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Springfield Community Primary School

Admin & Data Officer Application Pack

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Springfield Primary school is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. We welcome applications from all sections of the community, regardless of gender, race, religion, disability, sexual orientation or age.

Contents Page 3. Welcome

4. About Us

5. More about us cont...

6. Working in Partnership

7. School Development Plan

8. Admin & Data Officer Job description

10.Personal Specification

11.Application Process

12.Where to find us

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Dear Applicant, Thank you very much for your interest in becoming the Admin & Data Officer at Springfield Community Primary School. I hope you will find this information a useful introduction to our school. Springfield Community Primary School is a thriving, successful school situated on the border of Hackney and Haringey. Our motto is that we learn together and grow together. We come from a wide range of different ethnic backgrounds and there are many different languages spoken in our homes. At Springfield we celebrate this diversity in every aspect of school life. Judged Outstanding by Ofsted, we have continued to develop innovative practice and year on year improve outcomes for pupils. The school is part of a federation of schools who share practice and skills and prioritise the development of our staff. We are looking for someone who is passionate and is continually striving to improve their own practice. Our new Admin & Data Officer will join a hard working and driven team who are committed to improving outcomes for all pupils and ensuring that they experience a rich and creative curriculum which prepares them well for the future. Please find further guidance on Springfield Community Primary School and details on how to apply for the post within this pack. We strongly recommend that you visit our school and also our website to learn more about us. If you are ambitious and driven by a desire to improve outcomes for all pupils, if you love helping the school community and are always striving to improve practices for our school and if you are keen to explore new ideas and ways of doing things we would like to hear from you. Yours sincerely Fiona Judge Headteacher

Welcome

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About Us

Our Mission

‘Learn together Grow together’

Our school aims to express our school motto in every

aspect of our work

We use a cooperative approach to support children from

our rich and diverse community to achieve educational

and personal success. We aim to prepare our children for

the world by bringing the world into the classroom. We

aim to create a safe and secure learning environment in

which children are known, valued and motivated to learn.

Springfield is a community primary school in the London Borough of Hackney. We are close to the borough of Haringey and

make regular use of local facilities, which include Springfield Park and Tottenham Marshes.

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Secondary School Links

We work in partnership with our local secondary schools.

Our older pupils often visit local schools and teachers visit

our school for specialist lessons.

Curriculum

We offer our children a rich, creative curriculum where

we prioritise opportunities for outdoor learning. We

have our own Forest School and an amazing outdoor

play space, which is about to be developed further

IOE & NCETM

We have formed excellent links with the Institute of

Education and also NCETM who use our school to video

Maths teaching for their website.

PTA

We have a dedicated PTA representing our diverse school

community, who run fundraising events throughout the

year.

Green Flag

We have achieved the Green Flag in recognition of the

work we have done to promote sustainability. We

host regular visits from other schools to look at our

work.

Links with overseas schools

As part of our curriculum, we aim to develop children’s awareness of global issues. Children make links with schools and communities in different parts of the world. We have recently developed links with a school in Trinidad and our teachers have visited Madrid to develop their Spanish

speaking skills further.

Rights Respecting School

We have worked with our local community to achieve

the UNICEF Rights Respecting Award and promote the

Rights of the Child within our community.

ESOL

We believe that the most successful education takes place when parents/carers and staff work together. We promote parental engagement and run ESOL classes and regular workshops for parents. We encourage parents to volunteer in classes.

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Primary Advantage Federation

Springfield Community Primary School is a part of the Primary

Advantage Federation.

We are a group of schools working together because we

believe our schools can gain many benefits from working

collaboratively and can achieve more by working together. We

have made a commitment to a shared responsibility to the

wider education community, the provision of good quality

education and the improvement of life chances for pupils in

the community beyond that of our own schools. Teachers,

support staff, school leaders and Governors have added

expertise in working alongside colleagues to improve provision

and outcomes for pupils.

WHAT IS OUR APPROACH?

We work in partnership, pooling our expertise and

resources in order to achieve collectively what we may

not be able to achieve individually

We believe passionately in improving the life chances

for our pupils

We do not tolerate low expectations

We match tried and tested strategies that we know

work to the needs of the schools and use our

experience of supporting schools in successfully

implementing them

We promote a collaborative approach whilst

developing the capacity of each school to serve its own

community and retain its distinct identity

We recognise the importance of individuality,

spontaneity and creativity in developing innovation

WHAT OUTCOMES DO WE WANT?

Every teacher is a good teacher; every school is a

good school

Teachers who use the most effective teaching methods

to motivate learners and raise aspirations. As a result

all pupils will make good or better progress

Quality learning environments where pupils feel safe

and secure, known and valued and motivated to learn.

Robust teaching and application of ICT skills ensure our

pupils are properly equipped for the next stage of

learning

Curriculum provision which inspires and motivates

pupils and broadens their horizons. Our curriculum

supports community cohesion through an international

curriculum strand

We work with precision and move incrementally

towards achieving outstanding grades in the majority of

aspects of each school’s work

Through pupil partnership work we continue to break

down locally perceived boundaries and help pupils to

work harmoniously with pupils from other areas of

Hackney

We seek to maximise the efficiency and effectiveness of

each school by capitalising on centralised services and

sharing systems

To find out more about Primary Advantage

Federation please visit:

www.primaryadvantage.co.uk

Working in Partnership

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Primary Advantage National Teaching Schools Primary Advantage National Teaching Schools

Teaching schools are outstanding schools that work with others to provide high-quality training and

development to new and experienced school staff. They are part of the government’s plan to give schools a

central role in raising standards by developing a self-improving and sustainable school-led system.

St John and St James, Holy Trinity and Springfield are designated teaching schools, working in collaboration

with the other three schools in the federation; St Matthias, Morningside and St John the Baptist. The school

works in partnership with primary schools across the borough and beyond and play a key role within the

Primary Advantage National Teaching Schools Alliance.

Primary Advantage is a federation of schools working together because we believe our schools can gain many

benefits from working collaboratively. We have made a commitment to a shared responsibility to the wider

school community, the provision of good quality education and the improvement of life chances for pupils in

the community beyond that of our own schools. Our work on

improving provision for children will continue to see us

working in partnership with schools in Hackney, across London

and into the County of Suffolk.

We will be working closely with our strategic partners, The

Institute of Education and Hackney Learning Trust, to

effectively deliver Initial Teacher Training (School direct and

PGCE), Continuous Professional Development, talent

management, school to school support, the brokering of

Specialist Leaders of Education and research and

development. Primary Advantage National Teaching School

Alliance will see all schools within the alliance achieving more together.

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School Development Priorities 2014-15

Achievement

Increase % of pupils who achieve L3 at the end of

KS1

Accelerate progress of identified groups in Y5,

with a particular focus on PPG pupils

Behaviour and Safety

Improve playtimes, increasing opportunities for

clubs and sports

Raise profile of e-safety with all stakeholders

Achieve L2 Rights Respecting Award

Teaching and Learning

Develop our approach to teaching writing,

embedding Talk for Writing principles into all les-

sons

Develop staff expertise in Foundation Subjects

Improve T&L through embedding work on Teacher

Triads and peer observations.

Develop teachers’ skills in teaching mental maths

strategies

Increase opportunities for CPD for support staff

Leadership and Management

Review and adapt curriculum

Develop phase 2 of outdoor playground, expanding Forest

School

Develop middle leader programme

Develop staff’s confidence teaching all aspect of computing

curriculum

Raise profile of website as a means of communication

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Job Description JOB SUMMARY:

To ensure the accurate

maintenance and management of

pupil and school data. Assist in

the provision of an efficient and

effective school administrative

function.

To provide support to

Headteacher and Finance &

Administration Manager

Manager/Bursar by ensuring that

all necessary information is up to

date and that requests are

followed up in a timely fashion.

Be responsible for the

maintenance of the database.

MAIN DUTIES AND RESPONSIBILITIES

Pupil Data:

To assist in coordinating staff

cover requirements.

Maintain robust processes and

manage a varied workload using a

structured, timely and prioritized

methodology. To become a SIMS

administrator / super-user.

Work alongside the Finance &

Administration Manager and

School Business Manager to

ensure the school has

appropriate systems, processes

and controls in place to maintain

and manage all aspects of pupil

data.

Be responsible for the annual

admissions procedure, including

all necessary communications

with parents, arranging parental

interviews and appeals with the

Headteacher.

Load the annual pupil intake into

SIMS in addition to administering

pupils when they arrive, leave or

transfer to the school.

Ensure the schools cash system

database is up to date.

Maintain individual pupil records

in accordance with PLASC

requirements. Produce PLASC

returns and ad hoc reports when

necessary.

Maintain the SIMS database of

pupil records for attendance and

punctuality, liaising with the

Heads of Year, the school Home

Support Worker and Attendance

Officer as appropriate and where

necessary.

Co-ordinate the updating of the

SIMS database and Assessment

Manager with pupil assessment

data on an annual and ad hoc

basis.

Manage the annual updating of

the SIMS database with the

annual timetable and class

changes.

Job Title: Administration & Data Officer

Reports to: Finance & Administration Manager

Accountable to: Headteacher

Based: Springfield Primary School

Key Contacts: Pupils, parents, external contractors, Executive Principal,

Headteacher, Finance Manager, other members of staff, the Governing Body,

LEA officers

Salary: Scale 6 (£26,337 - £27,879)

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Maintain records of all

disciplinary, behavioural and

special needs issues relating to

individual pupils and updating

SIMS where necessary.

Produce reports when required.

Resources:

Operate relevant equipment/

complex ICT packages.

Monitor and manage stock levels

within an agreed budget,

cataloguing resources and

undertaking audits as required.

To process orders, ensure orders

are checked for payment

according to the schools financial

procedures an circulated s

necessary.

Undertake complex financial

administration procedures.

Assist with the planning,

monitoring and evaluation of

budget.

Assist with the ensuring

expenditure is within an agreed

budget.

Manage administration of

facilities including use of school

premises.

General Administration:

Assist with the marketing and

promotion of the school.

To support the Admin Officer in

welcoming stakeholders and to

provide cover and support to the

Administration Officer as and

when required.

To plan and schedule meeting

rooms for any training and

meetings held at the school and

organize refreshments and

resources when necessary.

To oversee the typing of all pupil/

parent correspondence and

ensure information is presented

effectively through the use of

noticeboards, newsletters and the

school website.

To manager the schools website

and Social Media networks.

To support and coordinate work

experience and student

placements within the school

office.

To organize and maintain all site

archiving.

To manage the schools cash

collection systems and ensure

procedures are in accordance to

the schools financial procedures.

Other:

Self-review and critique all

systems and processes associated

with the role and to work

alongside the Business Manager/

Bursar to improve and develop

systems and processes where

appropriate.

Be responsible for own career

development and undertake

training as appropriate for the

further development of the post.

GENERAL:

This is not an exhaustive list of

duties and responsibilities, and

the postholder may be required

to undertake other duties which

fall within the grade of the job, in

discussion with the manager.

This job description will be

reviewed regularly in the light of

changing service requirements

and any such changes will be

discussed with the postholder.

The postholder is expected to

comply with all relevant policies,

procedures and guidelines,

including those relating to Equal

Opportunities, Health and Safety

and the Confidentiality of

Information.

The postholder may be required

to work outside normal school

hours on occasion, with due

notice.

Because of the nature of the post,

candidates are not entitled to

withhold information regarding

convictions by virtue of the

Rehabilitation of Offenders Act

1974 (Exemptions) Order 1975 as

amended. Candidates are

required to give details of any

convictions on their appointment

form and are expected to disclose

such information at the

appointment interview.

Because this post allows

substantial access to children,

candidates are required to

comply with departmental

procedures in relation to Police

checks. If candidates are

successful in their application

prior to taking up post, they will

be required to give written

permission to the Department to

ascertain details from the

Metropolitan Police regarding any

convictions against them and, as

appropriate the nature of such

convictions.

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Admin & Data Officer Personal Specification

Qualifications, Knowledge and Experience

English and Math's Qualifications to GCSE level.

NVQ Level 3 or equivalent qualification or experience in relevant discipline.

Experience of development, management and operation of administrative systems.

Experience of working as part of a team and supporting others in order to achieve a shared vision/goal.

Full working knowledge of relevant policies/codes of practice and awareness of relevant legislation.

Communication

Possesses effective verbal and written communication skills.

Presents information and ideas clearly and uses communication appropriate to the audience.

Able to positively influence the opinions of others through factual discussion.

Able to adapt personal style of communication to reflect a situation and/or need.

Able to create an environment of trust by delivering on promises.

Utilises report writing skills to accurately reflect a situation through positive communication techniques.

Able to disseminate information and demonstrates a consultative approach to communication.

Able to persuade and influence others effectively.

Able to demonstrate tact and diplomacy in communication.

Skills and Abilities

Competent to an intermediate level in the use of Microsoft Office software to complete secretarial or administrative tasks,

e.g. Word, Excel, PowerPoint, Outlook etc.

Competent in the maintenance of database packages and experience of reporting from database packages.

The ability to plan and complete a piece of work in a methodical, efficient and timely manner to met a set deadline.

The ability to deal with a range of people, including members of the public and other professionals, in an effective and polite

manner.

The ability to use own initiative and creativity to achieve desired results.

Possesses good organisational skills in order to maintain efficiency and the ability to prioritse own workload.

Motivated to work towards creating a safe, open and trusting environment.

Willingness to partake in continuous professional development.

Demonstrates excellent administrative and reception practices.

Exercises flexibility so as to take on changes in work priorities and practices.

Able to balance tasks and resources in the organisation of a wide range of activities.

Able to provide contingency plans to address the unexpected.

Demonstrates clear and logical thinking in working through problems.

Able to follow organisational procedures and maintain quality of standards in own work.

An awareness of the needs of children who have a variety of needs and who come from a variety of backgrounds.

The ability to adapt to new office technologies.

An understanding of customer service and the principles in delivering outstanding customer service.

Accountability/Freedom to act

Able to make routine decisions based upon guidelines and procedures laid down within established frameworks.

Leads by example in standards of behaviour in the work environment.

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Application Process Applicants are asked to complete all the standard

information required on the Primary Advantage application

form, and to submit a supporting statement, addressing all

the criteria identified in the person specification. Please

specify the role you are applying for i.e. Finance Manager.

The reference number for this application is:

Ad&Data/2015

Candidates are advised that when completing the

references section on the application form to please ensure

that:

• Your first referee must be your current, or most recent,

employer.

• You provide a referee who can confirm your ability for the

role.

Candidates must ensure that if they are successful at

interview, that they are able to provide evidence of their

Right to Work and Remain in the UK. The school is not able

to employ any person who cannot validate their Right to

Work and Remain in the UK in the line with the Asylum,

Immigration and Nationality Act 2000.

Successful candidates will be required to apply for an

enhanced Criminal Record Check via the DBS. We are

committed to safeguarding and promoting the welfare of

our children and expect all members of staff to share this

commitment.

Please contact

recruitment@primaryadvantage.hackney.sch.uk for your

application otherwise your application may not be

processed.

Completed application forms must be received by 9:30am

on Tuesday 3rd February 2015. Interviews will take place

on Monday 9th February 2015.

If you have any queries or would like to arrange to visit our

school, please contact Michelle Johnson on

0208 800 9007 or email

recruitment@primaryadvantage.hackney.sch.uk

We look forward to receiving your application.

Successful Candidates

Completed Application Forms

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Where to find us

Springfield Community Primary School

Castlewood Road

London

N16 6DH

Tel: 0208 800 9007

Email: admin@springfield.hackney.sch.uk

Website: www.springfield.hackney.sch.uk