SPOOLCreating, Modifying, Deleting, Transporting, and Resetting Print Devices Creating a Print Device 1. Log on to any client in the appropriate SAP system. 2. Go to transaction SPAD. 3. On the Spool Administration:Initial Screen , under the Devices/servers tab click the Output devices button. 4. On the Spool Administration: List of Output Devices screen, click the pencil picture-icon to switch into change mode. The easiest way to create a new printer is to copy an existing one. Click on a similar printer in the output devices screen then click the create with template picture-icon. 5. On the Spool Administration: Create Output Device screen, fill in the Output device and Short name. Make any changes that are unique for the new printer on the Device Attributes and Host Spool Acc Method tabs. When all the required data has been changed/added, click the Save picture-icon. 6. You will receive an Output device was saved message in the status bar at the bottom of the screen. Click the lit match picture-icon to activate the printer. 7. You may now leave the SPAD transaction. Modifying a Print Device 1. Log on to any client in the appropriate SAP system. 2. Go to transaction SPAD. 3. On the Spool Administration: Initial Screen , under the Devices/servers tab click the Output devices button. 4. On the Spool Administration: List of Output Devices screen, click the pencil picture-icon to switch into change mode. Double click on the output device to be changed. 5. On the Spool Administration: Output Device (Change) screen, make any necessary changes on the Device Attributes and Host Spool Acc Method tabs. When all the required data has been changed/added, click the Save picture-icon. 6. You will receive an Output device was saved message in the status bar at the bottom of the screen. Click the lit match picture-icon to activate the printer. 7. You may now leave the SPAD transaction. Deleting a Print Device 1. Log on to any client in the appropriate SAP system. 2. Go to transaction SPAD. 3. On the Spool Administration: Initial Screen, under the Devices/servers tab click the Output devices button. 4. On the Spool Administration: List of Output Devices screen, click the pencil picture-icon to switch into change mode. Click on the output device to be deleted and then click the trash can picture-icon. 5. On the Spool admin.:Delete screen, verify that the correct printer is about to be deleted.Click the Yes button. 6. You will receive an Output device deleted message in the status bar at the bottom of the screen. You may now leave the SPAD transaction. Transporting a Printer or a Group of Printers 1. Log on to any client in the appropriate SAP system. 2. Go to transaction SPAD. 3. On the Spool Administration: Initial Screen, under the Devices/servers tab click the Output devices button. 4. On the Spool Administration: List of Output Devices screen, click the pencil picture-icon to switch into change mode. 5. Click on an output device to be transported and then click the truck picture-icon. 6. On the Spool Administration: List of Output Devices (Change) popup, click the green v picture-icon. 7. On the Prompt for Workbench request popup, click the blank page picture-icon to create a new change request. On the Create Request popup, fill in the Short description and click the Save picture-icon. You will be returned to the Prompt for transportable Workbench request popup which contains the generated change request number for this system change. Click the green v to continue. 8. You will receive an Entry is made in transport request message in the status bar at the bottom of the screen. Repeat steps 11 through 14 as many times as necessary, using the same transport request for all printers. 9. You may now leave the SPAD transaction. 10.

Resetting the Cache for a Printer If resetting the printer cache does not clear your printing problem, try using some a non-SAP application to print to it to see if it working correctly on the network. This should at least narrow down the possibilities. 1. Log on to any client in the appropriate SAP system. 2. Go to transaction SPAD. 3. On the Spool Administration: Initial Screen , under the Devices/servers tab click the Output devices button. 4. On the Spool Administration: List of Output Devices screen, double click on the printer you need to reset. 5. On the Spool Administration: Output Device (Display) screen, click on the pencil picture-icon to switch from display mode to change mode. 6. On the Administration: Output Device (Change) screen, on the top-most menu bar click Edit ? Reactivate. 7.On the same Administration:Output Device (Display) screen,on the top-most menu bar click Edit?ResetCache. 8. On the same Administration: Output Device (Display) screen, on the top-most menu bar click Edit ? NI Reset. 9. You may now leave the SPAD transaction. Printer Output Creating a Local aka Frontend Printer aka Desktop Printer Local or frontend printing is sometimes confusing in concept but actually very easy to understand. As a rule, local printer is simply another way of saying that the user is going to print to the default printer designated on his/her workstation. You probably do this all the time with Windows to printer spreadsheets, Word documents, etc without thinking about it. You can do the same thing using SAP. 1. Log on to any client in the appropriate SAP system. 2. Go to transaction SPAD. 3. On the Spool Administration: Initial Screen screen, click the Output Devicesbutton. 4.On the Spool Administration:List of Output Devices screen,click the Change button & then the Create button. 5. On the Spool Administration: Create Output Device screen, fill in the Output Name and Short name - I normally use a short name of DESK for Desktop Printing but a lot of people use a Short name SWIN or LOCL as well. Use the following DeviceAttributes fields: Device type = SWIN Device Class = standard printer And the following Access Method fields: Host spool access method = F: Printing on frontend computer Host printer = __DEFAULT. That is _ _ D E F A U L T Save the printer. 6. You may now leave the SPAD transaction. Using this printer will cause print to go to SAPLPD which will use the default printer of the current workstation. Viewing a List of Pending Printer Output Requests for All Printers 1. Log on to any client in the appropriate SAP system. 2. Go to transaction SP01. 3. On the Output Controller: Spool request selection Screen screen, click on the Output requests tab. 4. On the Output Controller: Output request selection Screen screen, fill in any information needed to filter the selection results. Then click on the clock picture-icon. 5. A list of all pending output requests will be displayed. 6. You may now leave the SP01 transaction. Viewing a List of Output Requests for a Specific Printer 1. Log on to any client in the appropriate SAP system. 2. Go to transaction SPAD. 3. On the Spool Administration: Initial Screen screen, under the Devices/servers tab click the Output devices button. On the Spool Administration: List of Output Devices screen, click on the printer where you need to check the output requests. Then click on the printer and page picture-icon. 4. A list of all pending output requests for the selected printer will be displayed. 5. You may now leave the SPAD transaction. Reprinting a Document 1. Log on to any client in the appropriate SAP system. 2. Go to transaction SP01. 3. On the Output Controller: Spool request selection Screen screen, fill in any information needed to

filter the selection results. Then click on the clock picture-icon. 4. A list of all spool requests will be displayed. Double click on the spool request that is to be reprinted. 5. Click on the printer picture-icon. An Output request created message should appear in the bottom status bar. 6. You may now leave the SP01 transaction. Re-routing Print to a Different Printer 1. Log on to any client in the appropriate SAP system. 2. Go to transaction SP01. 3. On the Output Controller: Spool request selection Screen screen, fill in any information needed to filter the selection results. Then click on the clock picture-icon. 4. A list of all spool requests will be displayed. Double click on the spool request that is to be reprinted. 5. Click on the printer with a box outline picture-icon. On the Output controller: Print spool request XXXX screen, tab down to the line reading Output device and select a new printer. Click on the printer picture-icon. 6. On the Output control: Save attributes popup, click the Yes button. 7. On the Confirm redirection of output popup, click the Yes button. An Output request created message should appear in the bottom status bar. 8. You may now leave the SP01 transaction. Deleting Obsolete Temporary Objects and Reclaiming the Space 1. Log on to any client in the appropriate SAP system. 2. Go to transaction SP12. 3. On the TemSe --- Administration of Temporary Sequential Data screen, on the top-most menu bar click TemSe database ? Reorganization. 4. On the TemSe --- Administration of Temporary Sequential Data popup, click the All TemSe objects older than option to turn on the radio button to the left. Fill in the Days box with 7 for development and quality assurances SAP systems, and 32 in production SAP systems. Click the Delete button. 5. On the TemSe objects older than XX days popup, click the Yes button. 6. After the successful deletion of the selected temporary objects, you will be returned to the TemSe --Administration of Temporary Sequential Data screen. There is no task completion message.

7.

You may now leave the SP12 transaction.

**********--------------------------------------------------------------------------------------------------------********** -----------------------------------------------**********-------------------------------------------------------------------------

Ques: If a user wants to reprint his document again what should to do ? Ans: Give user a permission for sp02(not sp01) tcode so that he can see his own requestand reprint it. Or take spool request number from user and use it on sp01 and print it. Ques: Sometime printing is working perfectly & then suddenly all printing get stop. We have seen in SAP spool error log is: Unable to open file /usr/sap//DVEBMGS40/data/009v1WwD. for writing (error 28) Errors occurred processing this print request. There may be no printout. After restarting it works fine for some time but again printing got stuck. Ans: There are 2 things for this: a) Do TemSe reorganization; remove inconsistencies & Restart SPO processes in SM50. b) Error in UNIX Index Nodes (Inode stores basic information about a regular file, directory, or other file system object.) We were facing out of index nodes issue. The directory where all the batch logs were getting accumulated had run out of number of files it could accommodate even though space was available. When we moved the batch logs to another directory issue was resolved.

Ques: What I have done to use users OS level printer as SAP printer. I mean if a user has given a print if SAP couldnt able to find printer it will be in error status. In this case I want to reprint that document from users OS level default printer. Ans: There are two things for this: a) You have to define the local printer same as for your OS in SAP and maintain that as local in spad. b) The user needs to give the spool request number in sp01 and then print it going forward. or You could configure a front-end printer (host spool method G) in SPAD. Printer name is generally LOCL. Understand now that you will have more problems by introducing front-end printing, and not fewer. Users will become accustomed to using it and will insist you fix it when some desktop patch or network change breaks it. I know it SEEMs like a good idea; remember I tried to warn you. Host spool method M is a more easily supported alternative (print-to-email and they can use the resulting attachment as they like). Ques: If a spool request is in waiting status for a long time, what does it mean? Ans: Status Waiting may also indicate that there is a problem with the spool work process that is assigned to a printer. Check the following: a) Find out which printer an output request has been sent to. To do this, select the relevant spool request in the Output Controller and choose. You can find the printer name in the Output device field. b) Find out which spool work process is responsible for the printer. Enter the name of the printer to which the output request was sent in the Output Device field on the Devices/serverstab and choose enter. Display the definition and note the SAP application server name that appears in the Print server field. If you have only a single spool server in your SAP system, then you can omit this step. c) Use the CCMS System Monitor or in transaction SM51 to display the application servers in your SAP system. Check that the application server that you noted from the Print server field is running and that the server offers the service Spool. If the server is not running or if the Spool service is not active, then you have found the source of the problem. d) If the print server is running and the spool service is active, then check the activity in the spool work process. In transaction SM51, mark the print server in question and click on Processes. In the process display, look for the spool work process and note the name of the active user. If User SAPSYS is active, this indicates that the spool work process is busy with internal spool activities or is requesting the status of a print request from a host spool system. Choose CPU repeatedly to check the CPU time that the spool work process requires. If the same CPU time is always displayed, then it is likely that the spool work process is waiting for a status query to time out. It is likely that you have to then find the reason for the delay in output request processing.