Sponsorship Guide

O C T. 4 & 5 | 2 0 1 8 H YAT T R E G E N C Y H O T E L , N E W O R L E A N S

2018

CLIO CLOUD CONFERENCE 2018 SPONSORSHIP GUIDE _________________________________________________________________________________

TABLE OF CONTENTS

Welcome to the Clio Cloud Conference 1

Attendee Snapshot 2

Conference Floor Plan 3

Sponsorship Items:

Food & Drink 4

Entertainment & Activations 7

Health & Well-Being 9

Everything Else 10

Sponsorship Interest 11

Sponsorship Contact Details 12

Payment & Agreement 13

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WELCOME TO THE 2018 CLIO CLOUD CONFERENCE _________________________________________________________________________________ Thank you for your interest in the 2018 Clio Cloud Conference in New Orleans! This is as much about you as it is about us, so we at Clio encourage you to take part in the conference as much as you can. Network with attendees, get to know other legal services on the market, and join us for our phenomenal (yes, really) extracurricular events. We’re proud to offer a variety of fun, entertaining, and interactive sponsorship items that will guarantee the attention of our record-breaking 1,500 excited and curious legal professionals who are an integral part of our Clio community. Better yet, the Clio team will coordinate (almost) all the details. Conference partners are encouraged to make a statement and the Clio team is ready to help.

CONFERENCE DATES & LOCATION ClioCon (as we like to call it), will be hosted Oct. 4 & 5, 2018 at the Hyatt Regency in New Orleans. Now in its sixth year, ClioCon has established itself as the place where leaders from the legal, business, and technology worlds come together for a thought-provoking conference that inspires, educates, and drives innovation. SPONSORSHIP OPTIONS We will be offering 2018 sponsors a variety of interactive, fun, and entertaining sponsorship items to chose from ranging in price from $3,000 - $12,000. Sponsorship items have been selected with the best overall attendee experience in mind guaranteed to connect your brand with over 1,500 legal professionals and tech savvy entrepreneurs. WANT TO KNOW MORE? If the information provided in this guide does not answer all of your questions, we’ll be happy to clarify any details for you – just get in touch with the Clio Cloud Conference team. Email: conference@clio.com

Tel: 1-888-858-2546

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2017 ATTENDEE SNAPSHOT _________________________________________________________________________________ The Clio Cloud Conference is the best legal technology conference of the year attracting professionals from across the legal and technology industry. ClioCon is recognized as the essential resource for innovators, early adopters, and driven entrepreneurs. This conference elevates the legal landscape by empowering attendees to reach across silos, have conversations that count, and engage with the legal technology world’s most dynamic roster of speakers and partners. Boasting an extremely high quality attendee profile from around the world we’ve taken a snapshot of who our typical “Clio Cloud Conference” attendee is.

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CONFERENCE MAP _________________________________________________________________________________

EXHIBITORS

Diamond x 2

Gold x 5

Silver x 8

Bronze x 10

Startup x 14

ACTIVATIONS

Various interactive activations such as social media displays, food & beverage stations, and new, interactive features still being researched.

Front Side: Conference Registration & Information Desk Back Side: Interactive activation (TBD)

Professional Headshot Station

Press & Media

ROOMS

EMPIRE Keynotes & Sessions

BOLDEN Interactive Rooms (TBD)

FOSTER Interactive Rooms (TBD)

STRAND

Clio Smart Bar, Clio Lab, Sessions, and Interactive Space (TBD)

OTHER

Entrances, exits, and walkways throughout the conference space

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FOOD & DRINK _________________________________________________________________________________

“Nobody puts on a better conference than Clio. From

the moment I walked in, I felt like I mattered.”

Ryan McKeen | A Connecticut Law Blog

BARISTA STATION:

Price:

$8,500 | Hosted Friday, Oct. 5th in the morning

Location:

Main exhibiting space

Details:

Who doesn’t love a barista bar? Help attendees wakeup with specialized drinks from our barista stations hosted Friday morning from 7:00 – 8:30am.

Includes:

• (4) Professional baristas offering a variety of specialized hot and cold drinks such as:

o Americans o Espressos o Cappuccinos o Lattes and flavored lattes o Hot chocolates o Mochas and white mochas o Milk steamers, etc.

• Barista stations open from 7:00 – 8:30am Friday morning, Oct. 5th • Onsite signage • Company logo on coffee sleeves • Conference app notification

DAY 1 - SNACK STATIONS:

Price:

1 available | $10,000 ea.

Location:

Front and rear areas of main conference space

Details:

Offering an energizing mix of morning and afternoon snacks to attendees.

Includes:

• Onsite signage • Conference app notifications • Specialty holding slide recognizing “Day 1 Snack Station” sponsor

o Holding slide to be played on first day of the conference on rotational loop in all session rooms during conference breaks and pre/post all sessions

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DAY 2 - SNACK STATIONS:

Price:

1 available | $10,000 ea.

Location:

Front and rear areas of main conference space

Details:

Offering an energizing mix of morning and afternoon snacks to attendees.

Includes:

• Onsite signage • Conference app notifications • Specialty holding slide recognizing “Day 2 Snack Station” sponsor

o Holding slide to be played on second day of the conference on rotational loop in all session rooms during conference breaks and pre/post all sessions

CLIO CERTIFIED CONSULTANT NETWORKING LUNCH SPONSOR:

Price:

$3,500 - $8,500

Location:

Hosted on Day 1 of the conference at one of the many lovely restaurants within the Hyatt Regency Hotel.

Details:

Conferences are opportunities to network and engage with like-minded entrepreneurs. Take a break from sessions and enjoy an exclusive lunch with fellow Clio Certified Consultants at one of the many lovely restaurants available at the Hyatt Regency Hotel, New Orleans.

Includes:

For $3,500 sponsorship will include: • Onsite signage • A brief welcome toast to fellow Clio Certified Consultants • Company description included in pre-conference email to Clio Certified

Consultants For $8,500 sponsorship will include:

• Onsite signage • Lunch menu printed in sponsor’s name • Welcome toast with brief 2-minute speaking opportunity to address fellow Clio

Certified Consultants • Company description included in pre-conference email to Clio Certified

Consultants

THURSDAY CLIO AFTER DARK – WELCOME BEVERAGE:

Price:

1 available | $15,000

Location:

Thursday After Dark venue (TBD)

Details:

Offer a welcome drink at our Thursday Clio After Dark event open to all conference attendees, speakers, and exhibitors.

Includes:

• Welcome drink offered to each person upon entry to the event • Branded onsite signage • Company logo on customized beverage accessory

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• Specialty holding slide recognizing “After Dark Welcome Drink” sponsor

o Holding slide to be played on first day of the conference on rotational loop in all session rooms during conference breaks and pre/post all sessions

THURSDAY CLIO AFTER DARK – FOOD SPONSOR:

Price:

1 available | $20,000

Location:

Thursday After Dark venue (TBD)

Details:

Treat all 1,500 attendees to a delicious variety of passed hors’doeuvres and unique, southern-style tasty treats.

Includes:

• Branded onsite signage • Company logo on napkins • Tent cards with menu board and company logo • Specialty holding slide recognizing “After Dark Food” sponsor

o Holding slide to be played on first day of the conference on rotational loop in all session rooms during conference breaks and pre/post all sessions

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ENTERTAINMENT & ACTIVATIONS _________________________________________________________________________________

“The conference vibe remains Silicon Valley hip, from the dancing staffers…to the yoga breaks and massage chairs. It is a conference that many of the attendees

come back to year after year and that tells you a lot...”

Robert Ambrogi | LawSites Blog

BRANDED CONFERENCE WI-FI:

Price:

1 available | $7,500

Location:

Hyatt Regency Hotel, New Orleans

Details:

Have your company logo displayed on the conference Wi-Fi login page viewed by all 1,500+ conference attendees.

MASSAGE CHAIRS:

Price:

$8,500 | All day, both days of the conference

Location:

Designated Zen room in the conference space exclusive for massage chairs

Details:

Everyone needs a break during a long day at a conference. Help attendees discover their moment of Zen onsite while enjoying a head, neck, and shoulder massage from a professional massage therapist.

Includes:

• (6) Massage therapists • (6) Massage chairs • Onsite signage branded for your company • Conference app notification • Pre-event attendee email

PROFESSIONAL HEADSHOT STATION:

Price:

$7,500 | All day, both days of the conference

Location:

Main conference floor near the Clio Cloud Conference Registration desk

Details:

A professional and current headshot is essential for anyone looking to establish and grow their business – especially attorneys!

Includes:

• Photographer and all photography equipment • Professional makeup artist for onsite touch-ups • Onsite signage branded for your company • Conference app notification • Pre-event attendee email

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FRIDAY MORNING “TAKE WHAT YOU NEED” HANGOVER TABLE:

Price:

$5,000

Location:

Throughout the main conference space

Details:

Offering a variety of common remedies for those who enjoyed the open-bar at the Thursday evening Clio After Dark event a bit too much. Always a conference favorite!

Includes:

• Onsite signage branded for your company • Conference app notification • Pre-event attendee email • Table of displayed remedies at the conference entrance including:

o 5-hour energy o Breath mints o Pain killers o Powdered drink supplements such as Emergen-C

MIX & MINGLE “POP UP” NETWORKING SESSIONS:

Price:

$3,500 | 6 Available | 3 Hosted each day of the conference

Location:

Bolden Rooms (TBD)

Details:

Offering attendees the chance to network with like-minded professionals of similar practice areas or interests over refreshing cocktails or champagne spritzers. Networking sessions will be 25-mins in length, hosted during conference hours and built into the overall conference agenda.

Includes:

• Professionally staffed bartender station • Opportunity for sponsor to raise a toast • Onsite signage branded for your company • Conference app notification • Pre-event attendee email

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HEALTH & WELL-BEING _________________________________________________________________________________

“Nobody hides in their hotel room and all the sessions are full. Their evening events are spectacular and their

‘hangover tables’ are famous!”

Samantha Collier | Social Media for Law Firms

THURSDAY MORNING RUN:

Price:

$3,000

Location:

Scenic views through New Orleans

Details:

Discover the beauty of New Orleans with a quick, guided morning run through New Orleans. All skill levels welcome.

Includes:

• Onsite signage branded for your company • Conference app notification • Pre-event attendee email • Company has option to provide company-branded t-shirts for the running

coaches to wear

FRIDAY MORNING YOGA:

Price:

$3,000

Location:

Main conference space (TBD)

Details:

Help attendees have a moment of Zen with sunrise yoga. Get loose, limber, and ready for day two.

Includes:

• Onsite signage branded for your company • Conference app notification • Pre-event attendee email • Yoga mats provided for participants

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EVERYTHING ELSE _________________________________________________________________________________

“I learned volumes more from talking and mingling

with…fellow Clio users and the vendors about their real-world experiences of thriving, and surviving, in the legal

world.”

Raphael Davis-Williams | Spater & Davis-Williams, LLC

CUTOMIZED HOTEL ROOM KEYS:

Price:

$12,000

Location:

Hyatt Regency Hotel, New Orleans

Details:

Remind attendees of your company every time they need to access their room by having your company logo prominently displayed on their key card.

Includes:

• Company logo with optional “Value Proposition” or “Call to Action” phrase displayed on hotel key cards distributed to each Clio Cloud Conference hotel guest

• (2) Hotel key cards per guest • Pre-event attendee email

ATTENDEE WELCOME CARD UPON CHECK-IN:

Price:

$5,000 - $8,000

Location:

Hyatt Regency Hotel, New Orleans

Details:

When guests check into the Hyatt Regency, New Orleans, this is your opportunity to remind them about your company with a specialized greeting card. Feel free to be as creative with this card as you like! Invite them to visit your exhibiting booth, initiate a game, or simply welcome them to the conference with a special product offering. Clio’s Design team will help coordinate the details, but the message is up to you.

Includes:

• Postcard sized welcome card distributed to each Clio Cloud Conference hotel guest upon check-in

• Clio’s Design team will help design the welcome card, which will be a double-sided at 7” wide x 5” high

For $8,000, sponsor has the option to include a small swag item or special treat with each welcome card. Item is subject to approval, must be small enough to fit into the palm of your hand, and is the responsibility of the sponsor to provide to the Clio Cloud Conference team in advance of the conference.

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SPONSORSHIP INTEREST _________________________________________________________________________________

SPONSORSHIP OPTIONS Please check the box that reflects the sponsorship item(s) that interest you.

FOOD & DRINK:

* Friday Morning Barista Station * Clio Certified Consultant Networking Lunch

* Day 1 Morning & Afternoon Snack Stations * Thursday Clio After Dark Welcome Drink

* Day 2 Morning & Afternoon Snack Stations * Thursday Clio After Dark Welcome Beverage

ENTERTAINMENT & ACTIVATIONS:

* Company Branded Conference Wi-Fi Login * Moment of Zen Massage Chairs

* Mix & Mingle “Pop Up” Networking Sessions * Professional Headshot Station

* Friday Morning “Take What You Need” Hangover Table

HEALTH & WELL-BEING:

* Thursday Morning Run * Friday Morning Yoga Session

EVERYTHING ELSE:

* Customized Hyatt Regency Hotel Room Keys * Attendee Welcome Card Upon Hotel Check-In

EXIBITOR PARTICIPATION Are you also exhibiting at the conference? Please check a box below:

* Yes, I am also exhibiting * No, I am not exhibiting

* I am still deciding

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CONTACT & INFORMATION FORM _________________________________________________________________________________

PRIMARY CONTACT Please list the contact details of the individual coordinating your sponsorship package. The Clio Cloud Conference team will use this information as our primary point of contact for all Clio Cloud Conference sponsorship communications going forward.

PRIMARY CONTACT: COMPANY INFO:

Name: Sponsorship Item(s):

Email:

Company Name:

Phone:

Business Address:

City:

State / Province:

Zip / Postal Code:

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PAYMENT & AGREEMENT _________________________________________________________________________________

FEES All sponsorship items will only be 100% guaranteed with receipt of payment. The sponsorship fees should be made payable to Themis Solutions Inc. and paid in full on signing. Upon receipt of payment, the Clio Cloud Conference team will follow up with the primary sponsorship contact providing a document itemizing their sponsorship package, important due-dates, hotel booking information, as well as communication on any exhibiting packages purchased from our supplementary Exhibitor Guide.

CANCELLATION POLICY Sponsors may cancel at any time by providing written notice via email to conference@clio.com. Cancellations made prior to May 1, 2018 are eligible to receive a refund of up to 50% of any sponsorship fees paid to Clio prior to the cancellation date. All refunds will be processed only after an invoice for the amount has been submitted to Clio via conference@clio.com. Clio may reduce the refundable amount to less than 50% of paid sponsorship fees to cover reasonable expenses already incurred on behalf of the sponsor. After May 1, 2018, a sponsor may cancel their registration at any time, but will not be eligible for any refund of paid sponsorship fees. All decisions regarding sponsorship fee refunds are the sole discretion of Clio. Refund policies are not contingent on whether the sponsor does not attend the conference nor if the sponsorship space is sold to another third party. Sponsors agree that any unpaid sponsorship fees owed after May 1, 2018 may be reported to a collection agency to arrange payment. Sponsor agrees to pay Clio any reasonable costs associated with any and all collection efforts, including attorney fees.

LIMITATIONS & LIABILITY No external contractors are authorized to be onsite. Depending on sponsorship item, space may be constrained and all promotional or physical materials need to be discussed with the Clio Cloud Conference team in advance to avoid issues with the Fire Marshall or venue. Conference attendance numbers are estimated and may change. If necessary, Clio will make alterations to the sponsorship items and any corresponding setup. We will be accepting new sponsors right up until the Clio Cloud Conference, which means that the final floor plan will not be provided publicly until that point. Sponsorship items will be allocated based on the best experience for conference attendees. While all requests will be considered, Clio’s decision is final and no correspondence will be entered regarding the floor plan and sponsorship placement. Although we do not anticipate any issues, sponsors agree to defend, indemnify, and hold harmless Hyatt Regency New Orleans, its owners, managers, officers, or directors, agents, employees, subsidiaries, and affiliates from any damages or charges resulting from sponsor’s use of the property. Any damage or harm caused by the sponsor to the Hyatt Regency New Orleans property, its owners, or managers will be the sponsor’s financial and legal responsibility (so be careful). In particular, all sponsors agree to not adhere, attach, or affix anything to the walls or other surfaces of the venue. The Clio Cloud Conference and Themis Solutions Inc. will not be held responsible for any loss, damage, or injury that may occur to the sponsor, the sponsor’s employees, or property from any cause whatsoever prior to, during, or after the Clio Cloud Conference. Upon signing the Sponsorship Guide & Agreement, the sponsor expressly releases Themis Solutions Inc., and agrees to indemnify the same against any and all claims for such loss, damage, or injury.

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We are committed to providing a welcoming, harassment-free Clio Cloud Conference for everyone, regardless of gender, sexual orientation, disability, physical appearance, age, race, ethnicity, or religious beliefs. By participating in the Clio Cloud Conference, all attendees, speakers, sponsors, partners, and staff must abide by a Code of Conduct. This Code of Conduct applies to all Clio Cloud Conference workshops, sessions, social events, and online activity, and outlines our expectations for participant behavior, as well ass the consequences for unacceptable behavior. Further information can be found at: http://cliocloudconference.com/codeofconduct.

By signing here, I certify that I have read and agree to the conditions in this Sponsorship Guide & Agreement.

AUTHORIZATION:

Date:

Print Name of Authorized Signature:

Title of Authorized Signature:

Organization / Company:

PAYMENT DETAILS:

Credit Card Number:

Expiry Date:

CCV Security Code:

Cardholder’s Name:

Cardholder’s Signature: