SPECIFIC PROCUREMENT NOTICE

REPUBLIC OF KENYA

MINISTRY OF AGRICULTURE, LIVESTOCK AND FISHERIES

STATE DEPARTMENT OF AGRICULTURE

SMALL SCALE IRRIGATION AND VALUE ADDITION PROJECT (SIVAP)

REQUEST FOR EXPRESSION OF INTEREST

FOR

CONSULTANCY SERVICES ON FEASIBILITY STUDY, DESIGN AND

SUPERVISION OF IRRIGATION SCHEMES IN MERU, MAKUENI, NYERI AND

KAJIADO COUNTIES.

Date : 7th March, 2017

Loan No.:2000130014530

Financing Agreement Reference: Project Appraisal Report Project ID No.: P-KE-AAZ-009 The State Department of Agriculture has received financing from the African

Development Fund toward the cost of the Small Scale Irrigation and Value Addition

Project (SIVAP), and intends to apply part of the agreed amount for this loan to

payments under the contract for Consultancy Services on Feasibility Study,

Design and Supervision of Irrigation Schemes in Meru, Makueni, Nyeri and

Kajiado Counties as Below:

TENDER NUMBER (LOT NO.) EOI DESCRIPTION

1. MOALF/SIVAP/T014/2016-2017 Buuri Irrigation Scheme in Meru County

2. MOALF/SIVAP/T015/2016-2017 Utangwa Irrigation Scheme in Makueni

County.

3. MOALF/SIVAP/T016/2016-2017 Ndiriti Aguthi Irrigation Scheme in Nyeri

County.

4. MOALF/SIVAP/T017/2016-2017 Oleshuru /Oleshonko Irrigation Scheme in

Kajiado County.

TERMS OF REFERENCE FOR CONSULTANCY SERVICE FOR FEASIBILITY

STUDY, DESIGN AND SUPERVISION OF IRRIGATION INFRASTRUCTURE

1.1 THE PROPOSED ASSIGNMENT

1.1.1 General Background

The Ministry of Agriculture, Livestock and Fisheries, State Department of Agriculture

through Small-scale Irrigation and Value Addition Project (SIVAP) intends to carry

out pre-feasibility and detailed feasibility studies and designs for development of four

(4) irrigation schemes namely Buuri (Meru County), Utangwa (Makueni County),

Ndiriti Aguthi (Nyeri County) and Oleshuru/Oleshonko (Kajiado County). The main

purpose (development objective) of the project is largely to reduce poverty and food

insecurity among the rural poor households by improving the performance of

irrigation and marketing infrastructure, as well as enhanced methods of post-harvest

management of the produce. The immediate objective of the project is to increase

household incomes of smallholder producers in the selected areas through increased

horticultural production, enhanced marketing and post- harvest management in line

with the Kenya Government of vision 2030 and Jubilee manifesto

The consultancy service aims at identifying and assessing the viability of

opportunities and interventions for investments in irrigated agricultural production

system with a view to stabilizing national agricultural production, improving land use

and water resources productivity, facilitating economic empowerment of local

communities and establishing a foundation for development of agribusiness. This

will be achieved through the delineation of irrigable areas and formulation of an

optimum irrigation development plans in the four proposed irrigation schemes.

1.1.2 Consultancy Objectives

The general objectives of the assignment is to conduct feasibility studies and

develop preliminary and detailed irrigation infrastructure designs of each of the four

schemes located in different counties as described below with approximate

command area stated. The assignment will further include the designs for irrigation

water users association offices, the marketing and grading sheds for each of the

schemes and later the supervisions of the works. This assignment will be

executed in two (2) phases. Phase one (1) will cover feasibility studies,

design, and preparation of tender documents and phase two (2) will cover

supervision of the construction works.

To achieve the stated objective, the Project (SIVAP) wishes to engage a qualified

and experienced engineering consultancy firm to execute the assignment on

consultancy on contract basis. The selected consultancy firms shall have a proven

track record and extensive hands on experience in feasibility study, planning, design

and supervision of construction of irrigation projects in developing countries

especially in Africa. The firm shall have good knowledge and understanding in

working with smallholder farmers in implementation of irrigation projects in Kenya or

within the region. Specifically, the firm MUST have successfully undertaken

detailed designs of at least five (5) irrigation projects and at least (3) of which

must have proceeded to construction and must be fully operational. (Clients’

references will be required for this).

1.2 Description of the Projects

Lot 1: Buuri Irrigation Scheme (Buuri Sub-County)

Buuri irrigation Scheme is situated in Kisima Ward covering parts of Marania, Kaamiti

and Matunda sub-locations of Ntirimiti Location, in Buuri Sub County of Meru

County.

Currently the crops grown under rain-fed farming include maize, wheat, potatoes

peas and variety of beans.

The scheme will abstract water from Marania Springs, situated 8km inside Mount

Kenya Forest, targeting to irrigate at least 180 ha and benefit about 300 farmers.

The proposed areas of intervention include detailed feasibility study of irrigation

infrastructure that include command area layout, abstraction infrastructure, water

conveyance, Construction of a water reservoir and supply pipeline networks.

Lot 2: Utagwa (Mbooni West Sub-county)

Utagwa Irrigation Scheme is situated in Kikima Division, Mbooni west Sub-County,

Makueni County. The scheme will abstract water from springs and will have a

command area of 160 Ha targeting 700 beneficiaries. The crops grown are mainly

vegetables (kales, tomatoes, and onions), and arrow roots and beans. The

proposed areas of intervention include detailed feasibility study of irrigation

infrastructure that include command area layout, abstraction infrastructure, water

conveyance and supply pipeline networks.

Lot 3: Ndiriti Aguthi (Kieni East Sub-County)

Ndiriti Aguthi irrigation scheme is situated in Kieni East division, Nyeri County. The

scheme will abstract water from river Narumoru and Kabunda dam with targeted

area of 225Ha and 1000 beneficiaries. The crops grown are mainly vegetables

(kales, tomatoes, onions, carrots cabbage) and beans. The proposed areas of

intervention include detailed feasibility study of irrigation infrastructure that include

command area layout, abstraction infrastructure, water conveyance and supply

pipeline networks.

Lot 4: Oleshuru /Oleshonko (Loitokitok Sub-County)

Oleshuru irrigation scheme is situated in Kuku ward in Loitokitok sub- county,

Kajiado County. The scheme will abstract water from Shonko Springs and Nare

Moru river and will have a command area of 360Ha targeting 600 beneficiaries. The

proposed area of intervention includes detailed feasibility study of irrigation

infrastructure that includes command area layout, abstraction infrastructure, water

conveyance and supply pipeline networks.

1. 3 Scope of the Work

1.3.1 Summary of the scope of work

a) Detailed feasibility studies including: detailed physical data collection to

ensure adequate design which will meet farmers’ objectives, field

investigations Socio-economic survey/assessment, financial and institutional

review.

b) Preliminary design and costs to provide basis for discussions with farmers.

This will include participation of farmers in design choices to provide

opportunities for modification of the designs.

c) Preparation of project feasibility report including comparison of projects or

project design.

d) Preparation of detailed designs.

e) Preparation of tender documents.

f) Mobilize, organize and involve the Irrigation Water users’ Associations

(IWUAs) and/or community in the feasibility design and detailed design

g) Development of implementation framework and supervision schedule

Note that Pre-feasibility, Detailed Feasibility, Detailed design and Supervision

modalities shall be discussed by a team of irrigation professionals and farmers who

will give their inputs before preparation of the final report. The meeting will be

organized by the Consultant in consultation with the employer and the consultant

will meet the cost of the participants and that of its team.

1.3.2 Detailed Scope of work

The scope will cover but not limited to the following

i. Hydrology and Meteorology

Existing meteorological and hydrological data and reports shall be reviewed

and assessed. The data to be obtained, reviewed and analyzed include, but

not limited to rainfall, wind speed and direction, temperature, relative

humidity, open water evaporation, potential evapo-transpiration, river stage

and discharge (daily, monthly and annual means, peak flood events),

sediment load, water quality and river geomorphology. Hydrological studies

and rainfall analysis are necessary. Data on water resources, quantity and

quality overtime, on water rights and on cost of water where applicable and

on the climate of the area and its influence on the water requirements of the

selected crops are important and should be sourced and analyzed.

ii. Soils, Land Suitability Land Use and Land Cover

All available documents and /GIS layers regarding soils, land suitability, land

use/land cover shall be obtained, reviewed and assessed. Additional

information requirement shall be identified, enumerated and methodology

and strategy shall be designed to obtain the missing information and to fill the

gaps on the following; sieve(aggregate) analyses including hydrometer tests;

physical (texture, depth, stratification, description, etc.) tests ; soil

consistency (Atterberg limits); moisture content; dry density; specific gravity;

standard compaction (proctor)test; permeability and porosity test; chemical

(Alkalinity, nutrients, organic matter, pH, salinity, etc) tests; mineralogical and

petrographic analysis; uniaxial compressive and construction quality tests;

and consolidation test. Based on physical and chemical test, topography and

altitude land suitability map shall be prepared at 1:10,000 scale maps. Soil

shall also be presented at the same scale. All the soil tests should be done by

accredited laboratories and results provided in an annex.

iii. Geology and Geotechnical investigation:

All available documents regarding geology, seismology and geo-techniques

shall be obtained, reviewed and assessed. Additional information required

shall be identified, enumerated and methodology and strategy shall be

designed to obtain the missing information and to fill the gaps. The

consultant shall commission a geotechnical investigation at the sites of the

diversion weirs in all the projects. The consultant shall also include, but not

limited to geological and geophysical surveys and mapping, test pitting,

material sampling and laboratory testing, seismic studies and investigation

into the availability of borrow areas for construction materials, core drilling

and testing. The consultant shall be responsible for supervision of all field

data collection and related laboratory tests. Geo-technical sampling (soil

stability, bearing capacity, seepage, etc) shall mainly be done through test

pits and hand augers. Soil sampling shall be carried out along the proposed

alignment of the main pipeline and at all potential structure locations. Geo-

technical investigation at the sites of diversions weirs shall be carried out by

firms registered to do such and the cost of all investigations shall be borne by

the consultant.

iv. Climate

Data will be collected from the meteorological department and augmented

from other sources as necessary on such aspects as rainfall, wind

temperature, relative humidity, open water evaporation, pattern

evapotranspiration and should be analyzed to show climate. The study may

propose the establishment of additional weather stations if these are required

to complete the network.

v. Agriculture

All available documents regarding crop, livestock and fisheries production,

agricultural practice and cropping patterns of the area shall be collected and

reviewed. Reconnaissance field survey shall be conducted to have an

overview of the agronomic practice. On irrigation agronomy, investigation of

existing farming systems, land holding sizes, crop production patterns,

support services. Crop types, land use patterns, crop rotations, crop water

requirements, irrigation water schedule master plan etc shall be carried out.

In addition all proposed enterprises (Crops) should be selected through a

participatory manner and in collaboration with the beneficiaries and county

staff.

vi. Irrigation and Drainage

The consultant shall obtain, review and assess all available data on existing

irrigation and drainage in the scheme area. The Consultant shall also review

reports of past studies of irrigation and drainage within the scheme area. The

consultant shall identify problems of drainage, seepage, flooding, salinity or

others wherever such problems occur or are expected to occur in the course

of operation of irrigation scheme, and come up with appropriate drainage

designs, or propose geo-membrane or other lining materials or flood control

measures or land reclamation and soil management practices to ensure

sustained economic operation of the project. The consultant shall also

determine the access requirements both to and with the area.

The layout and hydraulic design of the drainage and conveyance pipelines

shall take into consideration the natural relief of the site. Hydraulic

parameters shall be based on values obtained during the study. The

consultant shall design an efficient irrigation system using the best irrigation

methods and preferable cropping pattern. The consultant shall present all

design drawings. An estimate of the total project water requirements (net,

gross and peak season demands) of each scheme with the available water

quantity of each identified source, in order to determine the maximum net

irrigable area, shall be determined. This may include: estimation of irrigation

efficiency, water losses due to evaporation and transpiration, additional

supply from effective rainfall and other water demands such as leaching, etc.

Crop water requirement for possible cropping pattern and cropping intensity

shall be computed.

vii. Irrigation infrastructure

Alternative water conveyance system, irrigation methods, infield irrigation

infrastructure, drainage system, etc. should be looked into for comparison

purpose

viii. Topographic Survey

Topographical survey at appropriate scale including specific sites for hydraulic

structure at greater scale shall be done. A topographic map showing: The

proposed irrigated area, with contour lines, Farm and field boundaries and

water source or sources, power point such as electricity lines, in relation to

water source and area to be irrigated, roads and other relevant general

features such as obstacles will need to be developed.

ix. Headwork and hydraulic structures

Location of water diversion sites, intake structures shall be marked clearly on

the ground.

x. Command Area Development

Design criteria to be produced and made open for discussion. General layout

plans showing the location and the principal features of main works of

irrigation and drainage systems, design and specification of various options.

The designs should also include marketing Shed & IWUA offices whose site

should be identified in consultation with the beneficiaries and PCU Specialists.

xi. Flood protection

Farm road requirement within the command area and Soil Survey shall be

investigated at appropriate scale.

xii. Accessibility of the Scheme

The scheme is to be made accessible through the main roads leading to the

scheme, and construction of farm roads within the scheme.

xiii. Environmental and Social Impact Assessment

Carry out Environmental Impact Assessments/audit for the project and

incorporate the proposed mitigation and management plans into the design.

The Environmental and Social Management Plans as well as self audit

monitoring plans would be necessary for sustainability of the scheme in

addressing environmental issues.

xiv. Financial and economic studies

Analyzing the financial benefits of the irrigation scheme is expected to be two

levels: the farmer level and the scheme level. At farmer level, analysis will be

on production levels, labour requirements and net income ‘with’ and ‘without’

the project. At scheme level; costs incurred in constructing, operating and

managing the whole scheme. Scheme-level costs are then compared with

estimated income from the whole scheme (all irrigators) to assess the

financial benefits of investing in irrigation will be analyzed.

An economic analysis is expected clarify whether development or

rehabilitation of the schemes will benefit the economy as a whole both at

scheme and national level.

xv. Detailed Design

The consultant will prepare detailed design, specifications and cost estimate

of the irrigation and associated hydraulic structures and all other irrigation

system structures and infield roads.

xvi. Tender Documents Preparation

Tender documents for the contract of construction works of all irrigation

infrastructure in the irrigation schemes as spelled out in the detailed design

shall be prepared and will include instructions to bidders and conditions of

contract (as in Standard ADB documents), Technical specifications, Drawings,

Bill of Quantities (BOQ) and draft agreements.

1.4 Training

Building capacity of counterpart staffs (one Irrigation Engineer and one assistant in

each scheme area) that shall be attached through involvement and training during

the entire period of survey and design shall be mandatory.

These engineers will be trained on:-

a) Data collection

b) Data analysis and new technologies involved

c) Survey

d) Irrigation schemes design

e) Tender preparation and documentation

1.5 Reports and Time Schedules

1.5.1 Assignment Schedules and Deliverables

Inception Report Monthly Progress Reports Interim Report for on-going works

Draft Final Feasibility/Design Report, etc Tender documents Environmental Impact Assessments/ audit report Geology and Geotechnical Investigation report

The service provider is expected to deliver the following outputs in both soft and hard copies (2 hard copies and 1 soft copy):

1. Inception Report: - This should be provided to Project Coordinating Unit (PCU) within two weeks from date of contract effectiveness. The report should detail out, how the consultant intends to undertake the work; General information about the firm/individual including physical facilities available for this assignment; Detailed work plan and activity schedule with time frame; Any other information, conditions or restrictions that the Firm considers necessary to carry out the stipulated activities.

2. Draft feasibility study report and ESIA Reports: - should be submitted

within two (2) months from date of contract effectiveness and should have

draft reports for the sites for the documents below

i. Detailed design Reports for each of the sites

a. Design report

b. Book of drawings

c. Engineer’s cost estimates

ii. Bid documents for the schemes and other proposed structures.

3. Final feasibility study reports and Final ESIA Report: - should be

submitted within three (3) months from date of contract effectiveness. The

documents are to be presented to the stakeholders for their input. A copy of ESIA

report with NEMA’s reference No. and duly received with the acknowledgement

letter plus a soft copy.

4. Draft Final Design report: - should be submitted within five (5) months from date of contract effectiveness. Should incorporate the above and the stakeholders’ views. It should be presented to a team of engineers from the Ministry of Agriculture, Livestock and Fisheries and the Project Irrigation Engineers from PCU for reviewing.

5. Final Design Report, Operations & Maintenance Manual and tender documents and Supervision Plan details: should be submitted within six (6)months from date of contract effectiveness. Should consist of the above and incorporate views from the team of engineers.

1.6 Qualifications and Experience

1.6.1 Experience of Consultancy Firm

The consultancy firm must have handled over ten (10) projects out of which five (5) of them must be irrigation and drainage projects within the last five (5) years of

similar magnitude and nature. A prove of this must be provided in the tender document submitted.

1.6.2 Qualifications and Experience of Key Staff

(Signed CVs to be provided in accordance with Section II Sub Article 2.3.4v of the ADB rules)

The consultant’s team for the assignment shall be composed of well qualified and experienced professionals. The Consultancy firm is required to propose a team that reflects an appropriate mix of disciplines, education, skills and levels of experience, a sound understanding of underlying development issues, and strong regional experience on similar projects.

The following key staff with the stated qualifications will be compulsory; a) Team Leader ( Civil or Agricultural Engineer)

The Team Leader must have a Bachelor’s Degree in Civil or Agricultural Engineering with over ten(10) years progressive experience working in a developing country, eight (8) of which must have been on water supply and irrigation and drainage development and rehabilitation projects. A Master’s Degree in a relevant engineering field will be an added advantage.

He/she must have served as a Team Leader/Project Director in over ten (10) projects out of which five (5) of them must be irrigation and drainage projects within the last five (5) years.

He/she must be experienced in project planning, design, management, contract administration and management and construction planning.

He/she must be registered with Engineers Board of Kenya (EBK) and be a member of Institution Engineers of Kenya or equivalent bodies.

Knowledge of alternate dispute resolution is desirable and membership of any ADR body will be an added advantage.

b) Deputy Team Leader/Irrigation Engineer

The Deputy Team Leader will assist the Team Leader in performing all the duties delegated to him/her by the Team Leader regarding the project. He/she should have a Degree in Agricultural Engineering with over eight (8) years’ experience in the irrigation and drainage field. A Masters Degree in a relevant engineering field will be an added advantage.

The person must have undertaken at least five (5) irrigation/drainage projects of similar nature performed in Kenya or within East African Region.

He /she must have served as a Team Leader or Deputy Team Leader in at least one (1) of the projects of similar nature. He/she must be Registered with Engineers Board of Kenya (EBK) and be a member of Institution Engineers of Kenya or equivalent bodies.

c) Irrigation Design Engineer

An Irrigation Design Engineer must have a Bachelor’s Degree in Agricultural Engineering. A Master’s Degree in a relevant engineering field will be an added advantage. He/she must be Registered with Engineers Board of Kenya (EBK) and be a member of Institution Engineers of Kenya or equivalent bodies. He/she must have seven (7) years’ experience in the field of irrigation and drainage engineering. He/she must have designed at least six (5) irrigation projects of similar nature within the last seven (7) years

d) Hydraulic Design Engineer

Hydraulic Design Engineer must have a Bachelor’s Degree in Civil Engineering and must be registered with Engineers Board of Kenya (EBK) and a member of Institution Engineers of Kenya or equivalent bodies.

He/she must have over ten (10) years in the field of water & irrigation engineering.

He/she must have extensive experience in design of hydraulic structures for irrigation and water supply. Experience in design of small dams and structural design will be desirable

e) Topographical Surveyor / GIS Specialist

Topographical Surveyor / GIS Specialist shall have a Bachelor’s Degree in Surveying and Masters in Surveying or GIS. He/she shall have at least ten (10) years’ experience in the field of water/irrigation engineering. He/she must have worked on not less than ten (5) Irrigation / water related assignments in Africa within the last ten (10) years.

f) Hydrologist

A Hydrologist must have a Bachelor’s Degree in hydrology. A Masters Degree in hydrology shall be an added advantage. He/she shall possess ten (10) years’ experience in irrigation/water related assignments.

He/she must have worked on at least five (5) relevant projects within the last ten (10) years. He/she must be registered as a hydrologist with Ministry of Water & Irrigation.

g) Soil Scientist

Soil Scientist shall have a BSc in Geology, Soil Science, Agriculture or any other related discipline and a Master’s Degree in Soil Science.

He/she must have more than ten (10) years relevant experience and has conducted soil survey for not less than eight (8) irrigation project in Kenya or African region.

h) Agricultural Economist

The Agricultural Economist shall have a degree in Agricultural Economics or Agriculture or any other related field and a Masters Degree in Agricultural Economics. The person shall have more than ten (10) years relevant experience. He/she must have handled at least three (3) irrigation projects within the last five (5) years.

i) Agronomist

The Agronomist shall have a degree in Agronomy, Horticulture or any agricultural related field. He/she must have a Master’s Degree in relevant discipline. The Agronomist must possess at least ten (10) years of relevant experience working in Kenya or other African country with similar conditions.

j) Environmentalist

An Environmentalist shall have a Bachelors Degree in Environmental Science, Natural Resources, Geography or related discipline. In addition must have at least ten (10) years relevant experience, a Masters Degree in any of the above disciplines and must be registered with NEMA as a Lead Expert. The Environmentalist should have conducted EIA/ ESIA studies for at least seven (7) irrigation projects in Kenya. Experience in Development Planning will be added advantage.

k) Sociologist

Sociologist shall have a degree in Social Sciences or any relevant field plus a Masters Degree in any related Social Science and at least ten (10) years relevant experience working in Kenya or any developing country.

l) Engineering Geology expert Engineering Geology expert should have a Bachelor’s Degree in Civil/Agricultural/Water Engineering. A Master’s Degree in Geology or relevant field will be an added advantage. He/she shall possess a ten (10) years relevant professional experience. He/she must be Registered with Engineers Board of Kenya or other relevant professional bodies and be Computer literate.

1.7 Statement of the Duties And Responsibilities of the Client The PCU will be involved from the beginning of the consultancy. Project Engineers will work closely with the consultant. Other technical officers from PCU will be engaged in the exercise whenever necessary- at the project cost. The PCU will be responsible to support the consultant during the period in

i. Providing field officers whenever necessary.

ii. Arranging for the necessary meetings and discussions as may be needed

iii. Providing logistic support (office space for data verification) if and when required by the consultant.

iv. Facilitation of stakeholders meeting except the consultant’s costs. 1.8 Consultant’s Fees and Payments

The Consultant’s fees shall cover the wages and salaries of the entire staff of the Consultant engaged on the assignment. The fees will include provision for all supporting staff and services necessary to carry out the work, direct costs for travel, accommodation, report production and other expenses. The contract will be for a fixed sum and the Consultants will not claim any additional payments to compensate for exchange rate fluctuations or price escalation and delays in payments of not more than 90 days. In proposing the level, timing and type of professional staff, the Consultant will take due account of the requirements of the terms of reference and will consider all relevant factors that affect the cost of the assignment.

Payments shall be made according to the following schedule:

- Twenty (20) percent of the Contract Price shall be paid on the commencement date against the submission of a bank guarantee for the same.

- Ten (10) percent of the contract price shall be paid upon submission and

acceptance of the Inception Report

- Twenty Five (25) percent of the contract price shall be paid upon submission and acceptance of the Draft Final Feasibility and ESIA Report

- Twenty Five (25) percent of the contract price shall be paid upon submission and acceptance of the Draft Final Design and Final ESIA Report

- Twenty (20) percent of the contract price shall be paid upon submission and acceptance of the Final Design Report, Operation and Maintenance Manual, Tender Documents and Supervision Plan.

The bank guarantee shall be released when the total payments reach fifty (50) percent of the lump-sum amount. The consultant is required to provide a provisional sum of Ksh 2,000,000 (Two million) to finance the two proposed stakeholder’s workshops. This is a provisional sum and shall be spend in part or in whole as directed by the employer.

1.9 Duration of the Assignment

It is envisaged that the assignment for the consultancy will take a total period of six (6) months.

2.0 PHASE TWO (2) OF THE ASSIGNMENT

2.1 General Scope of the Assignment

The main assignment during this phase will be to supervise the construction works in the scheme the consultant undertook assignment in phase one. The supervisions works will cover:

i) The general management of the construction site to ensure the work is

completed within the stipulated project period and to the standards specified in the design for the irrigation scheme, IWUA offices and Marketing and grading shed.

ii) Participate in the site meetings and take minutes

iii) Prepare timely monthly progress reports

iv) Prepare work measurements on monthly basis

v) Prepare final works measurements

2.2 Assignment Schedules and Deliverables Timely production of minutes for site meetings

Timely monthly construction progress reports Monthly work measurements Final work measurements

2.3 Qualifications and Experience of Key Staff

The consultancy responsible for the phase two of the assignment shall appoint a qualified Resident Engineer who will supervise the works. The resident engineer shall be a registered engineer who participated in the design works either as the team leader, deputy team leader, irrigation design engineer or hydraulic design engineer.

2.4 Statement of the Duties and Responsibilities of the Client The PCU will be involved from the beginning of the consultancy. Project Engineers will work closely with the consultant. Other technical officers from PCU will be engaged in the exercise whenever necessary- at the project cost. The PCU will be responsible to support the consultant during the period in

Processing payments.

Arranging for the site meetings and any other discussions as may be needed.

2.5 Consultant’s Fees and Payments The Consultant’s fees shall cover the wages and salaries of the entire staff of the Consultant engaged for the supervision of the construction work. The fees will include provision for all supporting staff and services necessary to carry out the work, direct costs for travel, accommodation, report production and other expenses. The contract will be for a fixed sum and the Consultants will not claim any additional payments to compensate for exchange rate fluctuations or price escalation and delays in payments of not more than 90 days.

In proposing the level, timing and type of professional staff, the Consultant will take due account of the requirements of the terms of reference and will consider all relevant factors that affect the cost of the assignment.

The payments for phase two of the works shall be done on monthly installments or as shall be agreed during negotiations and contract signing. 2.6 Duration of the Assignment Phase one of the assignment which covers feasibility studies, designs and preparation of tender documents is expected to take six (6) months. Phase two of the assignment which mainly will be supervision of the actual construction work will commence when the contractor takes over the site and is envisaged to take about nine (9) months.

Eligibility criteria, establishment of the short-list and the selection procedure shall be in accordance with the African Development Bank’s “Rules and

Procedures for the use of Consultants” [May 2008 Edition, Revised July 2012], which is available on the Bank’s website at http://www.afdb.org.

Interested consultants may obtain further information at the office of the

Project Coordinator, Small Scale Irrigation and Value Addition Project

(SIVAP), Hill Plaza 9th floor, Ngong Road, P.O. Box 30028, 00100 Nairobi,

KENYA during office hours (0800-1300hrs and 1400-1700hrs)

Expressions of interest must be placed in the Tender Box at Kilimo House

Ground Floor or delivered to the address below on or before Monday 3rd

April, 2017 at 11:00am and mention “Consultancy services on Feasibility

Study, Design, and Supervision of ………………Scheme………..in

………….County” Tender No MOALF/SIVAP/……./2016-2017”.

Principal Secretary,

State Department of Agriculture

Ministry of Agriculture, Livestock & Fisheries,

Kilimo House, Cathedral Road,

P.O. Box 30028-00100 Nairobi, KENYA

The EOI will be opened immediately at Kilimo House 7th Floor Conference

Room at 11:00 am, Monday 3rd April, 2017 in the presence of bidders’

representatives who chose to attend.

Project Coordinator,

For: Principal Secretary,