SPONSORSHIP P ROSP EC T U S

ORGANISING COMMITTEE

CONVENORS:▶ Associate Professor Kate Burbury, Peter MacCallum

Cancer Centre and The Royal Melbourne Hospital ▶ Professor John Mariadason, Olivia Newton-John Cancer

Research Institute

COMMITTEE MEMBERS:▶ Professor Grant McArthur, Victorian Comprehensive

Cancer Centre

▶ Dr Yasmin Jayasinghe, Royal Women’s Hospital

▶ Dr Lisa Mielke, Olivia Newton John Cancer Research Institute

▶ Professor Maarten Ijzerman, University of Melbourne

▶ Ms Sophy Athan, Victorian Comprehensive Cancer Centre Cancer Consumer Advisory Committee

▶ Professor Michael Sullivan, Royal Children’s Hospital

▶ Professor Mei Krishnasamy, University of Melbourne

▶ Associate Professor Carl Walkley, St Vincent’s Institute of Medical Research

▶ Dr Dishan Herath, Western Health

▶ Professor Peter Gibbs, Walter and Eliza Hall Institute of Medical Research

▶ Ms Samantha Wright, Consumer representative

▶ Professor Ricky Johnstone, Peter McCallum Cancer Center

▶ Professor John Silke, Walter and Eliza Hall Institute of Medical Research

▶ Associate Professor Jeanne Tie, Peter MacCallum Cancer Centre

▶ Associate Professor Paul Ekert, Lowy Cancer Research Centre

On 16 – 17 September 2019, the Victorian Comprehensive Cancer Centre will convene the VCCC Research Conference 2019 – The Next Wave in Cancer Research

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Following the outstanding success of the

inaugural research conference 2017, this

event offers a wonderful opportunity for

sponsors to be involved in a major Australian

scientific meeting. With keynote speakers

including Professor Doug Hanahan from

Swiss Federal Institute of Technology,

Lausanne, Switzerland; Professor Steve

Baylin from John Hopkins, USA and Professor

Tom Merchant from St Jude Children’s

Research Hospital, USA, plus a fantastic line-

up of local and national experts, the event will

showcase some of the most promising and

exciting cancer research in a wide-ranging

and thought-provoking conference.

The VCCC is a powerful alliance of 10 leading research, academic and clinical institutions working together to accelerate and amplify leading-edge cancer research, knowledge and expertise to benefit the community in Victoria, Australia – and beyond.

The translational capability of this multi-member alliance is what’s makes the VCCC unique in Australia and our aim is to produce an event for multidisciplinary clinicians, researchers and the broader cancer sector that reflects this.

An extensive program of multi-disciplinary sessions is being developed by the expert conference committee, promising to generate meaningful engagement, and sparking ideas and collaborations that will live well beyond the conference itself.

The program will probe key questions, including:

▶ Victoria has some of the best outcomes for cancer patients in the world. Good luck or good management?

▶ Immune-oncology. Where to next?

▶ Precision medicine and new targets. Where are we heading?

▶ Can we empower patients with digital and AI technologies?

Spanning two days at the Sofitel Melbourne on Collins in the heart of Melbourne’s CBD, we anticipate that the conference will attract around 500 delegates from across the VCCC alliance membership and the broader cancer sector from Victoria and beyond.

The following pages detail the opportunities for sponsorship and exhibition at the VCCC Research Conference 2019. Conference registration and additional information is available on the conference website.

We hope you will share our excitement about this important event and would be delighted to welcome you as a sponsor and supporter of multi-disciplinary cancer research in Australia.

Associate Professor Kate Burbury Peter MacCallum Cancer Centre and The Royal Melbourne Hospital

Professor John Mariadason Olivia Newton-John Cancer Research Institute

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DELEGATE PROFILE

The VCCC alliance represents an extensive

network of cancer researchers, clinicians,

nurses, educators and allied health

professionals who are dedicated to work

strategically and collaboratively together,

integrating cancer research, clinical trials

and education, to enable and accelerate

the translation of scientific evidence into

patient and community benefit.

LOCATION

Sofitel Melbourne on Collins is located at the Paris end of Collins Street in the heart of Melbourne’s CBD. The hotel delivers a 5-star experience with a French flair blended with Melbourne’s cosmopolitan style and promises to deliver one of the best conferences and catering experiences in Melbourne.

SPEAKERS DINNER: SUNDAY 15 SEPTEMBER 2019

An invitation-only event for speakers, committee and VIP guests.

THEMES

The event will touch on a broad range of topics with a deep dive into multi-disciplinary key areas such as:

▶ Immunotherapy – the latest advances and challenges associated with modern immunotherapy regimens

▶ Precision oncology – cutting edge approaches for the precise targeting and monitoring of tumour cells – from radiation to genomics

▶ The next wave in technology - how to utilise AI and digital innovations to transform research and clinical care delivery

▶ Prevention – emerging trends in cancer risk and effective strategies for both the prevention and early detection of cancer

▶ The most recent advances in translational cancer research

▶ Supportive care and survivorship – living with, through and beyond cancer

▶ Empowering the consumer – innovative strategies to connect patients, their families, and a community of medical expertise

▶ Novel approaches to treatment – paradigm shifting approaches to eradicate tumour cells

The event will include plenary sessions, break out sessions, a debate, panel discussions and poster viewing.

DAY 1: MONDAY 16 SEPTEMBER 2019

Conference dinner Monday evening will feature a three-course networking dinner including acknowledgements and entertainment and promises to be a great opportunity for delegates to make meaningful connections.

DAY 2: TUESDAY 17 SEPTEMBER 2019

Public forum The conference will conclude with a free forum open to the public.

Cancer experts and community representatives will explore some of the key issues around the latest research and therapies, and what these mean for patients. All are welcome to attend.

ABOUT THE CONFERENCE

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BENEFIT

PLATINUM$33,000Two available

GOLD$25,000Four available

SILVER $10,000Multiple available

BRONZE$5,000Multiple available

Table for 10 at conference dinner

2 seats at VIP dinner (Sunday evening)

Complimentary registrations 6 4 2

Advertisement in conference program

Acknowledgement in program

Acknowledgement on website

Acknowledgment on VCCC social media accounts

Verbal acknowledgement throughout conference

Exhibitors display in conference foyer/trade display 6m x 2m 4m x 2m 2m x 2m

* Exhibitor display option available for $1,500 +gst

Delegate list provided at the registration cut off (names and organisation only)

Opportunity for a representative from your organisation to deliver a five-minute address to guests (details TBC)

Verbal acknowledgment by MC of your organisation as a host of the conference dinner

Brand logo featured on holding slides throughout the conference (incl dinner)

SPONSORSHIP BENEFITS

There are few Australian conferences of this calibre in cancer research. This unique event is

an ideal platform to generate exposure for your organisation; showcase your own work to an

influential audience, and demonstrate your support for cancer care in Australia.

Sponsorship of the VCCC Research Conference 2019 is an opportunity to:

▶ Promote your brand and products to not only conference guests but also reach the entire VCCC alliance

▶ Network and build meaningful relationships with leaders in the cancer sector that will last beyond the conference itself

▶ Increase your brand profile and awareness across the VCCC via various promotional channels available to you within your desired package

▶ Interact with delegates during breaks and the conference dinner

Sponsors have a variety of options to choose from. All prices are in AUD. GST not included.

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THERE ARE SEVERAL EXCLUSIVE ONE-OFF SPONSORSHIP PACKAGES AVAILABLE FOR YOUR CONSIDERATION:

CONFERENCE DINNER SPONSOR$20,000 – one available

The conference dinner will be held on the evening of day one on Monday 16 September 2019. An estimated 400 guests will enjoy pre-event networking drinks, a three-course dinner and entertainment throughout the night. As a sponsor of this part of the event, your organisation’s brand will be directly linked with the conference dinner.

Your opportunity includes:

▶ The opportunity for your Chief Executive to deliver a relevant five-minute address to dinner guests*

▶ Verbal acknowledgement by the MC of your company as the sponsor of the conference dinner

▶ Acknowledgment as the dinner sponsor in the event program, on the conference website and any other conference related collateral

▶ Recognition on conference app (subject to app sponsorship)

▶ Access to the conference dinner attendees list prior to the function (name and organisation only) – hand pick from this network to maximise your networking on the evening

▶ Complimentary table for ten additional guests to attend the dinner (dinner only)

▶ Your brand included on screens throughout the evening and conference

▶ The option to provide a gift for each guest as a memento of the evening

*content should not be of a commercial or sales nature

REGIONAL ATTENDANCE SCHOLARSHIP SPONSOR$2,500 – multiple available

The VCCC works with the Regional Trials Network, Victoria, to explore challenges and produce opportunities for the regional clinical trials workforce, including improving business acumen, building skills and experience, as well as new delivery approaches. This package will give the opportunity to break down barriers for a regional student, researcher or medical professional to attend the conference. Your contribution will cover the delegates cost of registration and all associated travel including airfares and accommodation.

Your opportunity includes:

▶ Acknowledgement in the conference program and website

▶ Acknowledgment on VCCC social media where the conference is being advertised

▶ Verbal acknowledgement throughout conference

▶ Your brand logo featured on holding slides throughout the conference

▶ Recognition on conference app (subject to app sponsorship)

EXHIBITOR BOOTH$3,000 – multiple available

Promote your brand to the conference audience whilst taking advantage of networking opportunities. Special not-for-profit organisation prices available.

SPECIAL OPPORTUNITIES

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CONTACT

MOBILE APP SPONSOR$10,000 – one available

Mobile apps have transformed the way delegates network and communicate at conferences. By sponsoring the costs of the conference app you will offer delegates an interactive platform to connect with each other and build meaningful relationships that will last beyond the conference itself.

The conference app promises to:

▶ Reduce the impact on the environment by cutting out paper printing

▶ Offer a one stop hub point of reference for delegates

▶ Facilitate interaction including the opportunity for delegates to ask questions, participate in live polling whilst increasing engagement and interest

▶ Allow delegates to connect and engage

Your opportunity includes:

▶ The opportunity to gain exposure to a specific target group and exposure to all delegates due to your brand being featured in the app as the app sponsor

▶ Acknowledgement in the conference program and website

▶ Acknowledgment on VCCC social media where the conference is being advertised

▶ Verbal acknowledgement throughout conference

▶ Brand logo featured on holding slides throughout the conference (incl dinner)

SPECIAL OPPORTUNITIES CONT’D.

Should you be interested in any

of the packages on offer or if you

have something else in mind we can

tailor a package to suit your budget

and requirements.

Please contact us to discuss or if you have any have any questions relating to the VCCC Research Conference 2019.

Victorian Comprehensive Cancer Centre

Cynthia Slattery Events and Communications CoordinatorLevel 10, 305 Grattan Street Melbourne 3000

T: +61 (0)3 8559 7066

E: cynthia.slattery@unimelb.edu.au

Think Business Events

Lawrence LiUnit 17, 3 Westside Avenue Port Melbourne VIC 3207

T: +61 (0)3 9417 1350

D: +61 (0)3 8658 4045

E: vccc@thinkbusinessevents.com.au

W: www.thinkbusinessevents.com.au

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HOW TO MAKE AN APPLICATION

Application for sponsorship can be made online via the conference website at www.viccompcancerctr.org/conference

The term ‘Conference Organiser’ refers to Think Business Events Pty Ltd and includes associations, corporate and government bodies who have engaged Think Business Events as their representative.

The term ‘Exhibitor’ includes any person, firm, company or corporation and its employees and agents identified in the Application Form or other written request for sponsor/exhibition space. The Goods and Services Tax (GST) at 10% is applicable to all goods and services offered by the Conference. All prices displayed in the Sponsorship Prospectus are in Australian Dollars and include GST.

1. A completed online Application Form is required to allocate sponsorship and exhibition booth/s. Acceptance of sponsorship and exhibition offers is at the discretion of the Organising Committee.

2. Space will be allocated on a ‘first come, first served’ basis and other factors such as size, preferences and sponsorship level. Allocations will be as close as possible to the desired location. Payment does not need to accompany the online Application Form.

3. Upon receipt of a completed online Application Form, the Conference Organiser will confirm entitlements in writing and forward acknowledgement of receipt together with a tax invoice.

4. The deposit will be 50% of the full amount, and payment is due 14 days from date of invoice. If payment is not received, the space will be available for sale to another company. The balance of the full amount will be due at a date specified on the invoice by the Conference Organiser. No exhibitor shall occupy allocated exhibition space until all monies owing are paid in full or unless prior approval is given.

5. All amounts are payable in Australian dollars. Direct deposits must be made payable to account details on the invoice. All payments must include the 10% Goods and Services Tax component.

6. Cancellation Policy: In the event of a cancellation, the sponsor/exhibitor must submit the request in writing to the Conference Organiser. 50% deposit can be refunded minus administration fee for all cancellations made prior Friday 16 August 2019 (30 days out). No refunds will be made for cancellations after that date. After bookings have been confirmed and accepted, a reduction of the sponsorship package is considered a cancellation.

7. Sponsors/Exhibitors are not permitted to assign, sublet or apportion the whole or any part of their package / booked space unless prior consent in writing from Conference Organiser is provided.

8. Privacy Statement: To assist with your participation, your organisation and contact details may be shared with suppliers and contractors, and be included in the participant lists and for the information distribution in respect to other related events organised by Think Business Events Pty Ltd. If you object to your details being shared, please inform the Conference Organiser vccc@thinkbusinessevents.com.au

9. Discounts for any entitlements not used or required will not be provided.

10. Official contractors will be appointed by the Conference Organiser to undertake stand construction and freight forwarding plus supply furniture, electrics and IT equipment. This is for insurance and security reasons.

THE CONFERENCE ORGANISER

1. Reserves the rights in unforeseen circumstances to amend or alter the exact site or the location of the stand and the exhibitor undertakes to agree to any alteration to the site or the space reallocated by the Conference Organiser.

2. Reserves the rights to change the exhibition floor layout if necessary.

3. May shorten or lengthen the duration of the exhibition and alter the hours during which the exhibition is open.

4. Agrees to provide the exhibitor with an exhibitor manual prior to the exhibition for the purpose of communicating required actions on the part of the exhibitor.

5. Reserves the right to refuse any person including exhibitor staff, representatives, visitors, contractors and/or agents entry to the exhibition if they do not hold a Conference name badge.

6. Will specify conditions relating to the movement of goods and displays prior during and after the exhibition.

7. Will arrange security onsite during the period of the exhibition but will accept no liability for loss or damage.

8. Will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally will not be accountable for the level of commercial activity generated.

9. Agrees to promote the exhibition to maximise participation.

THE EXHIBITOR

10. Must comply with all the directions / requests issued by the Organiser including those outlined in the exhibitor manual.

11. Will not display an exhibit in such a manner as to obstruct or affect neighbouring exhibitors. This includes blocking or projecting light, impeding or projecting into aisles or neighbouring exhibition spaces.

12. Agrees to adhere to all VCCC 2019 Conference venue rules and regulations.

13. Acknowledges that the Conference Organiser has a preferred freight forwarder and agrees to comply with all instructions relating to delivery times. If an alternate freight forwarder is engaged, the exhibitor acknowledges that the Conference Organiser will not be able to provide assistance in tracking lost deliveries. The exhibitor agrees that the Conference Organiser will not be liable for any goods rejected by the venue, lost or damaged prior to the delivery date specified.

14. Must produce a valid Insurance Certificate of Currency for the period of the exhibition and this must be submitted to the Conference Organiser at least one month prior to the start of the Conference.

15. Will submit plans and visuals of custom-designed exhibits to the Conference Organiser at least one month prior to the start of the Conference. Exhibitors failing to do so may be denied access to the exhibition to build or may be requested to cease building.

16. Must not display, promote, sell or distribute products or medications that have not been approved for registration in Australia by the Therapeutic Goods Administration (TGA). The Conference Organisers reserve the right to remove your exhibit and personnel from the meeting in this instance. All exhibitors and sponsors must be able to provide proof of TGA compliance upon request.

17. Must observe the requirements and Codes of Practice of the Medical TechnologyAssociation of Australia (MTAA) available at www.mtaa.org.au. VCCC endorses these Codes of Practice and urges sponsors and exhibitors. to understand and adhere to the Codes in respect of their relations with VCCC. This extends to sponsors or exhibitors who are not members of the MTAA. VCCC expects non-member sponsors or exhibitors to familiarise themselves with the requirements of the Codes and align their activities in accordance with the Codes. VCCC also expects relevant sponsors and exhibitors to adhere to Medicines Australia Code of Conduct and associated guidelines available at www.medicinesaustralia.com.au

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