SPONSORSHIP AND - Nature Play SA€¦ · for sponsorship or exhibitors at its absolute discretion in line with the organisations values, with the return of any monies paid. Sponsorship

Adelaide Convention Centre / Nature Play SA / 8 August 2018

SPONSORSHIP ANDEXHIBITOR PROSPECTUS



Nature Play SA is pleased to invite your organisation to contribute as a Sponsor or Exhibitor to the ‘Nature for Vulnerable and Disadvantaged Children Conference’ on August 8 at the Adelaide Convention Centre.

Nature Play SA is a not-for-profit organisation established in 2014

that has since grown into a leading advocate and service provider

in outdoor learning and play. We work with many government

organisations, international and industry experts, educators, families,

and a range of other individuals and organisations associated with

childhood development. This conference serves as an important

platform to begin a discussion that goes deeper into outdoor

learning and play – how can we ensure our most vulnerable and

disadvantaged children have the nurturing environments needed

to complement and build their attitudes and abilities to optimise

relationships with themselves, their family, their community, and

their education settings.

With the conference is expected to attract over 300 delegates, it

provides an ideal opportunity for your organization to build your

brand awareness, network with like-minded professionals, convey

your organizations key messages and visions whist demonstrating

a commitment to strengthening the discussion around nature for

vulnerable and disadvantaged children.

The Nature for Vulnerable and Disadvantaged Children Conference

will be held at the Adelaide Convention Centre on August 8

featuring international and interstate keynote speakers and a series

of concurrent sessions throughout the day.

WHO WILL BE IN ATTENDANCE We are anticipating a broad range of delegates they include

the following:

• Childcare, early years, primary, secondary and special school

leaders, educators and counselors

• Social workers and other allied professionals

• Education and playspace designers and consultants

• Educators and professionals working with indigenous children

and families

• Local Government staff that manage open space or work with

community development programs

• Professionals that work within early intervention programs

• A broad range of other interested service providers

• State government representatives

BENEFITS TO YOUR ORGANISATION • You will be able to convey your organizations services/mission

through a range of methods as according to your sponsorship

package

• Throughout the day there will be four windows of exposure

and networking – almost two hours of potential contact with

delegates

• Your organization will be demonstrating your commitment to

the purpose of the conference - Nature for Vulnerable and

Disadvantaged Children

• Have your organisation’s information in 300+ delegate bags

(with exception to food sponsors who will have their logo

displayed throughout the catering areas)

FURTHER INFORMATION More conference information can be seen on our website.Should you have any questions regarding sponsorship or other

information within the prospectus please contact [email protected]

ABOUT THE CONFERENCE

https://natureplaysa.org.au/educators/conferences-and-workshops/



mailto:conference%40natureplaysa.org.au%20%20?subject=NFVADC%20Conference

mailto:conference%40natureplaysa.org.au%20%20?subject=NFVADC%20Conference


GOLD SPONSOR $3,500• 10 full conference registrations

• Exhibition Table

• One insert in the delegate bag

• Display of company free standing banner in seminar room

• Logo featured on name tags, holding slide before and after

keynotes and in all breakout rooms

SILVER SPONSOR $2,000• 4 full conference registrations



• Logo featured on introductory slide before and after keynotes

and in all breakout rooms

BRONZE SPONSOR $1,200• 2 full conference registrations




and in all breakout rooms

SPONSORSHIP OPTIONS

CONFERENCE LUNCH SPONSOR $1000

• 2 full conference registrations

• Company logo featured on signage on serving tables

during lunch


in all breakout rooms


CONFERENCE MORNING TEA SPONSOR $550

• 1 full conference registration

• Company logo featured on signage on serving tables during

morning Tea along with a take away insert


CONFERENCE AFTERNOON TEA SPONSOR $550

• 1 full conference registration

• Company logo featured on signage on serving tables during

Afternoon Tea along with a take away insert


DELEGATE BAG INSERT $200


CONFERENCE REGISTRATION $255

• One full day registration

Please note that all conference inserts are limited to 4 pages or less.


EXHIBITOR OPTION #1$500• 1 full conference registration


EXHIBITOR OPTION #2 $250• Exhibition Table (includes catering)

Your exhibition will include:

• 1 table with a table cloth

• 2 chairs

Note: if access to power is needed please advise, as these sites are limited.

TRADE DATES AND TIME The trade exhibitors are to be set up either 7am for 7.30am

arrival (recommended to maximize reach) or 8.30-9.30am in time

for morning tea. The windows of exposure include arrival and

registration (7.30 to 8.30am), Morning Tea (30 mins), Lunch (1 hour),

Afternoon Tea (30 mins). Pack down can occur after afternoon tea

(approx 4.10pm). The exhibitors will be set up in the main foyer with

the food to maximize networking potential.

TRADE EXHIBITOR INSURANCEPlease send your Public Liability Insurance to

[email protected]

CATERING FOR EXHIBITION STAFF Catering is included for both options for one staff member (option

1 is included in the Full Conference Registration). Should additional

staff be required to cover the exhibition table (and not attend the

conference) a catering fee of $70 will be charged for each additional

staff member.

FURTHER INFORMATION Further information will be provided to the exhibitor one week

before the conference that will include when, where and how to

bump into the venue. Should any other information be required

please contact [email protected]

ACCEPTANCE OF APPLICATIONNature Play SA reserves the right to accept or reject any application

for sponsorship or exhibitors at its absolute discretion in line with the

organisations values, with the return of any monies paid. Sponsorship

and exhibition packages, which may be limited, will be generally

allocated to those organisations who apply earliest. Allocation of

sponsorship packages and exhibitions tables is at the discretion of

Nature Play SA, whose decision will be final.

DETAILED REQUIREMENTS AND DUE DATESRequirements regarding the artwork, specifications and delivery

details for signage, arrangements for exhibition tables, delivery

of satchel inserts or other arrangements will be sent to you in a

confirmation letter on receipt of a completed registration form and

on receipt of the payment in full.

Logos will be requested in both a .jpg and .eps format (high

resolution 300dpi). Should an alternative format be received, Nature

Play SA cannot be held responsible for the quality of the logos

displayed in any of the promotional material.

In the event that any artwork or materials required by Nature Play

SA are not received by the requested due date, their use for their

intended purpose cannot be guaranteed. The value of these

entitlements will not be refunded if this is the case.

EXCEPTIONAL CIRCUMSTANCESNature Play SA reserve the right to change the venue and duration

of the conference if exceptional circumstances demand. In the event

of a change of venue and/or duration, the agreement to participate

will remain in force as long as the Sponsor/Exhibitor is informed at

least two weeks before the planned Conference. Nature Play SA will

use reasonable endeavours to remedy the impact of exceptional

circumstances.

EXHIBITOR OPTIONS


RESPONSIBILITYNature Play SA and the Conference venue accept no responsibility

for any act, accidents, omissions on the part of service providers, the

accuracy or content of any written or oral statements by speakers in

connection with this event, delay, damage, personal injury or death.

The Sponsor/Exhibitor is responsible for all personal injury or

damage to property arising in connection with the Exhibitor display

area, howsoever caused. The Sponsor/Exhibitor will indemnify the

Organisers in respect of any claim and demands in respect thereof.

The Sponsor/Exhibitor must take out adequate insurance in respect

of all such claims.

Australian regulators require all Sponsor/Exhibitors to have adequate

Public and Product Liability Insurance cover based on a limit of

indemnity to the value of $10 million or above. This refers to damage

or injury caused to third parties/visitors on or in the vicinity of an

exhibition stand. Sponsor/Exhibitors are required to submit their

Public Liability Insurance Certificate, as requested before the day of

the conference.

UNAVOIDABLE CIRCUMSTANCES In the event that the Conference is cancelled or delayed through no

fault of Nature Play SA and the Venue Manager, including but not

limited to fire, flood, labour disputes, natural disasters, acts of God,

civil disorders, riots, insurrections, work stoppages, slowdowns or

disputes, or other similar events then the Exhibitor/Sponsor shall not

be entitled to any refund or claim for any loss of damage.

VENUEThe Sponsor/Exhibitor and the servants, agents, contractors

and invitees of the Sponsor/Exhibitor are also to observe the

rules, regulations and procedures as prescribed by the Adelaide

Convention Centre.

GSTAll amounts stipulated in this agreement include goods and services

tax (GST) of 10%.

PARTNERSHIPSNothing contained in this agreement will be deemed to constitute

a partnership, joint venture or agency relationship between you and

Nature Play SA you must not do anything where you will, in any way,

be represented that you are a partner of Nature Play SA.

CONTINUED...


CONTACT PERSON

ORGANISATION

BRIEF DESCRIPTION OF ORGANISATION

ABN

POSTAL ADDRESS

OFFICE PHONE

MOBILE

EMAIL

WEB ADDRESS

SIGNED

NAME

POSITION

SPONSORSHIP TRADE FORM

I/we wish to sponsor/exhibit at the Nature for Vulnerable and

Disadvantaged Children Conference on 8 August 2018.

We authorize Nature Play SA to use our logos, website and

other supplied intellectual property to promote and showcase

the conference.


OPTIONS COST TOTAL

EXHIBITION #1 $500

EXHIBITION #2 $250

GOLD SPONSOR $3500

SILVER SPONSOR $2000

BRONZE SPONSOR $1200

LUNCH SPONSOR $1000

MORNING TEA SPONSOR $550

AFTERNOON TEA SPONSORS $550

BAG INSERT $200

FULL CONFERENCE REGISTRATION $255

TOTAL (INC GST) $

NAME

ON BEHALF OF

SIGNED

SPONSORSHIP TRADE / EXHIBITION FORM

PAYMENT DETAILS All prices include GST. Once the registration form has been received and approved a Tax Invoice will be sent the email address provided.

Please contact [email protected] if additional payment methods are required. Full payment must be received as per

the invoice requirements that will be set at 10 days. Failure to do so may result in the exhibition table or sponsorship category may open to

other potential exhibitors/sponsors.

CANCELLATIONS Trade exhibition cancellations can be made in writing one week prior to the conference (1 August) and a full refund will be provided.

Sponsorship cancellations can only occur if the sponsorship cycle has not began (ie logos used on material/website/printing etc). In this

instance sponsorship will not be refunded.

Documents

SPONSORSHIP AND - Nature Play SA€¦ · for sponsorship or exhibitors at its absolute discretion in line with the organisations values, with the return of any monies paid. Sponsorship