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Spring 2012 ISTEP+ Online Test Administration (TAS) Training. Meeting Etiquette. Slide 2. Agenda. Slide 3. Welcome. Welcome. Slide 4. Session Goals. Slide 5. Milestone Update. Milestone Update. Slide 6. * Practice Tests can continue through May 11 th. Milestone Update. - PowerPoint PPT Presentation
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Spring 2012 ISTEP+ Online
Test Administration (TAS) Training
Meeting EtiquetteSlide 2
Webinars: •Calls are operator-assisted. •Phone lines will be muted
during the presentation. •Submit questions through
the chat window or via the operator during Q&A portion.
•Conference Number: 1-888-455-7125
•Passcode: ISTEP
Onsite: •The presentation will be in
two parts. •Part 1 -We will cover the
PowerPoint slides, followed by Q&A.
•Part 2 - We will review the TAS website demo, followed by practice time and additional Q&A.
Agenda
Welcome and Session GoalsCheckpoint Review and Milestone UpdateRoles/ResponsibilitiesTest Administration Website (TAS)Test Delivery Client (TDC)Support, Resources, Next StepsISTEP+ Online DemoQ/A
Slide 3
• Wes Bruce, Chief Assessment Officer • Michele Walker, Director, Office of Student
Assessment• Charity Flores, Assistant Director, Office of
Student Assessment
Indiana Department of Education
• Shiva Doreswamy, Program Manager• Shelby Gallagher, Program Manager
CTB/McGraw-Hill
WelcomeSlide 4
Welcome
• Review key functionality of ISTEP+ Online
REVIEW
• Prepare Test Coordinators to train School Test Coordinators and Test Examiners
PREPARE • Prepare Test and Technology Coordinators for online test administration
TEST
Slide 5
Session Goals
Milestones DatesSite Readiness (Checkpoint 3) (3) Apr 20Test Administration System Access (TAS) Mar 12Final Practice/Operational Content Available
Mar 12
Test Administration Support Materials Mar 12Practice Tests Created/Assigned by CTB Mar 12Complete Class Assignment Changes Apr 12Operational Tests Created/Assigned by CTB
Apr 16
ISTEP+ Spring 2012 – Practice Testing Mar 19 - Apr 27 (May 11)*ISTEP+ Pre-Administration Q&A (2) Apr 17 and Apr 24ISTEP+ Pilot Q&A (Science/Applied Skills)
Apr 18, 19
ISTEP+ Spring 2012 – Multiple-Choice Test
Apr 30 - May 11 (online 10 days)
Milestone UpdateMilestone UpdateSlide 6
* Practice Tests can continue through May 11th
Milestones DatesIREAD-3 Online Pilot – Practice Tests Mar 12 - Mar 22IREAD-3 Online Pilot – Test Administration
Mar 19 - Mar 22
Science Online Pilot – Test Administration Apr 30 - May 15*
Applied Skills Online Pilot – Test Administration
Apr 30 - May 15*
Pilot Testing ProgramsMilestone UpdateSlide 7
*Pilots must be taken after student complete the ISTEP+ Operational testing.
• Complete• RTS Data Entry
Period• Initial Site
Readiness Status• Initial Site
Readiness Report
Checkpoint 1 (Oct 24 - Dec 2)
• Early Stress Test• Technology
Readiness• Test Delivery Client
Installation• Site Support and
Troubleshooting• Final List – Sites/
Grades Testing Online
Checkpoint 2 (Dec 19 - Jan 20)
• Test Administration Training
• Test Administration System Access
• Final Content Installation
• Test Assignments• Begin Practice
Tests*• Final Workstation
Check• Complete Practice
Tests*Checkpoint 3 (Mar 13 - Apr 20)
Checkpoints ReviewCheckpoints Review
Past PresentPast
Slide 8
* Practice Tests can continue through May 11th
Before Test
• Download and Install Final Content
• Conduct final Workstation Check
During Test
• Support schools during testing.
• Report issues to CTB support if applicable.
After Test
• Follow up with Corporation Test Coordinator regarding online testing experience
Corporation Technology Coordinator RoleSlide 9
Before Test
• Attend CTB training• Train STC• Distribute Online Examiner’s Manual (OEM)
• Ensure IT staff completed site readiness tasks
• Manage student data• Review/update test pre-assignments if applicable (CTC or STC)
• Schedule additional practice tests, if needed
• Print test tickets and provide to the school. (CTC or STC)
• Review local assessment schedule (IDOE has sample testing schedules)
During Test
• Supervise tasks performed by STC
• Check status on testing completions
After Test
• Ensure test tickets are securely destroyed
Corporation Test Coordinator Role (CTC)Slide
10
Before Test
• Review documents including OEM, quick start guide, guidance documents, etc
• Attend Corporation-directed training
• Confirm site readiness with local IT staff
• Manage student data/ accommodations
• Review/manage test pre-assignments
• Print and securely store test tickets (CTC may print)
• Design local assessment schedule
During Test
• Supervise administration of online testing
• Check status on testing completions
After Test
• If required, please complete student test invalidations byMay 11th
• Return all test tickets to your CTC
School Test Coordinator Role (STC)Slide
11
Before Test
• Determine which materials you will need for each testing session that are “outside” of the online testing system
• Complete a thorough review of the ISTEP+ OEM and bookmark the start of each session
• Have a Timing Chart to record any timing Irregularities.
• Confirm and document online assessment dates, times, and locations
During Test
• Direct students to the ISTEP+ Online log-in screen or open it on the desktop
• Distribute individual test tickets to students
• Provide the Test Access Code for the test
• Read the test directions aloud from the ISTEP+ OEM
• Walk around the classroom
• Verify all students have exited the test properly
• Assist students with issues during testing
• Record on log any timing irregularities
After Test
• After each test session collect all the test tickets and store in a secure location
• Return all test tickets to your STC
• Provide all test irregularity logs to STC
• If required, please complete student test invalidations byMay 11th
School Examiner RoleSlide
12
•Test Coordinator / Tech Coordinator planning team•Accommodation-based student groups•Outside of system accommodations•Local test schedule (transition time between tested
grades)•Timing the test (same as paper/pencil)•Tracking testing irregularities
General Online Test Preparation Slide
13
Sample timing chart for logging timing irregularitiesTo better facilitate recording interruptions that may occur during the assessment you may find the chart below helpful
CTB •Create and pre-assign students to all test sessions using Barcode data
•Practice test sessions already created/assigned.•Operational will be created/assigned by April 16
Corps/Schools:
•On or Before April 12 -•Add new students to system•Assign online testing accommodations (font, screen
reader)•Move students to different classes (reporting)•After April 12 – •New students will need to be added to test sessions by
corporations/schools.
Pre-Assigned Test SessionsSlide
14
Test Administration System (TAS)Student data management
Test assignmentsTesting status
ISTEP+ Online System OverviewISTEP+ Online System Overview
Slide 15
Corporation- and school- level staff granted access to
ISTEP+ Online
Use SSO accounts to login at
www.ctb.com/istep
Follow the standard process if new
accounts are required
Accessing the SystemSlide
16
Test Administration System
Test Administration System (TAS) Updated designs Improved usability and flow Focus on minimal clicks Consistent behavior and controls
• Modal windows• Accordion to show / hide• Major actions across tabs
Looking Ahead C3 Slide 2Slide
17
•Screen reader / Text-to-speech•Alternative text for graphics•Variable font size, font color,
screen background colorAccommodations available for students with
an IEP, Section 504 Plan, ILP
include:
Test AccommodationsSlide
18
New in 2012 for Educators and Technology Coordinators
• Hands-on practice opportunity for educators
Separate website (not Single Sign On ISTEP+)
• Pre-loaded with all IN Corps/ School appended with word DEMO
Generic accounts
• 2 corporation level and 2 school level• Distributed thru Secure File Sharing on
CTB.com Navigator• SSO accounts not applicable here
Slide 19
Demo/Training WebsiteStudents
• Fake student data (2012 altered student data ) similar in format in volume to the actual ISTEP+ Online
Content
• ISTEP Practice tests in system for scheduling
• Content download package includes all tests (pilots as well)
Tech Coordinators- Site readiness
• May create students/ users to complete C3
Reporting
• CAUTION! - Data created here is not extracted for reports or monitored for completion of practice tests
• Student Bulk Moves ( between classes)• Password Dictionary Update• Manage Students Moved Out of School/Not
Testing (name changes, IMAST)• Do Not Score• Student Test Number (STN) Display• Test Ticket Excel Format
Test Administration System (TAS) Enhancements
Test Administration SystemLooking Ahead C3Slide
20
• Student testing software (TDC)
• Secure Lock down browserTest
Delivery Client (TDC)
ISTEP+ Online System OverviewISTEP+ Online System Overview
Slide 21
Mark for later reviewHighlighterOption (Answer choice) eliminatorEraserManipulative (protractor, ruler, calculator)Reference card (grade 8)
Student Testing ToolsSlide
22
556 Error Enhanced• Wait screen notification (60 sec)• Option to exit after retry• Proctor alert• Graphical indicator of network retry• Zero time log back into test
Application Enhancements (TDC)TDC Application Enhancements
2. Attempts
to Reconnect to Test for 60 seconds
1. Connectivity
between workstation
and CTB server
disrupted.
3. Failure to reconnect after 60
seconds – “Exit Test”
Successful reconnection
within 60 seconds –
Test automatically
resumes
Need Help? Support
Options and Resources
Support ResourcesNeed HelpSlide
24
Administration Policies and Procedures
Assistance
Indiana Department of [email protected]://www.doe.in.gov/achievement/assessment
Phone: 317-232-9050Toll Free: 888-544-7837 Fax: 317-233-2196
ISTEP+ Support (CTB)
CTB/Indiana Help [email protected]://www.ctb.com/istep
Phone: 800-282-1132 option 2Hours of Operation: 7:30 am - 5:00 pm EST
Support ResourcesSupport ResourcesSlide
25
• IDOE Case-by-Case Decision Actsof
Nature • CTB Customer Support
• General TAS and TDC functionality questions and support needs
Test Administration
• Local Site Troubleshooting• LAN / WAN / ISP
• Bandwidth intensive applications
Technological
Resolution Approach
Support ResourcesSlide
26
• CTB Systems Status– www.ctb.com/istep - News/Dashboard Ticker– ISTEP+ Online Home page– CTB Forum
Support ResourcesSlide
27
Complete Training Evaluation Feedback Form
Train your STC and school staff
Resources available to support installation and troubleshooting
Final testing content available by March 12
Verify final workstation readiness no later than April 20
Complete RTS entry for Checkpoint 3 by April 20
Next Steps/ TakeawaysNext Steps/TakeawaysSlide
28
Online Quick Start Guide
Online Examiners Manual
Sample Testing Schedules
Online Test Preparation and Administration Checklist
Test Administration Training PowerPoint Presentation
Troubleshooting Guide
Online Testing ToolkitNext Steps/TakeawaysSlide
29
Answers
Questions?
Q & A QASlide
30
•Exercise 1: Find a Test Session and Print Test Tickets
•Exercise 2: View Session Status and Invalidations
•Exercise 3: Mark Students Do Not Score
•Exercise 4: Schedule a Test Session
•Exercise 5: View Program Status
•Exercise 6: Find and Edit a Student
•Exercise 7: Add a Student
•Exercise 8: Edit Accommodations (Group of Students)
•Exercise 9: Mark Students Moved Out of School
•Exercise 10: Create or Edit a Class
•Exercise 11: Move Students (Bulk Move)
•Exercise 12: Experience ISTEP+ Online TAS Demonstrations and Exercises
Slide 31
Return to the Home screen.
Open the Adobe print options by clicking File, then Print. Change the Page Scaling dropdown to Multiple pages per sheet to see how a printout would look with 4 tickets per page. Click Cancel to cancel the print.
Click on Print Test Tickets to View and Print Test Tickets (individual, multiple or summary).
Click on a Test Session from the Session list
Click “Manage Sessions” from the Assessments menu tab.
Exercise 1: Find Test Session/ Print Test Tickets
Slide 32
Change the status of an additional student to invalid.
Refer to the Validation Status column.
Refer to the Online Test Status column to see the current test status for the student(s).
Click on the View Status button to view the status of this session
Click on a Test Session from the Session list to highlight.
Click “Manage Sessions” from the Assessments menu tab.
Exercise 2: View Session Status and Invalidations
Slide 33
Click Close to close session.
Click the Toggle DNS button to mark student “Do Not Score”
Single click student to highlight.
Locate student that needs to be marked “Do Not Score”
Single click session to highlight . Click View Status
Navigate to the Session where student needs to be marked “Do Not Score”
Click “Manage Sessions” from the Assessments menu tab.
Exercise 3: Mark Students Do No ScoreSlide
34
Click Save to create the test and exit.
Click on the Add Proctor bar to add a Test Examiner to the session.
Click on the Add Student bar to add students to the test.
Click on Test Details bar to assign name, dates and time to test.
Choose to allow breaks if desired/ set access code.
Click to select a Test under Tests Section.
Select a Grade from the Drop down list
Select a Test Group from the dropdown list.
Click the Schedule Session button.
Click “Manage Sessions” from the Assessments menu tab.
Exercise 4: Schedule a Test SessionSlide
35
Review Program Status
Select an Assessment
Choose the School from the Group dropdown selection.
Click “Program Status” from the Assessments menu tab.
Exercise 5: View Program StatusSlide
36
Click Save and exit out of the student profile.
Edit profile details and/or accommodations. Note that certain fields cannot be updated because this student was loaded in the Pre-ID file.
Choose the correct student from the displayed list by double clicking on student.
Enter the first few letters of the student’s last name and click Search.
Click the Magnifying Glass option to open the search window.
Navigate to the School to display students
Click “Manage Students” and then “Student List” from the Group menu tab.
Exercise 6: Find and Edit a StudentSlide
37
Click Save and exit out of the student profile.
Enter profile details and accommodations.
Add student to a class
Click the + (plus) symbol to open the Add Student window.
Navigate to the School to display students
Click “Manage Students” and then “Student List” from the Group menu tab.
Exercise 7: Add a StudentSlide
38
Click the Submit button to update the accommodations for the selected students.
On the Select Accommodations screen, select Add under Color and Font. Next, select Large Font Size.
Click Edit Accommodations button.
Use the Group section to select the students or select a few students using the check boxes next to the student’s name.
Use the demographic selection button to choose a student filter. Choose the Demographic value “Yes” to filter by that group. Then, click “Apply”.
Navigate to the School to display students
Click “Manage Students” and then “Assign Accommodations” from the Group menu tab.
Exercise 8: Edit Accommodations (Group )Slide
39
To mark several students, click multiple checkboxes before clicking Toggle Out of School button
To reactivate the student, click on checkbox to the left of student name and click the Toggle Out of School button again.
Click Toggle Out of School button to deactivate student.
Click the checkbox to the left of the student name.
Navigate to the School to display students
Click “Manage Students” and then “Out of School” from the Group menu tab.
Exercise 9: Mark Students Moved Out of School
Slide 40
Edit a Class - double click an existing class to open the Edit window. Edit details, save.
Enter Class details and save.
Click the plus + icon to open the Add window.
Navigate to the School to display current classes.
Click “Manage Hierarchy” from the Group menu tab.
Exercise 10: Create /Edit a ClassSlide
41
Students are now moved to the new class.
Navigate to the School and Class where students will move. Click the checkbox next to the new class assignment. Click Save.
Click the Move Students button in the upper right corner of the screen to display the Move Students window.
Click the checkbox to the left of the student name. To move multiple students, select several checkboxes.
Navigate to the School to display students
Click “Manage Students” and then “Move Students” from the Group menu tab.
Exercise 11: Move Students (Bulk)Slide
42
Exercise 12: Experience ISTEP+ OnlineSlide
43
Using “Experience ISTEP+ Online”• URL:
http://www.doe.in.gov/achievement/assessment/
Answers
Questions?
Q & A QASlide
44