61
Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading Retake FCAT Mathematics Retake 1

Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Embed Size (px)

Citation preview

Page 1: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Spring 2014Computer-Based Testing

Training Materials

FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6

FCAT 2.0 Reading RetakeFCAT Mathematics Retake

1

Page 2: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Overview

These training materials are designed to highlight important information regarding policies and procedures for computer-based test administrations.

Not all information from the test administration manual is included in this presentation, so it is imperative that school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

2

Page 3: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Overview

• These training materials are based on the Spring 2014 Computer-Based Reading and Mathematics Test Administration Manual (Spring 2014 CBT Manual).

• There are separate training materials for the Spring 2014 Reading, Mathematics, and Science tests.

• Training materials are available at http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp.

3

Page 4: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

PearsonAccess: Blue Site

A website used for almost all test preparation (e.g., PreID), setup, administration, and reporting tasks.• Requires a username and password.• Verify that you are working in the

correct test administration each time you log in.

• Links to support materials: www.FLAssessments.com/SpringRMS

• PearsonAccess will timeout after 14 minutes of inactivity. 4

Website: www.pearsonaccess.com/fl

Page 5: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

• Accessed from the Training Center tab on the PearsonAccess Home page.

• Provides an opportunity to– Practice PearsonAccess

tasks.– Manage the Infrastructure

Trial in preparation for testing.

• Requires a username and password.

5

PearsonAccess Training Center: Brown Site

Website: www.pearsonaccess.com/fl

Page 6: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

PearsonAccess Tutorials

6www.pearsonaccess.com/fl, select Support Tab

Page 7: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

TestNav 6.9 (TestNav)

• Platform for Florida’s high-stakes computer-based statewide assessments.

• Software application installed either on a file server or on each computer that will be used for testing.

• Installation instructions are provided in the 2013–2014 Technology Coordinator Guide.

• Once TestNav has been properly installed and tested, it should continue to run successfully on student workstations through the test administration, as long as no incompatible software updates are made. 7

Page 8: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Proctor Caching

• Proctor Caching is a process of loading or “caching” test content locally on a computer at the school level.

• Does not require a separate caching server and can run on any workstation on the network that meets minimum requirements.

• Proctor Caching software is provided by Pearson.• Reduces test delays due to network congestion.• Provides students with a more seamless testing experience.• Required for all FCAT/FCAT 2.0/EOC computer-based testing in Florida.

8

Page 9: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

TestHear

• Platform used to deliver accommodated forms (e.g., large print, zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments.

• Software application installed on each computer that will be used to test students who require computer-based accommodations.

• TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp).

• TestHear will not work on Mac OS X 10.4 or on Macs that cannot also run Windows.

• TestHear does not automatically resize the screen resolution so monitors should be adjusted to 1024 x 768 prior to testing.

9

Page 10: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

TestHear What’s New

• The updated TestHear software must be installed locally on each workstation that will be used by students requiring accommodated CBT forms.

• All previous versions of the TestHear software and TestHear ePATs (versions prior to 2.2.0.17) must be removed from student workstations.

Weekly Briefing ID #: 15371 10

Page 11: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

TestHear (cont.)

TestHear Scripts and Instructions• The Spring 2014 CBT Manual no longer includes scripts and

instructions for administering TestHear accommodated computer-based test forms.

• Scripts and instructions for administering these accommodations are located at www.FLAssessments.com/SpringRMS.

• It is important that school personnel who will administer computer-based accommodations locate and familiarize themselves with the appropriate script(s) and instructions before the beginning of a test administration.

11

Page 12: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Infrastructure Readiness Trial

Infrastructure Trial: Wednesday, March 19• Simulates a computer-based test using mock test items to

test the vendor’s, District’s, and schools’ hardware and network capacity prior to the operational administration.

• Set up the Trial to use all computers scheduled to be used concurrently during the Spring 2014 administrations.

• Manage the test sessions in the PearsonAccess Training Center – Use the tools provided by Pearson to determine

network user capacity and bandwidth requirements– Takes approximately thirty minutes for users to log in,

complete the exercise and submit the test• Complete a brief survey at

https://www.surveymonkey.com/s/NRDH2LQ by Wednesday, April 2nd to certify that the trial was conducted to identify any problems that need to be addressed prior test administration.

Weekly Briefing ID #: 1537912

Page 13: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

ePAT

• Electronic Practice Assessment Tool• Provides students an opportunity to practice using the computer-based

platform prior to testing. • Available for download at www.FLAssessments.com/ePATs • Download ePAT launcher separately from practice test content.• Accommodated ePATs are also available. Launcher is bundled with the

practice test content for accommodated forms. • Instructions for installing and running TestHear ePATs are provided in the

2013–2014 Technology Coordinator Guide. • Scripts and instructions for downloading ePATs are under the Resources tab.

13

CBT Manual 19

Page 14: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

ePAT (cont.)

• Students are required to participate in a practice test using the ePAT with the same accommodations that will be provided to them on the operational assessment.

• The accommodated ePATs must be downloaded and installed on the computer workstation that will be used for the practice test.

• Accommodated and non-accommodated computer-based practice tests (ePATs) and scripts for administering ePATs are available at www.FLAssessments.com/ePATs.

• Schools must administer the appropriate practice test(s) to all students to be tested using the ePAT script; however, if a student has previously participated in an ePAT for the subject test he or she will take, the student is not required to participate in an ePAT for this administration.

• The link to the ePATs should be provided to all students prior to testing, and students should be made aware that they can access the ePATs at this location and practice on their own at any time. 14

CBT Manual 19

Page 15: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

ePAT What’s New

TestNav ePATs• Pearson has released an updated TestNav ePAT Launcher (version 2.17) as

well as new versions of all TestNav ePATs. • Schools MUST uninstall the previous TestNav ePAT Launcher (version 2.14)

and TestNav ePAT content from any computer that it is currently installed BEFORE downloading and installing the new Launcher and ePATs.

TestHear ePATs• TestHear accommodated practice tests (ePATs) have also been updated.• The new ePATs will be posted at www.FLAssessments.com/ePATS. • The new TestHear ePATs include an improved screen reader voice.• Prior to installing the new TestHear software and ePATs, schools must

remove old ePATs from student workstations. • Previous versions of TestHear software and ePATs that remain on student

workstations may cause errors during testing. Weekly Briefing ID #: 15088, 15088, & 15371 15

Page 16: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

ePAT Online Tools

16

CBT Manual 12

Page 17: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Student Tutorials

17

Page 18: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Technology Coordinator Guide

• Information and instructions for technology coordinators to follow before, during, and after testing are provided in the online 2013–2014 Technology Coordinator Guide.

• Technology coordinators must familiarize themselves with all information in this guide prior to the test administration.

• The Technology Coordinator Guide is available at www.FLAssessments.com/AdditionalResources.

18

Page 19: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Resources

CBT Test Administrator Quick Reference Guide

The CBT Test Administrator Quick Reference Guide is available at www.FLAssessments.com/AdditionalResources and is no longer included as an appendix in the test administration manual.

CBT Training ResourcesResources for computer-based testing, including information about test setup, best practices, and training resources, are located at www.FLAssessments.com/CBTTrainingResources.

19

Page 20: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Pearson Customer Support and PearsonAccessContacting Pearson Customer Support

• Phone Number: 1-877-847-3043• E-mail: [email protected]

Appendix B in the Spring 2014 CBT Manual provides the following information:• PearsonAccess

– User Accounts Instructions for setting up user accounts are posted on PearsonAccess.

– Browser requirements– Logging in for the first time– Resetting passwords

• Training Center– Test Setup Exercise

20

CBT Manual 202-206

Page 21: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

CBT Materials Needed, as applicable

21

Page 22: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Student Authorization Ticket

• For each test session, each student needs a Login ID and a six-digit test code (password), which are printed on the Student Authorization Tickets.

• Students will need a pen or pencil during testing to sign their tickets.

• Students will log in using the same Student Authorization Ticket for each session.

• Provide each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room.

• Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

22

CBT Manual 8

Page 23: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Session Roster

• A Session Roster is a list of all students scheduled in a test session. The roster displays important information including:

– Test Administration– Session Name– Test to be Administered– Test Code (password) – Student Names– Florida ID Numbers– Student Birth Dates– Class Information– Test Form/Form Group Type– Login IDs– Blank space to record attendance information and

accommodations • Session Roster (PDF version) or Advanced Session

Roster Download (Excel version) are available.• Session Rosters must be handled in a secure manner

and returned to the school assessment coordinator immediately after each test session is completed. 23CBT Manual 9

Page 24: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Seal Code

• A seal code is a unique four-digit number used to allow students to access Session 2 of computer-based FCAT 2.0 tests after they have completed Session 1.

• Seal codes are provided in PearsonAccess, and all students in a test session will use the same seal code.

• Seal codes should not be given to students until Session 2, as indicated in the administration script.

• Seal codes must be handled securely and must NOT be used as test group codes.

24

CBT Manual 10

Page 25: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Seal Code (cont.)TestNav

Seal Code - TestNav

25

Students enter the seal code here

Page 26: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Seal CodeTestHear

Seal Code - TestHear

26

Students enter the seal code here

Page 27: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Work Folder

• For each Mathematics computer-based test session, Florida Computer-Based Testing Work Folders are provided for students to work the problems.

• The work folder is a blank piece of yellow 11 x 17 paper folded in half with graph paper on the back page.

• Two work folders will be provided for each student taking Grade 5 or Grade 6 Mathematics (one for Session 1 and one for Session 2).– One work folder will be provided for each student taking the FCAT Mathematics

Retake test.• One work folder per session should be sufficient for each student; however,

students may request additional folders.• Distribute work folders to students at the beginning of each Mathematics test

session. • Ensure that students have enough desk space to use their folders.• Once students complete a test session, collect all work folders and return them

to the school assessment coordinator. • Used work folders are secure materials.

27

CBT Manual 11

Page 28: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

CBT Worksheet

• CBT Worksheets may be provided for students for the Reading CBT test to take notes.

• The CBT Worksheet is an 8½ x 11 page (located in Appendix D of the Spring 2014 CBT Manual) that may be copied and distributed to students at the beginning of a test session.

• If your school is providing copies of the CBT Worksheet, a sufficient number of copies should be available for all students taking the test.

• Students must be provided new worksheets for Session 2.

• Students must have enough desk space to use their worksheets.

• Once students complete a test session, collect all worksheets and return them to the school assessment coordinator.

• Used worksheets are secure materials.28

CBT Manual 11

Page 29: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Reading Passage Booklet

• Reading Passage Booklets are provided for eligible students taking computer-based Reading tests who have this accommodation identified in their IEPs or Section 504 plans.

• The booklets contain reading passages but do not contain test items. Students will respond to test items on the computer.

• On the day of testing, ensure that students with this accommodation receive the correct booklet for the assessment they are taking.

• The school assessment coordinator must specify the correct form in TestNav Reading test sessions for each student who will use a Reading Passage Booklet.

• Reading Passage Booklets are secure materials and must be stored in a secure location before and after testing.

29CBT Manual 11

Page 30: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Mathematics Reference Sheet

• The Grade 5 FCAT 2.0 Mathematics Reference Sheet, the Grades 6–8 FCAT 2.0 Mathematics Reference Sheet, and the FCAT Mathematics Retake Reference Sheet are provided in an online format only for computer-based testing.

• The computer-based test has a pop-up window that includes the applicable reference sheet.

• The reference sheets are also available at www.FLAssessments.com/SpringRMS and as perforated sheets in Appendix D of the CBT manual.

• Schools may provide hardcopy reference sheets to students taking computer-based assessments.

• Students will use the same reference sheet for both sessions of FCAT 2.0 Mathematics tests.

• Once students complete the test, collect all reference sheets and return them to the school assessment coordinator.

• Used reference sheets are secure materials. 30

CBT Manual 12

Page 31: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Approved Four-Function Calculator• The TestNav computer-based FCAT Mathematics Retake has a

built-in, four-function calculator. Schools may provide a handheld four-function calculator to use during testing.– Students taking the Grades 5 and 6 Mathematics test may NOT use a

calculator.

• Students taking the FCAT Mathematics Retake using TestHear accommodated forms must be provided with a handheld four-function calculator to use during testing.

• Students with visual impairments may use the approved large key/large display calculators or approved talking calculators supplied by the FLDOE.

31

Page 32: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Before Testing

32

Page 33: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Organizing Test Sessions

• Three ways of organizing test sessions1. By Test Group – only includes students in a particular group

(e.g., class, testing room) who will be testing togetherAdvantage: PearsonAccess can be used to manage the testing groups and session rosters will include only one group of students testing together. Can also be used to distinguish between students taking regular computer-based form (Main) and the accommodated forms.Disadvantage: will require setup and management of more sessions

2. By Test Day – includes all students in a school to be tested in a subject on a particular dayAdvantage: greater security because a session can be started and stopped on the same dayDisadvantage: requires coordination of testing groups at the school

33

CBT Manual 150

Page 34: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Organizing Test Sessions

3. By Test Administration – includes all students scheduled to be tested in a subject during the entire test administrationAdvantage: limits setup and management to one session and additional make-up sessions do not need to be createdDisadvantage: test sessions are open and active during the entire testing window, which may present a security concern; greater coordination of testing groups at schools; and may be cumbersome to locate and manage specific students

34

CBT Manual 150

Page 35: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Creating Test Sessions

1. Log in to PearsonAccess, select Spring 2014 R/M/S and Retakes administration.

2. Go to Test Management>Manage Test Sessions.3. Click New Session to go to the New Test Sessions screen.

35

CBT Manual 151

Page 36: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

4. Enter the session details: Session Name (50-character limit) School Test to be Administered Default Form Group Type (Main) Scheduled Start Date (used for planning purposes – a test session will not

start until you click START on the Session Details screen)

Creating Test Sessions

36

CBT Manual 164-165

Page 37: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

5. Add students to test sessions by:• Class (View By: Classes) (FL CLASS)• Individual Student (View By: Students)

6. Select the check box for each class or student to be added to a session.

7. Click Save.

8. Return to the newly created test session or to the Manage Test Sessions screen.

9. Maintain a list of all test sessions. Ensure test content is cached for all sessions.

37

Creating Test Sessions

CBT Manual 151

Page 38: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

38

Managing PearsonAccessNew Student Wizard: Part 1

• To successfully create a new student, complete the following five-part registration process.

• Part 1 – Add a new Student

1. Go to Student Data>Student Data Information.

2. Click New Student.

CBT Manual 154-157

Page 39: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

39

• Part 2 – Edit Student Details1. Enter test data for all required fields - Florida Student ID Number (FSID),

Student Last Name, and Student First Name. Student Name must be entered in all CAPS. FSID can be a 10-digit Florida Student ID Number (e.g., 1234567891) or the 9-digit

Social Security Number followed by an X (e.g., 123456789X).

2. Scroll down and select the Enrolled School.

3. Click Save and Next to save your entered data.

Managing PearsonAccessNew Student Wizard: Part 2

CBT Manual 154-157

Page 40: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

40

• Note: If a student is created for this administration with the same Florida ID Number (or Social Security Number followed by an X), the same first 11 characters of the first name, and the same first 12 characters of the last name as an existing student profile at this school, the duplicate student error message will appear.

– Click Back to Student Entry Form and cancel the process.

– Existing student profile must be used unless there is an error in the Student Name or Student Florida ID Number.• See the instructions to Update Student Information on pages 161-162 of the

manual.

Managing PearsonAccessNew Student Wizard: Part 2 (cont.)

CBT Manual 154-157

Page 41: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

41

• Part 3 – Edit Test Registration Details1. Select the appropriate Test Administration.2. Enter the student’s Date of Birth.3. To record ethnicity, use the drop-down box to select Yes or No.4. To record race, use the drop-down boxes to select Yes or No next to each race

category. Yes may be selected for more than one race category.5. Select the appropriate Gender and Grade.6. Click Save and Next.

Managing PearsonAccessNew Student Wizard: Part 3

CBT Manual 154-157

Page 42: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

42

• Part 4 – Edit Class Registration

1. To assign the student to an existing class, select the box next to the class name and click Save and Next.

2. To assign the student to a new class, click New Class and follow the steps to create a new class. Class name has a limit of 9 characters and must be in all CAPS

(e.g., THOMAS). When the class has been created and added to the list, select the box next to the

class name and click Save and Next.

Managing PearsonAccessNew Student Wizard: Part 4

CBT Manual 154-157

Page 43: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

43

• Part 5 – Edit Assigned Tests and Enable the Student to Test on Computer (Set Online Indicator)

1. Student must be assigned to a test. Select the box(es) next to the appropriate test(s).

2. Set the student’s Tested Grade and Online Indicator for each test. Tested Grade Online Indicator Alternate Passing Score

Managing PearsonAccessNew Student Wizard: Part 5

CBT Manual 154-157

Page 44: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Managing PearsonAccess What’s New

Alternate Passing Score (APS) Flag• An APS flag for the FCAT 2.0 Reading Retake is available in

PearsonAccess for students who are eligible for the APS.• This is an optional field that can be specified when adding a new

student or assigning a Reading Retake test to a student.• The following students are eligible for the APS of 241:

– Students who entered grade 9 in 2009 or earlier whose graduation requirement includes earning a passing score on Grade 10 FCAT Reading

– Students who participated in the Spring 2011 administration of Grade 10 FCAT 2.0 Reading as first-time tenth graders

44

CBT Manual 156; 160; 161

Page 45: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Managing PearsonAccess What’s New

Student RegistrationIf a student’s grade level is incorrect, school personnel must modify the “Grade” field in the student’s profile under Student Registration in PearsonAccess before or after that student completes testing.

45

CBT Manual 161-162; 175

Page 46: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

46

1. Go to Test Management>Manage Test Sessions.2. Select “View By: Test Sessions.”3. Click on the Session Name to go to the Session Details screen.4. Click Add Students.5. Select “View By: Classes” or “View By: Students.”6. Select the check box for the class or the student you want to add,

and then click Add to Session.– After you add students, you can verify Form/Form Group Type by

clicking Edit.

7. Click Save after you make changes.

Managing PearsonAccessAdding Students to a Session

CBT Manual 163-165

Page 47: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

47

1. Go to Test Management>Manage Test Sessions

2. Select “View By: Test Sessions”

3. Click on the Session Name to go to the Session Details screen

4. Select the check box for each student to be moved

– Only students with a Ready, Exited, Resumed, or Resumed-Upload status may be moved– Students with a Submitted, Processing, Completed, or Marked Complete status may not be moved to

another session5. Click Move to go to the Move Students screen

6. Select an existing test session or create a new test session to which the students will be moved

7. Click Move

Managing PearsonAccessMoving Students from a Session

CBT Manual 163-165

Page 48: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

48

Remove Students from a Session

1. Go to Test Management>Manage Test Sessions.

2. Select “View By: Test Sessions.”

3. Click on the Session Name from which you want to remove a student.

– On the Session Details screen, check the box for each student you want to remove.

– Click the Remove button.– Click Yes – Remove Students to confirm this action.

Managing PearsonAccessRemoving Students from a Session

CBT Manual 159

Page 49: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Managing PearsonAccessCBT: Scenario/Action Required

Scenario Action Required

Student Name or Florida ID Number is incorrect

See Delete a Student (pgs. 153-154) then Add a Student (pgs. 154-157). If the student was created via the New Student Wizard see Manage Other Student Information (pgs. 161-162).

Other student information is incorrect besides Student Name or Florida ID

See Manage Other Student Information (pgs. 161-162) and Update Student Information (pgs. 174-176).

Error in Student Name after first 11 characters of the first name or after the first 12 characters of the last name.

Student profile entered incorrectly via Create a New Student wizard can be updated before or after testing by contacting SAET at 305-995-7520. If Student profile was uploaded incorrectly via the PreID file, Delete student (pgs. 153-154) and Add student (pg. 154-157).

Student not included in PreID upload, student is new to school, or student transfers from another school or district.

See Add a Student (pgs. 154-157). (For a student transfer, do NOT attempt to change the student’s enrollment in PearsonAccess.)

New test needs to be added or changed for an existing student, or incorrect test format is assigned (e.g., changing paper to online).

See To change test assignment details for a student (pgs. 161-162). (Note: changing a test to paper in PearsonAccess will not automatically order materials or print a PreID label.)

Student not participating in the administration.

Remove from test session. No further action required. 49

CBT Manual 153-162

Page 50: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Proctor Caching

• Instructions for installing the Proctor Caching software are provided in the 2013–2014 Technology Coordinator Guide.

• Computers used for Proctor Caching do not need to be server-class machines but should meet the system requirements.

– Proctor Caching can run on either a Windows or Mac operating system, and each can support both Windows and Mac-based testing workstations.

• Each testing computer must be configured to refer to a Proctor Caching computer in order to obtain test content.

– If more than one computer is being used for Proctor Caching, be sure to specify the IP address of the correct Proctor Caching computer during the TestNav installation process. For example: if there are 80 computers that may be used for testing and two Proctor Caching computers, 40 of the testing computers may be configured to link to Proctor Caching computer A, and the remaining 40 may link to Proctor Caching computer B.

50

CBT Manual 157; Technology Coordinator Guide

Page 51: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Proctor Caching (cont.)

Proctor Caching Security• Proctor Caching software stores a copy of the test content on the local hard drive

of the machine on which it runs.• Test content transmitted and stored by the Proctor Caching computer is in

encrypted format.– At no time does the Proctor Caching computer un-encrypt the test items.

• The “Purge cache” function deletes all encrypted test content from the hard drive of the Proctor Caching computer.

• FLDOE and Pearson require that test content be purged at the end of each administration window.

Proctor Caching Computer Placement• Proctor caching should be implemented at the lab- level.• The Proctor Caching computer should be located as close as possible on the

network to the student workstations.51

Technology Coordinator Guide

Page 52: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Computer Preparations

• Each workstation (student computer) to be used for testing must meet the minimum specifications and be prepared according to the instructions provided in the 2013–2014 Technology Coordinator Guide available at www.FLAssessments.com/AdditionalResources.

• Schools must ensure that all workstations meet the minimum specifications; in addition, it is strongly recommended that an ePAT be run on all new workstations to ensure that the display size is appropriate for testing.

• The Infrastructure Trial test must also have been successfully loaded on each workstation prior to the test administration.

• Any schools that have not already downloaded the newest version of TestHear to workstations for students who will use accommodated CBT forms must go to www.FLAssessments.com/Downloads and download the updated software.

52

Technology Coordinator Guide

Page 53: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

During Testing

53

Page 54: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Monitor Testing

• Ensure Proctor Caching software is running on all Proctor Caching computers.

– Turn on Proctor Caching software Windows: go to Start>All Programs>Proctor Caching>Proctor Caching Mac: once Proctor Caching is initiated it will not have to be restarted

unless it has been manually stopped• Adjust monitors that are not correctly displaying test items with shading.• Monitor each testing room to ensure that there are no technical issues.• Be available during testing to answer questions from test administrators.

54

CBT Manual 28; 34-35; 172; Technology Coordinator Guide

Page 55: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

CBT: Manage Test Sessions

Test Session Management

TASK DESCRIPTION

MANUAL

PAGE(S)

Start test sessionsA session must be started in PearsonAccess before students can begin the test.

169-170

Monitor session details

Keep track of each student’s testing status in PearsonAccess. 170

Resume students’ tests

If a student exits the test (intentionally or unintentionally) and will finish later and at the end of Session 1 to access Session 2 on Day 2.

170-172

55

Note: NEVER submit a student’s answers or mark a student’s test complete because of a technical issue without first receiving directions from FLDOE or Pearson. Only mark a student’s test complete if the test is intended to be scored.

CBT Manual 169-170

Page 56: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

After Testing

56

Page 57: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

School CoordinatorAfter TestingCBT Only

TASK DESCRIPTION

CBT MANUA

L PAGE(S)

Mark a student’s test “complete”

Mark a student’s test complete if a student exits the test and will not resume the same test.

177-178

Stop test sessions

A test session cannot be stopped until all students are in “Completed” or “Marked Complete” status or until “Ready” students have been removed.

178

Invalidate tests Any tests that should not be scored must be invalidated. 178-179

Record accommodations

All accommodations used by students must be recorded in PearsonAccess. 180-181

57

Important Note: Manually “stop” test sessions by the end of each testing window. Record invalidations and accommodations, if applicable, by the end of each testing window.

CBT Manual 177-181

Page 58: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Marking Tests Complete

A computer-based test should only be Marked Complete in one of the following circumstances:• A student had to exit the test (e.g., cheating, illness) and will not finish the test.

(After being marked complete, school personnel must invalidate the test.)• A student finished the test but exited instead of submitting the test and the test

should be scored.• A student completed Session 1 and never started Session 2. (In this

circumstance, the test does NOT need to be invalidated.)• As otherwise directed by FLDOE or Pearson after a technical difficulty or other

extenuating circumstance.

For FCAT 2.0 tests, do NOT mark tests complete or stop the session in PearsonAccess after Session 1.

58

CBT Manual 177-178

Page 59: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

School CoordinatorAfter TestingCBT Only

• Delete all not started sessions and Stop all started sessions• Please remember the following:

– Absent students should be removed from the test session (not marked complete).– If absent students have already been marked complete, nothing else needs to be

done. – Students in “Ready” status must be removed from the session before it can be

stopped. – If students are in “Active,” “Exited,” or “Resumed” status, they will need to be

marked complete. • CBT clean-up activities must be completed on the last day of the testing window

by 4:00 pm – Retake: April 15– Reading (Grades 6 and 10): April 24– Reading (Grades 7 and 9): April 30– Mathematics (Grade 6): May 6– Mathematics (Grades 5) and Reading (Grade 8): May 7

59

CBT Manual 177-181

Page 60: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Purge Test Content

• Purge test content from the Proctor Caching computer(s). Instructions for purging test content from the Proctor Caching computers can be found on pages 52–53 in the 2013–2014 Technology Coordinator Guide.

60

Page 61: Spring 2014 Computer-Based Testing Training Materials FCAT 2.0 Reading: Grades 6, 7, 8, 9, and 10 FCAT 2.0 Mathematics: Grades 5 and 6 FCAT 2.0 Reading

Thank you for ensuring a secure and successful Spring 2014 CBT

administration.

Questions?

61