SPRUCE GROVE SPECIALIZED TRANSIT SERVICE

Tuesday, November 16, 2010 PIONEER CENTRE – R.P.W ROOM

MINUTES OF THE REGULAR BOARD MEETING

Minutes of the Specialized Transit Service AGM Board Meeting held in the Pioneer Centre R.P.W. Room. Members Present: Sid Davis Acting President Les Brace Treasurer Stan Zoledziowski Member Dick Lutz Member Tom Paterson Member Bob Barclay Member Bill Kesanko Member Also Present: Bonnie Foster Administration Ken Luck City Liaison Jim Litke Contract Driver Phyllis Dickens-Hankel Recorder Regrets: Lee Peters Julie Adams George Ebdon

1.0 CALL TO ORDER

President Sid Davis called the meeting to order at 4:30 p.m. and welcomed everyone. Quorum for the meeting was present with six members attending. Sid then advised that three members of the community had indicated an interest in serving on the Board. Gerald Guthrie (Spruce Grove Seniors Village) was present for the meeting and was introduced. The other prospective members are Jodi Van Diemen and Noreen Raypold. President Davis also introduced Councillor Bill Kesanko who is the new liaison member with the City of Spruce Grove.

2.0 AMENDMENTS TO THE AGENDA

The members were asked for additions to the agenda. Under Reports, Item 4.1 will now be Resignations, and 4.2 will be Financial Report. Under New Business 6.1 will become Golden Age Proposal, 6.2 Rotary Club Donation, 6.3 Vehicle Replacement, 6.4 Appreciation Dinner, 6.5 Council Presentation, 6.6 Wage Committee, and 6.7 City Council Recognition of Retiring Members.

Dick Lutz moved the adoption of the agenda with revisions as noted. Seconded by Les Brace. CARRIED.

3.0 REVIEW OF MINUTES OF THE REGULAR MEETING OF MAY 18, 2010

Les Brace moved the adoption of the Minutes of September 21, 2010, Seconded by Stan

Zoledziowski. CARRIED.

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Bob Barclay moved the adoption of the Minutes of the Special Meeting of October 19, 2010.

Seconded by Tom Paterson. CARRIED

4.0 REPORTS

4.1 Board Resignations

Sid Davis advised the members that letters of resignation had been received from President Ted

Hay, and from Board Member George Ebdon. The members were advised that City Council is

already planning for a recognition for Ted Hay on November 29th. Bonnie Foster and Ken Luck

will work on getting George Ebdon’s recognition included on the same date.

Sid Davis moved that the resignations of Ted Hay and Geroge Ebdon be accepted. Seconded by Les Brace. CARRIED.

Les Brace moved that due to the resignation of President Ted Hay, Sid Davis, Vice President, will act as President. CARRIED.

4.2 Financial Report

Les Brace, Treasurer, reviewed the latest financial statements with the Members. Copies had been circulated previous to the meeting with the Notice of Meeting and Agenda. Income and Expenses are in line with the projected budget.

Les Brace moved the adoption of the Financial Report as presented. Stan Zoledziewski seconded. CARRIED.

5.0 OLD BUSINESS

5.1 Business Plan/Survey The survey approved for circulation at a previous meeting has now been tabulated and results are now available. These results have been forwarded to the consultant writing the three-year business plan. Dick Lutz moved the survey results be approved as presented. Seconded by Les Brace, CARRIED. The draft of the business plan drawn up by Troy Fleming had been circulated prior to the meeting. The draft was reviewed in detail by the members. Changes have been noted and Bonnie Foster will forward the necessary changes to Troy for a re-draft. Dick Lutz moved the adoption of the Three-Year Business Plan with the changes made during this meeting, and to be presented to City Council with the new budget on December 13, 2010. Seconded by Bob Barclay. CARRIED. 5.2 Budget Committee Bob Barclay, Les Brace and Sid Davis acted on this committee. The 2011/12/13 Budget was circulated prior to the meeting for review by the members. Les Brace moved the approval of the 2011, 2012, 2013 Three Year Budget as presented. Seconded by Dick Lutz. CARRIED.

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5.3 Food Bank

Jim Litke, Tom Paterson and Bonnie Foster acted on the Committee for the December Food Bank Drive. This will be held on December 4

th and 5

th, 2010 at the Canada Safeway in Spruce

Grove. The sign-up sheet was circulated for volunteers to man the bus and accept donations on these days. The committee has secured the involvement of the Saints Hockey Club this year, which will be on hand on December 4

th and 5

th as well, and will also receive donations at their

games prior to the weekend. Media coverage has also been arranged. 5.4 STS Sponsored Theatre Service A discussion ensued regarding providing service to Horizon Stage on performance nights. Ken Luck is to follow-up with Laurie from Horizon Stage.

6.0 NEW BUSINESS 6.1 Golden Age Club Proposal Sid Davis has met with the Golden Age Club. The Board of Golden Age Club has advised it will

be unable to continue the $5,000/yr donation to STS. However, rent for the office for STS and the meeting space in the RPW room will be forgiven. This represents a cost of $2,000 which STS will not have to pay.

6.2 Rotary Club Donation The $1,000 donation from the Rotary Club for the Christmas Lights Tour has been committed but

not yet received. STS has applied for the usual $3,000.00 from the Thrift Store, but as Gail Palivoda has since

retired that amount might be reduced or not available for this year. 6.3. Vehicle Replacements Bob Barclay and Jim Litke have been working on the committee to develop the tender for

replacement of the 20 passenger bus. This information must be forwarded to Paul Simon at the City of Spruce Grove by the end of November. Several models of vehicles have been looked at. including Crestline, The Bus Center and First Bus Lines. After discussion of the various requirements for the new vehicle, the following decisions were made.

Les Brace moved that the request of the Vehicle Replacement Committee and the

recommendation that a gasoline engine, seat belts (lap style) on all seats, and the capacity of the vehicle be 20 passengers, is approved. Seconded by Tom Paterson. CARRIED.

It was noted that at this time, the use of seat belts on buses is not required by law. This,

however, is expected to change in the near future. 6.4 Appreciation Dinner The Staff Appreciation Dinner was set for January 13, 2011 at 6:30 p.m. It will take place at

Something Else restaurant. Invitations are to be sent to George Ebdon and Bill Steinburg as well as sitting members of the Board and staff as usual.

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Les Brace moved an expenditure of $600 to cover the cost of the dinner. Seconded by Bob Barclay. CARRIED.

6.5 Council Presentation Presentation of the budget and the three-year business plan to Council of the City of Spruce

Grove will take place on December 13, 2010. 6.6 Wage Committee Sid Davis, Dick Lutz and Les Brace agreed to act on the Wage Committee for this year. 6.7 Council Recognition of Past Board Members Ted Hay will be recognized by Council of the City of Spruce Grove for his work with Specialized

Transit Service on November 29th, 2010, at 6 p.m. in Council Chambers. Ken Luck will work with

the City to include George Ebdon’s recognition on this date as well. 7.0 INFORMATION

Sid Davis presented a 25 year Service Award to Bonnie Foster. The members gave Bonnie a rousing round of applause.

8.0 DATE OF NEXT MEETING The next meeting will be held on January 18, 2011. 9.0 ADJOURNMENT

Tom Paterson moved that the meeting be adjourned at 6:15 p.m. Seconded by Bob Barclay. CARRIED.