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SPECIAL SKILLS
Highly skilled in receiving and forwarding telephone and
electronic inquiries
Good writing, analytical and problemsolving skills
Understanding of principles and practices of association,
planning, records management and general
administration
Ability to communicate effectively with co-workers and
Managers
Demonstrated ability to operate standard office equipment
including telephone systems, typewriters,calculators, copiers and
facsimile machines
Proven record of pursuing oral and written instructions
EXPERIENCE
May 2009Present
ABC Company, 240 boul, Centrum, Orlans, Ontario, K1E 3J4
Administrative Assistant
Key in, check over, proofread and finalize letters, reports,
statements, invoices, forms, presentations
and further documents, from notes or Dictaphone, using
computers
Maintain and arrange reports from manual or electronic files,
inventories, mailing lists and databases Process inward and
outgoing mail, both manually and automatically
Give general information to customers and the public
Photocopy and gather documents for allocation, mailing and
filing
Send and take delivery of messages and documents by means of fax
machine or electronic mail
Perform secretarial tasks for instance preparing invoices
andbank deposits
Sort, process and authenticate applications, receipts,
expenditures, forms and extra documents
Administer all aspects of general office coordination
Maintain office schedule to synchronize work flow and
meetings
Maintain privacy in all facets of client, employees and agency
information
July 2008May 2009
Star Chemicals, 77 Example Road, London ON C9E 3V9Office
Assistant
Answered telephones and redirected to appropriate staff
member.
Coordinated and managed office services, for instance records,
budget preparation, personnel and
record-keeping
Created and amend documents, for example, invoices, reports,
memos, letters and financial statements
by means of word processing, spreadsheet, database and other
presentation software
Set up and organized gathering and conferences
Opened and arranged incoming mail, including faxes and email
Signed for and deal out UPS/FedEx or in the same way delivered
packages
Arranged responses to letters containing schedule inquiries
Filed and recovered clerical documents, records and reports
Harmonized and maintained records for workers, office space,
telephones, parking, corporation debit
card and office keys
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Key Skills
Highly experienced in managing all the administrative tasks in a
large setting
Ability to follow tight schedules and multitask to avoid any
delay in work
Proficient in using the most advanced applications for
administrative functions such as MS
Office Suite, internet, etc.
Ability to develop and maintain professional relations with the
employees and externalpublic concerned with the organization
Ability to work patiently and confidently under the most extreme
stressful situations while
motivating other staff as well
Passionate for learning and achieving perfection
Job Responsibilities
Handle all documentation tasks including quotations, bills,
attendance reports, etc.
Schedule meetings and inform the concerned parties in
advance
Handle all incoming and outgoing communication including e-mails
and circulars to clientsand vendors
Make arrangements for travel and accommodation for overseas
clients and employees
going on official tour
Attend all events including board meetings, press conferences,
exhibitions, etc.
Plan and implement new policies and address employee grievances
as and when required
Job Responsibilities
Assisted in the preparation of financial and other short term
and long term plans for the
organization
Implemented new policies and solicited feedback from employees
to identify if they are
comfortable with it Prepared records of all financial
transactions and reconciled the statements and records
prepared by the accounting staff
Assisted the external auditors
Handled employee remittance and payroll process
Organized and conducted several events
