SR2 Enrollment Guide

SEPTEMBER 1, 2009

This guide is designed to provide the background and instructions you need to enroll students using the OASIS Student Records System.

SRS Guide to Enrollment Screens UCLA Student Records System

Registrar’s Office

SRS Guide to Enrollment Screens

September 1, 2009 2

Table of Contents About This Guide ............................................................................................................................. 3

Definitions .................................................................................................................................... 3 Responsibility / Guidelines ........................................................................................................... 4

Registrar ................................................................................................................................... 4 Department Guidelines ............................................................................................................. 4

The Enrollment Process ............................................................................................................... 5 Enrollment Restrictions ................................................................................................................ 6

The Enrollment Main Menu ............................................................................................................. 7 General Guidelines for Screens ................................................................................................... 7

The Enrollment Processing Screen (EPS) ...................................................................................... 8 Student Registration Information ................................................................................................. 8 EPS Screen Fields ....................................................................................................................... 9 EPS Function Codes .................................................................................................................. 10 EPS Transfer Codes .................................................................................................................. 11 EPS Override Commands .......................................................................................................... 12

How to Add a Class for a Term ..................................................................................................... 14 Before You Begin ....................................................................................................................... 14 Steps in the Procedure .............................................................................................................. 14

How to Drop a Class for a Term .................................................................................................... 17 Before You Begin ....................................................................................................................... 17 Steps in the Procedure .............................................................................................................. 17

How to Physically Delete a Class from the Study List ................................................................... 20 Before You Begin ....................................................................................................................... 20 Steps in the Procedure .............................................................................................................. 20

How to Exchange a Class or Section ............................................................................................ 22 Before You Begin ....................................................................................................................... 22 Steps in the Procedure .............................................................................................................. 22

Exchange a One-section Class .............................................................................................. 23 Exchange a Secondary Section ............................................................................................. 24

How to Change the Student Grade Type ..................................................................................... 25 Before You Begin ....................................................................................................................... 25 Steps in the Procedure .............................................................................................................. 25

How to Manage the Wait List ......................................................................................................... 28 Before You Begin ....................................................................................................................... 28 Steps in the Procedure .............................................................................................................. 28

Move from the wait list to the enrolled list .............................................................................. 29 Move an enrolled student to the wait list ................................................................................ 29 Change the wait list position .................................................................................................. 29

How to Maintain Enrollment Data .................................................................................................. 30 Before You Begin ....................................................................................................................... 30 Steps in the Procedure .............................................................................................................. 30

How to Change Variable Units ...................................................................................................... 32 Before You Begin ....................................................................................................................... 32 Steps in the Procedure .............................................................................................................. 32

Additional Support Screens ........................................................................................................... 34 EDB – Enrollment Data Browse ................................................................................................. 34 CLS – Class Detail Screen ........................................................................................................ 35 STL – Study List Screen ............................................................................................................ 36 ALT – Alternate Sections Screen ............................................................................................... 37 OPN– Open Sections Screen .................................................................................................... 38 AKD– Student Records System ................................................................................................. 39 ERB – Enrollment Rule Browse ................................................................................................. 40 ERD – Enrollment Rule Detail .................................................................................................... 41


September 1, 2009 3

About This Guide This guide is designed to provide the background and instructions you need to enroll students using the Student Records System. The guide is divided into five main sections: About This Guide defines commonly used terms, describes the responsibilities and steps in the enrollment process, and explains the function of rules and restrictions. The Enrollment Main Menu describes the features of the main menu and provides a brief review of some navigation guidelines. The Enrollment Processing Screen (EPS) defines the student registration information, screen fields, function codes, screen transfer codes, override commands, and override policies for the EPS screen. The “How To….” Sections provide the step-by-step procedures to complete the most common tasks performed as part of the enrollment process. Additional Support Screens provide a quick reference for some of the most commonly used screens.

Definitions The following terms will be used throughout this guide and on the OASIS screens. Word Definition Course An academic offering. A department submits a course request

through the Course Inventory Management System (CIMS) where it is routed through various approval agencies. Once all the necessary approvals are received, the Scheduling unit enters the course data into the Course Catalog Table in OASIS.

Subject Area Academic discipline under which a group of courses is offered. Each subject area is associated with a department. Usually the department and subject area have the same name and abbreviation. For example: Dept = History (HIST), Subject Area = History (HIST). Some departments have multiple subject areas. For example: Dept = Classics (CLASSIC); Subject Areas = Classics (CLASSIC), Greek (GREEK), and Latin (LATIN).

Catalog Number Number assigned to the course, for example, HIST 1A. Term Identifies the Academic Term. The first two positions represent the

academic year. The third position represents the specific term. For example: 08F = Fall quarter of 2008 and 081 = Summer of 2008.

Class A course that is offered during a specific term is a class. These two phrases have the same meaning and are used interchangeably.

Session Time period (designated by a code) within a term. For example, RG = regular session, 10 week quarter.


September 1, 2009 4

Word Definition Activity (Type) Indicates how instruction is conducted. For example, the section

may be a lecture (LEC), discussion (DIS), seminar (SEM), or lab (LAB), and so on.

Primary Activity Activity where the grade is given. Each class offered during a term must have a primary activity. For example, for a class with more than one activity (a compound class) that has a lecture, the lecture would be the primary activity.

Secondary Activity Activity offered in conjunction with the primary activity. For example, a lecture section may also require a discussion section. The discussion section is the secondary activity.

Section (number) A section represents a class meeting and is assigned a section number. For example, Communication Studies 10, lecture (LEC) 1, with discussions (DIS) 1A, 1B, and so on.

Meeting A section (See definition for section.) PTE Five-digit number that allows a student to enroll in a class

regardless of the consent indicator, enrollment rule, or closed status The PTE number is given to the student by an instructor or by a department.

SRS# The unique 9-digit SRS numeric identifier for a class section. This number displays in the Schedule of Classes and on URSA. The first three digits are the internal number of the Subject Area. The second three digits are the Course Number. The last three digits are the Section Number Assigned by the Department, Registrar or Summer Session office (for Summer Courses).

Responsibility / Guidelines Enrollment responsibilities are divided between the Registrar and the departments as follows: Registrar

• The Registrar’s Office has overall responsibility for enrolling graduate and undergraduate students and may perform all enrollment functions during the enrollment period.

Department Guidelines

NOTE: Departments may perform the various enrollment functions from the beginning of Priority Enrollment through Friday of the third week of classes (Schools through 10th week).

• You may enroll students only in your department classes

• You may process your own contract classes.

• You may NOT drop a student from any class without consulting the Registrar’s Office.

• You may move students from the wait list to enrolled status.


September 1, 2009 5

The Enrollment Process 1. Enrollment events and dates are established for the term. They are used by the online

enrollment application to process enrollment. You can view the dates on the Session / Events Browse (DDB) screen. For example:

UCLA – AIS Student Records System Screen: ___ Session/Event Browse (DDB) Term: 06F Session: RG Session Event Code: ________ Insert/Copy: Copy Term: Page 1 of 1 Sess Evnt Cd Name Start Date Last Date Del RG ADD_NOWL NO WL ALLOWED PERIOD 01-10-2007 04-30-2007 _ RG CLFSTLST CLASS FIRST-LAST 01-01-2008 12-31-2008 _ RG ENRL Enrollment Period 01-02-2008 12-31-2008 _ RG NORTHDRP No Athlete Drop period 07-01-2008 07-07-2008 _ RG NODRPZR0 Restrict drops to 0 Units 09-18-2006 12-31-2007 _ RG NOIMPDRP No Impacted cls drp allow 06-01-2007 06-30-2007 _ RG NONLSDRP Restrict Non L&S Drops 02-06-2007 06-20-2007 _ RG RESDETDT Res Determination Date 09-25-2006 09-25-2006 _ RG UGDRPLGC UGrad logical drop period 12-01-2007 12-31-2008 _ F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-19-08 10:20

Some of the Events for a Regular Session are listed below.

Event Cd Description ADD_NOWL Defines the period when students may not get on a wait list for a

class. CLFSTLST Defines the period when classes are being taught ENRL Defines the period when enrollment occurs GRDSBM Defines the period when grades are submitted NOATHDRP Defines the period when athletes may not drop a class NODRPZRO Defines the period when students may not drop to zero units NOIMPDRP Defines the period when students may not drop an impacted class

without an approved petition NONLSDRP Defines the period when non-Letters and Science students may

not drop a class UGDRPLGC Defines the period when drops by undergraduate students are

‘logical drops’ instead of ‘physical drops’ (a logical drop remains on a student’s study list but in ‘dropped’ [D] status)

2. Students use the URSA online enrollment application to enroll in classes. 3. Students are given enrollment appointments that allow them to access the URSA online

enrollment application. The appointments define the dates that students may access URSA and the number of units they can enroll in during the appointment.

4. Any changes that cannot be done on URSA may require a special petition process. Consult the Schedule of Classes for details.


September 1, 2009 6

Enrollment Restrictions During the enrollment process, you may encounter restrictions that prevent you from completing an action. In these situations, you can use Override codes to continue. (See The Enrollment Processing Screen (EPS) for information on Override codes.) Enrollment Rules Enrollment rules define the requirements for enrollment in a class. An enrollment rule restricts a student from entering a class if the student does not meet the required rule criteria. There are global rules that can be applied to all classes and there are department specific rules. Each rule has a Rule ID. The Rule ID can be found on the Enrollment Rules Browse (ERB) or Enrollment Rule Detail (ERD) screens. (See Additional Inquiry Screens section.) For example:

Global Rule: Rule ID: $GLOBAL 1 Rule: Freshman Only Department Rule: Rule ID: HIST 1 Rule: History Majors only

Consent There are three types of Consent that may be placed on a class: Department Consent (D), Consent of Instructor (I), and Petition or Contract Required (P). To enroll in classes with the D or I, a student must obtain a Permission to Enroll number. To enroll in a P class, a student must complete a special petition or contract in MyUCLA and obtain the necessary approval. Other Limits and/or Restrictions Other restrictions such as enrollment caps, wait list caps, time conflict, etc. may also keep a student from enrolling.


September 1, 2009 7

The Enrollment Main Menu When you login to OASIS, it may be helpful to use the Enrollment Menu. To do so: 1. Login to OASIS.

2. Type SIS as the transaction ID and press Enter. The Student Information System Menu displays.

3. In the Screen field, type ENR. The Enrollment Menu displays.

UCLA–AIS OASIS

Student Records System Screen: ___ Enrollment Menu (ENR) UID: - Enrollment Related Screens - - Related Menus - ALT _ Alternate Sections ECM _ Enrollment Control Menu CLS _ Class Details CAT _ Course Catalog Menu DPS _ Drop Screen SCH _ Class Scheduling Menu EDB _ Enrollment Data Browse EED _ Enrollment Entry Detail ENP _ Enrollment Profile EPS _ Enrollment Processing Screen OPN _ Open Sections PEB _ Permission to Enroll ROS _ Class Roster SJB _ Student Priority Group Browse STL _ Study List TPB _ Student Appointments Browse F1:Documentation F2:UID F3:Exit F4:Help F12:Refresh F24:SRS/SIS 01-23-04 15:10

General Guidelines for Screens Authorized users may add, change, or delete data as follows:

• Use the TAB key to position the cursor in a field. • To update the field, type new data or type over existing data.

• To confirm a transaction, press ENTER. • To update a transaction, press F9.

• To scroll forward and view more data, press F8 • To scroll backward and view more data, press F7

• To access help, TAB to the field and press F4 • To exist the help screen, press F3

The following colors are used on the screens:

• RED: Field is required. • GREEN: Data may be entered or edited. • GRAY: Field is not available for editing or data entry.


September 1, 2009 8

The Enrollment Processing Screen (EPS) Enrollment updates to a student record are done on the Enrollment Processing Screen (EPS) shown below.

NOTE: For instructions on specific tasks, refer to the section for that task.

UCLA – AIS U1OASIS Student Records System Screen: ___ Enrollment Processing Screen (EPS)

UID: _________ Term: ___ Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St

___ _________ ________ __ ____ Page of ___ _________ ________ __ ____ ___ _________ ________ __ ____ ___ _________ ________ __ ____ ___ _________ ________ __ ____ ___ _________ ________ __ ____ ___ _________ ________ __ ____ ___ _________ ________ __ ____ ___ _________ ________ __ ____ ___ _________ ________ __ ____ TrmAtmUnt: TrmWklUnt: A-Z0062 PLEASE ENTER REQUIRED FIELDS F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-15-08 11:12

Student Registration Information When you enter a student ID and press Enter, the student’s name displays. In addition, the registration information associated with that student appears in the upper right corner of the screen. For example:

UCLA – AIS U1OASIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS) PUB INFO RESTRICTIONS CON LS 0867 SOCIOL AB USR 01 UID: 123456789 Term: 101 NOT PAID STUDENT, JOE Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ** ATHLETE ** ADD _________ ________ __ 0.0 Page of TrmAtmUnt: 0.0 TrmWklUnt: 0.0 i-00096 THIS IS THE LATEST TERM FOR THIS STUDENT F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-15-08 11:12


September 1, 2009 9

The registration data included is show below.

NOTE: All or part of this information may be displayed depending on the screen.

1 Registration Type, e.g., CON = continuing, NEW = new, etc.

NOTE: A + indicates the student is enrolled in more than one program. The information displays for the primary program only.

2 College for selected term 3 Primary Major code 4 Primary Major name 5 Degree, e.g., AB = Bachelor of Arts, BS = Bachelor of Science, etc. 6 Student classification, e.g., USR = undergraduate, Senior 7 Transcript career indicator 8 Payment status 9 Restrictions, e.g., holds, public information restriction, FERPA restrictions

(See PVD screen for restrictions.)

EPS Screen Fields

Field Description UID Student university ID number. Term The academic year and quarter, e.g., 08F = Fall quarter 2008. Subject Academic discipline under which a group of courses is offered. Catlg# Catalog Number. Defaults according to the SRS number entered. Act Activity code, e.g., LEC, DIS. Defaults according to the SRS number

entered. Sec Section number. Defaults according to the SRS number entered. Fnc Function. Field used to enter the enrollment function code.

See EPS Function Codes. NOTE: You can also use this field to move to a screen with more detailed information about a specific class. See EPS Transfer Codes.

Class ID# SRS number for the class. Override Field used to enter one or more override codes. You can enter up to 8

codes. See EPS Override Commands.

+ CON, LS, 0867, SOCIOL, AB, USR, U1 NOT PAID

4 3 2 1 5 6 7

8

** HOLDS ** PUB INFO RESTRICTION

9


September 1, 2009 10

Field Description SG Student Grade Type. In some cases, a student may be allowed to select a

grade type. For example, if the Class Grade Type is SO (student option), the student may select a letter grade (LG) or P/NP (Pass / No Pass), etc. Press F4 to see a list of available codes.

CG Course Grade Type established when the course is created. For example, SO = student option, LG = letter grade, NG = no grade, etc. Press F4 to see a list of available codes.

M Multiple Term Course sequence number. Some courses require classes be taken in sequence over more than one term. This field shows the number of this class in the sequence.

Unit Number of units associated with the class. Wk This field indicates the week in a term that and enrollment or Grading

function was completed. For example, if a class is dropped during the 6th week of a term, the number 6 will appear in this column.

R Summer drop refund code. Press F4 to see a list of available codes.

SC Session code. Indicates the type of session. For example, RG = regular 10 week session. Defaults.

WL Wait list position. For example, if the student is number 5 on the wait list, the number 5 appears in this column.

ST Status. For example, D = dropped, E = enrolled, W = wait list, etc. This field is automatically updated.

TrmAmtUnt Term Amount of Units. Number of units the student is taking for the term. This field is automatically updated as classes are added, modified, or deleted.

TrmWklUnt Term Workload Units. Number of workload units the student is taking for the term. This field is automatically updated as classes are added, modified, or deleted.

EPS Function Codes You can use the following function codes to complete tasks on the EPS screen. The code is entered in the Fnc field. For more detail, refer to the section for the task instructions.

Code Function Description ADD Add a class Adds a class to a Student’s study list.

See How to Add a Class for a Term. CCL Exchange Class Exchanges a class for another class.

See How to Exchange a Class or Section. CGT Change Student

Grade Type Changes the SG field for a student. See How to Change the Student Grade Type.

CSC Exchange Secondary’s

Moves the student from one secondary section to a different section for the same primary section, e.g., from DIS 1A to DIS 1B for LEC 1. See How to Exchange a Class or Section.



Code Function Description DEL Physical drop Physically removes a Section from the Enrollment Entry Table

(EET). As a result, the section will not display on the student study list. See How to Physically Delete a Class from the Study List.

DPA Drop all sections of a class

Drops all sections (both primary and secondary) of a class. You must use this function on the row on the Study List that contains the enrollment section. See How to Drop a Class for a Term

DRP Drop a one-section class

Drops a one-section class: one that does not have a secondary section. It can also be used to drop one section of a compound class if the ‘N’ override is also used. See How to Drop a Class for a Term.

MEL Move from wait list to enrolled list

Moves the student from the wait list to the enrolled list. Status field changes to E (enrolled). This function must be used with and ‘L’ or an asterisk ( * ) override or a PTE Number. See How to Manage the Wait List.

MNT Maintain data on a class

This function allows you to change Student Grade Type, Units, and Summer Drop Refund Code. You can type changes over the existing enrollment data. See How to Maintain Enrollment Data.

MWL Move to a wait list

Moves the student from the enrolled list to the wait list for a section. Status field changes to W (wait). See How to Manage the Wait List.

POS Change wait list position

Moves the student up or down on the wait list. See How to Manage the Wait List.

VAR Change variable units

Changes the number listed in the Unit field for a variable unit or alternative unit class. See How to Change Variable Units.

CWK Change week Changes the Grading/Enrollment Action Effective Week (GRD_ACTN_EFF_WK) on the EPS (WK on the screen).

EPS Transfer Codes You can use the following codes in the Fnc field on EPS to move to a screen with more detailed information about a specific class.

NOTE: Moving to another enrollment screen will not change the student’s study list. From the new screen, press F3 to return to EPS. (See Additional Inquiry Screens for more detail about each screen.)

Code Screen

ALT Alternate Sections Screen. Provides a list of the secondary sections available for a primary section. For example, it will list all of the DIS sections available for a specific LEC.

CLS Class Detail Screen. Displays schedule and enrollment data for a specific class.



Code Screen OPN Open Sections Screen. Indicates which sections are still open for a specific

class. STL Study List Screen. Displays the list of enrolled and wait-listed classes for a

student.

EPS Override Commands If a student does not meet the criteria for enrollment in a class, you may use one of these overrides to complete the enrollment task.

NOTE: In SR2, enrollment commands cannot be used after the enrollment period is over, which is normally the last day of the term. (See code E for exceptions.)

Code Explanation

* All restrictions except C, M, N, H, Z, P, and A.

A Allows you to drop classes for Athletes during the period that prevents athletes from dropping classes (defined by the NOATHDRP event).

C Allows you to change the Student Grade Type in situations where the change would not normally be allowed.

D College approval required G Grade type P/NP restrictions. For example, a student may not be allowed to

have more than 5 units of P/NP. This would override that limit. H Allows enrollment to occur when there are holds on student’s record. I Allows an impacted class to be dropped during the period that prevents

drops of impacted classes (defined by the NOIMPDRP event). L Allows enrollment when the enrollment capacity for a section has been met

(or exceeded). M Allows units to be changed when such a change would not normally be

allowed. For example, the number of units a student is enrolled in for a fixed unit course can be changed using this override.

N This override allows you to enroll or drop only one section (part) of a compound class. If you want to add just a section of a compound class use this override with the ADD function. If you want to drop just one section of a compound class use the override with the DRP function. NOTE: This cannot be used with the DPA function.

P Allows Priority Enrollment Group limits to be exceeded. Q Allows enrollment if a student does not meet prerequisites and/or co-

requisites for a class. R Allows enrollment if Enrollment Rules or Consent Required have been

placed on a class. T Allows enrollment if the class being added has a time conflict with one or

more classes already on the student’s study list. U Overrides the maximum term unit limit in which a student is allowed to be

enrolled or wait-listed (e.g., 18 units max for L&S).



Code Explanation W Allows a student to be added to the wait list. X Overrides final exam code and time conflicts. Z Drop to zero units. Allows student to drop all classes during the period,

which prevents students from dropping to zero units (defined by the NODRPZRO event).

E Allows a terminal operator to use an enrollment command in a term in which the Enrollment Event has ended. In other words, it allows an operator to use an enrollment command retroactively.



How to Add a Class for a Term

Before You Begin Keep in mind the following points:

• Departmental staff may enroll students in their department classes ONLY. • Compound classes are added beginning with the enrollment section of the class. For

example, if a class is composed of a LEC and DIS sections, enrollment would begin by entering the Class ID# of the DIS section.

NOTE: Refer to the EPS Override Commands table for more detail.

You will need the following information:

• Student ID • Section numbers for primary and secondary activities • Class ID#, also called the SRS # for the section (available on EDB screen)

Steps in the Procedure 1. Access the Enrollment Processing Screen (EPS).

UCLA – AIS U1OASIS Student Records System Screen: ___ Enrollment Processing Screen (EPS)

UID: _________ Term: ___ Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ___ _________ ________ __ ____ Page of ___ _________ ________ __ ____ ___ _________ ________ __ ____ ___ _________ ________ __ ____ ___ _________ ________ __ ____ ___ _________ ________ __ ____ ___ _________ ________ __ ____ ___ _________ ________ __ ____ ___ _________ ________ __ ____ ___ _________ ________ __ ____ TrmAtmUnt: TrmWklUnt: A-Z0062 PLEASE ENTER REQUIRED FIELDS F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-15-08 11:12

NOTE: Required fields are red. Fields you can change are green.



2. Complete the following fields.

Field Enter ….. UID Student ID number Term The academic year and quarter, e.g., 08F = Fall quarter 2008.

NOTE: If left blank, the system defaults to the most current activated term. For example, if enrollment for 08F has started, it would default to 08F.

3. Press Enter. The student name associated with the ID displays below the ID number.

Additional registration information displays in the upper right corner of the screen. 4. Complete the following required fields to add a class.

Field Enter ….. FNC ADD displays as the default in the FN (function) field. Therefore,

you do not have to enter a code. Class ID# Enter the 9 digit SRS number of the enrollment section. You can

locate the number on the EDB screen. NOTE: Classes are added through the enrollment section in compound classes.

5. Press F9 to invoke the transaction. The system will check for conditions that may prevent

completion of the transaction, e.g., time conflicts, instructor consent, etc.

If the student meets all the criteria, the following message displays: (Go to step 8.)

I-R0110 UPDATE COMLETED

If conditions do exist, the transaction cannot be completed. An error message explaining the conditions appears at the bottom of the screen. For example: UCLA – AIS U1OASIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS)

CON LS 0429 HISTORY AB USR 01 UID: 123456789 Term: 06F NOT PAID STUDENT, JANE Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ADD 221004201 ________ __ 0.0 Page of TrmAtmUnt: 0.0 TrmWklUnt: 0.0 R- HOLDS ON RECORD R-WL ONLY: EN 15/ 15 EW= 3 R1 FRESHMEN ONLY I-R0123 CORRECT THE FIELDS IN ERROR F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-19-08 11:15



In the above example there are three conflicts:

• There are Holds. • Only wait list is available. • The class is restricted to Freshman

6. In the Override field, type the codes that will override the conflicts.

In this example, you would type: H (holds), W (wait-list), and R (rules). For example:

NOTE: See EPS Override Commands table for details about each option.

UCLA – AIS U1OASIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS)

CON LS 0429 HISTORY AB USR 01 UID: 123456789 Term: 06F NOT PAID STUDENT, JANE Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ADD 221004201 hwr __ 0.0 Page of

7. Press PF9 to again invoke the transaction. The system will check again for conditions that

may prevent completion of the transaction. 8. If the student meets the criteria, the added class displays on the student’s study list. For

example:

UCLA – AIS U1OASIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS) CON LS 0429 HISTORY AB USR 01 UID: 123456788 Term: 06F NOT PAID STUDENT, JANE Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ADD _________ ________ __ 0.0 Page 1 of 1 HIST 1A DIS 1A ___ 221004201 ________ NG NG 0 0.0 0 _ RG 3 W HIST 1A LEC*1 ___ 221004200 ________ LG SO 0 5.0 0 _ RG ___ H TrmAtmUnt: 5.0 TrmWklUnt: 5.0 I – PLACED ON THE WAIT LIST POS= 3 I-R0110 UPDATE COMPLETED <-- F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-15-08 11:15

NOTE: The student was required to enroll through the DIS section. Since she is on the wait list for the DIS section, the ST (status) for the LEC section is H (hold). When she is officially enrolled in the DIS, the LEC status will change to E (enrolled).



How to Drop a Class for a Term


• There are two DROP commands: DPA (drops all sections of a class) and DRP (drops a one-activity class or, when used with the ‘N’ override, drops one section of a compound class).

• For DPA, when you drop the enrollment section, the student is also dropped from all other sections of the class including the primary section.

• Specific drop dates are established for each quarter. The date the student drops will determine what shows on the student’s transcript.


• Student ID number • SRS number for the class you want to drop.

Steps in the Procedure 1. Access the EPS screen and complete the following fields.


NOTE: If left blank, the system defaults to the student’s most current active term. For example, if enrollment for 08F has started, it would default to 08F.

2. Press Enter. The student name, information, and study list display. For example:

NOTE: In this example, the student study list contains two classes. Each class has a secondary section (DIS) and a primary section (LEC). Therefore, we must use DPA to drop the class.



UCLA – AIS U1OASIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS) CON LS 0429 HISTORY AB USR U1 UID: 123456788 Term: 06F NOT PAID STUDENT, JANE Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ADD _________ ________ __ 0.0 Page 1 of 1 HIST 1A DIS 1A ___ 221004201 ________ NG NG 0 0.0 0 _ RG 3 W HIST 1A LEC*1 ___ 221004200 ________ LG SO 0 5.0 0 _ RG ___ H MATH 31A DIS 1A ___ 262181201 ________ NG NG 0 0.0 0 _ RG ___ E MATH 31A LEC*1 ___ 262181201 ________ LG SO 0 4.0 0 _ RG ___ E TrmAtmUnt: 9.0 TrmWklUnt: 9.0 I-R0110 UPDATE COMPLETED <-- F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-15-08 11:15

3. In the Fnc field next to the DIS 1A class you want to drop, type DPA. 4. Press F9 to invoke the drop. If conditions exist that prevent the drop, an error message

displays. You must enter the override code and press F9 again. For example, if the student has a hold on her record, you would type H in the Override column for the class you are dropping.

UCLA – AIS U1OASIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS) CON LS 0429 HISTORY AB USR U1 UID: 123456788 Term: 06F NOT PAID STUDENT, JANE Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ADD _________ ________ __ 0.0 Page 1 of 1 HIST 1A DIS 1A ___ 221004201 ________ NG NG 0 0.0 0 _ RG 3 W HIST 1A LEC*1 ___ 221004200 ________ LG SO 0 5.0 0 _ RG ___ H MATH 31A DIS 1A DPA 262181201 H NG NG 0 0.0 0 _ RG ___ E MATH 31A LEC*1 ___ 262181201 ________ LG SO 0 4.0 0 _ RG ___ E

5. Once all overrides are entered, press F9. The letter D appears in the ST (status) field for

each section of the class that was dropped. For example:



UCLA – AIS U1OASIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS) CON LS 0429 HISTORY AB USR U1 UID: 123456788 Term: 06F NOT PAID STUDENT, JANE Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ADD _________ ________ __ 0.0 Page 1 of 1 HIST 1A DIS 1A ___ 221004201 ________ NG NG 0 0.0 0 _ RG 3 W HIST 1A LEC*1 ___ 221004200 ________ LG SO 0 5.0 0 _ RG ___ H MATH 31A DIS 1A ___ 262181201 ________ NG NG 0 0.0 0 _ RG ___ D MATH 31A LEC*1 ___ 262181201 ________ LG SO 0 4.0 0 _ RG ___ D TrmAtmUnt: 5.0 TrmWklUnt: 5.0 I-R0110 UPDATE COMPLETED <-- F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-15-08 11:15



How to Physically Delete a Class from the Study List


• The DEL command physically removes the class from the database and the study list. • To use this command the class must have been dropped already. The ST (status) field

must contain a D. (See How to Drop a Class for a Term.) • If the class is a compound class (has more than one section), each section must be

deleted separately. For example, Physics 6A has three parts: a lecture, a discussion section, and a laboratory section. Each of these sections must be deleted separately to delete the entire class


• Student ID number • SRS number for the class you want to delete.







UCLA – AIS U1OASIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS) CON LS 0429 HISTORY AB USR U1 UID: 123456788 Term: 06F NOT PAID STUDENT, JANE Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ADD _________ ________ __ 0.0 Page 1 of 1 ENGL 4WS LEC*1 ___ 196112200 ________ LG LG 0 5.0 0 _ RG ___ D ENGL 19 SEM*1 ___ 196056201 ________ PN PN 0 1.0 0 _ RG ___ E HIST 1A DIS 1D ___ 221004201 ________ NG NG 0 0.0 0 _ RG ___ W HIST 1A LEC*1 ___ 221004200 ________ LG SO 0 5.0 0 _ RG ___ H MATH 31A DIS 1A ___ 262181201 ________ NG NG 0 0.0 0 _ RG ___ D MATH 31A LEC*1 ___ 262181200 ________ LG SO 0 4.0 0 _ RG ___ D TrmAtmUnt: 6.0 TrmWklUnt: 6.0 I-R0110 UPDATE COMPLETED <-- F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-15-08 11:15

3. Type DEL in the Fnc field next to the dropped section that you want to physically remove

from the database.

NOTE: In the sample screen above, three sections have a D (dropped) status. They are the only ones you can delete.

4. If the student has holds on his/her record, you will also need to input the H override in the

override field. ** HOLDS ** are indicated in the upper right-hand corner of the screen. 5. Press F9 to invoke the delete. The section(s) is physically deleted from the system and

removed from the study list.



How to Exchange a Class or Section

Before You Begin There are two commands for exchanging sections:

• Use CCL to exchange one entire class for another. • Use CSC to exchange secondary sections within the same class.


• Student ID number • SRS number of the Enrollment Section for the class you want to add (exchange to)





UCLA – AIS U1OASIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS) CON LS 0429 HISTORY AB USR U1 UID: 123456788 Term: 06F NOT PAID STUDENT, JANE Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ADD _________ ________ __ 0.0 Page 1 of 1 ENGL 4WS LEC*1 ___ 196112200 ________ LG LG 0 5.0 0 _ RG ___ E HIST 1A DIS 1A ___ 221004201 ________ NG NG 0 0.0 0 _ RG 3 W HIST 1A LEC*1 ___ 221004200 ________ LG SO 0 5.0 0 _ RG ___ H MATH 31A DIS 1A ___ 262181201 ________ NG NG 0 0.0 0 _ RG ___ D MATH 31A LEC*1 ___ 262181200 ________ LG SO 0 4.0 0 _ RG ___ D TrmAtmUnt: 10.0 TrmWklUnt: 10.0 I-R0111 DATA RESET AND RESHOWN F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-15-08 11:15



Exchange a One-section Class 1. TAB to the Fnc field next to the ‘Enrollment Section’ of the class you want to drop (exchange

from) and type CCL.

NOTE: The Enrollment Section of a class is always the first section from the top listed on the EPS screen. In the screen shot below, DIS 1A is the Enrollment Section for HIST 1A.

2. TAB to the Class ID# field, and type the SRS # of the Enrollment Section you are adding

over the existing number. 3. Press PF9 to invoke the transaction. The system will check for conditions that may prevent

completion of the transaction, e.g., holds, time conflicts, instructor consent, holds, etc.


I-R0110 UPDATED COMPLETED

If conditions do exist, the transaction cannot be completed. An error message explaining the conditions appears at the bottom of the screen. For example: UCLA – AIS U1OASIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS) CON LS 0429 HISTORY AB USR U1 UID: 123456788 Term: 06F NOT PAID STUDENT, JANE Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ADD _________ ________ __ 0.0 Page 1 of 1 ENGL 4WS LEC*1 CCL 196112200 ________ LG LG 0 5.0 0 _ RG ___ E HIST 1A DIS 1A ___ 221004201 ________ NG NG 0 0.0 0 _ RG 3 W HIST 1A LEC*1 ___ 221004200 ________ LG SO 0 5.0 0 _ RG ___ H MATH 31A DIS 1A ___ 262181201 ________ NG NG 0 0.0 0 _ RG ___ D MATH 31A LEC*1 ___ 262181200 ________ LG SO 0 4.0 0 _ RG ___ D TrmAtmUnt: 10.0 TrmWklUnt: 10.0 R- HOLDS ON RECORD I-R0123 CORRECT THE FIELDS IN ERROR F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-15-08 11:15

4. In the Override field, type the code that will override the conflicts and press PF9.

NOTE: Refer to the EPS Override Commands table for more detail. 5. The new class is listed with an E (enrolled) in the ST (status) field. Depending on when this

transaction occurs in the quarter, the old class will either remain on the study list with a D (dropped) in the status field or be immediately dropped from the screen.



Exchange a Secondary Section 1. TAB to the Fnc field next to the secondary class you want to exchange and type CSC. 2. TAB to the Class ID# field for the secondary section, and type the SRS# for the section you

are exchanging to over the existing number. 3. Press PF9 to invoke the transaction. The system will check for conditions that may prevent

completion of the transaction, e.g., holds, time conflicts, instructor consent, etc.


I-R0110 UPDATE COMPLETED

If conditions do exist, the transaction cannot be completed. An error message explaining the conditions appears at the bottom of the screen. For example:

UCLA – AIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS) CON LS 0429 HISTORY AB USR U1 UID: 123456788 Term: 06F NOT PAID Student, Jane Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ADD _________ ________ __ 0.0 Page 1 of 1 ENGL 4WS LEC*1 ___ 196112200 ________ LG LG 0 5.0 0 _ RG ___ D ENGL 19 SEM*1 ___ 196056201 ________ PN PN 0 1.0 0 _ RG ___ E HIST 1A DIS 1B CSC 221004204 ________ NG NG 0 0.0 0 _ RG ___ E HIST 1A LEC*1 ___ 221004200 ________ LG SO 0 5.0 0 _ RG ___ E MATH 31A DIS 1A ___ 262181201 ________ NG NG 0 0.0 0 _ RG ___ D MATH 31A LEC*1 ___ 262181200 ________ LG SO 0 4.0 0 _ RG ___ D TrmAtmUnt: 6.0 TrmWklUnt: 6.0 R- HOLDS ON RECORD I-R0123 CORRECT THE FIELDS IN ERROR <-- F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-18-08 07:38

4. In the Override field, type the code that will override the conflicts and press Enter.

NOTE: Refer to the EPS Override Commands table for more detail. 5. The new class is listed with an E (enrolled) in the ST (status) field. Depending on when this

transaction occurs in the quarter, the old class will either remain on the study list with a D (dropped) in the status field or be immediately dropped from the screen.



How to Change the Student Grade Type


• The CGT command is used to change a student grade type. SG is the student grade type field.

• The course grading type (CG field) is established when the course is created. The CG options are listed in the field help (F4).

• If the course grade type is SO (Student Option), the student may select from a list of grading choices, e.g., PN (pass/not pass), LG (letter grade), etc. These options are listed in the field help (F4). The student’s choice is entered in the SG (student grading) field.

• If SO is not the course grade type, the student will need a petition to change the SG grading base.

• Other rules and restrictions may apply. For example, there may be a maximum number of units a student may take as Pass/No Pass (PN). In this case, even if SO is the course grading option, the student would still need a petition to change to PN if he/she had exceeded the maximum.


• Student ID Number





NOTE: In the following example, the Course Grade (CG) field for MATH 31A LEC is SO. Therefore, the student may select the grading base for that class.



UCLA – AIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS) CON LS 0429 HISTORY AB USR U1 UID: 123456788 Term: 06F NOT PAID STUDENT, JANE Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ADD _________ ________ __ 0.0 Page 1 of 1 ENGL 4WS LEC*1 ___ 196112200 ________ LG LG 0 5.0 0 _ RG ___ D ENGL 19 SEM*1 ___ 196056201 ________ PN PN 0 1.0 0 _ RG ___ E HIST 1A DIS 1B ___ 221004204 ________ NG NG 0 0.0 0 _ RG ___ E HIST 1A LEC*1 ___ 221004200 ________ LG SO 0 5.0 0 _ RG ___ E MATH 31A DIS 1A ___ 262181201 ________ NG NG 0 0.0 0 _ RG ___ E MATH 31A LEC*1 ___ 262181200 ________ LG SO 0 4.0 0 _ RG ___ E TrmAtmUnt: 10.0 TrmWklUnt: 10.0 I-R0110 UPDATE COMPLETED <-- F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-18-08 07:38

3. TAB to the Fnc field next to the class you want to change and type CGT. 4. TAB to the SG field, and type the new grade type code. Press F4 to see a list of codes. For

example:

UCLA – AIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS) CON LS 0429 HISTORY AB USR U1 UID: 123456788 Term: 06F NOT PAID STUDENT, JANE Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ADD _________ ________ __ 0.0 Page 1 of 1 ENGL 4WS LEC*1 ___ 196112200 ________ LG LG 0 5.0 0 _ RG ___ D ENGL 19 SEM*1 ___ 196056201 ________ PN PN 0 1.0 0 _ RG ___ E HIST 1A DIS 1B ___ 221004204 ________ NG NG 0 0.0 0 _ RG ___ E HIST 1A LEC*1 ___ 221004200 ________ LG SO 0 5.0 0 _ RG ___ E MATH 31A DIS 1A ___ 262181201 ________ NG NG 0 0.0 0 _ RG ___ E MATH 31A LEC*1 CGT 262181200 ________ PN SO 0 4.0 0 _ RG ___ E TrmAtmUnt: 10.0 TrmWklUnt: 10.0 I-R0110 UPDATE COMPLETED <-- F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-18-08 07:38



5. Press PF9 to invoke the transaction. The system will check for conditions that may prevent completion of the transaction, e.g., holds, time conflicts, instructor consent, etc.


I-R0010 UPDATED COMPLETED

If conditions do exist, the transaction cannot be completed. An error message explaining the conditions appears at the bottom of the screen.

6. In the Override field, type the code that will override the conflicts and press Enter.

NOTE: Refer to the EPS Override Commands table for more detail. 7. The SG field is updated. For example:

UCLA – AIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS) CON LS 0429 HISTORY AB USR U1 UID: 123456788 Term: 06F NOT PAID STUDENT, JANE Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ADD _________ ________ __ 0.0 Page 1 of 1 ENGL 4WS LEC*1 ___ 196112200 ________ LG LG 0 5.0 0 _ RG ___ D ENGL 19 SEM*1 ___ 196056201 ________ PN PN 0 1.0 0 _ RG ___ E HIST 1A DIS 1B ___ 221004204 ________ NG NG 0 0.0 0 _ RG ___ E HIST 1A LEC*1 ___ 221004200 ________ LG SO 0 5.0 0 _ RG ___ E MATH 31A DIS 1A ___ 262181201 ________ NG NG 0 0.0 0 _ RG ___ E MATH 31A LEC*1 ___ 262181200 ________ PN SO 0 4.0 0 _ RG ___ E TrmAtmUnt: 10.0 TrmWklUnt: 10.0 I-R0110 UPDATE COMPLETED <-- F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-18-08 07:38



How to Manage the Wait List

Before You Begin There are three commands related to the wait list:

• Use MEL to move a student from the wait list to the enrolled list. • Use MWL to move an enrolled student to the wait list • Use POS to change a students position on the wait list


• Student ID number • New position on the wait list (for POS)





UCLA – AIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS) CON LS 0429 HISTORY AB USR U1 UID: 123456788 Term: 06F NOT PAID STUDENT, JANE Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ADD _________ ________ __ 0.0 Page 1 of 1 ENGL 4WS LEC*1 ___ 196112200 ________ LG LG 0 5.0 0 _ RG ___ D ENGL 19 SEM*1 ___ 196056201 ________ PN PN 0 1.0 0 _ RG ___ E HIST 1A DIS 1B ___ 221004204 ________ NG NG 0 0.0 0 _ RG ___ E HIST 1A LEC*1 ___ 221004200 ________ LG SO 0 5.0 0 _ RG ___ E MATH 31A DIS 1A ___ 262181201 ________ NG NG 0 0.0 0 _ RG ___ E MATH 31A LEC*1 ___ 262181200 ________ LG SO 0 4.0 0 _ RG ___ E TrmAtmUnt: 10.0 TrmWklUnt: 10.0 I-R0110 UPDATE COMPLETED <-- F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-18-08 07:38



Move from the wait list to the enrolled list 1. Type MEL in the Fnc field next to the class you want to modify. 2. Insert a PTE number or an L override in the Override field. 3. Press F9 to invoke the transaction. The ST (status) changes to E (enrolled). Move an enrolled student to the wait list

NOTE: A wait list must already exist for the class. This command will not create a wait list. 1. Type MWL in the Fnc field next to the class you want to modify. 2. Press F9 to invoke the transaction. The ST (status) changes to W (wait list). Change the wait list position 1. Type POS in the Fnc field next to the class you want to modify. 2. TAB to the WL field and type the number of the new position. 3. Press F9 to invoke the transaction. The new number displays in the WL (wait list) field. The

status remains the same.



How to Maintain Enrollment Data


• Use the MNT function to maintain enrollment data. The MNT function is a multi-purpose command that allows you to change Student Grade Type, Units and/or the Summer Drop Refund Code.


• Student ID number • The enrollment data you want to change





UCLA – AIS U1OASIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS) CON LS 0429 HISTORY AB USR U1 UID: 123456788 Term: 06F NOT PAID STUDENT, JANE Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ADD _________ ________ __ 0.0 Page 1 of 1 HIST 1A DIS 1A ___ 221004201 ________ NG NG 0 0.0 0 _ RG 3 W HIST 1A LEC*1 ___ 221004200 ________ LG SO 0 5.0 0 _ RG ___ H MATH 31A DIS 1A ___ 262181201 ________ NG NG 0 0.0 0 _ RG ___ E MATH 31A LEC*1 ___ 262181201 ________ LG SO 0 4.0 0 _ RG ___ E TrmAtmUnt: 9.0 TrmWklUnt: 9.0 I-R0110 UPDATE COMPLETED <-- F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-15-08 11:15



3. Type MNT in the Fnc field next to the class you want to modify. 4. Update the field(s) you want to change. 5. Press F9 to invoke the transaction. The new data is displayed in the modified field. The status

does not change.



How to Change Variable Units


• There are three types of units: Fixed, Variable, and alternate o Fixed = specific number of units for class o Variable = may select from a range of units, e.g., 2 through 5 units. o Alternate = may select from either or options, e.g., 2, 4, or 6 units

• Students may select variable and alternate units. • A fixed unit change requires a petition and override (M)


• Student ID number • New unit data





UCLA – AIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS) CON LS 0429 HISTORY AB USR U1 UID: 123456788 Term: 06F NOT PAID STUDENT, JANE Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ADD _________ ________ __ 0.0 Page 1 of 1 ENGL 4WS LEC*1 ___ 196112200 ________ LG LG 0 5.0 0 _ RG ___ D ENGL 19 SEM*1 ___ 196056201 ________ PN PN 0 1.0 0 _ RG ___ E HIST 1A DIS 1B ___ 221004204 ________ NG NG 0 0.0 0 _ RG ___ E HIST 1A LEC*1 ___ 221004200 ________ LG SO 0 5.0 0 _ RG ___ E MATH 31A DIS 1A ___ 262181201 ________ NG NG 0 0.0 0 _ RG ___ E MATH 31A LEC*1 ___ 262181200 ________ PN SO 0 4.0 0 _ RG ___ E TrmAtmUnt: 10.0 TrmWklUnt: 10.0 I-R0110 UPDATE COMPLETED <-- F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-18-08 07:38



3. Type VAR in the Fnc field next to the class you want to modify. 4. TAB to the Unit field and type the new number of units over the existing number. 5. Press PF9 to invoke the transaction. The system will check for conditions that may prevent

completion of the transaction, e.g., time conflicts, instructor consent, etc.


R-R0110 UPDATE COMPLETED

If conditions do exist, the transaction will not be completed. An error message explaining the conditions appears at the bottom of the screen. For example:

UCLA – AIS Student Records System ** HOLDS ** Screen: ___ Enrollment Processing Screen (EPS) CON LS 0429 HISTORY AB USR U1 UID: 123456788 Term: 06F NOT PAID STUDENT, JANE Subject Catlg# Act Sec Fnc Class ID# Override SG CG M Unit Wk R SC WL St ADD _________ ________ __ 0.0 Page 1 of 1 ENGL 4WS LEC*1 ___ 196112200 ________ LG LG 0 5.0 0 _ RG ___ D ENGL 19 SEM*1 ___ 196056201 ________ PN PN 0 1.0 0 _ RG ___ E HIST 1A DIS 1B ___ 221004204 ________ NG NG 0 0.0 0 _ RG ___ E HIST 1A LEC*1 VAR 221004200 ________ LG SO 0 5.0 0 _ RG ___ E MATH 31A DIS 1A ___ 262181201 ________ NG NG 0 0.0 0 _ RG ___ E MATH 31A LEC*1 ___ 262181200 ________ LG SO 0 4.0 0 _ RG ___ E TrmAtmUnt: 10.0 TrmWklUnt: 10.0 R- HOLDS ON RECORD R- LEC NOT A VAR/ALT UNIT SECTION I-R0123 CORRECT THE FIELDS IN ERROR <-- F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-18-08 07:38

NOTE: This is an example of an error message for a fixed unit class. The student would require a petition. Then you could override the error message.

6. In the Override field, type the code (s) that will override the conflicts.

NOTE: Refer to the EPS Override Commands table for more detail. 7. Press F9 to again invoke the transaction. The new number displays in the Units field.



Additional Support Screens

EDB – Enrollment Data Browse

UCLA – AIS OASIS

Student Records System Screen: ___ Enrollment Data Browse (EDB) Term: 06F Subj_Area: HIST Crs_Catlg: 1A Section: 1A SRS# Catlg# Act Sectn Enrl Enrl Wait Wait Cnst Rule Enrl Del Num Cap Num Cap Req Cnt Stat 221004201 1A DIS 1A 15 15 2 5 0 W _ 221004202 1A DIS 1B 20 20 5 0 C _ 221004203 1A DIS 1C 20 20 5 0 C _ 221004204 1A DIS 1D 19 20 5 0 O _ 221004205 1A DIS 1E 20 20 5 0 C _ 221004206 1A DIS 1F 20 20 5 0 C _ 221004207 1A DIS 1G 20 20 5 0 C _ 221004208 1A DIS 1H 20 20 5 0 C _ 221004209 1A DIS 1I 19 20 5 0 O _ 221004210 1A DIS 1J 19 20 5 0 O _ 221004211 1A DIS 1K 18 20 5 0 O _ 221004212 1A DIS 1L 20 20 5 0 C _ 221004213 1A DIS 1M 18 20 5 0 O _ I-R0108 MORE DATA: USE SCROLL KEYS TO VIEW ADDITIONAL DATA F3:Exit F4:Field/Screen Help F9:Update F12:Reset 07-25-08 15:10

Purpose The EDB screen displays enrollment data for classes in a particular subject area for a specific term. You can use this screen to locate the Class ID# for all sections. Significant Fields

Field Purpose…. SRS# This number is used in the Class ID# field on EPS. Catlg# Catalog number Act Type of activity, e.g., LEC, DIS Sectn Section number Enrl Num Enrollment number. Tells how many students are currently enrolled. Enrl Cap Tells the enrollment capacity Wait Num Wait List Number. Tells how many students are already on the wait list. Wait Cap Tells the wait list capacity Cnst Req Instructor Consent Requirement. D = Department Consent; I = Instructor

Consent. If D or I, requires a PTE number to add the class. P = Petition or Contract Required.

Rule Cnt Rule count. Number of enrollment rules associated with the class. Enrl Stat Enrollment status.



CLS – Class Detail Screen

UCLA – AIS Student Records System Screen: ___ Class Detail (CLS)

Class ID#: 221004200 Term: 06F HIST 1A LEC 1 5.0 Enrl: 305 / 320 Wait: 2 / 80 Exam Code = 12 Page 1 of 1 TR 9:30A - 10:45A ROLFE 1200 Title : WESTERN CIVILIZATION Instructor : GEARY, P. Act Reqd : DIS LEC Requisites : NONE Restrictions: FRESHMEN ONLY Class Status: NOT AN ENRL SECTION F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-18-08 08:33

Purpose The CLS screen displays schedule and enrollment data for a specific class. Significant Fields

Field Purpose…. Class ID# SRS number Enrl Current number of students enrolled / enrollment cap Wait Current number of students on wait list / wait list cap Exam Code Code for exam schedule (blank) Line that shows Days, Time, and Room Title Course title Instructor Instructor for the selected section Act Reqd Activities (sections) required for the course, e.g., LEC, DIS Requisites Pre-requisites or co-requisites required for the class Restrictions Restrictions / enrollment rules related to the class Class Status Status



STL – Study List Screen

UCLA – AIS Student Records System ** HOLDS ** Screen: ___ Study List (STL) CON LS 0429 HISTORY AB USR U1 UID: 123456788 Term: 06F NOT PAID STUDENT, JANE Page 1 of 1 196112200*ENGL 4WS LEC 1 5.0 LG LG D DROPPED ENR CAP: 20 MW 10:00A- 11:50A HAINES A00076 FOOTE, B.M. 196056201*ENGL 19 SEM 1 1.0 PN PN E XC=30 ENR CAP: 20 M 3:00P- 4:50P HUMANTS A00030 NAGY, J.F. 221004204 HIST 1A DIS 1D 0.0 NG NG E ENR CAP: 20 T 2:00P-3:50P MS 5127 WEISE, C. 221004200 HIST 1A LEC 1 5.0 LG SO E XC=12 ENR CAP: 320 TR 9:30A-10:45A ROLFE 1200 GEARY, P. 262181201 MATH 31A LAB G1 0.0 NG NG E ENR CAP: 30 T 8:00A- 8:50A MS 5147 COMPTON, R.F. 262181200 MATH 31A SEM 1 4.0 LG SO E XC=01 ENR CAP: 100 MWF 8:00A- 8:50A PAB 1425 FATTORINI, H.O. Total Term Wkld Units: 10.0 F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-18-08 08:34

Purpose The Study List screen displays the study list for an individual student in a specific term. If no term is entered, the screen defaults to the term used in the previous enrollment transaction or to the last active term in the student’s record. To view a study list

1. Complete the UID (student ID) and Term fields. 2. Press Enter. 3. Press F8 to scroll forward and F7 to scroll backward.

Class Indicator Symbols The following symbols appear next to the class to indicate the type of class.

Symbol Definition • Primary section that is also an enrollment section + Secondary section that is also an enrollment section (blank) Primary section that is not an enrollment section – Secondary section that is not an enrollment section



ALT – Alternate Sections Screen

UCLA – AIS Student Records System Screen: ___ Alternate Sections (ALT) Class ID#: 221004201 Term: 06F Act Typ: ___ Page 1 of 3 221004204 HIST 1A DIS 1A NG 0.0 Enrl: 15/ 15 Wait: 2/ 5 Reqs: NONE Act Req: LEC R 4:00P-5:50P 221004204 HIST 1A DIS 1B NG 0.0 Enrl: 20/ 20 Wait: 0/ 5 Reqs: NONE Act Req: LEC R 4:00P-5:50P 221004204 HIST 1A DIS 1C NG 0.0 Enrl: 20/ 20 Wait: 0/ 5 Reqs: NONE Act Req: LEC R 3:00P-4:50P 221004204 HIST 1A DIS 1D NG 0.0 Enrl: 20/ 20 Wait: 0/ 5 Reqs: NONE Act Req: LEC R 2:00P-3:50P 221004204 HIST 1A DIS 1E NG 0.0 Enrl: 20/ 20 Wait: 0/ 5 Reqs: NONE Act Req: LEC R 4:00P-5:50P 221004204 HIST 1A DIS 1F NG 0.0 Enrl: 20/ 20 Wait: 0/ 5 Reqs: NONE Act Req: LEC R 1:00P-2:50P I-R0108 MORE DATA: USE SCROLL KEYS TO VIEW ADDITIONAL DATA F3:Exit F4:Field/Screen Help F9:Update F12:Reset 08-27-08 12:39

Purpose The Alternate Sections screen displays scheduling data and enrollment data for a specific class and term. The data displayed is for alternate secondary sections of compound classes. A compound class is one that has a primary section with one or more associated secondary sections, such as a lecture with one or more discussion sections. Additional class meetings are not displayed for unassociated sections. To view a list of alternative secondary sections

1. In the Class ID# field, type the SRS number for the one of the secondary sections. 2 In the Term field, type the term, e.g., 08F and press ENTER.

To view the primary section only

1. In the Class ID# field, type the SRS number for the primary section. 2 In the Term field, type the term, e.g., 08F and press ENTER.

To return to the secondary section list from the primary section

1. Delete the ACT TYPE and press ENTER.



OPN– Open Sections Screen

UCLA – AIS Student Records System Screen: ___ Open Sections (OPN) Class ID#: 22104200 Term: 06F Act Typ: LEC Page 1 of 1 221004200 HIST 1A LEC 1 SO 5.0 Enrl: 305/320 Wait: 2/ 80 Reqs: NONE Act Req: DIS TR 9:30A–10:45A RESTRICTIONS: FRESHMEN ONLY F3:Exit F4:Field/Screen Help F9:Update F12:Reset 06-22-04 15:10

Purpose The Open Sections screen displays scheduling and enrollment data for a specified class and the alternate open sections of that class. An open section is defined as a class section for which enrollment capacity has not been reached and in which students can still enroll.

NOTE: If no open sections are available, a message displays at the bottom of the screen.

When information about a compound class, e.g., the class requires a LEC and DIS, is displayed, the associated open activities may be viewed by typing in the appropriate code in the ACT TYP (activity type) field.

NOTE: To view both opened and closed sections for a class, use ALT.



AKD– Student Records System

UCLA–AIS Student Records System Screen: ___ Activity Klass (AKD) Term: 06F Subj_Area: HIST Crs_Catlg: 1A Sectn: 1 Act: ___ Insert Activity: _ Cls Act Enrl Prim Wkld Act Grd Unt CrsStrt Cancel Del Seq Act Unt Hr Typ Typ Term Act DIS 1 N 0.0 0.0 NG F 03F N _ LEC 2 Y 99.0 0.0 SO F 03F N _ Override: _ F3:Exit F4:Field/Screen Help F9:Update F12:Reset 01-23-09 15:10

Purpose The AKD screen displays scheduling information for a selected course. To display the date, you must complete the following required fields: Term, Subj_Area (Subject Area), Crs_Catlg (Course Catalog Number), Sectn (Section Number). Significant Fields

Field Purpose…. Enrl Seq Indicates the sequence enrollment for a compound class. For example, if

student must enroll through the DIS section, the DIS section will be sequence number 1.

Prim Act Indicates whether or not this is the primary activity. Y=yes, N=no Wkld Unt Workload Units. If ‘99’ is entered in this field, then when a student enrolls

in the class, the workload units on the student record for the class, will be set to whatever number of units the student enrolls in. If anything other than '99' is entered, the workload units for the class will be set to that number.

Act Hr Number of contact hours per section. Cls Grd Typ Class Grade Type. Indicates the credit type for the section. Unt Typ Indicates unit type: Fixed, Variable, or Alternate CrsStrt Term Indicates the first term the course can be offered. Cancel Act Indicates whether or not the class has been cancelled. Y=yes, N=no.



ERB – Enrollment Rule Browse

UCLA – AIS OASIS

Student Records System Screen: ___ Enrollment Rules Browse (ERB)

Page 1 of 65 Rule_Id: $GLOBAL 1 Rule_Id Rule Text Dept $GLOBAL 1 FRESHMAN ONLY $GLOBAL 2 SOPHOMORES AND ABOVE $GLOBAL 3 JUNIORS AND ABOVE $GLOBAL 4 SENIORS AND ABOVE $GLOBAL 5 GRADUATE STUDENTS $GLOBAL 6 COLLEGE OF LETTERS AND SCIENCE $GLOBAL 7 UG SCHOOL OF ENGINEERING STUDENTS $GLOBAL 8 UG SCHOOL OF ARTS I-RO108 MORE DATA: USE SCROLL KEYS TO VIEW ADDITIONAL DATA F3:Exit F4:Field/Screen Help F9:Update F12:Reset 01-23-04 15:10

Purpose The ERB screen displays a list of enrollment rules that can be applied to classes. When an enrollment rule is applied to a class, the rule text is passed to the Schedule of Classes. An enrollment rule restricts a student from entering a class if the student does not meet the requirement rule. Display a list of rules

1. To see a list of rules for a specific department, type the department subject area code in the Rule ID field:

2. To see a list of generic rules, type $global in the Rule ID field. 3. Press Enter or F9. The requested list displays.



ERD – Enrollment Rule Detail

UCLA – AIS OASIS Student Records System Screen: ___ Enrollment Rules Detail (ERD) Rule_Id: HIST 2 Dept: HIST Insert Rule: _ Rule Text: HISTORY GRADUATE STUDENTS ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ ( ( Elmnt Op Value-1 OR Value-2 OR Value-3 OR Value-4 ) ) Connector PT015 EQ 0429 _______ _______ ________ _ _ AND PT010 EQ GO _______ _______ ________ _ _ _____ __ __________ ________ ________ _________ _ _ ___ _____ __ __________ ________ ________ _________ _ _ ___ Delete Rule: _ Messages F3:Exit F4:Field/Screen Help F9:Update F12:Reset 01-23-04 15:10

Purpose The ERD screen displays an individual enrollment rules that can be applied to a particular class. ERD displays a single rule at a time. For a list of enrollment rules, refer to the ERB screen. An enrollment rule restricts a student from entering a class if the student does not meet the rule. Display data for a specific rule

1. In the Rule_id field, type the code for the rule.

NOTE: If you do not know the code, use the ERB screen to browse through the codes for the department.

2. Press Enter or F9. The requested data displays.

Documents

SR2 Enrollment Guide