Annual Scientific Conference 2017

Liverpool

16-18 October 2017

Arena Conference Centre

Sponsorship and Exhibition Pack 2017

Incorporated by Royal Charter, 2008 T: +44 (0)20 7067 1278

Registered Charity No. 1122689 F: +44 (0)20 7067 1276

VAT Reg. No: 173205823 Email: events@rcem.ac.uk

Scottish Charity number SC044373 Web: www.rcem.ac.uk

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WELCOME Dear Sponsors and Exhibitors,

It gives us great pleasure to welcome you to Liverpool for the Royal College of Emergency Medi-

cine’s 2017 Annual Scientific Conference, our flagship conference and the pinnacle of our event

calendar.

This year’s conference will be held at the ACC Liverpool, the award-winning arena, conference and

exhibition centre on Liverpool’s historic waterfront. You’ll be exhibiting in the BT Conference Centre

and will be able to benefit from a wide range of standard and bespoke packages, which have

been carefully designed to ensure that supporting this conference will provide maximum visibility for

your business to make this a real success. Natalie Choi and the team at RCEM Headquarters are

available to liaise with you to ensure that our approach is personalised, bespoke to your require-

ments.

The ACC and The Royal College of Emergency Medicine will also attend to your needs including

logistics for your shell scheme, an on-site Business Centre, free wi-fi and a range of attractive options

to help you to maximise traffic to your stand.

This year we expect to attract on average 550-600 delegates, the vast majority of whom will be phy-

sicians specializing in Emergency Medicine. With a chance to network at our drinks reception and

conference dinner, alongside our research tracks, you’ll gain the opportunity to speak with key de-

cision makers of emergency departments around the UK.

Our aim is to provide a platform for the presentation of the latest scientific advances in clinical care

from our growing and dynamic specialty, whilst also creating an environment in which our dele-

gates, sponsors and exhibitors enjoy the opportunities to network and celebrate our mutual passions

for emergency care. We have managed to attract both national and international speakers of the

highest calibre to address the most important and clinically relevant topics in contemporary Emer-

gency Medicine.

We hope that you will be excited about this opportunity as we at the Royal College of Emergency

Medicine are, and that you will join us in Liverpool as we celebrate the cutting edge of Emergency

Medicine.

Yours sincerely,

Nina Maryanji and Mark Buchanan - Liverpool, Local Liaison Committee

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BENEFITS OF SPONSORING The Royal College of Emergency Medicine is the academic body for Emergency Medi-

cine in the UK. The Annual Scientific Conference is one of the major meeting points for

these doctors, the majority of whom are purchasing decision makers. Participating at this event as either an exhibitor or sponsor will give you the opportunity

to display your services, products and solutions to the right people at the right time.

Getting involved is an excellent way to

enhance your profile and communicate

effectively to your target audience, allowing

you to:

• showcase your products and services

with shell scheme stands located in the

Purbeck Halls alongside the event

catering, ensuring a consistently high

level of exposure to delegates for the

duration of the event

• raise awareness of your company

• platform your brand

• network with your target audience

• gain a better understanding of your

target market

In addition,

• each package comes with an assigned

number of company representative

passes

• the College is pleased to offer a 15%

discount to charitable and not-for-profit

organisation

• the College offers completely flexible

‘build your own’ bespoke packages to fit

around your requirements and is open to

discussing sponsors’ specific ideas or

requests.

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“A fantastic conference that has re-enthused

me about an exciting future in emergency

medicine”

“Brilliant, inspiring and informative conference”

“Well organized , some fantastic speakers and

great topical discussions”

“Focused, relevant and an excellent blend of

past present and future.”

YOUR CHANCE TO MEET

* Statistics based on sponsor feedback from the Annual Scientific

Conference 2016 in Bournemouth

FACTS AND FIGURES*

100% of the sponsors and exhibi-

tors were satisfied with the

exhibition space

100% of the sponsors and exhibitors

were happy with the level of ac-

cess to delegates

100% of sponsors and exhibitors felt

that RCEM’s sponsorship packages

represented value for money

DELEGATE QUOTES*

59%

15%

6%

9%

2%

1% 5% 2% 1%

2016 Delegates Based on Employment Type*

Consultant

Associate Specialist

Higher Trainee

Core Trainee

Foundation Doctor

Nurse

Medical Student

Professor, Doctor, Senior

Lecturer

*Based on known employment grades

of delegates at the 2016 Scientific Conference in Bournemouth

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EXHIBITION AND CATERING

FLOORPLAN Not to Scale

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SPONSOR PACKAGES

Sponsorship package Silver Gold Platinum (Only 2 available)

Rate £5,000 £7,000 £10,000

Sponsored presentation slot to full

conference audience - - 1 x 20 minute

uncontested slot

Exhibition space for full event 3m x 2m

Material Shell

Scheme

6m x 2m Material Shell

Scheme

6m x 2m

Material Shell

Scheme

Event guide advertisement Half page full

colour advert in

Official event

guide

Half page full

colour advert in

Official event

guide

Full page colour

advert in official

event guide

Branding, logos, delegate

takeaways etc.

- Complimentary insert into delegate

bags

Logo, hotlink and 150 word company advertorial

on conference website

Logo on screen in main conference room

- Logo on conference banner in main

room

- - Sponsor branding

on registration

desk banner

- - Logo on all

conference email

blasts

- - Logo on delegate

lanyard

- - Logo on front of

event guide

Complimentary tickets to opening

night drinks reception Two (2) Four (4) Four (4)

One table at the Conference

Dinner - - Eight (8)

Tickets to Conference Dinner - Two (2) -

Delegate passes to full

academic programme Two (2) Two (2) Four (4)

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BESPOKE PACKAGES

Why not create your own bespoke package?

Please see the list of options we have available. We would be happy to discuss your

requirements with you. Please contact us directly if you would like to include anything in

your bespoke package that is not outlined below.

Face to Face

6m x 2m Exhibition Space During Full conference £4,300

Shell Scheme material Exhibition spaces includes, 2 tables (approx. 4 foot long

each), 4 stand passes, 4 chairs, 2 twin 13 amps, refreshments, lunch and wireless

Internet access.

3m x 2m Exhibition Space During Full Conference £3,300

Shell Scheme material Exhibition spaces include 1 table (approx. 4 foot long), 2 stand

passes 2 chairs, 1 twin 13 amp, refreshments, meal breaks and wireless internet ac-

cess.

Full Event Pass – per additional representative £380

Day Pass – per additional representative £150

Drinks Reception – per additional representative £50

Additional Conference Dinner Places – per additional

Representative £80

Advertising

Full page full colour advert in official event guide £550

Half page full colour advert in official event guide £350

Inserts for delegate folders

Item insert (supplied by sponsor) e.g. usb stick, pen £500

Sponsored USBs for presentations (supplied by sponsor) £500

Flyer/leaflet to go in delegate folders (supplied by sponsor) £300

Please indicate type of insert you will be supplying. All inserts are subject to approval

by the College.

Other Bespoke Opportunities

Sponsored Conference Dinner— logo on name plates, table

plans and 5 minute speech to dinner guests Please discuss

prices and details

with RCEM team

Sponsored poster boards

Sponsored charging points

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HOW TO BOOK

To secure your position as an event sponsor/exhibitor please complete the book-

ing form on the next page and return it to RCEM using the details shown below.

Sponsorship opportunities for this conference book up fast, so book now to

avoid disappointment.

To discuss sponsorship opportunities and general information about the event

please contact:

The RCEM Events Team

The Royal College of Emergency Medicine

7-9 Breams Buildings

London EC4A 1DT

T: 020 7067 1279

E: events@rcem.ac.uk

We thank you for your interest and look forward to working with you.

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BOOKING FORM

We, the undersigned, express our wish to sponsor the items marked below in accord-

ance with the terms described in the “Terms and Conditions”.

We have provided:

Web URL and telephone number for inclusion in the event guide and website

Company logo in high resolution EPS format as an email attachment

Payment by:

Cheque - made payable to: The Royal College of Emergency Medicine,

Bank transfer – please provide invoice contact details.

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GENERAL DETAILS

We are committed to making the event a success for all

our supporters. If you have a specific idea or request that

does not fit into one of the packages detailed, please let

us know. All prices shown are not including VAT. The Royal College of Emergency Medicine is the aca-

demic body for Emergency Medicine in the UK. The An-

nual Scientific Conference is one of the major meeting

points for these doctors, the majority of whom are pur-

chasing decision makers. All sponsors will exhibit alongside event catering and

poster presentations, ensuring a consistently high level of

exposure to delegates for the duration of the event. The College will provide name badges for sponsor repre-

sentatives attending the event when names are given in

advance, these can be collected from the registration

desk. Please contact the College if additional audio visual

and IT equipment are required. Please also confirm to

the college if you require additional power sockets, and

we will see if this can be catered for accordingly. Please

note that there may be a charge for this. Each package comes with an assigned number of com-

pany representative passes (6x2m = 4 passes, 3x2m = 2

passes). Additional company representative passes and

drink reception passes can be purchased. Representa-

tives from companies who are not exhibiting are wel-

come to attend the event. These passes are available at

the following rates; £380 for the full event or £150 for a

single day. Sponsors and Exhibitors will have access to set up on

Sunday 15 October, ready for the event open on the

Monday 16 October at 08:40. Breakdown must be com-

pleted by 18:00 on Wednesday 18 October 2017 after

the last refreshment break. Please note storage of items

after this time will come at an extra cost. Please note we cannot guarantee that any files re-

ceived from sponsors and exhibitors after Monday 11

September 2017 will be placed on the website or in the

event printed information. The College values its long standing relationships with

other charitable and not-for-profit organisations. We are

pleased to offer a 15% discount to charitable and not-for

-profit organisations. Due to the intimate nature of the

venue our commercial partners will be given first option

for all sponsorship packages. TERMS AND CONDITIONS

BOOKING PAYMENT Please note that we require all invoices for sponsorship

and exhibition to be paid within 30 days of invoice date

or before the event date. Sponsoring and exhibiting

organisations agree to this when signing the booking

page. CANCELLATION For a full refund, written cancellations must be received

at least 12 weeks prior to the event. Replacement repre-

sentatives are welcome at any time. The College re-

serves the right to cancel any event. In this case, the full

fee will be refunded unless a mutually convenient trans-

fer can be arranged. In the unlikely event that the Col-

lege postpones an event and the sponsor/exhibitor is

unable or unwilling to attend on the rescheduled date,

they will receive a full refund of the fee paid. The Col-

lege is not responsible for any loss or damage as a result

of a substitution, alteration or cancellation/

postponement of an event. The College shall assume no

liability whatsoever if this event is cancelled, rescheduled

or postponed due to a fortuitous event, Act of God, un-

foreseen occurrence or any other event that renders

performance of this conference impracticable, illegal or

impossible. For the purpose of this clause, a fortuitous

event shall include, but not be limited to: war, fire, strikes,

extreme weather or other emergencies.

Please note that while speakers and topics were con-

firmed at the time of publishing, circumstances beyond

the control of the organisers may necessitate substitu-

tions, alterations or cancellations of the speakers and/or

topics. As such, the College reserves the right to alter or

modify the advertised speakers and/or topics if neces-

sary without any liability to you whatsoever. Any substitu-

tions or alterations will be updated on the event’s

webpage as soon as possible. SPECIAL REQUIREMENTS Please note representative special requirements includ-

ing dietaries and special access must be finalised at

least 5 working days before the event takes place. Spe-

cial requirement requests with respect to a sponsored

item or exhibition stand, must be finalised at least 4

weeks before the event date. Requests and changes

after this time, cannot be guaranteed.

LIABILITY The organisers do not accept liability for any injuries or

losses of any nature incurred by delegates, representa-

tives and/or accompanying persons, nor for loss or dam-

age to their event items, luggage and/or personal be-

longings. In connection to payment to the College (e.g. bank

transfers), all bank charges are the responsibility of the

payee.