSociety.
Rule 27. Seal of The Sodety:
The Society shall have the seal decided upon by the Executive Council and the
General Secretary of The Society shall have custody of the seal The seal shall not
be affixed to any instrument whatsoever except in the presence of two office-bear-
ers of The Society who shall sign their names on the instrument in token of their
presence-
Rule 28. Amendment of Rules:
i. The rules of The Society shall not be revised, rescinded or amendedexcept at a Special General Meeting convened for that purpose indon the vote of not less than two thirds of the mtmbtn present indvoting in favour of the proposed amendment.
ii. The amendments, revisions or deletions to these rules a] approved bythe Executive Council shall be proposed IL the Special GeneralMeeting by the General Secretary or in his absence by the person pre-siding ai this meeting.
Rule 29. Interpretation of Rules:
In tht i.venl of any controversy that may arise in the interpretation of theseroles, the General Secretary shall place the miller before the Executive Counciland the interpretation by the Executive Council shall be final and binding andevery member shall ibide by this decision and »ct according to it.
43
«ny conflict b=* «a Tbe Sooeíy »d iu axanbeí
«Mfliai 10 the EMOCW C o « o l »ndlbe deciiico upon it by "J»eCa«3l dufl he Oal «d bimtísf. WhÜfl uai dedáoo d a i l » be on-
l
acoonütfi?-
44
Rule* of tfce Swoday» ShruBidtn* Society of—y....;...; — „ „ vilUgeAovn in
the...., GrwniSevjk* Division ofthe : ;—AJJUUM Government Ageau' Division in d»e.
- - . :.Electorate of l iei :—i—-.Diurict in l i e
•t the nnaçuril General Meeting hdd at
The President TheSecreuix
TbeTiemnrr
lOMemben
-10L
45
Sarrodaja Women's Movement
We. tie wixaax "-•••>• '• oí ihe Loriu jadnk* Sarvodaya Shfftnadanii*ve (icttinitrt oor Uva to ibe noble cause of building up i
aid CaDBnnnaiy level, do hereby with theoí the laid ^nftiFniyi. constjstte ourselves
"Strvodayi KuLmfina Smudiys" (SitvodiyiWmen't \ium-uM-*.) under 3 K faOowntf raies : -
aame of lie jr^inij»Poo thill be the "Sirvodjy» Knlmgina'] Movement) bereiaifter referred to w
2.T e Gcacni Office erf die Mavment still be nauted u pppny«« N£f, Dc Sayu Road. Mmnwa. (So»» Sena.)
3 TV Gtaci l obpea qf tfaeMovcmm sh»flbe:-(»; » wotfc ameüy -««vdt the devejopmeal of all people, p»nicukriy
^OMea. in Sn T «t»»-» u d tbe «odd in (enenl, wiUi no diitmclioo of3K,dtn, cresal or jociil "*""•
ib) ,o guare tbe *e£I-benf of diflciren everywhere md work towardster pèrrácai mesul n d ipirinal jro»üi;
(c; \a intfiwr. ptonoie, rnnrfav-t tad coordinate reieirch, tatv«yt «ada-resct«jaoi rc^xnÜBf « y upset aí Women'i icnvina.
(d) to cany am pilot undies Itidinj to the implemeaudoo of pro-t tsied at aid) sudies;
(c) K> yiiJuKsc, unuwtaje, oo~ordm«e md carry out long term planning•aá poücj aaaiyss in mch txfjecu rtíjdnj to women'i «ctmria u maybe aaeemoKd by tbe Ezecadve COOOQI of the movement;
ff) w pafabk raiara, «ruda periodicals, pipen, wppienienu, booldeuaad provide 'mSotmM^aa and edocaüoD wilh repaid to any aspect of
: mvide fsod« for lhe acrticipaãOD is watittan u d «orkibopsMav^oneBsafy yhrWarafaip» ofanjed by aMntianmil msotutions:
oaafitíes oí if ifi**« KTVÍCC, self-^siiaL co^operaoott.üjjwy af Ubour ancnf lhe women and people aí Sri
Lwk»;
46
a*d develop «P=»Ily an^ti«y<«h.l>eateyviewt
hood, peace and harmony «moo»
(k)tolhe aiummeni oí the objeta
Membership oí tht M o T f t :
of the4 ( n Any w«n-» - t« p pwho U . member of ih« Lok> I«ha« S,rrod.y.
G«-p
(2) AU member, of the mov«,e=i ihaU be " f " 1 ? * " " ^ * -CWnury memb« .hall f-y « « f l y » » » * ** 15^ - ^ f T " * *¿~faL Provided «n* fentale member, oí t>y itbf»» order who «eZ. t «4 in Sarvoday. Acüviües, « y . wiifc the approval rf theE^üveCoancüofü-m^.snembepMedba.cory «embentap
(3) When the appUeation for aembenhip in the prescribed for»acoU-ned by the memberdnp fee «rfcned to in pmM^h (2) of itasJ ¿ r « l v e d by me General Senary, « e duQ sobmit «d» « b »tionto the Execwiw Conncü of the «ore-eai for approval. TheExecutive Council shall at its BKWtly meeñots, decide on the panonftf mfviàiminp lo «nch acolinnft
(4) The E M » Cooncil of the aw*»*» «afl have aQ po-ai tdM-m, to admiMãon t» i-anberdBp, (efiwsi to pase «embership, snspea-àon of membenhip aod nmcwal from ««mberdnp of the movcmenL
Ui * .
ecaareC «e movem« riuü««eTto (ive « « for d e « s « . u k - « - ^ n to iteGeJS Meed»,of t h e - ~ — o r » - y «herp«ty.« rf»Ü
B O w W e r p l « ^ d ^ i « W « * e A - I u I G e a e ^ M e e a a f f o r
tatifiratira.
(é) No memte. »taü be « t tkd » - y bemefit of a penooii n « « ,
faíá their «snterthip by . ded-
47
remoter oí ' unIt/_f. i i, jrv
(O b e A rOCjllrH-i
:fae G a m l Secxenjy nuy ceo-
C?) H E
TW âffíirt ai í t e á o v « a e a t tà*Il b« idmiiñftertd by taH t t K tit JU PBVOC L
HtattMt Mlfae rimmvc
m*7, frc*a M O D S lhe memben of ihell r f im inhi 11 not exceeding 10, u ii
erf tbe Eiecnãft: OxaicO.dl pamtx* » p«njdp«e in lhe
CcuncO, (key Ãul tMwcver n a be staled
A T p«r»çr«pli (t) dull hoJd officeAlWll Gtnenl Megting of the
CS) A*y Ot^M^ft Bny be r DM^Ba n o n "ffí* **of the (emend object» of ihe
• » •< rting of the ExecutiveaMlbeãul.
« nu mtn I rf th> EieCOtivt
or acherwiie, the Strvodiy»
i far • •7 («ch i ng IIMO be 20
(E) Tb* Pmida». >ficE frnkirm, Gcmsoá SecieUiy. Aiajatf GcocnlJ tic TreMwer of Ac B o n a a dudl be elected by the
48
Eiecuive Cooneü «t Bi Sm meenaj.
(7) The Prejident or is her absence tny member elected by lheExecaive Comcü frota amone iu memben, dull prende at a& irnrint»oí the E*eearive CotndL
Powers, feactiau u d (Mia of the Exeatfto CammcMl
6 The Eiecaive Coimai of the movement dull etewite, perform «Mldischarge the foflowmj powers, ftnoQaB aad ditiej:-
(1) The aduiisios, supauiaa and expulsion of the atemben oí ¡hemovciueM; the -UnMtw. of áaáa u>, dúapüniry cxntroi tod ÍBDOVIÍof, officer* «id MXVBBU of the movement;
(2) The SQint of «ny vacsney in the pcatt of office-barren;
(3) The etubtUhment of tped*l ccromittea when iVtmfd occeuity.
(4) The nuinteojoce of ftH documents of ihe movementconody ihrough the Geactal SecrWuy,
(5) The T ™ " 1 " * of >U docomrati, relMmc to the tcaxuMs, Bcome»' of the m n t n a t «nd their «fe autody i teu^i the cre»-
(6) The appointment of tpproved «aditon ondet the Soae i i e iOrdinnve for tlie rwiiijcuc of irfTTp* dt$ ACCOOSC* of the
(7) The preieaut*» of the Anmul Statement of of Acc«nd certified by the Andhon «t d>e Ggen l Meemn by the
(8) The «ctjowiliao by pardwxe, gift dotuòcn or otherwise u y mov-ible or immovable property for (he pqipo*ct at the mervemat and toutüiie mch propertiej for the icaUsatioM of in object*.
(9) The eAibtiiiMneat of rrlianwhip between odier local a d rntam»tkoal iaatuóoM hav«c objeca ñmlar to that of the i
(10) The t " — y " » t °(«P«i»l General Meetings throofh the GeneralSecretary, ia racfa drcamiUoce* ta may be deemed aecffnary by theExecative CotmdL
7(1) There dull be » wctfcãf "—"i"— of the m a m a s * riTrm*ing ofthe Prendeot, Vice PreikicK, General Secretary, Aiasta* Secreary, andTreasurer referred 10 in rale S (6) i
^ ft^ Its
49
© The maabcrt rstcjai to a» rde 7 Çl) áaZ hold office umü lhe <i*leof *frr 'f
CJ) The Wcda» G*«aiaee Aaflatct t ' t t t m a i every moah or• uwnaiMm M mrf be decaed aecenuy by the Eieanrve CaandLTie ?TKadaH or a Ser ttaeace, i e Vice ?TcãdeBC tfatQ preside u Ul
(4) A3 niMTr-i 3ri=red w Ae 'be deóied '=y aufxkj TO* BJiatlc cue of a tayuiiiy of voiex
*e ?™s»da* «feal, a «dtSfica io b= iw hw« a cutmf vwe.
Power* «T A *
1 0 ) Tic Woáãf rM^mmp dull !n*e foil power and uabomy u>Ae •*" •-— akm by i e £uia«T*e Comeu <É ibe
ID -"--;— ^ d other po*ea>d pelfonm tuA odtex faacxaaac aad dBMS M any be conferred or^•poied OH. or nogped to. :ke iftxLiat Conmnttec by the Executive
C2) la tie aenije and perfoaamee of the po«en «od ínacâata coa-letned or iaipoaai oa, or J>e d«cfc»ixe of 'J>e dutiei «tijoed 10 ¡he
•--¿f^- andcr '<"« rote, the "Woefcmj Coaanúlee stuU bsve ^p
O) Tfce Wadã*c CaBmiaee At l report» tltt Eieearive Comidl ofnçiianeaed «td
Ac ifcritiom 'jica or the a u d i t , pcrfocmoce Mid diidurge of "Jwpcrwea. fharTifi s*d 4 a ú i oosferred cm. or «ligued to it by ibe
TW
(») S»pw» «d tei 41 «=rrot» of !he rammea;
(J») PIUCA ^C 'trn-ñni u i a by :he Eiecatrve Cocttdl of the tnove-
(c) ÍMBC. os faeèajf of the Eiecajre CooocQ of the Movement m<±
(4) pesfc a 4 N o n t i of ike Eaeoaive CoondL
50
(i) Summon all annul and specUl General Meetings and meeting* of- the Executive Council; keep minutes of lhe General Meetings ind
Executive Council Meetings; rign documents on behalf of the movementand perform nich other function! u may be asjigned to her by theExecutive Council or the Prendem;
(b) keep in safe ctntody the seal, deedj and other documents of themovement; and
(e) nibmk lo the Registrar of Societies particulars reiadng ID the mem-ben of the movement, and such other particulars u may be deemed nec-essary by the said Registrar an or before 3 In Deamber awi year.
The TVeasurtr: .
(3) The Treasurer ihaJl- • •
(a) keep in safe custody ifl monies bdonging to the movement «id ÜJ-bune such monies in nich manner as may be directed by ihe WorkingCommittee in ccncuntnce with the Executive Council;
(b) maintain pioper accounts of all moma received and disbufsed;
(c) keep nccesjary inventories «id documents of all property, mov»bleor immovable, belonging to the movement;
(d) deposit all monies belonging to the movement in such approvedBank or Banks Insurance Company. Saving] Account or other FinancialInstitution, as may be determined by Executive Council and utilize nichmonies for the puipoie of the movement; and
(e) cause the Annual Statement of Accounts and report of the asieubelonging to the movement to be audited by an approved Auditor orAuditors and present such Stitcmcru of Accomtj and the report of theassets to Executive Council for approval and submit same to theRegistrar of Societies prior to the date of the Annual General Meetingeach year.
General Meeting of the Movement:
10 (I) there shall be three categories of General Meetings to vU-
(a) Annual General Meetings;
(b) Special General Meetings summoned it the instance of a decisionof lhe Executive Couicü or by the President of the movement; and
(c) Ordinary General Meetings.
51
© A Spiãd Gcaeni MM&t waj be ••nawoed <• i àeàãaa oí teEreeatnr C)—«J af ike wovtaem or by the President wlwa ii U
ufcr t decxnca am mtf aaacr of 1
CJ) A» Onfioary Gewod Vfcma« mmj be n m a c d by *e Prende*ó f a | apaa a y a o r • iooc, aa 1 rapen made
t 'J» tbe Pi11 nAnm. by no» ]ex* A M Ma acaben crf ÜK menrt-
TT* Aowri Geaaai Meeñf *mZ be bdd poor » die 31* <l«y oíytat Ai Ae Aaoal Geacni MeetB« tbe Gcaenl Siaauy
Semcea Xepe« erf the pweerfint yo* «d theoí AccQMu ty Mailed by tbe Aottiun
lac evi uo^ t **y*1 lor 3K com*«« y w * * be efaoaa a te A O M I Gewx^ Meetñf.
(5) TV AcadeM or ia te iteace erf te Pirúinw far «7 rcuao tbeVice Pi 1 liiltw —4al*e tiJtBÊOtaábak the Preuakait tad ibc Vice
her Beaober ai tbe i w w n * deocd by the atemben
£or ajr Specui Gcaeri Meeoat or m antiury Ceoenlberaacy Âici
(7) AH Gene»»! Mn.rim.1 IIMQ be < e> so eiwy masfaer aí d^mat mA 14 <t>y* poor xtãtx aí «07 Goeni Meemif IÍMH be p-«n u>
te.oofwot é d teve a Fa^io which &aB be atdãed:
a) iH m w rewiwa by tbe LUKMI.UI by nj oí nfatcnpaoos md
b) | i u t i OM4C by ibc Laakt Tatkik* S»rrod*yt Shramadua
e) kctne <kn*ed h i *c montíe «d a w i i i l t pRçenk* bekx«-
52
(a) all expense» incurred by lhe Eircaryg COODCI ^ "i)c Dcvtment inthe adminiitration of the affair» of i e :
(b) the allowances paid Io lhe saff axi other voaantary worker» of themovenieni;
(c) ill indderiul a p o m a incurred soei a COB SÍ pottige, telegrons,telephone, stationery md prmáng; atd
(d) expenses required in lie purchase of c*5ce má etner SKnçment-
(3) AJÍ mooiei received by the inovesteat jba3 be iepoiitcd in thenimc of the "The Sirvodiy» Womea'i Moveaieax" in my B»uk orBanki, Insurance Company, Savings Accaoni or other FinancialInstUuáoo, approved by the Execanve C.Ttmrfl «td -ite átqoa for ibewiindrawtl of inch moniei ¡bail be s i p e d br lhe Treainrer »ndPresident or the General Secnury.
(4) The financial year of '-he moventeat lisall be dve twelve month»commencing fram the ñrn day of Apiü
InterpnrtaÜcm of Rules: .
12Jn ihe event of any dispme n to the iaerprwãoe of «ty of ibe rolesherein ccnuincd such diipute shall be .efened 10 d>e Execsõve Councilthrough the Genenl Secretary » d ¿ t iecixkzi of ±>e Eiecmve Councillheríoo shall be finiL Every member vaU be boend by cod act in accor-dance with such deciikii.
Dissolution of tbe Cooferoice
13. Where a situation which « i r a m a &soteãaa oí lhe oanminec uii-ex for any reason whauoever, all properoei. raoviacic tnd unraovibiebelonging to the movaaem inctoffirtf momo àepcakeá in my Bank orBanki, Insonncs Comptny, Srvings ACCOODL or - r 1 " " ' 1 Injoiuoion inthe name of the movement (hall vext in the * ^ » 'uixki SarvodayaShnmadana (Incorpotued) S*ng>miya.
Rules of the Sarvodayi Women'» Movesneat nViçtcd u tbe inauguralGenenl Meeting of the Conference held on Saturday lie 17th of January1987 u Sarvodaya Headquarter! No. 98, jtiirwawMta ííoad, .Moranjwa.
Genenl Secretary
53
ANNEXUKZ 5
RLLES OF THE SAÍVOOAYASI-~WAS£THA SEW A SOCIETY LTD.
PREAMBLE
We. the radersigned who op to now have carried out all activities of theCouumnee of Managcsxsx appointed by the Executive Council of theLanka Jschüu Sarnacara Shram adana (Incorporaied) Sangamaya as aspecial sernce coamHfxce of tfac said Saogxmaya in pursuance of thepower» veuc-d in it ander Rule ! 3 oí the Rules of the said Sangamaya.under ¡he same and síyte of "TV S*r*ooaya Suwasetha Sewa SocietyLtd", do iKJcby /••'«fnir^r ourseWes as a Society, in accordance with thedeásoa of the said Fi>- m i » Council, under tbc fbilowing rules.
1. Ximti
The aame of the Society sbafl be "The Sarvodaya Suwasetha SewaSoceiy Lxd-~ hereaiafier referred U3 as tbc -Society"*.
2. Sr
The Svmbot of ibe Soceiy sbail be a light crimson coloured blossomed
3 Motto:
The Niotto of the Socety shall be ~L« its create with compassion theat S
Rafe *.
The Society ihafl tow a flag zompraing of a light Cnimon colouredbknaotned Lona and :ÍK morto of die Socety.
b i t 5. Comd Office «i c*e Sodcrr:
Tbe General Office of the Sooety shad be at premises No. 65, DeSoria Road. Morarstwa.
fate i. GcBtnit. to peifacni afl services to the maximum in respect'of children
who require «sotanee.
ti. * to Tumtita all Suwasetha Homes estabfished by the LankaJithikj Saoodaya Sbramadana (Incorporated) Saogamaya andto coouiKSKe new services when accessary for the children andother persons.
Ill- to orjiTTTzr and maintain oa an bland wide basis suchIiwutuuc - ii nd Ccmmunity based rehabilitation services as«nany be ». issary in respect of all categories of disabledpersons.
54
IV. to volunteer and provide Fim aid service*, health service* andrelief services and engage in rehabiuiaoon activities at nationalor Community Level to tuna of Sócia] distress tod) a»cyclones, floods, earth tups and other Social Calanuaa,
V. to organize the activities of the Society in accordance with theGeneral objects and principiei of the Lanka Jathika SarvodayaShramadana (Incorporated) Sangamaya and to act in dosecollaboration with the Executive Council of the Sangamaya andwith other Sarvodaya Organizations and services; and
VI. to perform all services of the Society irrespective of anydifferences such as casts, creed, race, religion or parry.
Rule 7. Membership:
I. Any person who desires to serve voluatzrihy for the purpose ofthe attainment of the objects of the Society, may obtainordinary membership of the Society by paving a subscription ofRs. 100/- annually.
II. Any person who pays a tarn of Rs. S00/- m one payment mayobtain life membership->of the Society.
HI. When the application for membership in the prescribed formaccompanied by the subscription is received by the GeneralSecretary, the Executive Council of the Society shall decide atits monthly meeting, the granting of membership to suchapplicant.
IV. The Executive Council of the Society shall have all powers forthe admission to membership, refusal to grant membershipsuspension of membership and removal frote membership ofthe Society.
V. In matters pertaining to disciplinary marten with regard tomembership, white the Executive Council of the Society shallnot be obliged to give reasons for deouom taken on suchmatters to the Annual General Meeting of the Scoety or toany other party, it shall however place such decjtaon» beforethe Annual General Meeting for rarhVattnn.
VI. No member shall be entitled to any benefit ot a personalnature.
VII. Members of the Society who forfeit their membership by adecision of the Executive Council of the Society, by resignationor by any other means. sh*D not be entitled to claim g refundof any subscription or donatkm they have pa»d to the Societyduring their period of membershrp.
VIII. The General Secretary shall maintain a register of membershipgiving their names, category of membership permanent address,date on which membership was granted, date on person ceasedto be a member and any other relevan; informauoc that the
55
General Secretary may consider necessary.
DC The minimum number of members in the Society shall be 25and the said number may be increased with the passage oftime.
X. Ordinary members of the Society snail renew their membershipfor each new Calendar year by paying the prescribedmembership fee before the 31st day of January of each year.
RnJe 8 Extcotivt Cooncfl:
I. All activities of the Executive Council, shall be administered byan Executive Council not exceeding 15 members elected at theAnnual General Meeting of the Society consisting of at least 7members to represent each grade of membership.
U. Any member of the Executive Council may be removed fromhis office on the ground of acting in contravention Of thegeneral aims and objects of the Society, by a majority at anyGenera] Meeting. Any decision taken at such General Meetingin connection with the said member shall be final.
III. The Executive Council of the Society shall meet at least once amonth. The quorum for a meeting of the Executive Councilshall be seven members.
VI. The President, General Secretary and the Treasurer of theSociety shall be elected by the Executive Council from amongthe 15 members of the Executive Council.
V. The President, General Secretary and the Treasurer shall havethe power to take decisions in all matters relating to theGeneral Administration of the Society.
VI. The Presidem or in his absence any member elected by theExecutive Council from among its members, shall preside at allmeetings of the Executive Council.
Role 9- Power», Duties and Functions of the Executive Council
The Executive Council of the Society may exercise and discharge thefollowing powers, duties and functions:
I. The admission, suspension and expulsion of the members of theSociety, the allocation of duties to disciplinary control andremoval of officers;
II. The filling of any vacancy in the posts of office-bearers otherthan the post of President, General Secretary and Treasurer:
m. The establishment of special committees when deemednecessary, allocation of duties to and the dissolution of suchcommrtees;
IV. The maintenance of all documents of the Society and their safecustody through the General Secretary;
56
V . , The maintenance of all documents relating t» the accounts,income and expenditure of the Society and their safe custodythrough the Treasurer;
VI. The appointment of approved auditors under the SocietiesOrdinance for the purpose of auditing the accounts of theSociety;
VII. The presentation of the Annual Statement of Accounts auditedand certified by the said auditors at the General Meeting;
VTII. The acquisition by way of donations, purchase or otherwise oflands, buildings, equipment or money for the benefit of theSociety and use such lands, buildings and equipment and investsuch monies for the realisation of the objects of the jodery;
IX. The establishment of relationships with the Lanka JathikaSarvodaya Shramadana (Incorporated) Sodety. its affiliatedinstitutions. Sarvodaya Shramadana Societies and othergovernmental and non-governmental provincial ofScUis;
X. The The organisation and enforcement of suca other projectsas are in conformity with the objects of ;he Sodcry;
XI. Require the General Secretary to summon the Annual GeneralMeeting and Special General Meetings of the Society: and
XII. The appointment of management committees and managers inrespect of the various Suwasctha Units, other project leaders inrespect of various projects and for other purposes of theSociety, the payment of allowances to such personnel theirdisciplinary control and removal.
Rule 10. The President.
The President shall -
I. supervise and direct all activities of the Society;
II. present the decisions taken by the Executive Council to theGeneral Meeting; and
III. issue on behalf of the Executive Council, directions to allmanagement committees and employees to whom allowancesare being paid.
Rule 11. The General Sccretmrr
The General Secretary shall -
I. summon all Annual and Special General Meeting; andmeetings of the Executive Council, keep minutes ol theGeneral Meetings and Executive Council meetings of theSociety; sign documents on behalf of the Society and performsuch other duties as are conferred on him by the ExecutiveCouncil;
57
IL terp :jt °^ =£Kody the seal, deeds sad ail other importantdocuxnesss 3Í 3 » Society, anã
III- submit -j> ± e Registrar sf Socerses particulars relating to themembers :s uac Society, ca r betare first of caca
i«ep ía »áe sasttxiy afl n x a e s belonging to the Society and¡ico -zicnics in soca aaiiEcr as ,Tiay be áiccíed by -Jie
IL üxuntaza pnrxm accottms oí aü montes received md spent;
III. teep neceüarr roventones md iocumirnts of aS equipment andproperty bcJoocD? to dtc Socerv;
UJ ihc Society in such approvedby Lbc Executive Council and
or dse activities of ¿he Sodcry when
'J»c Aaaeai Staie=net3i sf AcaDunts and die report of theAssets UJuBja^ to the Scoety audited by an approved auditorand praeai «adi suteroera of actwonts and the repen of AcBKti '-O i c Executive Cotiad for approval and submit sameto the R&fgmf of S o o e o a before die ¿ate of 'LheGerjera/ S4e=ràif cadi year.
Bale U- Geacni
5e three cUí-çones of GeneraJ Meetings of thertt- -
(a; A s n c ^ CeoeraJ Meetings:
'bj SpcáaJ General Mcrtin^. summoned at the instance of* áesaáoo of the £irc-^m.e CounciJ or ijy the Presidentof i e Society, and
(c) Orãaauy General MJtetm?s.
A Spe=3aJ Gcicral Meetmj ntay be summoned on a decision of•Jie E M C B I W Council of -j>e Society or by the President whenit a deesjed cipedieni to »«>end, revise or add to the rules or•tura it it accessary to take a decákm on any matter of
ILL An OT^MÜIT GeocnJ Meet»; may be suntmooed by theProwlem ¡or t ie purpene oí (leading upon any matter in issue00 a rcoucM nude in vnoag to the President by not less than15 mem xr» -rf die Society;
tV The Aztmni General Mcetmg slull be held prior to the 31stday ot Aatptti each year. At ihe Annual General Meeting theGeneral Sesreiary vhklJ prateai the Annual Services Report for
the preceeding year and the Auditors repon duly audited bythe Auditors shall be presented by the Treasurer. TheExecutive Council for the coming year shall be elected at theAnnual General Meeting.
V. The President or in the absence of the President for any reasonany othex member of the Society elected by the memberspresent, shall preside at any General Meeting of the Society.
VI. The Quorum for an Annual General Meeting and a SpecialGeneral Meeting shall be 17 and 15 members respectively.
VII. All General Meetings shall be open to even' member of theSociety and 14 days prior notice of any General Meeting s/iallbe given to every such member. . , , . . . .
Rule 14. Funds of the Society ' ' .
I. The Society shall have a Fund to which shall be credited.
(a) all monies received by the Society by way ofsubscriptions and donations;
(b) grants made by the Lanka Jathika SarvodayaShramadana (Incorporated) Saneamaya;
(c) assistance given by the government or local governmentinstitutions or other non-governmental localinstitutions.
(d) assistance derived from foreign sources; and
(e) income derived from the movable and immovableproperties belonging to the Society.
II. These shall be paid out of the Fund.
(a) all expenses incurred by the Society to maintain SuwaSetha Homes and other services and to commence newservices;
(b) all expenses incurred by the Executive Council of theSociety in the discharge of its functions and theperformance of its services.
(c) the allowances paid to the staff and other voluntaryworkers of the society;
(d) all incidental expenses incurred such as cost of postagetelegrams, telephone, stationery and printing; and
(e) expenses required in the purchase of office and otherequipment.
III. All monies received by the Society shall be deposited in thename of "The Sarvodaya Suwa Setha Society Ltd," in anyBank approved by the Executive Council and the cheques forthe withdrawal of such monies shall be signed by the Treasurer
tad Pncaóca ar ±c Geseni Seortary.
IV. The fmaaraJ «ear of :be Soãety shall be the twelve tnonti»comroc 11.18% Iiuui 3te 5r» day of April each year.
ta 'Jse c*ent o< «er ¿spouc s ^ j l e mcrpretiooa erf any of -Jjc ruleshere & ooeuioed, veil j rout shaü be icfcrraJ to tbe ExecutiveConned itxroitftt * c Geacnl Sec-eatry and &c dtxxacn of ibeFIH.IIIK Conocã Aereo» d a l be 5=a¿_ Everr aeinbe. ifcafl be boundby and «ct ca Mjjxiimce with
Where * •grmrmn »tac3 «Ai-raMH » drnotutx» of tbe Sodefy uñes for$tij rcuoo • to f ioc i i , tm propcTDcs. movióle tod mmovubies-'LTur'n to tbe SoatJt, ¡w 'IKHT\ aooaa depojited in m? bank in ibeomc o< die Scwery. * a i m it tbe Lmka Jtóüt»
ÇUxxxporrtKíS)
Raies of tlK S*r-o<irra Stracúa Sc*a Soõery Ud., ídopted atti»e isanftiral CCUCJI Sfciãog of tbe Soóer bciJ an tbeétj ot 19*1 at
60
2. fa
A N N E X
1 - 5 - 2 - 1 Moratuwa (cash)
SRTS: Income - Expenses 1990
Month
_JanFebMarchAprilMayJuneJulyAugSepOctNovDec
TOTAL
I n c o m e
Transfer
_23,75054,57022,98027,98022,48020,20019,04070,000
31,63851,63856,988
401,264
Various
_
3,011
3,011
B u d g e t 1990spent in % of budget
Aliowan.
20,47013,62016,38021,58015,98021,02019,04019,68020,32021,63823,84319,720
233,291
240,00097
E >
Transp.
48790286
3,10125
5,57611,7508,9366,74312,4657,41*19,988
76,863
240,00032
c p e n s e
Office
Balance [25744
4,390247
1,4282,8675,6953,4574,33818,517
41,708
40,000104
s
Training Various
tecember 31st 1989
30,744
30,744
50,00061
8,141
111240
4,389
22784816
1,198197
15,367
20,00077
Balance
10,4485,07514,44723, 77226,96028,80517,7734,59542,8859,2793,34118, 18416, 750
16,750
. : . ; . : ; . . . . : . ; • _
" " " " " • ; • ; ' : . ' : : "
Remarks: Gratuity payments of Rs. 4*950 included in allowances
A N N E X 31.5.2.2 Districts Í1nc1. Summary)
District:
Month
_JanFebMarchAprilMayJuneJulyAugSepOctNovDec
TOTAL
I n c o m e
Transfer
—
7,62560,000
70,00030,00013,625
120,000
100,00090,00010,000
501,250
Various
-300
6,300(2,060)
4,150
6,000
21,934
36,624
B u d g e t 1990ipent in X of budget
E x p e n s e s
Allowan. Projects
Balance December .6,1558,4854,3659,670
15,5305,5005,7206,0406,8257,21615,519
91,025
93,00098
84,9856,49542,7755,72514,05035,32649,35043,52871,98261,02060,30954,642
530,187
320,000166
Various
31st 198910,00215,7321,6042,1262,2041,6677,893423
3,3958,3672,006
55,419
20,000277
Balance
156,20155,35938,57247, 76830,24788, 14365,62016,50286,83111,41435,20255,67117,444
17,444
Remarks: - Gratuity payments of Rs. 11'384 included in allowances- Rs. 2'060 unpaid allow, incl. as negative income under Various
District:
Month
—JanFebMarchAprilMayJuneJulyAugSepOctNovDec
TOTAL
t
I n c
Transfer
—
55,26195,0009,980
13,960
40,000
6,170210,05325,000
455,424
l u d g e tspent in %
o m e
Various
_
42,7493,100
47,280
93,129
1990of budget
E x
Allowan.
20108
10
955547
124
109
Ba lance
,560,560,480
,760
,470,380,993,985,280
,468
,000114
p e n s e
Projects
December
11,65026,21521,18013,46511,10915,35512,6565,275
56,38882,329
255,622
280,00091
i S
Various
31st 198953
7,56716,50244,6071,3833,6611,1184,7652,833809
1,7932,814
87,905
20,000440
Balance
5,9255,872
33,006132,04365,82143,25829,33217, 10527,5156,646739
146,62686,483
86,483
Remarks: - Gratuity payments of Rs. 57'855 Included 1n allowances '- Rs. 42'349 had to be written off in April (incl. in Various)
- A 3.1 -
District: Badu 7 7-a
Month
_
JanFebMarchAprilMayJuneJulyAugSepOctNovDec
TOTAL
Í
I n c o m e
Transfer
_
130,000119,55550,00042,95520,73533,75676,043
150,00032,596
218,891197,615310,628
1,382,774
Various
9,94416,39321,05336,12950,22026,553
2584,881
70,709
236,140
l u d g e t 19905pent in % of budget
E x p e n s e
Allowan. Projects
Balance December .18,52018,78518,83540,15517,70565,03514,76511,24012,80314,77114,81564,195
311,624
244,000128
46,67243,30642,05116,72123,40352,681
107,989116,476143,439131,32275,586
361,116
1,160,762
780,000149
s s
Various
31st 19892,274
30,6705,429
12,7459,4585,234
27,84423,8624,2405,129
17,80367,837
212,525
34,000625
,.,,,.,,:„.,.,..,„,.,..
Balance
138,774201,308228, 102221,731211,458202,680149,615125,280150,25522,62795,177
184,58872,777
72, 777
• • • • : • • • • • • • • • • • ; • . • : - • . • . •
Remarks: - Gratuity payments of Rs. 82'775 included 1n allowances- Rs. 200'000 transf. from N'Eliya District Account in October
District: CoTomtoo
Month
—
JanFebMarchAprilMayJuneJulyAugSepOctNovDec
TOTAL
E
I n c o m e
Transfer
—
6,845100,00040,00012,64550,00065,0006,380
100,0006,060
130,00010,08060,000
587,010
Various
_
1,060
5,140
4,37526,235
36,810
l u d g e t 19903pent in % of budget
E x p e n s e
Allowan. Projects
Balance December5,545
12,9456,6457,1456,8453,8506,5803,6903,8504,4604,460
26,235
92,250
99,00093
5,00939,22450,28623,75545,514
6005,025
116,25532,900
1,43083,92319,835
423,756
630,00067
i S
Various
31st 19891,2891,7061,131
6971,055
533959537
4,6491,7554,3072,305
20,923
34,00062
: • : • : • : • • : • • • : : • • • : : • , • • : • • • : : • : • : : • : : : •
Balance
9,4625,524
51,64933,58714,63511,22171,23865,05449,71214,373
136, 72858,49396,353
96,353
- . • • - •• • .
Remarks: - Gratuity payments of Rs. 34'605 included 1n allowances
- A 3.2 -
District: Gm 7 7 e
Month
_JanFebMarchAprilMayJuneJulyAugSepOctNovDec
TOTAL
I n c o m e
Transfer
_
40,00017,46370,00012,08580,000
130,00011,04037,574160,00020,000
578,162
Various
—(2,760)
6,000
5,100
3,990
12,330
B u d g e t 1990spent in x of budget
E x p e n s í
Aiiowan. Projects
Balance December ,7,4659,57511,02520,02510,48520,7855,10016,0508,8859,4409,44013,510
141,785
138,000103
8,30640,9825,47045,41838,63422,96030,18559,7112,648
100,72953,85385,342
494,238
450,000110
J S
Various
31st 19891,6852,5541,4081,4926,6571,5741,4571,5771,6251,4821,8522,141
25,504
20,000128
Balance
104,03283,81670, 70570,26573,33029,63970,32033, 57891,34089,22215, 145110,00032,997
32,997
Remarks: - Gratuity payments of Rs. 14'390 included in allowancess- Rs. 2'760 unpaid allow, incl. as negative income under Various
District:
• • : : • : : ; • • ; • • ; : • : • : • ; : : • • • ;
Month
_.JanFebMarchAprilMayJuneJulyAugSepOctNOVDec
TOTAL
F<
I n c o m e
Transfer
_
11,54030,00012,7606,280
150,0006,150
110,000
8,205140,00010,000
484,935
Various
—
(3,520)14,310
1,00010,150
1,7406,4505,18023,259
58,569
J u d g e t 1990•¡pent in % of budget
E x p e n s <
Allowan. Projects
Balance December4,30010,7404,86016,3204,6804,8604,5505,0805,7606,60527,97526,470
122,200
82,000149
3,29559,17856,093
17,88031,24473,01465,71437,74828,74123,79173,938
470,636
440,000107
3 S
Various
31st 19891,602784
1,270108550
6,2718,1101,2072,5482,7961,3152,514
29,075
20,000145
Balance
118,228109,03146,34928,43624, 7687,938
116, 56347, 18985,18840,87217,385109,48439,821
39,821
Re/narks:. - Gratuity payments of Rs. 44'375 Included 1n allowances- Rs. 3'520 unpaid allow, incl. as negative income under Various
- A 3.3 -
District: H*tmt>f*nt:ot:£i
Month
JanFebMarchAprilMayJuneJulyAugSepOctNovDec
TOTAL
1
I n com
Transfer
3,6,4,5,
20,
3 u d gspent ir
640890240400
170
e tI % Of
e
Various
_
0
1990budget
E x
Allowan.
Ba lance2,6406,0902,9405,400
17,070
14,000122
p e n s
Projects
December7,151
29,80618,1112,491
57,559
240,00024
e s
Various
31st 19891,0251,1651,110516
3,816
5,00076
Balance
88,55281,37651,20533,28430,27730,27730,27730,27730,27730,27730,27730,27730,277
30,277
Remarks:. - Gratuity payments of Rs. 6'750 Included 1n allowances- Final balance of Rs. 30'277 not yet transfered
District:,
Month
_.JanFebMarchAprilMayJuneJulyAugSepOctNovDec
TOTAL
[
I n c o m e
Transfer
—
45,37436,84045,71027,16027,16018,035
120,000
150,00059,96825,000
555,247
Various
118,069267,328172,463135,43330,00090,441169,00083,610100,757349,033
1, 13392,311
1,609,578
l u d g o t 1990spent 1n % of budget
E x p e n s <
Allowan. Projects
Balance December ,25,08533,80037,07036,86023,66023,66014,53515,37516,67517,70417,704
101,025
363,153
312,000116
190,455185,57077,94429,875131,443132,73994,045170,91879,62935,31172,131127,891
1,327,951
780,000170
J S
Various
31st 198936,7695,894
25,59511,5645,7676,9292,4966,153
109,6329,8369,755517
230,907
42,000550
Balance
202,11067,870155,308224,002326,846223,136177,409253,368264,532159,353595,535557,046444,924
444,924
Remarks: - Gratuity payments of Rs. 104*371 included in allowances
- A 3.4 -
District.: Ke*&ft 7 7 c»
Month
-JanFebMarchAprilMayJuneJulyAugSepOctNovDec
TOTAL
E
I n c o m o
Transfer
-
20,97514,98520,83513,910
113,60440,000120,000
10,460181,3372,560
538,666
Various
200
1,000
12,000
39,598
12,235
65,033
l u d g e t 1990ipent 1n % of budget
E x p e n s f
Aliowan. Projects
Ba lance December12,50518,68513,38519,38512,31033,3606,8757,2057,68511,5608,56020,855
172,370
157,000110
10,0588,45410,87719,84031,977109,88021,88137,0074,87020,098148,25154,225
477,418
340,000140
i S
Various
31st 19891,9451,2042,4611,2521,6628,7362,51740,5521,0021,6991,4342,176
66,640
20,000333
Balance
166,713142, 405135,037124,299104,65772,61846,24654,973129,807116,25093,353116,44553, 984
53,984
Remarks: - Gratuity payments of Rs. 32*335 Included 1n allowances
District:
Month
- •
JanFebMarchAprilMayJuneJulyAugSepOctNovPoc
TOTAL
r
I n c o m e
Transfer
-
20,30080,000100,0006,3597,050
80,000160,000
70,000130,000109,98t
763,690
Various
-3,300
(5,200)4,500
5,000
10,490
18,090
I u d i) o t 1990spent In % of budget
E x p e n s <
Allowan. Projects
Balance December4,80018,3005,10010,9004,7595,4503,8604,1704,6505,1815,25115,871
88,292
92,00096
66,98453,96942,28331,27030,70359,48584,500105,64339,75565,80167,06394,961
743,017
'500,000149
3 S
Various
31st 19893,8512,1123,0116,0791,6831,9996,2992,2611,5662,0596,5936,913
44,426
20,000222
Balance
148,79776,46222,38146, 787103,03872,25217,3682,709
50, 6354,6641,623
52, 11654,842
54,842
Remarks: - Gratuity payments of Rs. 24*490 Included in allowances- Rs. 5*200 unpaid allow. 1ncl. as negative Income under Various
- A 3.5 -
District:
Month
—JanFebMarchAprilMayJuneJulyAugSepOctNovDec
TOTAt
I n c o
Transfer
40,000
40,00050,0006,7808,7804,69070,000
4,930260,00066,000
551,180
m e
Various
_
25,000
12,150
37,150
B u d g e t 1990spent in % of budget
E x p e n s e
Allowan. Projects
Balance December ,10,6705,4805,4808,4805,18014,2803,0903,3103,6306,9433,37015,520
85,433
73,000117
4,11119,27830,50527,09112,166
71010,71913,19835,64820,374133,134151,395
458,329
280,000164
i S
Various
31st 1989896375648
12,7821,7191,9441,946
32,7161,5742,6503,21149,934
110,395
20,000552
Balance
67,75392,07666,94370,31071,95759, 67251,51840,45386,22945,37720,340140,6251,926
1,926
Remarks: - Gratuity payments of Rs. 20*550 Included in allowances- Rs. 1*910 of final balance were transfered to Badulla, rest of
Rs. 16.17 was kept in MaMyanganaya SRTS bankaccount
District: 7<s?
Month
_JanFebMarchAprilMayJuneJulyAugSepOctNovDec
TOTAL
E
I n c
Transfer
_
74,75190,00029,53090,00022,92570,000
220,000240,000400,00024,065140,000
1,401,271
l u d g e t¡pent in %
o m e
Various
1
2
9
56
16,
84
199C
560
000
080
000
055
695
>of budget
E x
Allowan.
Ba lance11,5703\,33Q14,93022,93014,13028,71514,52010,64511,60513,20013,20029,375
216,150
206,000105
1
p e n s í
Projects
December53,35924,00365,87834,67415,79728,778119,070185,93052,114234,053171,977205,116
,190,749
790,000151
3 S
Various
31st 19893,1171,90712,6983,2413,9259,4593,3113,0334,60059,62636,4827,016
148,415
36,000412
Balance
145,84079,35496,86693,36064,045120, 19385,24618,34538, 737
210,418359,539161,94576,493
76,493
Remarks: - Gratuity payments of Rs. 49'130 Included 1n allowances- Rs. 5'180 unpaid allow, incl. as negative Income under Various
- A 3.6 -
District:
Month
_JanFebMarchAprilMayJuneJulyAugSepOctNovDec
TOTAL
t•
I n c o m e
Transfer
-19,280
200,00017,490
121,000
90,000140,000150,000
550,00023,565140,000
1,451,335
Various
—1,120
3,0001,000
103,27943,40065,0002,215
75,00081,760
375,774
b u d g e t 1990spent in % of budget
E
A11owan.
Ba Ian11,39513,69023,99025,44014,30012,74011,67012,33010,72413,41513,41550,320
213,429
208,000103
E x p e n s e
Projects
ze December .11,35094,69364,15134,2967,912
123,251124,020178,56445,453225,718288,946154,286
1,352,640
1,020,000133
i S
Various
31st 19894,5893,2716,4792,9006,04512,18746,40369,4506,1374,24310,37816,639
188,721
51,000370
Balance
15,7848,850
97, 19623,06682,43054,17399,274100,58155,237(4,862)
301,76287,58888, 103
88,103
Remarks:. - Gratuity payments of Rs. 56'870 Included in allowances
PI strict: E 7
Month
-
JanFebMarchApril
MayJuneJulyAugSepOctNovDec
TOTAL
Í
}
I n c o
Transfer
—53,060480,008130,000
57,41080,00095,89570,000
90,00093,811300,000
1,450,184
t u d g e t
m e
Various
3,7901,050
100,0002,30040,150
300
82,709
40,80010,00048,612
329,711
1990spent in X of budget
E x p e n s <
Allowan. Projects
Balance December22,96035,32023,66525,29518,94523,69512,84513,61513,93513,89813,89859,328
277,399
245,000113
19,433281,346126,161101,664126,82551,68956,47876,66130,839124,07958,30825,531
1,079,014
. 780,000138
3 S
Various
31st 198955,6225,1373,75316,9262,7864,5244,35087,3504,51710,1514,4386,489
206,043
48,000429
Balance
87,50246,337205,592282,013140,42889,43289,824112,04687, 12937,83820,51047,677
304,941
304,941
Remarks: - Gratuity payments of Rs. 62'910 included in allowances
- A 3.7 -
District: Po 7
Month
_JanFebMarchAprilMayJuneJulyAugSepOctNovDec
TOTAL
fi
I n c o m e
Transfer
14,6954,66530,000
9,67020,000100,000
150,000
7,255
336,285
Various
_2,300
2,000
24,200
28,500
i u d g e t 1990spent in % of budget
E x p e n s e
Aiiowan. Projects
Balance December ,2,7553,365
20,920
6,470
8,7104,785
4,59528,795
80,395
64,000126
42,56822,012
5406,4404,22522,22410,27033,21616,71228,25547,03316,904
250,399
320,00078
i S
Various
31st 1989733848
1,3181,8872,975993
1,3671,8203,8961,6702,011
19,518
20,00098
Balance
.90,47846,72235, 19237,99940, 75233,55213,53521,89878, 15252, 759172,834119,195104,951
104,951
Remarks:. - Gratuity payments of Rs. 34'730 included in allowances
District: Putt a C/7 7
Month
*
JanFebMarchAprilMayJuneJulyAugSepOctNovDec
TOTAL
t
I n c o m e
Transfer
22,415120,00070,00040,00080,000150,000140,00080,000180,00057,759
•
940,174
Various
2,000
15,075
6,943
24,018
l u d g e t 1990spent in % of budget
E x p e n s e
Allowan. Projects
Balance December ,7,795
20,1169,43412,7558,9058,9059,7308,65531,52511,25012,72018,540
160,330
143,000112
72,38024,07490,66957,66535,72821,39586,079127,31650,33659,934100,52749,594
775,697
540,000144
i S
Various
31st 19896,2731,9968,5882,9185,3072,73017,5766,3664,7645,55540,7419,602
112,416
48,000234
Balance
114,69128,2434,47215,78114,4434,50351,47388,08885,75194,201197,462101,23330,440
30,440
Remarks;. ~ Gratuity payments of Rs. 42*610 Included in allowances
- A 3.8 -
District: Rat:naparv?
Month
JanFebMarchAprilMayJuneJulyAugSepOctNovDec
TOTAL
I n c o
Transfer
—
50,00027,69537,69549,09560,000
130,00037,08710,833118,728
521,133
m B
Various
_2,215
1,0001,000
23,430
21,00090,71037,0872,0853,255
181,782
B u d g e t 1990spent in % of budget
f
Allowan.
• x p e n s í
Projects
Balance December .10,91021,440
24,080
420
840420
56,2539,233
29,383
152,979
133,0001/5
76,48423,49429,97512,74351,75029,61930,74235,12344,61745,26337,50023,874
441,184
520,00085
J S
Various
31st 198941,1331,3331,532872
21,69622,4051,176
87,19539,092
8832,2691,860
221,446
20,0001,107
Balance
165,48639, 17442,90740,09541,09540, 17447, 73036,812134,364124,40934,928107,90952, 792
52, 792
Remarks: - Gratuity payments of Rs. 16'140 Included in allowances
S u m m a r y : Income - Expenses 1990 of SRTS Distr icts
Month
_JanFebMarchAprilMayJuneJulyAugSepOctNovDec
TOTAL
I n c o m e
Transfer
_252,825
1,269,389858,378658,510449,814871,905720,818
1,930,000406,783
2,117,0631,756,9811,226,424
12,518,890
B u d g e t>pent in % of
Various
-131,154271,158337,206169,726118,783263,229293,770423,420163,132459,24998,943498,163
3,227,933
1990budget
E )
Allowan.
Ba lance165,070288,706192,284314,240141,904278,515113,620136,105148,352197,498171,837562,221
2,710,352
2,412,000112-
( p e n s e s
Projects
December 31s702,600955,884765,419475,883609,187736,046914,476
1,380,615701,346
1,187,4031,479,3201,580,979
11,489,157
9,010,000128
Various
i 1989172,85784,25594,537122,71274,87290,846134,822369,267196,070118,710146,388178,757
1,784,092
478,000373
Balance
1,826,327/, 169, 7791,381,4811,524,8251,440,2261, 182,8601,212,5871,064,2571,531,6901,055,8372, 128,5382,186,9171,589,548
1,589,548
Remarks:
- A 3.9 -
t# A N N E X
- G _ 2 _ 3 Ecofarmi ng...Nel umkulama
SRTS: Income - Expenses 1990
Month
_JanFebMarchAprilMayJuneJulyAugSepOctNovDec *
TOTAL
E
I n c o m e
Transfer
—
22,54065,00060,000
24,0507,420
15,560
200,00013,583
408,153
Various
-150150
1,500
12,000
56,947
70,747
l u d g e t 1990spent in % of budget
E x p e n s e
Allowan. Projects
Balance December .6,2208,1208,1205,440
14,8203,9204,1204,4404,780
56,947
116,927
90,000130
1,98110,87810,4087,155
18,0438,331
18,24638,92532,02050,93862,791
259,716
350,00074
i S
Various
31st 19895,2861,9065,6095,9193,4014,0729,2504,5842,490
22,6666,985
72,168
60,000120
Balance
39,72626,38928,17569,038
110, 52489,08087,40763,41131,3424,392
126,00869,81569,815
69,815
Remarks: Gratuity payments of Rs. 56'947 included in allowances
A N N E X
• m m ••
1.5.3 Summary of expenses and budget con t ro l : January - December 1990
SARVODAYA RURAL TECHNICAL SERVICES
Ell
Konth•
JanuaryFebruary«archApr i lKayJuneJulyAupstSepteiberOctoberMoyeibsrOecesber
HELV. d i r .
TOTAL
i idset 1110¡sent is X
0
Allowances
165288192314141278113116148197171562
t070,706,284,240,984,515,620.105,152,498,337,221
2,710,352
2,600, 000104
s t r i c t
Proj.HeW.
702,600955,384765.419475,883609,187736,946914,476
1,383.615701,346
1,187,4031,479.3201,580,379
264,900
11,151,157
10,800.300109
s
Various
1T28494
1227490
134369196118146178
,357.255,537
,712,312,846,822,267,373
Jio,3B8JST
1,114,0»
ISO, 030213
P
Alionan.
20,11,
21,is,21,19,19,20,21,21,19,
213,
130,9
473620389580980023040680123619343720
291
0071
o r a t u
Transo.
48793
2863,101
255,576
11,7598,9166.743
12,4657,416
19,983ji
3,315
80,693
365,90322
í a
Off. /Var.
8,166Í44
0111
4,6304,6361,4283,0946,5433,4735,536
18,714
64,150
121,825
54,900226
Investnent
911,310
911,110
194,090211
Training
30
12
41
700
,744
,343
,017
,0036
Nat
Staff
131417
29Q1
9516442
3037
264
169
1,111
753,
i o ii
gen.
,200,250,169,918,180,091,322.442
,684,423,500
,713
,495
900151
a 1
Various
105359
263
52
770
1.003ÍT
Ecofars.
13,20,24,19,21.2Í,31,47,13,78,69,56,
487904137514444223416629950334T76947
448,311
509, 90090
3arv.
2
2
2
,215
,235
,403
gen.
,391
,891
,90313
• - • : r : : : : ; n; v
' TQTÍL
i,Bss,m
t,t%m1,141,411
m,int,2it,Hl1,311,3141,091,li!i,Mi,SSli,sít,mi,ut,mi,isi,sn
s,m,m
u,m,m
19,644,080123 ,
Retarte: under 'Sarvodaya general" is included a contribution of Tfi'003 Rs. f r e í HEUETAS towards a special project of Sarvodaya's "icien Section".The budget m adjusted during the year due to the higher exchange rate between Swiss Francs and Rupees; or ig inal overal l budget m \V Vl'OQO Rs.
• m m
A N N E X
1.5.4 Balance Sheet
SARVOOAYA RURAL TECHNICAL SERVICE
January - December 1990
NOAtb
iffJMittry
FtbrsaryHired
April
Kayiese
¿iljAugust
Sejtterter
October
Hovetóer
Decetber
Total
Casa Acaait ferttmi
IlCOM
-
23.75a
54,570
25,131
27,9H22,419
28,203
11,14070.130
111,í3l51,13!
Sí,!!!
434,275
ElOHStS
-
2t,!21
45,1»
It,l«24,712
2IJ35
31,232
32,211
11.711
13, f »17,51(
3f,J!S
51,422
3)1,373
Ulace
II, (tt5.175
14.UI
n,m«.HI21.195
17,773+.£95
42,1351,271
1,141
11,114
11,759
If ,750
lai i
I K »
-
?,iH,MI151,381
l,1H,6H
(tJ,NS
951,310
1,135,315
190,301
2,400,090
1,104,500
1,445,7*1
13,146,141
i Accasnt SKT5
Eipeises
I,ti9,741
144,(58
1,195,629
410,015
US ,751
1,076,604
Í7J.I732,362,870
373,3ÍÍ
1,321,751
lalasce
(4,314
14,873
13,415
f7,715
57,731
57,739
79.171
30,270
30,270
51,017
11,227
51ÍJ71
ftt.Kt
w,m
District itocodsts
liCSK
-
113,97!
1,549,547
1,195,514
121,236
561.597
1,115,134
1,QU,51i
2,353,420563.355
2,576,312
1,855,924
(,724,537
15.T4U22
apeises
.
1,040,527
1.321,344
1.052,249
112,335
125.9(3
1,105.(07
1,162,118
1,315.387
1,045.153
1.503,611
1,797,545
2,12U57
IMH,III
!ilance
t,!2S.327
l,tSl,77!
1,311,4!!
1,524,325
1,449,225
1,182,3(0
t,Z12,5B7
1,0t4,257
' 1,531,690
1,055,337
2,121,531
2,186,917
!,5!!,54Í
1,589,543
Third
lacoK
309,137
109,009
250,376
191,755
200,000
200,000
336,141
209,009
1.702,109
Party account
Expenses
• -
199,009
109,000
150,051
tOO,090
70,090
30,000
164,000
3,000
190,059
390,000
1,457,112
Balance
«4,527
693,76t593,754
543,711
£13,737
710,542
359.542
386,542
1,219,6131,029,324
1,025,i!t
729,624
729,624
729,S2t
Suspense Account
IilCSK
-
361,907
361,907
Expenses
-
0
Baluce
900g00
s0000
331,907
361,907
#SARVODAYA RURAL TECHNICAL SERVICES
F I N A L
P R O J E C T R E P O R T
1991
Ref.No
Name
Type :
District :
Date o-pcompieti on:
Locati on:
PREPARATION AND CHECKING OF FINAL REPORT
Prepared
Approved
Checked
Designation
OIC / AIC
ATA
District Coord.
Wame Date Signature
Ref. No:
1. GENERAL INFORMATION
- Construction works started on :
- Date of completion :
- Total construction period :
2. SUMMARY OF COSTS
2.1 Cost Estimate (Project Proposal)
m o n t h s
Cost estílate
Aii. estílate í
Mi. est mite 2
Coiistr. mterií]incl. transport
P/pes,fittings
Salaries Jfiscíllanous,tools, etc.
Contributioncoinunity
: 1
= 2
Total Contribution Community ( = 1 )
Direct Project Expenses (DPE)( = 2 )
Overhead (50* of DPE)
TOTAL PROJECT £OSTS (approved estimates)
*2.2 Pro.iect Expenses (actual, see last project ledger)
Constr. mat.incl. transp.
Pipes,fittings
Salaries
Direct Project £xpenses (DPE)
Overhead (50% of DPE)
Total Contr ibut ion Sarvodaya
TOTAL PROJECT COSTS (actual )
Miscellane-ous
Contributioncommunity
••. O —
Ref. No: ,
3. COMPARISON BETWEEN ESTIMATED AND ACTUAL COSTS
3.1 Direct Project Expenses (DPE)
Total estimated DPE Rs (=1)
Total actual DPE Rs (=2)
Comparison (2/1*100) %
3.2 Total Pro.iect Costs (TPC)
Total estimated TPC Rs (= 1)
Total actual TPC Rs (=2)
Comparison (2/1*100) %
4. EXPLANATIONS / REMARKS
Give details - in short - about the following points:
Progress of construction works, Community Participation,difficultiesencountered, structures which were added, structures which were notbuilt, quality of work, general remarks, etc.
Continue with appropriate annex!
- 3 -
Ref. No:
ANNEX A
TECHNICAL DETAILS OF GRAVITY WATER SUPPLY SCHEME
Completed Structures
- Number of standposts: nos ( = 1 )
- Storage tanks: tank 1 m3tank 2 m3tank 3 m3tank 4 m3
Total storage volume m3
- Tota.l length of PVC pipes: m
- Other structures:
- Protection zone: :.... m2
- Number of beneficiaries people ( = 2 )
- Total cost of PVC pipes: . Rs
- Di rect £roject £xpenses (DPE) Rs
- lotal Project C_osts (TPC) Rs ( = 3 )
- Average cost per standpost ( 3 / 1 ) Rs
- Average cost per beneficiary ( 3 / 2 ) Rs
Attach a copy of the hydraulic calculations, including a situation plan ofthe completed project, to this Final Report !
Remarks:
- 4a -
ANNEX B
TECHNICAL DETAILS OF WELL PROJECT
Ref. No:
Well type 1
Well type 2
Well type 3
Well type i
Total
Nos s0 - 0
ze1 : S'Z6
Total
DepthW
•
WellLining *)
Water Li f t ingSystem .**)
Total
Number ofBeneficiaries
*) Situ: Concrete ring cast in situPre : Concrete ring prefabricatedBr : Brick liningSto : Stone masonry liningVs : Various linings (give explanations)
Summary of Costs o f W e l l s
**) PS : Pulley SystemBR : Bucket/Rope (without pulley)HP : HandpumpVS : Various System (give explenations)
Total cost ofall wells
Average cost perwell
Average cost permeter
Average cost perbeneficiary
Direct ProjectExpenses
(1
(2
(3
(4
Total ProjectCosts
(5
(6
(7
(8
(1 = DPE(2 = DPE/nos of wells(3 = DPE/total depth(4 = DPE/total beneficiaries
(5 = TPC(6 = TPC/nos of wells(7 = TPC/total depth(8. = TPC/total beneficiaries
- Average depth of well (total depth / nos of wells) m
Attach a situation plan (handsketch) of the completed project !
- Remarks:
Ref. No:
ANNEX C
TECHNICAL DETAILS OF LATRINE PROJECT
Planned Completed
- Type of latrines: - VIP nos nos
- Watersealed nos nos
- Others:nos nos
- Total number of latrines nos nos (= 1)
- Total number of beneficiaries nos (= 2)
Summary of costs of Latrines (DPE = Direct Project Expenses)
(TPC = lotal Project Costs)
DPE TPC
- Total cost of latrines Rs (= 3) Rs (= 4)
- Average cost per latrine Rs (3/1) Rs (4/1)
- Avarage cost per beneficiary (4/2) Rs
- Total nos of cement bags used nos
- Remarks:
- 4c -
Ref. No:
ANNEX D
TECHNICAL DETAILS OF VARIOUS KINDS OF PROJECTS
Bridges / Culverts (Attach copies of designs!)
- Type of bridge / culvert: - Foot bridge LJ
- Motorable bridge Q
- Suspension bridge Li
- Culvert U
- Span of bridge / culvert m ( = 1 )
- Width of bridge / culvert m ( = 2 )
- Number of beneficiaries nos ( = 3 )
Summary of costs of Bridges / Culverts (TPC = J_otal Project fiosts)
TPC
- Total cost of bridge / culvert ( = 4 ) Rs
- Average cost of bridge / culvert per m2 (3/1*2) Rs
- Avarage cost per beneficiary (4/3) Rs
- Remarks: -
Various other oro.iects (Attach copies of designs!)
- Give details (according to above) about financial andtechnical points of project
- 4d -
