Sponsorship, Tradeshow & Advertising Prospectus · 2014. 11. 19. · 8 :: n4a 2015 Conference & Tradeshow Sponsorship, Tradeshow and Advertising Prospectus Events WELCOME RECEPTION—

July 11–15, 2015 www.n4aconference.org

Long-Term Services & Supports

Caregiving

Care Transitions

Managed Care

Chronic Disease Management

Health & Wellness

Livable Communities

Sponsorship, Tradeshow & Advertising Prospectus

NATIONAL ASSOCIATION OFAREA AGENCIES ON AGINGThe Organization Dedicated to the Aging Network

The National Association of Area Agencies on Aging (n4a) is

the national membership association that represents and

serves the local leaders in aging—the Area Agencies on Aging

(AAAs) and Title VI Native American Aging Programs. n4a and its

members provide the programs and services that enable older adults

to live independently in their homes and

communities as long as possible. n4a is

directly connected to a vast network

of more than 600 AAAs and 250 Title

VI Native American Aging Programs,

along with more than 17,000 local

aging service providers. » This

network of AAAs, Title VI aging

programs and providers manages more

than five billion dollars in programs

and services annually for more than

40 million people age 60 and older.

79+21+IIn 2013 over 90 percent

of AAAs delivered at least

one evidence-based health

promotion program or

service. Samplings of

OAA-funded programs

provided by the

Aging Network include:

In addition to providing resources and information for core programs funded by the OAA, n4a delivers a vast array of services and resources to the Aging Network, from advocacy and developing the business acumen and capacity building for the network, to training, technical assistance, tools and resources. n4a works with a variety of stakeholders to ensure the Aging Network is prepared to work in managed care, care transitions, chronic disease management, caregiving, livable communities, and home and community-based services arenas.

CH

RO

NIC

DIS

EASE SELF-MANAGEMENT PR

OG

RA

M78.5%

Medicaid Managed Care

Community-based Care Transitions Program

Veteran-Directed Home & Community-Based Services

State Duals Demonstration

Section 1115 Medicaid Demonstration Waiver

Health Homes

Accountable Care Organizations

State Innovation Models

Primary Care or Medical Home

CMS Financial Alignment Initiative

CMS Services Innovation Grant

46+54+IA M

ATTER OF BALANCE

45.8%

31+69+IDIA

BE

TES

SEL

F-MANAGEMENT EDUCATIO

N T

RA

ININ

G31.1% 27+73+IPO

WERFUL TOOLS FOR CAREG

IVERS

27.1% 24+76+ITA

I JI Q

UAN: M

OVING FOR BETTER BALAN

CE

TM23.7%

Evidence-Based Services

AAAs Involved in Integrated Care Initiatives

Source: The National Aging Network Survey, 2013 Results

THE 40TH n4a ANNUAL CONFERENCE & TRADESHOW

Join us for the 40th n4a Annual Conference & Tradeshow! July 11–15, 2015Philadelphia Marriott Downtown

“Congrats to n4a for again doing an excellent job of putting on an awesome, powerful, relevant Conference.”—Conference Attendee

The National Association of

Area Agencies on Aging’s (n4a)

Annual Conference & Tradeshow

is the largest gathering of aging industry

decision makers in the country.

We convene over 800 national and local

leaders of aging, government and business

leaders working in aging—all at a dynamic

time in the national discussion on aging. »

n4a’s Annual Conference is the resource for the

Aging Network—the leaders on aging in every

community in America. n4a’s Answers on Aging

Conference is where they go to get just that—

answers—on a host of aging-related topics.

The Conference is host to:

» The national meeting of AAA and Title VI leaders;

» The U.S. Administration for Community Living

(ACL)/Administration on Aging (AoA) and

Centers for Medicare & Medicaid Services (CMS)

meetings;

» Program innovations and nationally recognized

best practices;

» Research, findings and other important aging

news;

» Policy forums and advocacy; and

» Recognition and awards.

Join n4a and the Aging Network.

Join the discussion.

Support the mission.

Most importantly, connect with the key decision makers in aging, July 2015, at the n4a Annual Conference in Philadelphia.

6 :: n4a 2015 Conference & Tradeshow Sponsorship, Tradeshow and Advertising Prospectus

CONFERENCE & TRADESHOWATTENDEE PROFILE

82% Provide Evidence-Based Chronic Disease Management Programs

79% Provide Benefits/Health Insurance Counseling

78% Provide Single Point of Entry for Older Adult Services

78% Provide Case Management

77% Provide Assessment for Care Planning to Older People and Their Families

75% Provide Person-Centered Access to Information

69% Provide Senior Medicare Patrol Services, Educating and Empowering Consumers to Identify, Prevent and Report Health Care Fraud

67% Provide Assessment for Long-Term Care Service Eligibility

59% Provide In Nursing Home Diversion & Transition Programs

56% Provide Medicaid Home & Community-Based Waiver Services

55% Provide or are Planning to Provide Private Pay Aging-Based Services

51% Provide Consumer-Directed Services

100%Provide Older Americans Act Services:

Home-Delivered and Congregate Meals,

Home Care, Health and Wellness, Home Modification,

Home Monitoring, Transportation

Area Agencies on Aging and Title VI Native American Aging

Programs and Their Services

AAAs Involved In Integrated Care Initiatives: Medicaid Managed CareCommunity-based Care

Transitions ProgramVeteran-Directed Home &

Community-Based Services

State Duals DemonstrationSection 1115 Medicaid Demonstration

WaiverHealth HomesAccountable Care Organizations

State Innovation ModelsPrimary Care or Medical HomeCMS Financial Alignment InitiativeCMS Services Innovation Grant

Source: The National Aging Network Survey, 2013 Results.

Visit www.n4aconference.org to view an electronic copy of this prospectus and submit your application. :: 7

Issues of Special Interest• Managed Care

• Care Transitions

• Chronic Disease

Management

• Caregiving

• Technology in Aging

• Health & Wellness

• Civic Engagement

• Livable Communities

• Nutrition/Malnutrition

• Medication Management

• Marketing & Media

Outreach

The Area Agencies on Aging and

the Title VI Native American aging

programs manage a collective

budget exceeding

NEARLY 3 out of 5Area Agencies on Aging are

engaged in new funding

and business initiatives

contracted by a variety of

payers including MCOs,

health plans, hospitals and

employers.

BU

YIN

G P

OW

ER $5 biLLioNannually (not including recent Care Transitions efforts).

»

As a result, the Aging Network must

find and collaborate with innovative vendors that

provide aging services ranging from transportation,

to meals, in-home care to caregiving support,

as well as administrative resources like data

management, billing and service verification

software, and other essential support services.

»


Events

WELCOME RECEPTION— SUNDAY, JULY 12 | $25,000

Gain early exposure at the Welcome Reception in

the Tradeshow, the first official networking event.

Your company’s name will be prominently displayed

on signage, cocktail napkins and on the two

complimentary beverage tickets that each attendee

receives. They will appreciate your contribution as

they sample the local flavor and relax before the next

day’s meetings. Your company will be recognized

from the stage and you will have the opportunity to

speak to the group for up to five minutes. Up to four

additional representatives from your company may

personally welcome the attendees, and a station will

be available to display your promotional materials.

TRADESHOW MINI-EVENTS | $20,000

Sunday, July 12 or Monday, July 13

Work with n4a to host a mini-event on stage during

the high-traffic times of the Tradeshow. Whether you

lead an exercise class, host an interactive game or

conduct a nutrition and wellness class, your mini-

event is bound to be remembered long after the

Tradeshow ends.

During your mini-event, you will be introduced from

the Tradeshow stage and then you run the show! You

will enjoy a high-traffic moment in the Tradeshow to

entertain, educate and have fun with attendees. Use

this exclusive forum to provide attendees with your

logo giveaways, prizes and materials—our attendees

love it! (All mini-events and their content must meet

n4a’s standards and are subject to approval for

content and event flow.)

n4a ANSWERS ON AGING CONFERENCE SPONSORSHIP OPPORTUNITIES

The n4a Answers on Aging Conference sponsorships provide the business community its

best opportunity to engage the Aging Network and key decision makers. The Conference

provides a wide range of sponsorship opportunities that help

companies achieve important outreach and marketing goals. Because

n4a is the national membership organization for the Area Agencies

on Aging and Title VI Native American Aging Programs, n4a has an

intimate understanding of how these aging services operate and

their unique needs. Most importantly, n4a knows how to help the

business community network, and build sustainable and productive

relationships with these aging leaders. » Whether selecting a sponsor

opportunity listed below or asking for a customized sponsorship

opportunity developed for your company, n4a will work with your

company to design a conference experience that provides the

greatest value.


A mini-event show listing, featuring your event title,

company name and event description will appear in

the Conference Registration Brochure (if secured by

January 30, 2015) and in the Conference Program (if

secured by May 15, 2015).

n4a BOARD OF DIRECTORS DINNER—SATURDAY, JULY 11 | $20,000

Take advantage of this unique opportunity to interact

informally with n4a’s leaders by sponsoring the

annual Board of Directors Dinner. This invitation-

only event provides an intimate venue to show your

support of the n4a Annual Conference and its elected

leaders. Your company’s representatives will be

recognized and thanked from the podium and then

be given the opportunity to address the dinner guests

for five minutes. Your company will receive invitations

for your representatives to attend the dinner and will

be recognized on all event-related signage and on

custom printed menus.

NETWORKING BREAKS | $10,000

As the Sponsor of the Conference networking breaks,

your company’s logo will be featured on customized

napkins, coffee cups and signage at the sponsored

beverage stations in the Tradeshow and during all

Conference breaks. A representative from your

company may greet guests in the break area and your

promotional materials may be displayed at each break

station.

Programs

OPENING GENERAL SESSION WITH KEYNOTE SPEAKER—SUNDAY, JULY 12 | $30,000

The Opening General Session sets the stage for

the n4a Annual Conference and is the first formal

meeting where everyone gathers. The Sponsor of

the Opening General Session benefits as the first

major Sponsor attendees encounter during the

Conference. Your company will be recognized from

the podium and company representatives will be

introduced so they can be acknowledged from their

VIP-reserved seating. The audience will be reminded

of your support throughout the session as they see

your company’s logos projected onscreen. Your logo

will also be posted on signage outside the General

Session room, and your promotional materials may

also be placed on each attendee’s seat.

GENERAL SESSION WITH KEYNOTE SPEAKER | $25,000

Two available (Monday, July 13 or Tuesday, July 14)

Sponsorship of a General Session offers your

company widespread exposure to all conference

attendees. Your company will be recognized from the

podium and company representatives introduced so

they can be acknowledged from their VIP-reserved

seating. The audience will be reminded of your

support throughout the session as they see your

company’s logos projected onscreen. Your logo

will also be posted on signage outside the General

Session room and your promotional materials may

also be placed on each attendee’s seat.

ANSWERS ON AGING HOT TOPIC | $20,000

Three available

These high-profile sessions will feature important

issues critical to the work of the Aging Network and

will attract large audiences. Government, business

and aging leaders will help the Aging Network

understand the most up-to-date news and trends,

as well as provide a roadmap for the future on each

issue. Your company will be recognized from the

podium, and your logo will be posted on podium

signage and signage outside the session room. Your

promotional materials may also be placed on a table

near the entrance.


Specialty Items

LOGO CONFERENCE BAG | $15,000

Make sure your company’s logo is the one that will

be publicized for years to come by becoming the

exclusive Sponsor of the n4a Annual Conference

bag. Your logo will be prominently displayed on the

bag given to every attendee at registration. Hundreds

of attendees will continue to advertise for you

throughout the country as they take their bag home

and use it again and again.

CUSTOMIZED FOLD-OUT MINI-MAP WITH YOUR COMPANY’S AD | $10,000

Lead the way around Philadelphia with a logo fold-

out mini-map provided to every attendee. Your

company’s logo and website will pop on the cover of

this fold-out, credit card–sized map of Philadelphia.

The back cover will feature your color advertisement.

It is a very handy tool that is always appreciated by

attendees and is great for navigating the sights of

Philadelphia. The mini-map will be included in the

Conference bag received by all attendees.

LOGO JOURNAL AND PEN | $10,000

Sponsor this highly visible conference tool that

attendees will use for note taking during the

Conference and back at the office. Your company’s

logo will be imprinted on the outside of this useful

journal and pen set.

SPONSORSHIP OPPORTUNITIESCONTINUED

Don’t see what you’re looking for?Contact the n4a Corporate Relations Representative,

Courtney Baldridge, at [email protected] or 202.872.0888

to help you create a custom marketing opportunity.

“n4a’s Conference has always been a worthwhile event for Mom’s Meals. This is the conference to meet and develop meaningful relationships with the aging network, and it has been a great business development event for Mom’s Meals. We also appreciate the leading-edge learning from experts on the forefront of the HCBS landscape and the value of the relationship with n4a.”

—John Phillips, Director of National Program Development, Mom’s Meals

CUSTOMIZED SPONSORSHIPS

NEW FOR 2015! LOGO WATER BOTTLES AND HYDRATION STATION | $15,000

Help attendees keep hydrated and refreshed

with an attractive water bottle branded with

your company logo. Each attendee will receive

this long-lasting giveaway. In addition, all water

stations throughout the conference meeting

space will be branded with your company logo/

message.

WORKSHOP FOCUS AREAS | $3,000

Fifteen available (select one). The n4a 2015 Conference has fifteen

Workshop Focus Areas of emphasis. We will help you select the most

appropriate focus area for your organization. Your company’s name will

be featured on signage outside your focus area's meeting rooms and on

the workshop podiums. A table will be placed near each entrance for your

company’s literature, and the Moderator will thank you for your support at

the start of each workshop.

• Accessing the Opportunities from the Affordable Care Act

• Advancing Our Advocacy

• Assisting Caregivers

• Building Livable Communities

• Connecting the Aging Community to the Medical Community

• Cutting-Edge Older Americans Act Programs

• Engaging Volunteers in the Aging Network

• Enhancing Business Practices

• Expanding Options for Community Living

• Highlighting Title VI Programs and Services

• Investing in Your Professional Development

• Leading the Way in Community-Based Long-Term Services and Supports

• Promoting Healthy Aging

• Utilizing Technology to Improve Services/Operations

• Working with Diverse Aging Populations


12TH ANNUAL EARLY BIRD WALK WITH LOGO PEDOMETER | $10,000

Attendees participating in the Early Bird Walk will

appreciate your support as you help them track their

steps. Your company’s name or logo will be featured

on a pedometer that participants can use throughout

the Conference and reuse when they return home.

CONFERENCE PROGRAM | $7,500

The Conference Program is the most touched item

at the Conference. As the Conference resource, it is

referred to frequently by all attendees as they chart

their course for the day. As the Conference Program

Sponsor, your full-page, full-color advertisement will

appear on the back cover of the Conference Program,

which is given to all attendees at registration.

LOGO NAME BADGE LANYARD | $7,500

Worn by every attendee throughout the Conference,

the name badge is the admission ticket to every

Conference event. Sponsor this item to make it

uniquely yours and have your logo imprinted on each

reusable name badge lanyard. The effect is sure to

create a lasting impression.

LOGO PROMOTIONAL ITEM | $5,000

Looking to place your company’s name in the hands of

every attendee? We will help you select from a variety

of branded items featuring your company’s name or

logo that attendees will take home and use after the

Conference. This is a terrific way to keep your name in

front of your existing and potential customers.

HOTEL ROOM KEY ADVERTISEMENT | $5,000

Take advantage of a fun and unique way to increase

your visibility by sponsoring the hotel room key!

Your ad or logo will grace the front side of each

n4a guest’s hotel room key and is sure to keep your

company on their mind morning, noon and night.

TRADESHOW BAGS | $3,000

Conference attendees will advertise for you as they

carry this bag with your company’s name or logo

displayed on the front as they browse their way

through the Tradeshow. And they will take you home

along with the goodies they collect from dozens of

Exhibitors.


Special Opportunities

TECHNOLOGY PLAYGROUND | $25,000

Sponsor the all-new Technology Playground, a

featured destination inside the Tradeshow, which will

host technology companies and products with live

demonstrations and interactions to create a dynamic

learning environment. As the Technology Playground

Sponsor, your company will receive a double

Tradeshow booth at a premium location within the

Playground area and logo recognition on signage. Your

company will also receive public recognition from the

Tradeshow stage during welcomes and breaks.

INTERNET LOUNGE—EMAIL STATION FOR ATTENDEES | $15,000

Sponsor one of the most popular venues at the

Conference, the all-important Internet Lounge, and

enjoy constant recognition. Your company’s logo will

be featured on every computer screen in the Internet

Lounge and the Internet browser will default to your

website. Every time participants check their email,

they will be reminded of you and your generous

support. Your promotional materials may also be

displayed in the Internet Lounge area.

SPONSORSHIP OPPORTUNITIESCONTINUED

NEW FOR 2015! KEEPING THE CONFERENCE CONNECTED—MOBILE CHARGING STATIONS | $15,000

Looking for a great way to “connect” your

company with conference attendees? How

about offering them the opportunity to charge

their mobile devices while at the Conference,

compliments of your mobile charging

station? Stations will be placed in a high-

traffic area, and are sure to draw attention and

appreciation from attendees as you rescue them

from the dreaded “Low Battery” signal.

Budget constraints?We have a solution! Become a General n4a Conference Sponsor to get your

company listed as a sponsor in the Conference Program, as well as on n4a 2015

Conference & Tradeshow website for three months prior to the Conference.

GENERAL CONFERENCE PARTNER $2,000

NEW! CONFERENCE MOBILE APP | $25,000

n4a looks forward to providing all conference

content on a mobile platform application—be

the company that helps deliver this important

content directly to participants’ phones! Your

company’s logo will be featured on a mobile

application that will provide the conference

agenda, speaker information, maps and

Tradeshow information at the fingertips of every

n4a attendee with a smart phone. The app will

be promoted on the conference homepage and

on eFlyers, earning you additional recognition.


ADDITIONAL SPONSORSHIP BENEFITSBenefactor—$30,000

» Complimentary double premium booth in Tradeshow » Complimentary full-page advertisement in Conference Program* » Four complimentary Conference registrations » Your company’s logo in the Conference Program* » Your company’s logo on sponsor appreciation signs displayed

throughout the Conference » Complimentary listing with your logo on the Conference website

with hot link to your company’s website » Advance electronic copy of Attendee Roster (includes mailing addresses) » Complimentary pre-conference session with n4a team that

will provide guidance and insight about how to maximize your conference opportunity

Diamond—$25,000 » Complimentary double premium booth in Tradeshow » Complimentary full-page advertisement in Conference Program* » Four complimentary Conference registrations » Your company’s logo in the Conference Program* » Your company’s logo on sponsor appreciation signs displayed




Platinum—$20,000 » Complimentary premium booth in Tradeshow » Complimentary full-page advertisement in Conference Program* » Three complimentary Conference registrations » Your company’s logo in the Conference Program* » Your company’s logo on sponsor appreciation signs displayed




Gold—$15,000 » Complimentary premium booth in Tradeshow » Complimentary full-page advertisement in Conference Program* » Two complimentary Conference registrations » Your company’s logo in the Conference Program* » Your company’s logo on sponsor appreciation signs displayed


with hot link to your company’s website » Advance electronic copy of Attendee Roster (includes mailing addresses)

Silver—$10,000 » Complimentary standard booth in Tradeshow » Complimentary full-page advertisement in Conference Program* » One complimentary Conference registration » Your company’s logo in the Conference Program » Your company’s logo on sponsor appreciation signs displayed


with hot link to your company’s website » Advance electronic copy of Attendee Roster (includes mailing addresses)

Bronze—$7,500 » One complimentary Conference registration » Your company’s name in the Conference Program* » Your company’s name on sponsor appreciation signs displayed

throughout the Conference » Complimentary listing on the Conference website with hot link to

your company’s website

Copper—$5,000 » Your company’s name in the Conference Program* » Your company’s name on sponsor appreciation signs displayed

throughout the Conference » Complimentary listing on the Conference website with hot link to

your company’s website

Pewter—$3,000 » Your company’s name in the Conference Program* » Your company’s name on sponsor appreciation signs displayed

throughout the Conference » Complimentary listing on the Conference website

General Conference Sponsor—$2,000 » Your company’s name in the Conference Program* » Your company’s name on sponsor appreciation signs displayed

throughout the Conference » Complimentary listing on the Conference website for 3 months

prior to the Conference

* Inclusion of ads and recognition in Conference Program are subject to the following deadline: Friday, May 15, 2015

Visit www. n4aconference.org to sign up today!

Features of the Tradeshow» An opportunity to network and collaborate with the decision makers of the Aging Network.

» n4a’s very successful and fun “Make a Deal” Tradeshow game—that ensures members visit your booth and get your company’s logo items for great “Make a Deal” prizes!

» The Answers on Aging Technology Playground—a true plug and play for a hands-on learning experience!

» Exhibitor Prize Raffle Give-Away Opportunity

» The Tradeshow features a buffet lunch to provide a festive and neighborly networking and relationship-building environment.

» Extended breaks and a longer lunch in the exhibit hall! And, breakfast is served in the Tradeshow, too!

» Booth price includes exhibitor meals (reception, breakfast, lunch and coffee breaks)!


Take advantage of the opportunity to reach a

concentrated group of decision makers by reserving

a booth at the n4a 2015 Tradeshow. The Tradeshow

schedule provides over five hours of networking time

with several key functions (including breakfast, lunch

and coffee breaks).

Premium booths are designated where there is

maximum traffic flow at the end of each row in the

Tradeshow or near main traffic draws like the food

and beverage stations and the Tradeshow entrance.

All booths are assigned on a first-paid, first-served

basis, and the premium booths are the first ones to

sell out. You will want to get yours early!

The Tradeshow thrives off of interactive displays,

industry proven tools, games, technologies and

evidence-based research. Be prepared to show and

share the best of your products and intelligence!

Paid by 1/30/2015

Paid after 1/30/2015

8' x 10' Standard $1,095 $1,395

8' x 10' Premium $1,695 $2,095

EACH BOOTH INCLUDES:l8' high draped back wall and 3' high side partitionsl(1) skirted table with (2) side chairsl(1) One-line 44" x 7" identification signlUp to (2) booth attendant name badges (additional

badges can be purchased for $75 each). Meals are

included in the booth pricelListing in the Exhibitor Guide of the Conference

Program, which includes your website address and a

50-word description (if confirmed by May 15, 2015)lAdditional exposure through participation in the

optional door prize programlDigital attendee roster provided in advance of the

Conference

TRADESHOW INFORMATION

SUNDAY, JULY 12

Noon – 4:30 p.m.Exhibitor Check-In and Install

3:00 p.m. – 3:30 p.m.Exhibitor Orientation

5:30 p.m. – 7:00 p.m.Welcome Reception in Tradeshow

MONDAY, JULY 13

7:00 a.m. – 8:00 a.m.Networking Breakfast in Tradeshow

10:00 a.m. – 10:30 a.m. Networking Break in Tradeshow

11:45 a.m. – 1:15 p.m.Networking Lunch in Tradeshow

MONDAY, JULY 13, CONTINUED

2:30 p.m. – 3:30 p.m.Networking Break / Door Prize Drawings in Tradeshow

4:00 p.m. – 5:00 p.m.Exhibitor Dismantle

Subject to change

The n4a Tradeshow provides a dynamic environment where

attendees network and learn about the latest products and

resources that will help them better serve their clients. n4a

members look forward to learning from industry experts about

the latest news, resources and technologies that will help them

provide the most innovative, efficient and expert care for their

communities‘ aging and caregiving populations.

n4a’s Answers on Aging Tradeshow: Where the Aging Network and business meet.

“I enjoyed having the meals served in the Tradeshow area, giving us many chances to visit the booths.”

—Conference Attendee

Tentative Tradeshow Schedule Philadelphia Marriott Downtown


TRADESHOW RULES & REGULATIONSAny violation by the Exhibitor of the Tradeshow Rules and Regulations herein may, in n4a’s sole determination, constitute a breach of the Agreement resulting in termination and forfeiture of any monies paid on account. Upon due notice of such termination, n4a shall have the right to take possession of the Exhibitor’s space, remove all persons and properties, and hold the Exhibitor accountable for all liability, expenses, and damages arising from Exhibitor’s breach/violation of Tradeshow Rules and Regulations.

OFFICIAL GENERAL CONTRACTOR: n4a has appointed Conference Solutions as the official General Contractor for the n4a 2015 Conference & Tradeshow. All references herein to n4a shall mean n4a and Conference Solutions.

OUTSIDE ACTIVITIES: The Exhibitor shall not foster or conduct outside activities which would take qualified attendees from official Conference functions and/or Tradeshow during scheduled hours. Use of meeting facilities or n4a contracted hotels by Exhibitors or companies or sales or business meetings during n4a Conference & Tradeshow dates must be approved in advance by n4a. Hospitality suites shall not be open during Tradeshow hours or daytime Conference hours.

ASSIGNMENT OF SPACE: The optimal exhibit booths are assigned to the major Sponsors of the n4a Conference. Assignment of other booth space will be on a first-paid, first-served basis. Every effort will be made to accommodate requests for booth assignments (near or away from other companies) if the request is submitted with the Tradeshow Agreement. n4a reserves the right to make such changes to the floor plan of exhibit booths as may be deemed necessary.

Any consideration of special requests for placement near or away from another vendor must be made on the registration application. Requests submitted after registrations will not be accommodated.

EXHIBIT FEES AND PAYMENT: Agreements will NOT be processed or space assigned without the required payments and signature. Checks should be made payable to: n4a 2015, and mailed to: n4a 2015, c/o Conference Solutions, 520 SW Yamhill Street, Suite 430, Portland, OR 97204. Receipt of payment does not obligate n4a to accept a contract as binding. n4a retains the option of returning funds. Payment by credit card may be possible, however, additional fees will be incurred to cover transaction costs.

CANCELLATION: Cancellations of exhibit booth space must be directed in writing to: n4a 2015, c/o Conference Solutions, 520 SW Yamhill Street, Suite 430, Portland, OR 97204. Refunds, less an administrative fee of $175 per booth, will be made at the discretion of n4a, but no refund will be given for a cancellation made within 90 days of installation. In case of fire or any other causes beyond the control of n4a that prevent the show from taking place, this contract will not be binding.

EXHIBITS: The Tradeshow will be comprised of 8' x 10' exhibit booths. All booths will include (1) skirted table, (2) side chairs, and a one-line identification sign (44" x 7"). The Tradeshow Hall is carpeted.

INSTALLATION AND DISMANTLING:

Philadelphia Marriott Downtown, Philadelphia, PA

Sunday, July 12, 2015 Noon – 4:30 p.m. Exhibitor Install

Monday, July 13, 2015 4:00 p.m. – 5:00 p.m. Exhibitor Dismantle

Exhibitors who are unable to check in by 3:30 p.m. are asked to give advance written notice to Show Management of their tardiness or unavoidable delay, or risk forfeiting their booth space to a space where their vacancy is less visible to n4a participants.

Dismantling of exhibit booths may not begin before the conclusion of the afternoon break on Monday and the area must be completely cleared by 5:00 p.m. that same day. Times are subject to change upon notification by n4a.

SHIPPING: Approximately 45 days prior to the show opening, the Decorator that n4a selects will provide to each Exhibitor an Exhibitor Kit with shipping instructions and forms for all services needed during the installation, show period, and removal of exhibit booths. Exhibitors needing information prior to receiving the official Exhibitor Kit should contact Conference Solutions directly at 503.244.4294 Ext. 208.

Please note: Do not ship exhibits or exhibit materials directly to the Philadelphia Marriott Downtown, as shipments may not be accepted. Shipping instructions and drayage fees will be included in the Exhibitor Kit.

EXHIBITOR REGISTRATION: Participation in the Tradeshow for up to two (2) representatives is included with each exhibit booth (meals are included.) Exhibiting organizations may purchase additional exhibitor name badges (meals included) separately.

USE OF SPACE: Exhibitors shall not assign, share or sublet any space without written consent of n4a. All Exhibitors must remain within the confines of their own exhibit space. Care must be taken that no display extends more than 8' above the floor, obstructs the view or disadvantageously affects the display of other Exhibitors. Noticeable noise produced from operation of any equipment or apparatus is not permitted.Display vehicles must adhere to all municipal and state laws, rules and regulations. Consult Conference Solutions for details.

FOOD & BEVERAGE POLICY: No food or beverage may be brought from an outside source. If you wish to serve anything from your booth, please contact the n4a Conference Planner to discuss what arrangements, if any, can be made through the Philadelphia Marriott Downtown.

LIABILITY: n4a and the Philadelphia Marriott Downtown will not be held responsible for the safety of Exhibitor’s property from theft, fire, damages, accident or other causes. Exhibitor agrees to protect, save and hold n4a and the Philadelphia Marriott Downtown and all agents and employees thereof (hereafter collectively called “indemnities”) forever harmless for any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the Exhibitor or those operating under the Exhibitor. Further, Exhibitor shall at all times protect, indemnify, save and hold harmless the indemnities against and from any and all losses, costs (including attorney’s fees), damages, liability or expense arising from or out of or by reason of any accident of bodily injury or other occurrence to any person or persons, including the Exhibitor, its agents, employees and business invitee which arises from or out of or by reason of said Exhibitor’s occupancy and use of the Tradeshow premises or a part thereof.

SAFETY REGULATIONS: Exhibitors must adhere to all municipal and state laws, rules and regulations. No combustible decorations may be used at any time. All drapes, table coverings and other materials must comply with fire department regulations.

SECURITY: The Tradeshow is being held in the hotel and security will be provided when the Tradeshow closes. However, neither n4a nor the Philadelphia Marriott Downtown can be held responsible for any lost, damaged or stolen exhibit materials. Please take the necessary precautions each day for safeguarding your exhibit materials. n4a recommends removing valuable materials when not at your booth.

FAILURE TO OCCUPY SPACE: Space not occupied by the close of the exhibit installation period as specified in these rules and regulations will be forfeited by the Exhibitor. This space may be resold, reassigned or used by the Tradeshow Manager.

SHOW CANCELLATION: If the Conference or Tradeshow is cancelled due to circumstances beyond the control of n4a, n4a will not be held liable for any expenses incurred by the Exhibitor beyond the rental cost of the booth space.

DOOR PRIZES: Each Exhibitor is encouraged to provide a gift with a minimum value of $100 for the Tradeshow door prize program. It is the Exhibitor’s responsibility to collect names and business cards from attendees. Door prize winners will be drawn before the afternoon networking break on Monday, July 13, 2015. Names of winners will be posted in the Tradeshow. It will be the winner’s responsibility to pick up the door prize at the Exhibitor’s booth by the close of the Tradeshow at 3:30 p.m. on Monday or forfeit the prize.

SELECTION OF EXHIBITORS: Only firms and companies whose services and products are appropriately related to the purpose of n4a shall be permitted to exhibit. n4a reserves the right to decline or prohibit any exhibit which in its sole judgement is inappropriate, this reservation being all inclusive as to person, things, printed matter, products and conduct.

Conference Program AdvertisementsAdvertisement sales close: Friday, May 15, 2015.

Artwork Submission deadline: Friday, May 22, 2015.

The Conference Program will be printed in full color.

COSTS AND DIMENSIONS

Inside Front Cover $3,950 7.5" x 10"

with bleeds 8.5" x 11"

Inside Back Cover $2,950 7.5" x 10"


Two-Page Spread $1,595 17" x 11"

Full Page $995 7.5" x 10"


Half Page (horizontal only) $695 7.5" x 5"

ARTWORK SPECIFICATIONSPublication final trim size: 8.5" x 11". For ads with

bleeds, please build in 1/8" bleed all around (see final

artwork sizes below). Keep live matter at least ¼"

from page trim. Crop marks must be placed outside

of the bleed area.

Final artwork size should be:

» No-bleed ads: 7.5" x 10" (full page), 7.5" x 5" (half

page) or 17" x 11" (two-page spread)

» Bleed ads: 8.75" x 11.25" (full page) or 17.25" x 11.25"

(two-page spread)

Terms: Advertisements must be pre-paid. No

commissions allowed.

File Formats: Press-ready Acrobat PDF files strongly

preferred. JPEG files are not accepted. Ads received

in an incorrect format will be returned for correction.

» PDF: press-quality PDF with fonts embedded

» TIFF: 300 dpi, CMYK

» Illustrator EPS: All fonts must be converted to

outlines, and all embedded images must be at least

300 ppi

Email digital files to n4a@ConferenceSolutionsInc.

com. Please compress file(s) with “StuffIt” or

“Zipit.” For artwork submission, specifications or

technical questions contact Conference Solutions at

503.244.4294, Ext. 208.

ADVERTISING OPPORTUNITIES


Marketing PackagesMarketing Insert—$1,500

Insert your company’s postcard or promotional

piece into the Conference Registration Packet

that is distributed to all attendees. A marketing

insert consists of one promotional piece that

you provide. It can be up to twelve 8.5" x 11"

pages (or six double-sided). Approximately 700

copies will be requested, and must be received

in Philadelphia, PA by Monday, July 6, 2015. (n4a

reserves the right to refuse materials if received

after that date.)

Combo Package

A great way to get more exposure!

Combine any size booth and any size

advertisement and receive $195 off the list

price! This special offer is only available

until Friday, May 15, 2015, or until the

Tradeshow sells out, whichever occurs first.

The Conference Program is a valuable resource that all attendees receive and refer to again and

again as they navigate the Conference. Advertising in the Conference Program is a great way

to market to professionals in the Aging Network and can help you secure long-term business.

Customized SponsorshipsDon’t see what you are looking for?

Contact the n4a Corporate Relations Liaison to assist

you to maximize your visibility and impact and meet all

your marketing objectives. Email Courtney Baldridge

at [email protected] to discuss how you can make

multiple and profitable impressions.

TOTAL TRADESHOW: $

Workshop Focus Areas ($3,000) (select one):p Accessing the

Opportunities from the Affordable Care Act

p Advancing Our Advocacy

p Assisting Caregivers

p Building Livable Communities

p Connecting the Aging Community to the Medical Community

p Cutting-Edge Older Americans Act Programs

p Engaging Volunteers in the Aging Network

p Enhancing Business Practices

p Expanding Options for Community Living

p Highlighting Title VI Programs and Services

p Investing in Your Professional Development

p Leading the Way in Community-Based Long-Term Services and Supports

p Promoting Healthy Aging

p Working with Diverse Aging Populations

p Utilizing Technology to Improve Services/Operations

Benefactor Level ($30,000) p Opening General Session

Diamond Level ($25,000) p Welcome Reception p Monday General Session p Tuesday General Session p Technology Playground p Mobile App

Platinum Level ($20,000) p Tradeshow Mini-Event p n4a Board of Directors Dinner p Answers on Aging Hot Topics

Gold Level ($15,000) p Internet Loungep Logo Conference Bagp Logo Water Bottles

and Hydration Station p Mobile Charging Stations

Silver Level ($10,000) p Networking Breaks p Logo Journal and Pen p Early Bird Walk p Mini-Map with Ad

Bronze Level ($7,500) p Conference Program p Logo Name Badge Lanyard

Copper Level ($5,000) p Logo Promotional Item p Hotel Room Key Ad

Pewter Level ($3,000) p Tradeshow Bags p Workshop Focus Areas

p General Conference Sponsor ($2,000)

MARKETING AGREEMENTSponsorship (check all that apply)

Paid by 1/30/2015

Paid after 1/30/2015

8' x 10' Standard p $1,095 p $1,395

8' x 10' Premium p $1,695 p $2,095

Specific organizations you wish to be: (Requests MUST be submitted on this form or they will NOT be accommodated.)

Near: ______________________________________

Away From: _________________________________

Tradeshow

p Inside Front Cover ($3,950) p Inside Back Cover ($2,950) p Two-Page Spread ($1,595) p Full Page ($995) p Half Page ($695) p Marketing Insert ($1,500) Insert your organization’s postcard or promotional piece into the Conference Registration Packet that is distributed to all attendees.

p Combo Package (–$195) Combine any size booth AND any size advertisement and receive $195 off the total price.

Conference Program Advertisements

TOTAL SPONSORSHIP: $

TOTAL ADVERTISING: $

Organization Contact InformationContact Name: ______________________________ Contact Email: ______________________________________

Tradeshow Contact: ______________________________ Email: _________________________________________

Organization: _______________________________________ Phone: ____________________________________

Organization Name for Listing and Signage: ___________________________________________________________

Address: ___________________________ City: ___________________________ State: _____ Zip: _____________

Website: ___________________________ Sales Phone: ______________________ Fax: ______________________

Provide a 50-word description of your organization for the Conference Program: __________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

Register online at www.n4aconference.org or mail a copy of the completed form with payment to: n4a 2015, c/o Conference Solutions, 520 Yamhill Street, Suite 430, Portland, OR 97204 . To pay by credit card, call Conference Solutions at 503.244.4294, Ext. 206.

TOTAL DUE: $

A cost-effective way to get extra recognition and drive members to your booth. Provide a prize valued at $500 or more for the ”Make a Deal“ Exhibitor Incentive game and receive “thank you” recognition in n4a’s Conference Daily Brief on Sunday and Monday of the Tradeshow. (Gift cards are encouraged as they are easy to transport and always appreciated!) All items must be delivered to n4a upon arrival at or prior to Exhibitor Orientation to be included.

Ad sales close 5/15/2015. Ad artwork due 5/22/2015.

p Yes, we will provide a “Make a Deal” prize.


Advocacy n4a advocates on behalf of older adults, caregivers,

people with disabilities and the aging professionals

who assist them. n4a is the advocacy voice for

AAAs and Title VI Native American aging programs,

and works to advance policies that effectively and

efficiently address the needs of aging America. n4a‘s

policy priorities include the reauthorization of the

Older Americans Act, enhancing the health of older

adults, and developing livable communities‘ initiatives

and mobility options for seniors.

While continually monitoring the big picture of aging

policy, programs and services, n4a’s heart remains

at the local level, where older adults and caregivers

benefit immeasurably from the services that AAAs and

Title VI aging programs provide.

Actionn4a trains, prepares and honors aging leaders and

professionals. n4a is working consistently to create

leaders and system-wide excellence throughout the

Aging Network. Challenges such as the aging of the

boomers, limited funding available for services, and

the significant health and long-term care needs that

the aging population requires demand excellence in

leadership and specialized training. n4a has launched

the following efforts to ensure local aging leaders

and their organizations are ready to face an aging

population and are recognized for the work they do:

TRAIN AND PREPARE

▶ n4a Leadership Institute—Held annually and

supported by corporate partners (Harmony and

Bateman Senior Meals), the Leadership Institute

prepares the country’s local aging leaders for

boomers entering the aging service system, while

also preparing the network for the challenge of losing

local leaders to retirement.

▶ Capacity Building—n4a, in partnership with Scripps

Gerontology Center at Miami University, heads

a multifaceted initiative involving surveys of the

network to assess capacity and technical assistance

tools to support capacity development of the network

to expand home and community-based options for

older people and/or their caregivers.

▶ Aging and Disability Partnership for Managed

Long-Term Services and Supports (MLTSS)—

n4a, in partnership with other aging and disability

organizations, is leveraging the resources of both

networks’ extensive infrastructure, service capacity

and experience to ensure the delivery of high-quality

MLTSS.

HONOR

▶ Aging Innovations and Achievement Awards—n4a

and sponsor CST-LTL recognize excellence through

this annual awards program. The most innovative and

successful aging services programs are honored and

shared as best practices so they can be replicated by

the Aging Network, where applicable.

▶ Excellence in Leadership Award—n4a honors

excellence among individual aging leaders with this

annual award. This is the highest honor existing for

local aging leaders.

ADVOCACY. ACTION. ANSWERS ON AGING.


Answers on Agingn4a provides Answers on Aging to consumers and

professionals. These initiatives provide outreach and

education through the network of local AAAs and

Title VI Native American aging programs that help

older adults remain in their homes and communities,

including the following outreach strategies:

▶ Eldercare Locator—In partnership with and funded

through a grant from AoA, n4a administers a state-

of-the-art national call center to connect older adults

and caregivers to AAAs, Title VI aging programs and

other trusted resources in their communities. The call

center is open Monday through Friday from 9:00 a.m.

to 8:00 p.m. ET and offers information on long-term

care alternatives, transportation options, caregiver

issues and government benefits eligibility.

▶ The Aging Network’s Volunteer Collaborative—

The Collaborative is a virtual resource center offering

the latest strategies, principles and practices that are

producing an 8:1 return on investment for agencies

committed to change how they think about and

utilize volunteers to meet the increasing demand for

services across the Aging Network.

▶ National Center on Senior Transportation (NCST)—

In partnership with Easter Seals and other partners,

n4a provides technical assistance to professionals

at the local and state levels to improve and expand

transportation options that help older adults live

more independently in their communities. NCST also

conducts research and provides demonstration grants

to learn about and advance transportation options for

older adults.

▶ Pilot and Demonstration Grants—In partnership

with corporate entities and other organizations, n4a

works to provide a vehicle to test, document and

share best practices through local AAAs and Title VI

aging programs. Pilots include outreach to hard-

to-reach populations for Low-Income Subsidies,

collaborative senior transportation solutions and

fitness programs.

▶ Livable Communities—n4a is instrumental in the

development of a number of initiatives to coordinate

access to services and supports to communities

and local agencies taking action to make their

communities livable for all ages. A sample of

resources and technical assistance include: Maturing

of America (MetLife Foundation), a national survey of

city and county governments to assess their aging

readiness, including a benchmarking survey to assess

progress after five years; a Blueprint for Action:

Developing a Livable Community for All Ages (MetLife

Foundation), a resource guide for local leaders; and

the development of Learning Collaboratives to assist

communities plan and implement aging in place

strategies.

A Look Back at Sponsors & Exhibitors from the Past Few Years

Aces$Addus Healthcare, Inc.AssistGuide, Inc. / AGIS

Network, Inc.Bateman Senior MealsCaesars FoundationCare Improvement PlusCenteneCigna-HealthSpringCoalition for Independent

SeniorsComcast Corporation

Critical Signal Technologies (CST)

GA Food Service, Inc.Guardian Medical Monitoring,

Inc.Harmony Information Systems,

Inc.Harrah’s Foundation,

Harrah’s St. LouisHealthwaysHewlett PackardHumana

Humana at HomeIndependent Living SystemsInstitute of Geriatric Social

Work, Boston UniversityLaclede Gas CompanyLoopback AnalyticsRemain Home SolutionsMinnesota Board on AgingMinnesota Help NetworkMissouri Association of

Area Agencies on AgingMom’s Meals

PhilipsRetirement Living TVSecure HorizonsSenior Service America, Inc.St. Louis Regional OASIS: The

OASIS InstituteTennessee Commission on

Aging and DisabilityTrilogy Integrated Resources/

Network of CareU.S. Administration on Aging

UnitedHealthcare Medicare & Retirement

Universal AmericanValley Services, Inc.VerizonVirginia Association of

Area Agencies on AgingVisiting Physicians AssociationWalgreensWellCareWellMed Medical Management

101 Mobility LLCAARPAcadian On CallAccessible

Solutions Inc. Accessible Solutions Inc. Aces$Acumen Fiscal AgentADT Security Services Inc. AGIS Network Inc.AssistGuide Inc. Alert1Alliance of Information and

Referral Systems (AIRS)Alzheimer’s AssociationAlzheimer’s Foundation of

AmericaAmerican Association of Poison

Control CentersAmerican ExpressAmerican Foundation for the

BlindAmerican Society of Consultant

PharmacistsAmerican Veteransand DisabilityAssociation Book ExhibitAttainment Company Inc. Automated Security Alert Inc. AutoPills IncBaylor College of MedicineBaylor Scott & White HealthBeautiful MindsBenjamin Rose Institute on

AgingBest Buy DrugsBoston College – Center for

the Study of Home and Community Life

Bowman SystemsBull Publishing CoCalmoseptine Inc. CapTel Captioned TelephoneCaptionCallCare ConnectionCareDirectorCaregiver HomesCarePlannersCareWorks USACaring.com

Center for Aging and Disability at BU

Centers for Medicare & Medicaid Services

Complete Care ChoiceComputhinkConsumer ReportsConsumers UnionCorporation for National and

Community ServiceData Systems InternationalDelivery Concepts Inc. DirectCourseDME Medical SupplyDuraline Medical Products Inc. Eldercare LocatorElderStay@homeEmFindersEpilepsy FoundationExperience Works Inc. Fairhill PartnersFall Prevention Center of

ExcellenceFederal Communications

CommissionGA Food ServiceGeneration Mortgage Co Generations on Line—Internet

Made Simple for SeniorsGolden Cuisine LLCGreystone Consumer

Empowerment SystemsGuardian Medical MonitoringHDIS Home Delivery

Incontinent Supplies Health Resource & Services

Administration Division of Transplantation

Health RHYTHMSHealthStyle PressHealthy Aging Regional

Collaborative of South Florida

Hebrew Senior LifeHelen Keller National Center/

iCanConnecthi HealthInnovationsHome Instead Senior Care

Homemeds / Institute for Change

Hot Logic by Track CorpHRSA’s Poison Center Technical

Assistance Resource CenterInfo-4-LifeInformation Age TechnologiesInnovative Data Systems Inc. International Council on Active

Aging ICAA InTouchLinkJBS InternationalJEVS Supports for

IndependenceKindEthics comLeFleur TransportationLife Gear LLCLifeline HomecareLifeStation Inc. LiftVest USALincoln Financial GroupLogicMarkLuray CavernsMaineHealth’s Partnership for

Healthy AgingMedCenter SystemsMedicare Diabetes Screening

Project Medicare Rights CenterMedline IndustriesMedMinder Systems Inc. Minnesota AIRS / AIRSMissing Piece in LeadershipMJM InnovationsMt Lyn Institute of Tiffin

UniversityMutual of AmericaMyWay Village Inc. National Association of Area

Agencies on Aging (n4a)National Association of States

United for Aging and Disabilities

National Center on Elder AbuseNational Center on Senior

Transportation NCST National Committee to

Preserve Social Security & Medicare

National Council on AgingNational Council on Aging –

BenefitsCheckUpNational Eye InstituteNational HIV Testing

Mobilization CampaignNational Institute on AgingNational Library of MedicineNational Research Center Inc. National Resource Center

for Participant-Directed Services

National Telecommunications and Information Administration NTIA U S Department of Commerce

North Light SoftwareNovo NordiskOliver Packaging & Equipment

CompanyParkinson’s Disease FoundationPartners in Care FoundationPatient Advocate FoundationPeerPlace Networks LLCPension Rights CenterPersonal Care ProductsPomDevices Makers of

SonambaRebuilding TogetherRelay Missouri / SprintRelay TexasRemo Inc. Right at HomeRosalynn Carter Institute for

CaregivingRouteMatch Software IncRTM DesignsRTZ Associates Inc. Runzheimer InternationalRural Assistance CenterSafeLink WirelessSafeway Safety Step Inc. Sandata TechnologiesSecuritec Publications/

HealthStyle PressSEIU HealthcareSenior Impact PublicationsSenior Medicare PatrolSenior Services

SNAPforSeniorsSocial Service Coordinators

SSC SPARCStanford Patient Education

Research CenterStrategicHealthSolutions LLCTCB ManufacturingTennessee Commission on

AgingThe Aging Network’s Volunteer

CollaborativeThe Network of CareTrack Records SoftwareTransitWareTrapeze GroupTribridgeTunstall AmericasTV Ears IncU.S. Administration on AgingU.S. DHHS ACL/AoAU.S. EPA Aging InitiativeU.S. Social Security

AdministrationUIC Center for Research on

Health and Aging (CRHA)United Seating & MobilityUniversity of St AugustineUSC Davis School of

GerontologyVisionLinkVisiting AngelsVista Points Inc. Vital Aging NetworkVitaphone Medication

Adherence TechnologiesVocational Research InstituteVRI Valued Relationships Inc. Washington University

in St. LouisWashington University School

of MedicineWellMed Charitable FoundationWestern UnionWomen’s Institute for a Secure

Retirement (WISER) Yardi

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Sponsorship, Tradeshow & Advertising Prospectus · 2014. 11. 19. · 8 :: n4a 2015 Conference & Tradeshow Sponsorship, Tradeshow and Advertising Prospectus Events WELCOME RECEPTION—