Special School District of St. Louis County - SSD Mo · Special School District of St. Louis County ... District reserves the right to meet and interview or negotiate with proposers

Special School District

of St. Louis County

SSD-125-14

Invitation For Request For Proposal

ARTS & CRAFTS Request for Proposal and Guidelines for Submittal

ISSUED: April 16, 2015

PROPOSALS DUE ON OR BEFORE:

APRIL 30, 2015 @ 11:00 A.M.

SPECIAL SCHOOL DISTRICT

PURCHASING & MATERIALS DEPARTMENT

12110 CLAYTON ROAD, ST LOUIS, MO 63131

Proposal No.: SSD-125-14

2

REQUEST FOR PROPOSAL

SUBJECT: SSD-125-14 ARTS & CRAFTS DATE ISSUED: APRIL 16, 2015

1. Request of Proposals for furnishing the equipment, and/or services described in Exhibit “C”

General Requirements & Specifications will be received by the Special School District,

PURCHASING DEPARTMENT, until the date and time specified below.

2. Due Date: April 30, 2015 Time: 11:00 AM

3. Submittal Location Purchasing

Department

12110 Clayton Road, St Louis

Missouri 63131-2516

4. District Contact person Tammy Bufalo 314-989-7106 [email protected]

314-989-7114

5. All proposals are subject to the following: (checked)

(X) EXHIBIT A Technical Requirements

(X) EXHIBIT B General Provisions

(X) EXHIBIT C Technical Specifications and Proposal Forms

(X) EXHIBIT D Special Provisions

(X) EXHIBIT E Insurance Certificate

6. To offer a proposal please complete and return all required sheets of this proposal on or before

the opening date and time. Late proposals will not be considered and will be returned unopened.

Tammy Bufalo

____________________________________

Robert Erbs

____________________________________

Buyer/Expeditor Director of Purchasing

In compliance with the above, the undersigned offers and agrees, to furnish and deliver to the

designated point(s) within the time specified and/or all of the items upon which a price quoted at

the price set opposite each item and will allow the following prompt payment discounts:

Name and Address of Proposer

Telephone Number

Fax Number

E-mail Address

Signature of Authorized Person:

Prompt Payment Terms (if any) Date of Proposal:

mailto:[email protected]


3

EXHIBIT “A” Proposal Instructions

1. Preparation of Proposals:

a. Name and address of proposer, typed name and signature of person authorized to sign proposal

shall be completed on RFP coversheet. Any prompt payment terms must also be identified on the

RFP cover sheet.

b. Unit prices shown on Exhibit “C” Schedule shall include all packaging, packing and delivery

charges to destination.

c. Proposers may offer an alternate proposal on a group of line items on “all or nothing” basis.

d. In case of discrepancy between unit and extended price, unit price will prevail.

e. Proposals which offer supplies, equipment, and/or services other than those specified which fall

into the “or equal” category must (1) show brief descriptive data titled “alternate” on the schedule

sheet immediately below the item example that is cited and (2) include detail specifications,

pictures, and complete descriptive literature in attachments to the schedule. Failure to provide this

information will result in the non-acceptance of the item proposed.

f. Proposer will insert proposed delivery time on Exhibit “D” if the specified delivery time shown

cannot be met.

2. Explanation to Proposers:

Any explanation desired by the proposer regarding meaning, description, or interpretation must be

requested in writing in sufficient time for a reply to reach proposer before the submission of their proposals

and any resulting delays will not constitute cause for late submittal of proposal. Last day for questions is

close of business April 23, 2015. Questions must be emailed to Tammy Bufalo at [email protected]

3. Submission of Proposals:

a. Proposals and modifications of Proposals shall be delivered to the Purchasing Department at the

address shown to the coversheet with sufficient time to arrive prior to date and time of public

opening.

b. Modification or withdrawal of Proposals can be made by written notice prior to opening date.

c. Proposals received after opening date and time will not be considered and will be returned

unopened.

d. All forms attached to this RFP must be signed and included with Proposals.

4. Identification of Proposals:

a. Proposals shall be delivered in sealed envelopes with Proposal No., Opening Date, and Time

plainly marked on the outside.

EXAMPLE: Proposal No: SSD-125-14

DUE DATE: APRIL 30, 2015

Time: 11:00 a.m

mailto:[email protected]


4

EXHIBIT “B”

General Provisions

1. Awards:

a. Awards will generally be made to a single proposer on each line item or a group of items; however, the

District reserves the right by splitting the item(s) among multiple proposers or by consolidation of a group

of items when such action is most advantageous to the District.

b. Awards will be made within 15 calendar days following Proposal Opening date. Awards may require Board

of Education approval.

c. The District reserves the right to reject any or all Proposals, waive informalities and Contracts as the best

interests of the District may require.

d. Award will be made to the lowest responsive and responsible proposer(s) complying with the terms and

conditions of the RFP. District reserves the right to meet and interview or negotiate with proposers for

clarification.

e. Notification of award(s) will be provided to each participating proposer upon request

2. Suggested Sources: Following the description of each item, a suggested brand name may be listed for proposer’s orientation as to type

and quality desired or required. Proposers offering “alternate “ or “equal” items must follow procedure outlined in

paragraph 1 (e) of Exhibit “A”. If Proposers are requested to limit their proposal to one specific brand, the word

“only” or “no substitutes” will follow the example listed.

3. Quantity Variation:

The District reserves the right to decrease the award quantities up to (30%) without affecting Proposer’s unit price

proposal. Exact quantities by size and options will be determined prior to placing purchase order.

4. Increase Quantity Option:

The District reserves the right to increase total quantities of each line item to a maximum of 10% within 30 calendar

days from award, with no variations in proposer’s unit price.

5. Warranty:

Proposer/Seller warrants that a the time of delivery all supplies and equipment furnished are free of defects in

material and workmanship and will replace at no cost to the District (including return shipping charges) any supplies

and equipment determined by the District to be defective for a period of not less than one year from date of delivery

unless automatically covered by an extended warranty period.

Proposers are requested to furnish explanations and cost for “extended warranties”.

6. Invoices and Shipping Documents:

a. Invoices shall be prepared in duplicate with one copy marked “original”.

b. All invoices, shipping documents, and correspondence shall contain the District’s proposal number,

purchase order number, item number, description, quantities, unit price, and extended price.

7. Review of Proposals:

a. Proposals will be accepted on the date and time specified.


5

EXHIBIT “B

General Provisions

8. Unlawful Competition:

a. You shall not, under penalty of law, offer any gratuities, favors, or anything of monetary value to

any officer, employee, agent, or Board member of the District for the purpose of influencing

favorable disposition toward either your proposal or any other proposal submitted hereunder.

b. You shall not engage, in any manner, in any practices with any other Contractor(s) which may

restrict or eliminate competition or otherwise restrain trade. Violation of this instruction will

cause your proposal to be rejected by the District.

9. Disputes:

a. In the event of a conflict between any of the Contract documents, the Director of Purchasing shall

resolve any inconsistency and provide written notice to the supplier/Contractor. Additionally, the

Director of Purchasing shall, in good faith, decide all inconsistencies and/or disputes pertaining to

the performance of the work required hereunder and of the administration of provisions of the

proposal and Contract. The supplier/Contractor will agree to proceed in a manner consistent with

the decisions of the Director of Purchasing.

10. Termination of Contract:

a. Convenience - The District may terminate the Contract without case. The District will notify the

Contractor, in writing 30 days prior to the effective termination date and the Contractor will not

incur new obligations after the effective date and shall cancel as many outstanding obligations as

possible.

b. Default - The District may terminate the Contract in whole or in part at any time, whenever it is

determined that the Contractor has failed to comply with one or more of the terms and conditions

of the Contract or Specifications incorporated therein, and the Contractor has failed to correct such

failure to the District’s satisfaction within a period of 10 days after receiving written notice thereof

from the District. In the event of the partial or total termination of the Contract hereunder, it is

herby agreed that the District shall only be obligated to pay in accordance with the terms of the

Contract for material/services which have been accepted for payment by the District, and it is

herby further agreed that any termination of this Contract shall comply with all the provisions of

this Contract with obligation to any item or services which has been accepted by the Contract for

payment.

c. Termination of Non-Appropriation - In the event the Board of Education of the District fails to

approve the appropriation of funds sufficient to provide for the District’s obligations under the

Contract, of if the funds are not appropriated due to federal, state or local action, the District shall

have the right to terminate the Contract by providing written notice to the successful Proposer and

the District will thereby be relieved from all further obligations under the Contract.

11. Disadvantaged/Female Business:

The District hereby notifies all proposers in regard to any Contract entered into pursuant to this invitation to

proposal, advertisement of solicitations, disadvantaged/female business enterprises will be afforded full

opportunity to submit proposals and/or proposals and will not be subject to discrimination on the basis of

race, color, gender, physical or mental disability or national origin in consideration for an award.

12. Exemption:

The District is exempt from the payment of City, State, and Federal taxes. Such taxes must not be included

in the proposal price.


6

EXHIBIT “B

General Provisions

13. Contract Costs:

The District shall not be responsible for any pre-Contract expenses of any proposer including the successful

proposer incurred prior to the Contract period.

14. Prices:

Prices in proposal must be firm and not subject to change, unless mutually agreed to, throughout duration

of Contract. The quantities set forth in the proposal specifications are only estimates of usage and do not

constitute a commitment on the part of the District to purchase the quantities indicated.

15. Independent Contractor:

It is understood that the successful Proposer is an independent contractor supplying services to the District.

Neither the successful Proposer nor its employees shall represent themselves to be employees, agents,

representatives, partners or joint ventures of the District for any purposes whatsoever.

a. The successful Proposer shall comply with all federal, state and local laws, regulations and

ordinances, including but not limited to, the compliance with all employment tax requirements for

withholding and all applicable state and federal employment and workers’ compensation laws.

The District shall not withhold taxes from the successful Proposer’s compensation. The District

shall not be construed to be the successful Proposer’s employer, nor be held liable for any

obligation as an employer.

16. Liability and Reserved Rights:

a. The District is not liable for any costs incurred by the vendor prior to the issuance of any

agreements, contracts, or purchase orders, and will not pay for information solicited or obtained in

response to this RFP. The information obtained will be utilized solely to determine the suitability

of the products or services offered. Subsequent procurement, if any, will be in accordance with

appropriate rules and regulations.

b. This RFP does not commit the District to pay any cost incurred in the preparation or submission of

any proposal or to procure or contract for any services. The District reserves the right to amend

this RFP with an addendum issued up to five business days prior to the date set for receipt of

proposals. Addenda or amendments will be mailed or faxed to all vendors who have procured

copies of the RFP. If revisions are of such a magnitude to warrant, in the District’s opinion, the

postponement of the date for receipt of proposals, an addendum will be issued announcing the new

date.

17. Supplier Selection:

Supplier selection shall be determined by an evaluation of the total content of the proposal submitted

including satisfying the objectives and requirements detailed in the specifications.

a. SSD reserves the right to require Proposers to demonstrate any product in their proposal.

b. SSD shall not be obligated to explain the results of the evaluation process to any Proposer.

c. After considering both the technical and financial factors set forth in this RFP, the District will

make recommendations for the award of the contract to the responsive and responsible Proposer

whose proposal is determined to be the most advantageous to SSD.

d. After selection, but prior to contract award, the District reserves the unilateral right to negotiate

any aspect of the proposal or proposed contract in any manner that be serves the needs of SSD and

is within the scope of the solicitation. Subject to successful negotiations and approval of the

Board of Education, a contract or purchase order will be issued to the selected Proposer.


7

EXHIBIT “B

General Provisions

18. Negotiation:

SSD reserves the right to negotiate Contract terms with any, all or none of the final proposals from selected

Proposals, SSD shall begin negotiation of the final Contract terms with the Proposer whose proposal is

deemed most advantageous by SSD. If negotiation does not result in mutual agreement of terms, SSD may

commence negotiations with a second Proposer, and so on.

a. SSD reserves the right to recommence negotiations with any Proposer, regardless of whether

negotiations have ceased or SSD has commenced negotiations with a second Proposer.

b. SSD reserves the right to negotiate final Contract terms with any Proposer, regardless of whether

such Proposer was interviewed or submitted a best and final proposal.

c. SSD reserves the right to negotiate in an attempt to clarify and qualify terms of any proposal.

d. SSD may accept any proposal as submitted whether or not negotiations have been conducted

between the parties.

e. Neither the commencement nor cessation of negotiations shall constitute rejection of the proposal

or a counteroffer on the part of SSD.

19. Alternate Offer:

SSD reserves the right, in its sole discretion; to accept other than the lowest cost proposal if an alternate

proposal is considered to be more advantageous to SSD based on factors other than price.


8

EXHIBIT “C”

General Requirements

And

Specifications

Proposal Form

a. The District is seeking quotes for Arts, Crafts and Instructional aid needs for the

2015-2016 school year. Quotations shall be valid through 2015/2016 school year.

b. The product quoted must be a high quality product.

c. Any item that cannot be supplied please signify NO BID in the price line.

d. Any items that must be bought in case quantities must be notated and quantity in case

listed.

e. All orders will be shipped to one location.


9

SSD 125-14

BID SHEET

CAT

NO

VENDOR

Item Number

DESCRIPTION

U/M

ANN.

USAGE

PRICE

010120 FINGER PAINT,BLACK,1-PT- washable EA 12

010121 FINGER PAINT,BLUE,1-PT- washable EA 32

010122 FINGER PAINT,BROWN,1-PT- washable EA 17

010123 FINGER PAINT,GREEN,1-PT- washable EA 31

010124 FINGER PAINT,ORANGE,1-PT- washable EA 33

010125 FINGER PAINT,RED,1-PT- washable EA 31

010126 FINGER PAINT,VIOLET,1-PT- washable EA 26

010127 FINGER PAINT,WHITE,1-PT- washable EA 33

010128 FINGER PAINT,YELLOW,1-PT- washable EA 36

010130 LIQ.TEMPERA PAINT,BLACK,1-PT- washable EA 73

010131 LIQ.TEMPERA PAINT,BLUE,1-PT- washable EA 100

010132 LIQ.TEMPERA PAINT,BROWN,1-PT- washable EA 67

010135 LIQ.TEMPERA PAINT,GREEN,1-PT- washable EA 147

010136 LIQ.TEMPERA PAINT,MAGENTA,1-PT- washable EA 41

010137 LIQ.TEMPERA PAINT,ORANGE,1-PT- washable EA 81

010138 LIQ.TEMPERA PAINT,RED,1-PT- washable EA 114

010140 LIQ.TEMPERA PNT,TURQUOISE,1-PT- washable EA 33

010141 LIQ.TEMPERA PAINT,VIOLET,1-PT- washable EA 56

010142 LIQ.TEMPERA PAINT,WHITE,1-PT- washable EA 138

010143 LIQ.TEMPERA PAINT,YELLOW,1-PT- washable EA 140

010144 TEMPERA MARKERS,6-ASSORTED ST 21

010145 WATERCOLOR PAINT SET,8-COLORS EA 330

010150 EASEL BRUSH,ROUND,#2 EA 52




010154 EASEL BRUSH,FLAT,1/4" EA 10

010155 VARNISH BRUSH,1" EA 40

010156 VARNISH BRUSH,2" EA 20

010157 WATERCOLOR BRUSH,ROUND,#3 EA 15



010161 FINGER PAINT PAPER,16"X22" PK 24

010165 CRAYONS,LARGE,ASSORTED (8) BX 86

010166 CRAYONS,LARGE,NON-ROLL (8) BX 72

010167 CRAYONS,STANDARD,ASSORTED (8) BX 31



10


010170 MODELING CLAY,ASSORTED 4 COLORS BX 106

010171 MODELING CLAY,1 LB,BLUE BX 12

010172 MODELING CLAY,1 LB,YELLOW BX 12

010173 MODELING CLAY,1 LB,GREEN BX 12

010174 MODELING CLAY, 1 LB, RED BX 179

010175 PLAY-DOUGH, 4 COLORS, ASSTD. PK 15

010190 LOOPERS,1LB,NYLON-ASSORTED BG 12

010200 RUG YARN,75-YARDS,BLACK SK 12

010206 RUG YARN,75-YARDS,WHITE SK 12

010210 LOOM,SQUARE EA 18

010260 GLUE,SQUEEZE BOTTLE,4 OZ. EA 1090

010265 GLUE,SQUEEZE BOTTLE,1 PT. EA 164

010266 GLUE-STIX,26 OZ. EA 9210

010268 RUBBER CEMENT W/SPREADER EA 169

010284 POP-CYCLE STICKS,1,000 COUNT PK 29

010285 JUMBO CRAFT STICKS,500 COUNT BX 31

010286 PIPE CLEANERS,ASSORTED PK 178

010289 PAPER PLATES,6 INCH PK 376

010290 PAPER PLATES,9 INCH PK 636

010294 GLITTER,CRYSTAL CLEAR BT 21

010295 GLITTER,4-OZ.BLUE BT 34

010296 GLITTER,4-OZ.GOLD BT 39

010297 GLITTER,4-OZ.GREEN BT 32

010298 GLITTER,4-OZ.RED BT 27

010299 GLITTER,4-OZ.SILVER BT 34

010300 CONST.PAPER,9X12,LT.GREEN,009R PK 35

010301 CONST.PAPER,9X12,ASSORTED,00R PK 828

010302 CONST.PAPER,9X12,BLACK PK 117

010303 CONST.PAPER,9X12,BLUE,014R PK 131

010304 CONST.PAPER,9X12,LT.BLUE,013R PK 54

010305 CONST.PAPER,9X12,BROWN,022R PK 73

010306 CONST.PAPER,9X12,GRAY,028R PK 40

010307 CONST.PAPER,9X12,DK.GREEN,012R PK 19

010308 CONST.PAPER,9X12,GREEN,010R PK 121

010309 CONST.PAPER,9X12,YELLOW-GREEN PK 14

010310 CONST.PAPER,9X12,MAGENTA PK 40

010311 CONST.PAPER,9X12,ORANGE PK 103

010312 CONST.PAPER,9X12,RED-ORANGE PK 16

010314 CONST.PAPER,9X12,PINK PK 59

010315 CONST.PAPER,9X12,RED PK 178

010316 CONST.PAPER,9X12,TAN PK 23

010317 CONST.PAPER,9X12,TURQUOISE PK 51

010318 CONST.PAPER,9X12,VIOLET PK 66

010319 CONST.PAPER,9X12,WHITE PK 292


11

010320 CONST.PAPER,9X12,YELLOW,5R PK 127

010321 CONST.PAPER,9X12,FADE RESNT,ASSTD PK 35

010324 CONST.PAPER,9X12,SHOCKING PINK PK 47

010330 CONST.PAPER,12X18,ASSORTED,00R PK 290

010331 CONST.PAPER,12X18,BLACK PK 92

010332 CONST.PAPER,12X18,BLUE PK 62

010333 CONST.PAPER,12X18,LT.BLUE PK 14

010334 CONST.PAPER,12X18,BROWN PK 35

010335 CONST.PAPER,12X18,GRAY PK 12

010337 CONST.PAPER,12X18,GREEN,010R PK 50

010341 CONST.PAPER,12X18,ORANGE PK 45

010344 CONST.PAPER,12X18,PINK PK 25

010345 CONST.PAPER,12X18,RED PK 56

010347 CONST.PAPER,12X18,TURQUOISE, PK 13

010348 CONST.PAPER,12X18,VIOLET PK 21

010349 CONST.PAPER,12X18,WHITE,1R PK 150

010350 CONST.PAPER,12X18,YELLOW PK 71

010360 CONST.PAPER,18X24,ASSORTED,347 PK 97

010363

CONST.PAPER,18X24,WHITE PK 32

010370 CONST.PAPER,24X36,ASSORTED PK 26

010380 POSTER BOARD, 22" X 28", BLACK SH 124

010381 POSTER BOARD, 22" X 28", WHITE SH 689

010390 OAK TAG BOARD 9"X 12"100SHEE PK 48

010391 OAK TAG BOARD,18X24 SH 80

010392 OAK TAG BOARD,24X36 SH 99

010400 RAILROAD BOARD-BLUE SH 85

010401 RAILROAD BOARD-GREEN SH 61

010402 RAILROAD BOARD-ORANGE SH 28

010403 RAILROAD BOARD-CARDINAL SH 88

010405 RAILROAD BOARD-WHITE SH 243

010406 RAILROAD BOARD-YELLOW SH 28

010430 DRAWING PAPER,WHITE,9X12 RM 35

010431 DRAWING PAPER,WHITE,12X18 RM 15

010435 GRAPH PAPER,1/4 INCH SQ. RM 39

010436 GRAPH PAPER,1/2 INCH SQ. RM 36

010437 GRAPH PAPER,1 INCH SQ. RM 23

010440 TISSUE PAPER,ASSORTED PK 218

010441 TRACING PAPER,9X12,12 CT. PK 56

050108 PRIMARY WRITING PAPER,3/8" RM 43

050109 PRIMARY WRITING PAPER,1/4" RM 23

050116 SENTENCE STRIP RL 41

050118 THEME PAPER,WHITE,8.5"X11" RM 57

050172 CHALK,WHITE,DUSTLESS BX 46

050174 CHALK, COLORED, ASSTD, 12 BX 95


12

050180 PENCIL GRIP EA 264

050183 ERASER,SOFT PINK DZ 464

050185 PENCILS, STARTER, W/ ERASER DZ 99

050210 STICKY-TAK PK 311

050220 SCISSORS,BLUNT,LEFT HAND EA 34

050221 SCISSORS,BLUNT,RIGHT HAND EA 186

050225 SCISSORS,SHARP,UNIVERSAL EA 306

050244 PINS,SAFETY,ASSORTED SIZES PK 68

050270 STARS,#2 BLUE PEEL & STICK BX 15

050271 STARS,#4 BLUE PEEL & STICK BX 12

050272 STARS,#2 GOLD PEEL & STICK BX 10

050273 STARS,#4 GOLD PEEL & STICK BX 15

050275 STARS,#2 GREEN PEEL & STICK BX 12

050276 STARS,#4 GREEN PEEL & STICK BX 16

050277 STARS,#2 RED PEEL & STICK BX 15

050278 STARS,#4 RED PEEL & STICK BX 14

050279 STARS,#2 SILVER PEEL & STICK BX 18

050280 STARS,#4 SILVER PEEL & STICK BX 14

050285 STICKERS,AMERICAN FLAGS PK 20

050287 STICKERS,HALLOWEEN PK 47

050288 STICKERS, FLOWERS PK 29

050290 STICKERS,ST.PATRICK'S DAY PK 17

050291 STICKERS,THANKSGIVING PK 29

050292 STICKERS, SPACE/PLANETS PK 45

050297 STICKERS,SPORTS PK 72

050302 STICKERS,SMILING SMELLIES PK 105

050308 REWARD SEALS FOR HOLIDAYS PK 15

050310 HAPPY BIRTHDAY GRAM PD 21

070102 BALL,PLAYGROUND-7 IN. EA 39

070103 BALL,PLAYGROUND-10 IN. EA 37

070105 WIFFLE BALL,SOFTBALL SIZE EA 19

070122 JUMPROPE,12' EA 12

070520 MAGNIFYING GLASS EA 35

070533 BEAN BAGS,12/SET ST 53

070541 RULER,HARDWOOD 1/8"SCALE,12" EA 50

070544 TOY MONEY,COINS AND BILLS ST 17

070545 RULER,HARDWOOD 1/4"SCALE,12" EA 27

070600 CHALK ERASER EA 39

070603 CONTACT PAPER, CLEAR RL 75

070613 TIMER,60 MINUTE EA 173

070614 STOP WATCH EA 100

070989 YARD/METER STICK EA 45

070991 ADJUSTABLE CHART STAND EA 17


13

070992 USA CLASSROOM FLAG EA 12

070993 FLAG BRACKET EA 9

070995 EASEL PADS PLAN, 27 1/4 X 35 3/4 PD 127

070996 CHART PAD,1"RULE,24"X32" PD 98

070997 CHART TABLET,SPIRAL, 1" RULE 24" EA 36

070998 CHART TABLET,SPIRAL,16"X24" EA 25


14

EXHIBIT “D”

Special Provisions

1. Delivery:

a. All items shall be delivered free of expense to the following designations:

Special School District

Support Operations Center

700 Fee Fee Road

Maryland Heights, MO 63043

All pricing shall be FOB Destination, unless otherwise noted.

2. Delivery Schedule:

a. The following delivery schedule is required. Suppliers unable to meet this delivery schedule

should not submit a proposal:

FIRST ORDER NO LATER THAN JUNE 22, 2015. ADDITIONAL ORDERS WITHIN 1

WEEK OF ORDER DATE

3. Packaging; Packing and Marking:

a. All shipping containers will be legibly marked with both the “MARK FOR” address and the

PURCHASE ORDER NUMBER.

b. Shipping containers may contain one or more line items

c. Shipping containers will not contain items purchased on two or more purchase orders.

4. The Special School District may at any time inspect and audit any and all books, records and other data in

the possession or control of supplier’s which relate to all services rendered and/or merchandise ordered by

or on behalf of the District.

5. Conflict of Interest:

By signing this proposal, proposer certifies that there are not “Parties in Interest” or “Conflicts of Interest”,

as defined by state and federal regulations, existing between the proposer and the District, any of its

employees, Agents, or Board members.

6. Equal Employment Opportunity:

a. The Special School District hereby notifies all Offerors that in regard to any Contract entered into

pursuant to this RFP, advertisement or solicitation, disadvantaged/female business enterprises will

be afforded a full opportunity to submit proposals, and will not be subject to discrimination on the

basis of race, color, sex, physical or mental disability, national origin, religion, disabled veteran

status or Vietnam era veteran status in consideration for an award.

b. In connection with carrying out this project the Successful proposer shall not discriminate against

any employee or applicant for employment because of race, religion color , sex, physical disability

or national origin, disabled veteran status of Vietnam era veteran status. The Successful proposer

will take affirmative action to ensure that applicants are employed, and that employees are treated

during employment without regard to their race, color, religion, sex, physical disability or national

origin, disabled veteran status or Vietnam era veteran status. Such action shall include, but not be

limited to, the following: employment, upgrading, demotion, or transfer, recruitment or

recruitment advertising, layoff or termination; rates of pay or other forms of compensation and

selection of training including apprenticeship.

c. In the event of the Successful proposer’s noncompliance with any of the above provisions, said

noncompliance may be deemed a total breach of the Contract for the project and said Contract

may be canceled and Successful proposer may be (1) declared ineligible for further District

Contracts for up to one year, and (2) subject to the imposition of other sanctions or remedies as

provided by relevant statues and regulation.


15

Exhibit E INSURANCE REQUIREMENTS.

CONTRACTOR shall, unless otherwise approved in writing by DISTRICT, obtain and maintain throughout the duration of this Agreement (or as otherwise specified) insurance written through a company duly authorized to conduct business in the State of Missouri and with a A.M. Best

Rating of A, financial size VI or higher and of the types and in the amounts described below.

1. Commercial General Liability Insurance. Commercial general liability ("CGL") in the amount of

$1,000,000 each occurrence/ $2,000,000 aggregate. If such CGL insurance contains a general aggregate

limit, the policy shall be endorsed so that the aggregate limit applies separately to each Project

authorized hereunder.

a. CGL insurance shall cover liability arising from but not limited to premises, operations, independent

contractor, products-completed operations and personal injury and advertising liability and liability

assumed under an insured contract (including the tort liability of another assumed in a business

contract).

b. DISTRICT shall be included as an insured under the CGL, using an ISO Additional Insured

Endorsement. This insurance shall apply as primary insurance with respect to any other insurance or

self-insurance programs afforded to, or maintained by, DISTRICT.

2. Business Auto Liability Insurance. Business auto liability and, if necessary, commercial umbrella

insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability

arising out of any auto (including owned, hired, leased/rented and non-owned autos).

3. Workers Compensation Insurance. Workers' compensation and employer's liability insurance.

a. The employers liability limits shall not be less than $ 1,000,000 each accident for bodily injury by

accident and each employee for bodily injury by disease.

b. The alternate employer endorsement shall be attached showing DISTRICT in the schedule as the

alternate employer.

c. Worker's compensation limits shall not be less than the statutory limits.

4. Excess Umbrella Insurance. Excess umbrella liability insurance with a limit of not less than $ 1,000,000

in excess of the above liability policies.

5. If the policies require an endorsement to provide for continued coverage where there is a waiver of

subrogation, the CONTRACTOR shall cause such policies to be so endorsed.

6. By requiring the insurance as set out herein, DISTRICT does not represent that coverage and limits will

necessarily be adequate to protect CONTRACTOR, and such coverage and limits shall not be deemed as a

limitation on CONTRACTOR’S liability under the indemnities provided to DISTRICT in this Agreement, or

any other provision of the Contract Documents.

7. DISTRICT shall have the right, but not the obligation, to prohibit CONTRACTOR from entering the Project

site until such certificates or other evidence that insurance has been placed in complete compliance with

these requirements is received and approved by DISTRICT.

8. Failure to maintain the insurance required in this Section may result in termination of this Agreement at

DISTRICT'S option. DISTRICT may, but is not obligated to, obtain any insurance required hereunder and

not maintained by the CONTRACTOR and charge the cost thereof to CONTRACTOR.

9. With respect to insurance maintained after final payment in compliance with a requirement above, an

additional certificate(s) evidencing such coverage shall be promptly provided to DISTRICT when

requested.

10. CONTRACTOR shall provide certified copies of all insurance policies required above within ten (IO) days

of DISTRICT'S written request for said copies.

11. CONTRACTOR shall include the above requirements for types of insurance requirements in all of its

subcontracts, if any. Limit amounts for subcontractors may be less than those set forth above, upon

written agreement of DISTRICT. CONTRACTOR shall be responsible for collecting certificates of insurance

and monitoring insurance coverage of its subcontractors to verify that the required coverage is

maintained as required. All Subcontractors providing professional services shall be required to provide

professional liability insurance. In addition, all subcontracts shall include a similar indemnification of

DISTRICT as provided in this Agreement.

12. DISTRICT reserves the right to request CONTRACTOR to obtain additional insurance and limits on

individual Projects authorized hereunder. CONTRACTOR shall endeavor to obtain such insurance as soon

as possible after such request and advise DISTRICT if the CONTRACTOR will be required to pay any

additional premium. If so, the DISTRICT shall pay such additional premium in excess of the premium for

the above insurance. If CONTRACTOR cannot obtain such additional insurance, DISTRICT may terminate

this Agreement in fall or in part upon notice to CONTRACTOR.


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In order for the District to ensure that the minimum insurance requirements

can be met by your firm, please check one of the following:

Minimum insurance requirements can be met--a copy of insurance

certificate is attached.

OR

Do not currently have minimum insurance levels--attached is a copy of

a letter from insurance carrier stating that if awarded the Contract,

levels of coverage will be met.

Firm Name

Signature

DATE

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