Sponsorship Prospectus 2013 - Amazon S3 · sustainability, team building – and much, ... media. Top quality presenters will be sourced via Claxton Speakers International. Specific

LOCAL GOVERNMENT EXECUTIVES CONFERENCE5 to 8 MARCH 2013

Pacific Bay Conference Centre

Local Government Executives Conference, Coffs Harbour 2013

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WelcomeWelcomeWelcomeWelcome

Very few people ever need convincing to come to Coffs Harbour – it’s a wonderful

place to be, whether it’s for work or play. It’s certainly a great place to do business,

which is why we’d like to encourage your involvement in the inaugural Local

Government Executives (Directors) Conference in March 2013.

This brand new conference will bring together experts from the worlds of government,

business and academia to discuss a variety of current topics including leadership,

strategic planning, community engagement, performance and people management,

sustainability, team building – and much, much more!

It will run over two and a half days and offer a range of plenary and concurrent

sessions headlined by keynote speakers sourced via Claxton Speakers International.

This forum will provide an excellent opportunity for organisations and businesses to

promote their products and services to an interested audience. This is, in fact, an

unrivalled opportunity for sponsors to connect with a wide spectrum of their target

market across Australia.

Please take the time to consider the packages outlined in this prospectus. We’re sure

we can provide your enterprise with exactly the right level of exposure among the

country’s leaders in the local government sector.

We appreciate your consideration of support for this conference and we look forward to

working with you in developing a mutually beneficial partnership.

I look forward hopefully to welcoming you, in person, to Coffs Harbour.

Yours faithfully,

Keith Rhoades AFSM

Mayor, City of Coffs Harbour


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About the ConferenceAbout the ConferenceAbout the ConferenceAbout the Conference

Coffs Harbour City Council has identified the need for a conference specifically

targeted at Council Directors. Council has had a long history of running exciting and

leading conferences in the region including the successful IT conference running for

over 14 years.

The conference programme will run over 2.5

days and offer a variety of plenary and

concurrent sessions. At completion of the

conference a social afternoon will take place

and delegates will have the choice of

participating in a tour of the local region, golf at

Bonville International Golf Resort or fast paced

action at the F1 Go - Karting.

The programme will comprise of key note

speakers discussing work life balance,

motivation, people management and social

media. Top quality presenters will be sourced

via Claxton Speakers International.

Specific conference sessions will be

available for partners/spouses to enhance the

work life messages . Delegates are encouraged

to bring their spouses to the social networking

evening functions and partners program

activities will also be available during the

conference.

About Coffs CoastAbout Coffs CoastAbout Coffs CoastAbout Coffs Coast

Stretching from Scotts Head in the south to Arrawarra in the north and inland beyond

the coastal slopes of the Great Escarpment to the New England National Park, Coffs

Coast is a region of green pristine rainforests; relaxed friendly towns; a rich history

and heritage; a superb string of golden beaches washed by surf; and a spectacular

underwater landscape beneath blue Pacific Ocean waters.

Coffs Harbour is a thriving city of 68,000 people and growing. Boasting one of

Australia’s most liveable environments, a sub-tropical climate that averages max 24°C

and min 13°C, you can enjoy the many activities and attractions the Coffs Coast has to

offer, all year round.

Getting HereGetting HereGetting HereGetting Here

Situated on the NSW North Coast,

Coffs Harbour is approximately six

hours drive (550km) from Sydney or a

leisurely five hour drive (427km) from

Brisbane.

Coffs Harbour operates the largest

regional airport n Australia with

airlines Qantas, Virgin Blue and

Brindabella operating regular services

from Sydney, Brisbane and Melbourne.

There are also convenient connecting

flights from all capital cities. Coffs

Harbour Regional Airport is only a five

minute drive to the CBD and within

close proximity to accommodation.

~~~~


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SpSpSpSponsorshiponsorshiponsorshiponsorship Information Information Information Information

The LGE Conference provides a forum for Local Government Executives to network,

learn and exchange ideas. The conference seeks to help Executives to identify and

clarify the real needs of their organisation and provide a clear vision for future

infrastructure growth, aligned with core business objectives. The conference will

provide a rare opportunity for organisations to promote their offerings to Executives

from local government from throughout Australia.

Business and organisations can participate in the conference by becoming a sponsor.

Please take time to read the information enclosed and be a part of this premier event in

beautiful Coffs Harbour.

ContentsContentsContentsContents::::

Mayoral Welcome 1

About the Conference 2

About Coffs Coast 2

Getting Here 2

Sponsorship Information 3

Gold Sponsor 4

Silver Sponsor 5

Trade Exhibitor 5

Conference Dinner 5 - 6

Conference BBQ 6

Host of Official Welcome Reception 6

Social Golf 7

Go Carting 7

Local Region Tour 7

Terms and Conditions 8

Sponsor Application Form: 9 - 10

Conference Contact

Michelle Aubert Coffs Coast Marketing E [email protected]

P 02 6648 4458 Locked Bag 155 Coffs Harbour NSW 2450

http://lge2013.coffsharbour.nsw.gov.au


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Gold SponsorGold SponsorGold SponsorGold Sponsor

$$$$11111111,,,,000000000000.00.00.00.00 (in (in (in (incl. GST) cl. GST) cl. GST) cl. GST) –––– Limited to Limited to Limited to Limited to 3333 only only only only

The Gold Package has been developed to provide your organisation with a premier

profile at the 2013 LGE Conference.

Your sponsorship entitles your organisation to the following:

- Acknowledgement as Principal (Gold) Sponsor (includes Opening and Closing

Sessions).

- Logo in all event literature. Your organisation name and logo as the Gold

Sponsor included on Website (with link to your website), Promotions,

Conference Notes and Conference Program.

- Your logo printed on the exterior of the conference satchel.

- Provide a 30 minute presentation within the Conference Program (topic must

be of suitable technical merit, company advertising is not appropriate,

presentation slot to be chosen by organiser).

- Your logo to be present on all plenary holding slides during the conference.

- One 3m x 1.5m Exhibition Booth in the Trade Exhibition Area, in a location of

your choice.

- Full Conference Registration for two (2) representatives to attend the

Conference, inclusive of all benefits – excludes accommodation.

- Your Corporate Banner displayed in a prominent position (chosen by

organiser) during the Conference Plenary sessions (banner to be provided by

the sponsor and produced in a set size and style as advised by organiser).

- Opportunity to include two (2) item of promotional merchandise in the delegate

satchels – Note: Promotional merchandise is at the cost of the sponsor.

- Conference Delegate List (post conference).

- Preferential accommodation in Resort.

- High speed internet connection

- Inclusion in trade promotion – ‘Exhibitor Passport’.


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Silver SponsorSilver SponsorSilver SponsorSilver Sponsor

$$$$6600.006600.006600.006600.00 (in (in (in (incl. GST) cl. GST) cl. GST) cl. GST)

The Silver Package has been developed to highlight the kind support from the Silver

sponsor organisations and to create a stand out profile with the conference and its

delegates.


- Acknowledgement as Silver Sponsor (includes Opening and Closing Sessions)

- Logo and listing in all event literature. Your organisation name and logo as the

Silver Sponsor included on Website (with link), Promotions, Conference Notes

and Conference Program.

- One 3m x 1.5m Exhibition Booth in the Trade Exhibition Area.

- Full Conference Registration for two (2) representative to attend the

Conference, inclusive of all benefits.

- Opportunity to include One (1) item of promotional merchandise in the

delegate satchels – Promotional merchandise is at the cost of the sponsor.




Trade Exhibitor Trade Exhibitor Trade Exhibitor Trade Exhibitor

$4400.00 (incl. GST) $4400.00 (incl. GST) $4400.00 (incl. GST) $4400.00 (incl. GST)


- Logo and listing on the conference web.

- One 3m x 1.5m Exhibition Booth in the Trade Exhibition Area.

- Full Conference Registration for one (1) representative to attend the

Conference, inclusive of all benefits.




Conference Dinner Conference Dinner Conference Dinner Conference Dinner

$3500.00 (incl. GST) $3500.00 (incl. GST) $3500.00 (incl. GST) $3500.00 (incl. GST) –––– Limited Limited Limited Limited to 1 only to 1 only to 1 only to 1 only


- Acknowledgement as Sponsor of the Conference Dinner

- Your organisation name and logo as the Conference Dinner Sponsor included

on Website, Promotions, Mail-outs, Registration Brochure and Conference

Program.

- Exclusive Host of the official Conference Dinner – Opportunity to make a 5

minute welcome address at the conference dinner.

- Opportunity to display corporate signage (supplied by Sponsor) during the

Conference Dinner.


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- Organisation logo featured on the dinner menu.

- Opportunity to provide one (1) dinner gift/promotional item with logo on tables

for all dinner guests – promotional merchandise (gift to be provided by the

sponsor).

- Opportunity to include one (1) item of promotional merchandise in the delegate

satchels – Note: promotional merchandise is at the cost of the sponsor.


Conference BBQ Conference BBQ Conference BBQ Conference BBQ

$3500.00 (incl. GST) $3500.00 (incl. GST) $3500.00 (incl. GST) $3500.00 (incl. GST) –––– Limited to 1 only Limited to 1 only Limited to 1 only Limited to 1 only


- Acknowledgement as Sponsor of the Conference BBQ

- Your organisation name and logo as the Conference BBQ Sponsor included on

Website, Promotions, Mail-outs, Registration Brochure and Conference

Program.

- Exclusive Host of the Conference BBQ – Opportunity to make a 5 minute

welcome address at the Conference BBQ.


Conference BBQ.

- Organisation logo featured on the BBQ menu.

- Opportunity to provide one (1) gift/promotional item with logo on tables for all

guests – promotional merchandise (gift to be provided by the sponsor).




Host of Official Host of Official Host of Official Host of Official Welcome Function Welcome Function Welcome Function Welcome Function

$2200.00 (incl. GST) Limited to 1 only$2200.00 (incl. GST) Limited to 1 only$2200.00 (incl. GST) Limited to 1 only$2200.00 (incl. GST) Limited to 1 only


- Acknowledgement as Sponsor of the Welcome Reception

- Your organisation name and logo as the Welcome Reception Sponsor included


Program.

- Exclusive Host of the official Welcome Reception – Opportunity to make a 5

minute welcome address.


Welcome Reception.





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Social GolfSocial GolfSocial GolfSocial Golf at Bonville International Golf Resort at Bonville International Golf Resort at Bonville International Golf Resort at Bonville International Golf Resort



- Acknowledgement as Sponsor of the Social Golf

- Your organisation name and logo as the Social Golf Sponsor included on


Program.


conference.




Go Carting Go Carting Go Carting Go Carting



- Acknowledgement as Sponsor of the Go Carting

- Your organisation name and logo as the Go Carting Sponsor included on


Program.


conference.




Local Region Tour Local Region Tour Local Region Tour Local Region Tour

$1500.00 (incl. GST) Limited to $1500.00 (incl. GST) Limited to $1500.00 (incl. GST) Limited to $1500.00 (incl. GST) Limited to 1 only1 only1 only1 only


- Acknowledgement as Sponsor of the Local region Tour

- Your organisation name and logo as the Local Region Tour Sponsor included


Program.


conference.





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TERMS AND CONDITIONSTERMS AND CONDITIONSTERMS AND CONDITIONSTERMS AND CONDITIONS

*By returning this signed Sponsorship Agreement, you agree to be a non-exclusive Sponsor or Exhibitor

of the 2013 LGE Conference on the following terms and conditions set out below and as attached to this

Agreement.

* The details in this document are correct at the time of printing. The Conference Committee does not

accept responsibility for any changes that may occur.

* Please note that your requested category of sponsorship may have a limit to the number of sponsors as

specified in the attached documentation and preference will be determined in order of receipt of the

signed Agreement and payment in full. The Conference Organisers will notify you if you are unable to

participate in your requested category.

* Upon receipt of your signed agreement, an invoice for full payment will be issued.

* You agree to pay the 2013 LGE Conference the full amount payable.

* Your sponsorship entitlements will not commence until the amount payable has been received in full.

Full payment is required within 30 days from date of invoice.

* All amounts stipulated in this agreement include goods and services tax (GST) of 10%.

* Please note that the delegate list will only include contact details of those delegates who have given

consent for the release of their demographic information, as per Australian Policy Laws.

* Placement and size of logos included in the conference material will be at the discretion of the

Conference Committee and will reflect the level of support given by your organisation. All signage will

be designed to suit the requirements of the venue.

* The Conference Organisers may at their discretion use your logo, symbol, trade mark or registered

mark in acknowledging your sponsorship in the conference literature where this is offered as part of your

particular sponsorship package and no payment shall be made to you for such use. You will be

responsible for forwarding your logo, symbol, trademark or registered mark by the deadline. We request

that all logos be supplied in electronic form suitable for the intended publication purpose. The

Conference Organisers cannot be held responsible for the quality of the logo displayed in any of the

promotional material if the logo supplied is not of the quality required for the intended purpose.

* The Conference Committee must approve all satchel inserts and gifts.

* The Conference Committee requests each sponsor who is provided with a hyperlink from the

Conference website, that a reciprocal link from your organisation’s website to the Conference website be

provided.

* Nothing contained in this agreement will be deemed to constitute a partnership, joint venture or agency

relationship between you and/or the Conference Organisers and you must not do anything where you will,

in any way, be represented that you are a partner of the and/or the Conference Organisers.

Cancellation policyCancellation policyCancellation policyCancellation policy – once sponsorship is confirmed.

Due to the considerable administration associated with this conference, a cancellation fee equivalent to

10% of the full amount will be incurred should confirmed agreements be cancelled. Cancellations after 1

January 2013 will be subject to a 50% cancellation fee. Cancellations after 1 March 2013 will be subject

to a 100% cancellation fee. All requests for cancellations must be made in writing to the Events

Manager, Coffs Harbour City Council.

PaymentPaymentPaymentPayment

Upon receipt of your sponsorship application form, Coffs Harbour City Council will issue a tax invoice for

the full amount of your sponsorship.

Methods of payment availableMethods of payment availableMethods of payment availableMethods of payment available

* Direct Bank Transfer – Coffs Harbour City Council’s bank details will be on the invoice with a customer

number to quote when making payment.

* Company or Bank Cheque – Please make payable to Coffs Harbour City Council

* Credit Card – Visa & MasterCard are accepted – sorry no AMEX or DINERS. NOTE: a 0.6% surcharge

applies to all credit card transactions.


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SSSSPONSORS PONSORS PONSORS PONSORS APPLICATION APPLICATION APPLICATION APPLICATION

FORMFORMFORMFORM

Contact Name:

Organisation:

Position:

Postal Address:

Suburb: State: Postcode:

Country:

Telephone: Mobile:

Email:

Website:

SPONSORSHIP OPPORTUNITIESSPONSORSHIP OPPORTUNITIESSPONSORSHIP OPPORTUNITIESSPONSORSHIP OPPORTUNITIES –––– PRICES PRICES PRICES PRICES ININININCLUDE GSTCLUDE GSTCLUDE GSTCLUDE GST

Gold Sponsor $11,000 Welcome Reception Sponsor $2,200

Silver Sponsor $6,600 Social Golf Sponsor $2,500

Trade Exhibitor $4,400 Go Carting Sponsor $1,500

Conference Dinner Sponsor $3,500 Local Region Tour $1,500

Conference BBQ Sponsor $3,500

Investment Total: AUD $Investment Total: AUD $Investment Total: AUD $Investment Total: AUD $ ((((ininininclclclcl. GST. GST. GST. GST))))

Contact Name:Contact Name:Contact Name:Contact Name:

Organisation:Organisation:Organisation:Organisation:

I am authorised to sign and accept this contract for and on behalf of the abovementioned business.

I agree on behalf of my organisation to abide by the terms and conditions as outlined above.

SignatureSignatureSignatureSignature Date:Date:Date:Date:

This information is being voluntarily collected to process your Sponsorship Application. The information will be kept by Council and will be disposed of in accordance with the Local Government Disposal Authority.

You are entitled to review your personal information at any time by contacting Coffs Harbour City Council.


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MethodMethodMethodMethods of payment availables of payment availables of payment availables of payment available

* Direct Bank Transfer – Coffs Harbour City Council’s bank details will be on the

invoice with a customer number to quote when making payment.

* Company or Bank Cheque – Please make payable to Coffs Harbour City Council

* Credit Card – Visa & MasterCard are accepted – sorry no AMEX or DINERS.

SEND YOUR COMPLETED FORM TO:SEND YOUR COMPLETED FORM TO:SEND YOUR COMPLETED FORM TO:SEND YOUR COMPLETED FORM TO:

Michelle Aubert

Events Manager

Coffs Harbour City Council

2013 LGE Conference

Locked Bag 155

Coffs Harbour NSW 2450

Tel: 02 6648 4458

Fax: 02 6648 4199

Email: [email protected]

Documents

Sponsorship Prospectus 2013 - Amazon S3 · sustainability, team building – and much, ... media. Top quality presenters will be sourced via Claxton Speakers International. Specific