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SRMBusinessWorkflow

UseInthe SRMServer ( EnterpriseBuyer [EBP]andSAPBiddingEngine) arangeofbusinesstransactionsarebasedonworkflowprocesses.SomeworkflowsareabsolutelyessentialforSRMwhilstotherscanbeusedonanoptionalbasis.Somearealsoprovidedasalternativestoothers.

Thefollowing(standard)workflowssupportSRMbasicprocesses:

Workflowfor: Scenario

Shoppingcart(SC)WS10000060Withoutapproval,WS10000129Onestepapproval,WS10000031Twostepapproval

ApprovalworkflowsforshoppingcartsTherelevantapprovalworkflowisstarted,dependingonthetotalvalueoftheshoppingcartandtheroleoftherequester.

Confirmation(CF)WS10400010Withoutapproval,WS10400002Onestepapproval,WS10400009Twostepapproval,WS10400020Administratorapproval

ApprovalworkflowsforconfirmationsTherelevantapprovalworkflowisstarted,dependingoncompletionstatus,creatorrole,andtotalvalueoftheconfirmation.

Invoice(IV)WS10400016Withoutapproval,WS10400017Onestepapproval,WS10400018Twostepapproval,WS10400021Administratorapproval

ApprovalworkflowsforinvoicesTherelevantapprovalworkflowisstarted,dependingoncompletionstatus,invoicecategory(creditmemoorinvoice),creatorrole,andtotalvalueoftheinvoice.

Purchaseorder(PO)

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WS14000075Withoutapproval,WS14000089OnestepapprovalWS14000145nstepapproval

ApprovalworkflowsforpurchaseordersandchangeversionsofpurchaseordersTherelevantapprovalworkflowisstarted,dependingonvariousattributesoftheobjecttype PurchaseOrderEC(BUS2201) ,forexamplec hangeofaccountassignmentdata ,andt otalamountdifference .

PurchaseOrderResponse(POR)WS14500001Automaticdatatransfer,WS14500019Manualdatatransfer

WorkflowsfortransferofdataofpurchaseorderresponsetopurchaseorderDependingonthevariouscriteria,thePORdataiseithertransferredtothepurchaseorderautomaticallyormanuallybythepurchaser.

Contract(CTR)WS14000086Withoutapproval,WS14000088OnestepapprovalWS14000148nstepapproval

ApprovalworkflowsforcontractsandchangeversionsofcontractsTherelevantapprovalworkflowisstarted,dependingonvariousattributesoftheobjecttype PurchaseContract(BUS2000113) ,forexample changeofconditions .

BidWS79000010Withoutapproval,WS79000002Onestepapproval

ApprovalworkflowsforbidsTherelevantapprovalworkflowisstarted,dependingonwhetheramanageroranemployeeofthepurchasinggroupacceptsabidforabidinvitation.

BidInvitationWS14500026Withoutapproval,WS14500027OnestepapprovalWS14500028nstepapproval

ApprovalWorkflowsforbidinvitationsAfterbidinvitations(andtheirchangeversions)arepublished,oneofthesethreeapprovalworkflowsisstarted,dependingonthestartconditions.TheimplementationoftheBAdI BBP_WORKFLOW_APPROV_BADI isaprerequisitefornstepapproval(withback&forthprocessing).(Ifthisisnotthecase,themanagerofthepurchasingorganizationisdeterminedasapprover.)

NewuserWS10000192

Inthisworkflow,themanagerofthenewusercreatedhastoapprovethenewuser.

NewpasswordWS10000223

ThisworkflowstartsafteranEBPuserrequestsanewpassword.

Newbidder/vendorWS10000209

ThisworkflowstartswhenabidderorvendorrequestsanewuserfortheEBPsystem.

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TransferofSCtoPMsystemWS10000202

ThisworkflowcausesaSCtobetransportedasrequirementcoveragerequesttothePMbackend.(Onlyforclassicscenario!)

TheseworkflowssupportfurtherSRMprocessesorareprovidedasanalternativetostandardworkflows:

Workflowfor: Scenario

SpendinglimitforSC(onestep)WS10000276

Onestepapprovalworkflowforshoppingcart(alternativetoSCworkflows)Thesystemusesspendingandapprovallimitstofirstdeterminewhetherapprovalisnecessary,andthentodeterminetheapprover.

SpendinglimitforSC(nstep,dynamic)WS14000109

Multistepapprovalworkflowforshoppingcart(alternativetoonestepspendinglimitWFL)StepbystepapprovalofSCdependingonspendingandapprovallimit.

SpendinglimitforSCwithBAdI(nstep,dynamic)WS14000133

Nstepapprovalworkflowforshoppingcart(alternativetoallSCworkflows)DeterminationofapproveroccursdynamicallyviaaBAdI.

ItemBasedApprovalforSCWS14500015

MultistepapprovalofindividualSCitemsbyresponsibleapprover

CompleteSCWS14000044

CompletionofshoppingcartbypurchaserIncompleteshoppingcartcompletedbypurchaserbeforeapproval.

PurchasingBudgetWorkflow(SC)(Workflowscenario)

ApprovaloftheSCisnotdependentonitsvalue,butratherontheemployeespurchasingbudget

VendorsfromOPIWS14000043WithoutapprovalWS14000030Onestepapproval

ApprovalofvendorsRelevantapprovalworkflowisstarted,dependingonprocessorauthorization.

LockingofSUSSuppliersWS145000021

NotificationworkflowafteraSUSsupplierhasbeenlocked

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WorkflowstartsafteraSUSsupplierhasbeenlockedAllpurchasersofthepurchasingorganizationOrganizationofthelockedsupplierreceiveanotificationviaemail.

ProcurementcardWS10000093FirstapprovalWS10000100Secondapproval

ApprovalofcardchargesThecardholderisresponsibleforapprovalunlessthesettlementvalueexceedsthespendinglimitsetinCustomizing.Ifthisisthecase,themanagerisresponsibleforapproval.(Formoreinformation,seetheIMG: SRMServer ProcurementCard ProcessProcurementCard )

PurchaseOrderResponse(POR)WS14500007NotificationWS14500017Alertworkflow

NotificationwhenaPORisreceivedandmonitoringofPORreceiptAsanalternativetotheworkflowformanualdatatransfer,( WS14500019 )thenotificationworkflowjustinformsthepurchaserthatthedocumentrequiresprocessing.ThealertworkflowmonitorsreceiptofaPORforaPOwherethe PurchaseOrderResponseExpected indicatorisset.

StochasticDocumentCheck(IVandCF) FlexibleuseofapprovalworkflowsforstochasticdocumentcheckofinvoicesandconfirmationsDependingonthedocumenttype,itssubtype,andthedocumentvalue,youcancreateyourownrulesforusingcertainspecificworkflowsforrandomchecksofIVandCF.Formoreinformation,see:ReleaseNote ChangesinSAPBusinessWorkflow(EnterpriseBuyer4.0) ,Section WorkflowSettingsforStochasticDocumentCheck

CorrectionofXMLInvoicesWS14500020

CorrectionworkflowforerroneousXMLinvoicesErroneousXMLinvoicesarenolongerautomaticallysentback.Now,theycanbecorrectedorprocessedbytheresponsibleemployeebeforetheyareposted.Theworkitemcontainsalinkusedtobranchtoinvoiceprocessing.

Aswellastheseadditionalworkflows,thereareotherworkflowsdesignedtomakeworkingwiththeSRMServereasier.Mostly,thesearenotificationworkflowsthatsendamessagetotheresponsibleprocessorwhenacertainsystemeventoccurs.Inaddition,youcaneasilychangetheapprovalprocessesofSRMdocumentsbyusing/activatingpredefineddefaultsettings.(Formoreinformation,seethe ChangestoSAPBusinessWorkflow ReleaseNote . )

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ActivitiesYouconfigurethe SAPBusinessWorkflow settingsinCustomizing.MenupathintheImplementationGuide(IMG):SupplierRelationshipManagement SRMServer CrossApplicationBasicSettings SAPBusinessWorkflow

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