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AGENDA
SPECIAL OPEN MEETING
Tuesday, October 26, 2021
2:00 PM in Council Chambers
Page
A. CALL TO ORDER
B. APPROVAL OF AGENDA 1.
That the Special Open agenda of October 26, 2021 be approved.
C. ADOPTION OF MINUTES 4 - 12 1. Regular Open minutes from October 12, 2021
That the Regular Open minutes of October 12, 2021 be adopted.
D. BUSINESS ARISING FROM THE MINUTES
E. PUBLIC AND OTHER HEARINGS, AND THIRD READING OR
ADOPTION OF BYLAWS WHERE APPLICABLE AFTER EACH
HEARING
F. PETITIONS AND DELEGATIONS
G. WATER MATTERS 13 - 19 1. Water Accounts in the amount of $ 46,209.95 for approval.
Report from Payroll Clerk That the Water Districts 8 & 9 financial requirements to October 26, 2021, in the amount of $ 46,209.95 be received as information.
H. UNFINISHED BUSINESS
I. CORRESPONDENCE 20 1. Report from the Okanagan Basin Water Board (OBWB) regarding the
October 8, 2021 Meeting Highlights That the correspondence from the Okanagan Basin Water Board on their October 8, 2021 meeting highlights be received and filed.
J. STAFF REPORTS 21 - 22 1. Destination Osoyoos Board Appointment
Report from Director of Corporate Services Department
Page 1 of 46
Tuesday, October 26, 2021 Special Open Meeting Agenda Package
Page
That Town Council choose one of its members to represent the Town on the Destination Osoyoos Board for the term November 23, 2021 until Destination Osoyoos AGM in 2023.
23 2. General, Sun Bowl Arena and Payroll Accounts General and Sun Bowl cash requirements to October 26, 2021 representing balances in the following funds, amount to: General Account: $ 444,547.29 Sun Bowl: $ 13,042.28 Payroll Accounts: $ 98,789.55
Report from Payroll Clerk That Council receives the General and Sun Bowl cash requirements to October 26, 2021, representing balances in the following funds in the amounts of:
General cash requirements: $ 444,547.29;
Sun Bowl cash requirements: $ 13,042.28;
Net Payroll Accounts: $ 98,789.55;
for information.
K. BYLAWS 24 - 42 1. Report 1. Zoning Amendment Bylaw No. 1085.140, 2021 - Consideration
of First and Second Reading
8000 Cottonwood Drive
Report from Director of Planning and Development Services That Council approves Zoning Application Z21-01. That Zoning Amendment Bylaw 1085.140, 2021 be read a first and second time.
43 - 46 2. Council Procedure Bylaw No. 1367.01, 2021 - Consideration of First Three Readings
Report from Director of Corporate Services Department That Council Procedure Amendment Bylaw No. 1367.01, 2021 be read a first, second and third time and notice be given of Council’s intention to adopt an amended Procedure Bylaw as required by the Community Charter.
L. NOTICE OF MOTION
M. REPORTS OF COMMITTEES AND COTW
N. REPORT OF CHIEF ADMINISTRATIVE OFFICER 1.
That the CAO report be received.
O. COUNCILLOR REPORTS
Page 2 of 46
Tuesday, October 26, 2021 Special Open Meeting Agenda Package
Page
1. Councillor Rhodes
Councillor King
Councillor Bennett
Councillor Harvey
P. MAYORS REPORT
Q. IN-CAMERA 1. Pursuant to Section 90(1) of the Community Charter a part of a council
meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:
1. Section (90)(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public;
R. BUSINESS ARISING FROM IN-CAMERA MINUTES
S. TERMINATION OF MEETING 1.
That the meeting be terminated.
Page 3 of 46
TOWN OF OSOYOOS
REGULAR OPEN MEETING OF COUNCIL
OCTOBER 12, 2021
A. CALL TO ORDER
PRESENT: Mayor McKortoff
Councillors Bennett, King and Rhodes
Councillor Harvey via Zoom
STAFF: Sarah Dynneson, Program Supervisor
Brianne Hillson, Director of Corporate Services (Corporate Officer)
Gina MacKay, Director of Planning and Development Services
Amy Robinson, Deputy Corporate Officer
Jim Zakall, Director of Financial Services/ Deputy CAO
B. APPROVAL OF AGENDA AND LATE ITEMS 1. Moved by Councillor King
Seconded by Councillor Rhodes That the Regular Open agenda of October 12, 2021 be approved.
CARRIED C. ADOPTION OF MINUTES 1. Regular Open minutes from September 28, 2021
Moved by Councillor Bennett
Seconded by Councillor Harvey That the Regular Open minutes of September 28, 2021 be adopted.
CARRIED D. BUSINESS ARISING FROM THE MINUTES
None
E. PUBLIC AND OTHER HEARINGS, AND THIRD READING OR ADOPTION OF BYLAWS WHERE APPLICABLE AFTER EACH HEARING
None
F. PETITIONS AND DELEGATIONS
None
G. WATER MATTERS
None
H. UNFINISHED BUSINESS
None
I. CORRESPONDENCE
None
Page 4 of 46
TOWN OF OSOYOOS
REGULAR OPEN MEETING OF COUNCIL
OCTOBER 12, 2021
J. STAFF REPORTS 1. Request from Destination Osoyoos in support of an application to the Economic Trust of
the Southern Interior (ETSI-BC)
- Report from Director of Planning and Development Services
- AI-525
Moved by Councillor King
Seconded by Councillor Rhodes That Council supports a letter of support for the Value of Tourism Project to be managed by Destination Osoyoos.
CARRIED
Moved by Councillor King
Seconded by Councillor Rhodes That Council funds the Value of Tourism Project managed by Destination Osoyoos in the amount of $2,500 from the Town's Economic Development Budget.
CARRIED
Director MacKay left the meeting at 2:10 PM. 2. Osoyoos Coyotes Junior "B" Hockey
- Report from Director of Community Services
- AGR-156
Moved by Councillor King
Seconded by Councillor Bennett That Council authorize and approve the Town's signatories to sign the lease with Osoyoos Junior Hockey Inc. for the purpose of operating a Junior "B" hockey team on the land legally described as, Lot 557, Plan KAP1949, District Lot2450S, Similkameen Division Yale District, Except Plan 27168 KAP77569. PID# 011-195-363, commonly referred to as the Sun Bowl Arena, for a one year term at a rate of $500 per game and an additional fee of $250 per month for the operation of the concession.
CARRIED
Program Supervisor Dynneson left the meeting at 2:13 PM. 3. General, Sun Bowl Arena and Payroll Accounts
- Report from Payroll Clerk
Moved by Councillor Rhodes
Seconded by Councillor Bennett That Council receives the General and Sun Bowl cash requirements to October 12, 2021, representing balances in the following funds in the amounts of:
General cash requirements: $ 231,522.60;
Sun Bowl cash requirements: $ 5,631.38;
Net Payroll Accounts: $ 114,054.81;
for information.
CARRIED
Page 5 of 46
TOWN OF OSOYOOS
REGULAR OPEN MEETING OF COUNCIL
OCTOBER 12, 2021
4. Building Permit Report for the month of September 2021.
- Report from Senior Building Official
Moved by Councillor Rhodes
Seconded by Councillor King That the Building Inspector Report for the month of September 2021 be received.
CARRIED
K. BYLAWS 1. Permissive Tax Exemption Bylaw No. 1373, 2021 - Consideration of Adoption
- Report from Director of Financial Services
- BLW-329
Moved by Councillor King
Seconded by Councillor Harvey That Permissive Tax Exemption Bylaw No. 1373, 2021 be adopted.
CARRIED
Councillor Rhodes was opposed
L. NEW BUSINESS
None
M. NOTICE OF MOTION
None
N. REPORTS OF COMMITTEES AND COTW
None
O. REPORT OF CHIEF ADMINISTRATIVE OFFICER 1. Deputy CAO Zakall presented his report, which is attached to and forms a part of these
minutes.
Moved by Councillor Rhodes Seconded by Councillor Bennett That the CAO report be received.
CARRIED
Page 6 of 46
TOWN OF OSOYOOS
REGULAR OPEN MEETING OF COUNCIL
OCTOBER 12, 2021
P. COUNCILLOR REPORTS 1. Councillor Harvey
• No report
Councillor Rhodes
• No Report
Councillor King
• No Report
Councillor Bennett
• Attended the Primary Care Network meeting.
• Attended the School District #53 Board meeting.
• Attended the Trail of the Okanagan’s Society meeting.
• Attended the South Okanagan Aquatic Center Advisory Committee meeting. Councillor Bennett encouraged everyone to complete the survey.
• Attended the Mayors Round Table.
Q. MAYORS REPORT 1. • On September 29th, the Osoyoos Elementary School did a walk about for the
National Day for Truth and Reconciliation along Main Street as they were drummed the Okanagan song.
• Attended the Economic Trust of the Southern Interior of BC on Truth meetings. The meetings took place in Chase on the National Day for Truth and Reconciliation and the Mayor participated in a smudge ceremony.
• Attended the Community Safety and Crime Prevention meeting.
• Attended the Okanagan Basin Water Board meeting.
• Attended the Regional District Okanagan Similkameen meeting.
• Attended the South Okanagan Aquatic Center Advisory Committee meeting and encouraged residents to complete the survey.
• Attended the Legion to meet the artist who painted the mural. The mural represents the 100-year anniversary since the poppy fund was started.
R. IN-CAMERA 1. Moved by Councillor Rhodes
Seconded by Councillor Bennett Pursuant to Section 90(1) of the Community Charter a part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:
1. Section (90)(1)(c) labour relations or other employee relations; 2. Section (90)(1)(g) litigation or potential litigation affecting the municipality;
CARRIED
The meeting moved into In-Camera at 2:39 PM.
The In- Camera meeting adjourned to the Regular Open meeting at 3:16 PM with everyone in attendance with the exception of Deputy Corporate Officer Robinson.
Page 7 of 46
TOWN OF OSOYOOS
REGULAR OPEN MEETING OF COUNCIL
OCTOBER 12, 2021
S. BUSINESS ITEMS TO REPORT FROM IN-CAMERA
None
T. TERMINATION OF MEETING 1. Moved by Councillor Harvey
Seconded by Councillor King That the meeting be terminated.
CARRIED
The meeting was terminated at 3:17 PM.
APPROVED: CERTIFIED CORRECT:
MAYOR McKORTOFF CORPORATE OFFICER
Page 8 of 46
Page 1 of 4
REPORT
Chief Administrative Officer
MEETING DATE: September 28, 2021
TO: Mayor and Council
CC:
FROM: Allan Chabot, Chief Administrative Officer
SUBJECT: CAO Report
CAO
➢ Dealing with some HR and personnel matters.
➢ Reviewing draft capital budget reports.
➢ Assist with work on staff vacancies, promotions, job postings and backfilling of positions.
COMMUNITY SERVICES
➢ Sonora Community Center o Fall programs started Sept 20. Offering some old favourites like Crafty Kids and
Kids can cook along with a new Learn to Run Program for adults. o Adult Volleyball League started Sept 22. Total of 10 teams registered with 2
teams on the waitlist o Currently offering limited drop-in sports (Pickleball, youth drop-in basketball).
➢ Sun Bowl Arena o Minor Hockey (South Okanagan Minor Hockey Association) are up and running
as of Sept 20th. o Coyotes have had an exhibition game and are proceeding with practices and
scheduled games. o Sun Bowl Skating Club completed registration and started the season on
September 13. o Osoyoos Elementary School have started Hockey Academy on Sept 14th. o The skate sharpening room will be open October 1 at the Sun Bowl Arena. o Public Skating, drop in hockey and senior and tot skate is available by registering
ahead of time at the Sonora Community Center. ➢ Staff is waiting on the final documents for the RV site upgrade. Once received the
design and drawings will be reviewed and then posted with Interior Purchasing. ➢ The South Okanagan Aquatic Center committee will be circulating a survey for the
general public to provide input. The survey will be online and also available in hard copy at various locations.
Page 9 of 46
Page 2 of 4
CORPORATE SERVICES
➢ The Director has been busy working on job postings and interviews for various departments.
➢ The Director has spent most of their time during the past two weeks on various Human Resource issue for the Town.
➢ Paulo Sociedade was hired as the Full-Time Labourer for the Operational Services department, and Derek Ruck has been promoted to the Equipment Operator to cover for a leave of absence.
➢ The Corporate Services Admin Support has been working on a scanning project, and has processed several temporary parking permits for the boat trailer parking lot.
➢ As the summer season has winded down, there has been a reduction in the frequency of the Corporate Service Admin Support processing MTIs.
FINANCIAL SERVICES
➢ NA FIRE DEPARTMENT
➢ Annual hose testing is completed, this includes approximately 2.6 kilometers of fire hose. ➢ We are now moving into our second round of 1001 firefighters to be trained to the
standard. The class includes 6 new members. PLANNING & DEVELOPMENT SERVICES OCP
• Referral comments are starting to be received, the RDOS will be providing comments late in October.
Business Licences
• 2 business licence applications received in the last 2 weeks. o 2 New businesses are finalizing inspection processes before opening up
Bylaw Services
• Unsightly complaints and short-term rental complaints continue to trickle in
Boat trailer parking lot
• The boat trailer parking lot has seen a decrease in activity as of September 22 2021 - 8 boat trailers leaving by end of this week & 3 boat trailers paid up until the beginning of October.
Page 10 of 46
Page 3 of 4
Patrolling
• Bylaw enforcement is reporting less activity at the beaches and parks in the last two weeks. The weather has been cooler and many of the families have headed home.
• 1 dog locked in a vehicle at the Buy Low Grocery store.
• Bylaw has noticed a person sleeping behind the Seniors Centre
• Increase in garage behind the Museum and at the Osoyoos Park over the last 2 weeks.
Building Permits
• Building permit applications have slowed but are still trickling into the office. We have 73 building permit applications so far this year.
• Anticipate additional permits for The Villas at Peanut Lake to come in before end of year.
Page 11 of 46
Page 4 of 4
OPERATIONAL SERVICES Water / Wastewater
➢ Repairs and upgrades to chlorine injection at Well 4/5.
➢ Routine wastewater maintenance; mainline and pump stations.
➢ Water Reservoir Inspection – Valve Chambers.
➢ Water Service Repair – Hwy 97.
➢ Service Installation – 51st Street.
➢ Fire Hydrant Painting – Started on 115th Street.
Public Works incl. Parks
➢ Ongoing park maintenance.
➢ Path and walkway edging – All Parks.
➢ Completion pathway realignment at the end of Empire.
➢ Fall park maintenance and trimming.
Capital
➢ Moving forward with Osoyoos Lake Water Main Crossing – a late September / early
October start date.
➢ Working with TRUE on Eastside Servicing capacity review.
➢ Moving forward with final design and tendering for improvements to Legion Beach.
➢ Survey closed for Main Street pre-design; survey results provided and are being
reviewed; discussion with Council to follow.
➢ Fleet Assessment nearing completion.
➢ Working on 2022 capital and operating budget.
➢ RFP for scale and associated improvements closed; starting review.
➢ Continuing to move forward with SCADA update; new operator interface to launch by the
end of year.
Fleet
➢ Working with FD on specs for procurement of new water tender
Respectfully submitted,
Allan Chabot, Chief Administrative Officer
Page 12 of 46
2021 10 26 Council Report Water District.docx
REPORT
Council
MEETING DATE: October 26, 2021
TO: Mayor and Council
CC: Allan Chabot, CAO
FROM: Kathy Fichter, Payroll Accounting Clerk
SUBJECT: Water Districts 8 & 9 Financial Accounts
TRACKING NO.:
BACKGROUND To report on expenditures from accounts payable for Water Councillors and Council to receive for information purposes. OVERVIEW Water District cash requirements to October 26, 2021, are in the amount of $ 46,209.95. OPTIONS 1. For Council to receive Water District cash requirements as referenced above for information
purposes. 2. To request additional information from staff. RECOMMENDATION
1. Option 1 Kathy Fichter Jim Zakall Payroll Accounting Clerk Director of Financial Services Allan Chabot Chief Administrative Officer
Page 13 of 46
TOWN OF OSOYOOS
Council/Board Report-Smry (Computer)AP5060Date: Oct 20,2021
Page: 1
Time : 9:00 am
Supplier: 090010 To ZWE010Batch ; VD20210929 To
Supplier Code
Invoice No.
Supplier Name
Description
\'V4 >
Computer
Batch
Paid Total
Orud;]') /'AUTrAl v»<A-ofre "
Invoice Date
Cheque
Bank :
Due Date
Dates: Jan 01, 2021
1 To 2
InvoiceAmount
0.00
To Oct 21,
PaidAmount
0.00
2021
DiscountAmount
0.00
Page 14 of 46
TOWN OF OSOYOOS
Council/Board Report-Summary (EFT)
Supplier: 090010 To ZWE010Batch ; WD20210929 To
AP5060
Date: Oct 20, 2021
Page: 2
Time; 9:00 am
EFT Date: 01-01-2021
Bank ; 1 To 2
To 21-0ct-2021
Supplier Code
Invoice No.
Supplier Name
Description Batch Invoice Date Due DateInvoice
AmountPaid
AmountDiscountAmount
BRE010
4640891 OWD
BRENNTAG CANADA INC
WD20210929 22.Sep.2021 22.Sep.2021
Supplier Totals ;
7,954.84
7,954.84
7,954.84
7,954.84
7,954.84
7,954.84
0.00
0.00
0.00
Total Unpaid for Approval ;
Total Discount :
Total Manually Paid for Approval:
Total Computer Paid for Approval :
Total EFT Paid for Approval:
Grand Total ITEMS for Approval :
EFT Paid Total :
0.00
0.00
0.00
0.00
7,954.84
7,954.84
Page 15 of 46
TOWNOFOSOYOOS AP5060 Page: 1Council/Board Report-Smry (Computer) r\r.^,^r. Date: 00120,2021 Time: 9:00 am
Supplier: 090010 To ZWE010 Cheque Dates : Jan01,2021 To Oct21,2021
Batch : ?20211015 To Bank: 1 To 2
Supplier Code Supplier Name Invoice Paid Discount
Invoice No. Description Batch Invoice Date Due Date Amount Amount Amount
Computer Paid Total: 0.00 0.00 0.00
Page 16 of 46
TOWN OF OSOYOOS
Council/Board Report-Summary (EFT)
Supplier: 090010 To ZWE010Batch : WD20211015 To
AP5060
Date : Oct 20, 2021
Page: 2
Time: 9:00 am
EFT Date: 01-01-2021
Bank: 1 To 2
To 21-0ct-2021
Supplier Code
Invoice No.
Supplier Name
Description Batch Invoice Date Due DateInvoice
AmountPaid
AmountDiscountAmount
WOL010
6266145 WD6270843 WD6280495 WD6280496 WD
WOLSELEY CANADA INC WZ16470
WD20211015WD20211015WD20211015WD20211015
Total Unpaid for Approval:
Total Discount :
Total Manually Paid for Approval :
Total Computer Paid for Approval:
Total EFT Paid for Approval ;
04.0ct.2021 04-0ct-2021
04-0ct-2021 04-0ct-2021
04-0ct-2021 04-0ct-2021
04-0ct-2021 04-0ct-2021
Supplier Totals :
EFT Paid Total :
0.00
0.00
0.00
0.00
1,411.01
182.46
490.29
78.40
659.86
1,411.01
1,411.01
182.46
490.29
78.40
659.86
1,411.01
1,411.01
0.00
0.00
0.00
0.00
0.00
0.00
Grand Total ITEMS for Approval : 1,411.01
Page 17 of 46
TOWN OF OSOYOOS
Council/Board Report-Smry (Computer)
Supplier: 090010 To ZWE010Batch : ?20211031 To
AP5060Date: Oct 20, 2021
Page:Time :
1
9:00 am
Cheque Dates : Jan 01 , 2021 To Oct 21 , 2021
Bank : 1 To 2
Supplier Code
Invoice No.
Supplier Name
Description Batch Invoice Date Due Date
InvoiceAmount
PaidAmount
DiscountAmount
Computer Paid Total : 0.00 0.00 0.00
Page 18 of 46
TOWN OF OSOYOOS
Council/Board Report-Summary (EFT)
Supplier; 090010 To ZWE010Batch : WD20211031 To
AP5060
Date : Oct 20, 2021
Page: 2
Time : 9:00 am
EFT Date: 01-01-2021
Bank: 1 To 2
To 21-0ct-2021
Supplier Code
Invoice No.
Supplier Name
Description Batch Invoice Date Due DateInvoice
AmountPaid
AmountDiscountAmount
ABE035
DITC00001547DITC00001548
CAE010
IC2121337WD
CIN020
4096004352
FOR010
3641237462510
MUN030
EFL0009-01020
TEL020
102021 WD
ABERDEEN PUBLISHING INC
WD20211031 19-0ct-2021 19-0ct-2021
WD20211031 19-0ct-2021 19-0ct-2021
Supplier Totals :
CARD ANALYTICAL SERVICES
CINTAS LOCATION 889
FORTISBC - ELECTRICITY
WD20211031 19-0ct-2021 19-0ct-2021
Supplier Totals ;
WD20211031 15-0ct-2021 15-0ct-2021
Supplier Totals :
WD20211031 19-0ct-2021 19-0ct-2021
Supplier Totals :
MUNICIPAL FINANCE AUTHORITY
WD20211031
TELUS MOBILITY ACC 20098094
WD20211031
07-0ct-2021 07.0ct.2021
Supplier Totals :
OS-Oct-2021 OS-Oct-2021
Supplier Totals :
277.20
216.56
277.20
216.56
0.00
0.00
493.76
2,424.98
2,424.98
281.19
281.19
33,041.38
33,041.38
476.25
476.25
126.54
126.54
36,844.10
493.76
2,424.98
2,424.98
281.19
281.19
33,041.38
33,041.38
476.25
476.25
126.54
126.54
36,844.10
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Unpaid for Approval :
Total Discount :
Total Manually Paid for Approval :
Total Computer Paid for Approval :
Total EFT Paid for Approval:
Grand Total ITEMS for Approval :
EFT Paid Total :
0.00
0.00
0.00
0.00
36,844.10
36,844.10
7.954.84 +1,411.01 +
36.844.10 +46.209.95 T
Page 19 of 46
For more information, please visit: www.OBWB.ca
OBWB Directors
Sue McKortoff - Chair,
Regional District of Okanagan-
Similkameen
Cindy Fortin - Vice-Chair,
Regional District of Central
Okanagan
Victor Cumming, Regional
District of North Okanagan
Rick Fairbairn, Regional
District of North Okanagan
Bob Fleming, Regional District
of North Okanagan
James Baker, Regional
District of Central Okanagan
Colin Basran, Regional District
of Central Okanagan
Doug Holmes, Regional
District of Okanagan-
Similkameen
Rick Knodel, Regional District
of Okanagan-Similkameen
Chris Derickson, Okanagan
Nation Alliance
Bob Hrasko, Water Supply
Association of B.C.
Scott Boswell, Okanagan Wa-
ter Stewardship Council
The next regular meeting of the
OBWB will be held November
2, 2021 at 10 a.m. online.
BOARD REPORT: October 8, 2021
Okanagan Basin Water Board Meeting Highlights Water Board presents water issues to B.C. finance committee: The board was provided an
update on a presentation made to B.C.’s Select Standing Committee on Finance and
Government Services as part of its consultation on the 2022 provincial budget. The
OBWB was invited to present and submitted three priorities: funds to support the
Okanagan Lake Regulation System review; funding to prevent invasive zebra and quagga
mussels from entering B.C.; and, establishment of a permanent Watershed Security
Fund. A copy of the written submission can be found at https://bit.ly/2Yl7yFi.
Source Water Protection Toolkit presented to board: Directors were briefed on the OBWB’s
new Source Water Protection Toolkit. The toolkit was developed in consultation with, and
for, water utilities, local, provincial and First Nations government staff, conservation
groups and water professionals. It is designed to simplify source protection planning and
inspire a more holistic and collaborative approach to drinking water management. A
webinar series to introduce the toolkit will be held each Wednesday, 11 a.m. to noon,
from Oct. 20 to Dec. 15. The series is geared to those involved in water protection and
management, as well as elected officials. Details & registration at https://bit.ly/OBWB-
SPwebinars.
OBWB reviewing summer drought & prepping for next summer: The board was updated
on the continuing drought. The province downgraded the Okanagan to drought Level 3
on Sept. 22. In the South Okanagan however, Shuttleworth and Inkaneep creeks remain
at Level 4 and Vaseux Creek at Level 5. Staff are talking with provincial, federal, local
government and utility partners to review how the summer went, and how water data
collection and drought communications can be improved. It was noted there was a lot of
media attention, including national, on the Okanagan this summer, with the
temperatures, fires and ongoing drought, including from CBC Radio’s The Current. Their
team visited Kelowna and talked with a cherry farmer and the OBWB. The radio clip is
available at https://www.cbc.ca/listen/live-radio/1-63/clip/15867290.
Hydrometric stations installed in Okanagan: The board was provided a progress report on
its new Hydrometric Information Network Program and the installation of stations with
Okanagan Nation Alliance at several creeks, including Mill (in Kelowna), Powers (West
Kelowna), and Naramata. Additional stations are in progress at McLean (Penticton),
Shuttleworth Creek (at Okanagan Falls), and Deep Creek (Vernon). Environment and
Climate Change Canada had earlier re-installed a station at Pearson Creek (a tributary of
Mission Creek), and an additional station is being installed at Trout Creek (Summerland).
The stations are important to understanding water supplies and climate change.
UBC Okanagan AquaHacking champ presents winning water solution: Yosamin Esanulla,
one of four UBCO members of Team SIP – winners of the 2021 Western Canada
AquaHacking Challenge – spoke about this year’s challenge and the team’s development
of a backpack with a mobile filtration system. The challenge was co-hosted by the OBWB
and AquaAction. Other finalists include Eledigm from UBCO with a solution for drinking
water contamination in cisterns, and Eco-Water from University of Saskatchewan which
developed a solution to optimize wastewater treatment. Learn more in our news release
at https://bit.ly/2XyqGQ6 and watch the finals at https://youtu.be/JIjCAoEzCXs. Page 20 of 46
2021 10 26 Destination Osoyoos Board Appointment.docx Page 1 of 2
REPORTCouncil
MEETING DATE: October 26, 2021
TO: Mayor and Council
CC: Allan Chabot, CAO
FROM: Brianne Hillson, Director of Corporate Services
SUBJECT: Destination Osoyoos Board Appointment
TRACKING NO.: CR-817
BACKGROUND
Council appoints a representative to the Destination Osoyoos (DO) board for a two-year term. At the Regular Open meeting of November 4, 2019 Council appointed Councillor Bennett as the Town’s appointee to the DO board.
OVERVIEW
Destination Osoyoos requires a representative appointed by Council to sit on their Board for a 2-year term. This should be done by resolution. The term for this appointment is November 23 2021 and expires at the 2023 DO AGM.
After the next general local election, Council will review and confirm committee appointments which will include their representative to the Destination Osoyoos board.
IMPLICATIONS
a) CommunityRepresentation of taxpayer’s interests on the boards.
b) OrganizationalNone
c) BudgetCovered under expenses
d) Significant DatesDestination Osoyoos requires the Town to appoint a member to serve on their board and beappointed prior to their AGM which is being held November 23, 2021.
e) SustainabilityA voice on decisions that could impact Osoyoos.
Page 21 of 46
2021 10 26 Destination Osoyoos Board Appointment.docx Page 2 of 2
OPTIONS
1. That Mayor/Councillor ____________ be appointed to the Destination Osoyoos Board for the termNovember 23, 2021 and expires at the 2023 Destination Osoyoos AGM.
2. That Town Council appoint a different representative to serve on the Destination Osoyoos Board.
RECOMMENDATION
That Town Council choose one of its members to represent the Town on the Destination Osoyoos Board for the term November 23, 2021 until Destination Osoyoos AGM in 2023.
Brianne Hillson Allan Chabot Director of Corporate Services Chief Administrative Officer
Page 22 of 46
2021 10 26 Council Report General Sun Bowl and Payroll Accounts.docx
REPORT
Council
MEETING DATE: October 26, 2021
TO: Mayor and Council
CC: Allan Chabot, CAO
FROM: Kathy Fichter, Payroll Accounting Clerk
SUBJECT: General, Net Payroll and Sun Bowl Arena Financial Accounts
TRACKING NO.:
BACKGROUND To report on expenditures from accounts payable and payroll information for Council to receive for information purposes. OVERVIEW General, Sun Bowl Arena cash requirements and Net Payroll Accounts to October 26, 2021, representing balances in the following funds in the amount of:
• General cash requirements $ 444,547.29 • Sun Bowl cash requirements $ 13,042.28 • Net Payroll Accounts $ 98,789.55
OPTIONS 1. For Council to receive the General cash requirements, Sun Bowl cash requirements and Net
Payroll Accounts as referenced above for information purposes. 2. To request additional information from staff. RECOMMENDATION Option 1 Kathy Fichter Jim Zakall Payroll Accounting Clerk Director of Financial Services Allan Chabot Chief Administrative Officer
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2021 10 26 RPT 1 8000 Cottonwood CD11 Page 1 of 9
REPORTCouncil
MEETING DATE: October 26, 2021
TO: Mayor and Council
CC: Allan Chabot, CAO
FROM: Gina MacKay, Director of Planning & Development Services
SUBJECT: Report 1 – Zoning Amendment Bylaw No. 1085.140, 2021
ADDRESS: 8000 Cottonwood
TRACKING NO.: BLW - 334
BACKGROUND
OWNER Focus Architecture Inc.
APPLICANT Cottonwood Lakeshore Developments Ltd
CIVIC ADDRESS 8000 Cottonwood Drive
LEGAL DESCRIPTION Lot 1, DL 41, SDYD, Plan 87359
OCP DESIGNATION Comprehensive Development
ZONING Existing Proposed
CD 7 – Comprehensive Zone 7 CD 11 – Comprehensive Zone 11
The purpose of this report is to request that Council consider Zoning Amendment Bylaw No. 1085.140, 2021 (Attachment 1). The amending Bylaw, if adopted, would allow for a new Comprehensive Development Zone (CD11) to be added to the zoning bylaw.
OVERVIEW
Site context and proposal:
The subject property is located at the north end of Cottonwood Drive, adjacent to Osoyoos Park. This vacant property was the subject of a previously approved development proposal. The current zoning of CD7 allows for a seven story multi-family condominium development with up to 171 units (mixed residential, resort residential and commercial).
The current proposal is for a total of 56 residential units; consisting of six single family homes 14 townhomes (in three buildings) and a 36 unit condominium complex with under building parking and an open air garage area. The proposal also includes an amenity building, a pool and a proposed strata moorage facility fronting the property.
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2021 10 26 RPT 1 8000 Cottonwood CD11 Page 2 of 9
Policy Content
Official Community Plan Bylaw No. 1230, 2007
The current designation on the property is Comprehensive Development. This designation was approved concurrent with the rezoning in 2007 which created the CD7 zone. The rezoning to a new Comprehensive Development Zone is in conformance with the Town’s OCP. Note that the Town’s new OCP (currently at 1st reading) maintained the CD designation in anticipation of a new rezoning proposal for this property. Multi-Family Development Permit Area (MFDPA) Development of the property under the proposed zoning (CD11) regime will require the issuance of a development permit in conformance with the Multi-Family Development Permit Area guidelines. Schedule “B” of the Town’s OCP includes the Commercial & Multi-Family Façade Guidelines. The guidelines set forth a threshold of design expectations which must be demonstrated in each project in the Town. Such guidelines include the use of earth-tones and soft muted colours in addition to simple or plain geometry. The proposed buildings include tones of gray, black, tan and white, these colour palettes are aligned with the vision outlined in the OCP. Attachment 3 to this report includes artistic renderings of the site and shows the distribution of the proposed colours across the buildings. The massing of the buildings is appropriate for the site. Note that the varied dwelling types are stepped back from the lake which provides optimum lake views for residents of the development and also maintains an attractive view from the lake itself. The draft Development Permit, inclusive of a landscaping plan which will be provided to Council and the public as part of the Public Hearing package.
Zoning Bylaw No. 1085, 1998
The subject property is currently zoned CD7 – Comprehensive Development (Bylaw No. 1085.64). Note that many local governments in BC use “comprehensive development zones” to package site-specific land use regulations where an existing category for the proposed uses does not exist. The use of CD zones allows for a bylaw to state the use, density and siting requires along with associated parking; these bylaws typically include a site plan as a schedule to the bylaw. Additional information specific to the development will then be included in the associated Development Permit. The subject property was rezoned in 2007 to allow for a comprehensively planned multiple family project (CD7). The CD7 zoning allowed for resort multiple family dwellings (commercial use), multiple family dwellings, a licensed establishment, restaurant, and retail store. The maximum height permitted in the CD7 zone was 24 metres. Note that the zoning bylaw defines resort multiple family dwellings as a business operated with a rental pool scheme and guest registration much the same as a hotel or motel. The newly proposed zoning (CD11) consisting of strictly residential, would not allow for commercial use of the residences (inclusive of short term rentals).
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2021 10 26 RPT 1 8000 Cottonwood CD11 Page 3 of 9
Restrictive Covenants There are two restrictive covenants registered on title of this property. The first is on which prohibits the development of a foreshore marina. This covenant was registered as part of the previously approved CD-7 zone. The intent was to prevent a marina from being located adjacent to the public park. It is the staff’s understanding that a pier was, at one time, proposed to be located in Osoyoos Park; however, a pier is no longer being considered for this location. The new owners of 8000 Cottonwood are seeking Council approval to remove the covenant, concurrent with final adoption of the new zone amending bylaw (Bylaw No.1085.140). Removal of the covenant would allow for an appropriately scaled strata marina to be located in the foreshore of the property (subject to all applicable provincial approvals). An amendment to the Town’s Foreshore and Lake Zoning Bylaw No. 1294, 2012 would also be required in order to proceed with the strata moorage facility. Staff are supportive of a strata marina at this location as it would be similar in nature to the multi-family moorage facilities located along Cottonwood Drive. A second covenant was registered as part of the CD7 zoning process and it is a density bonus covenant. This covenant can also be discharged at the time the new zoning is approved as it is no longer relevant. Foreshore and Lake Development Permit (FLDP) The Riparian Areas Protection Regulation (RAPR) was enacted under Section 12 of the Fish Protection Act in July 2004. The Fish Protection Act was subsequently re-titled the Riparian Areas Protection Act in February 2016. The RAPR calls on local governments to protect riparian areas during residential, commercial, and industrial development by ensuring that a Qualified Environmental Professional (QEP) conducts a science-based assessment of proposed activities. As required under RAPR, the developer has retained the services of a QEP to perform reconnaissance work on the site and prepare the necessary reports to support both the residential development and the development of the proposed marina. Initially, work was performed on the site to determine the appropriate setback from the lake for development. Following Council’s review of the proposal the QEP will forward their report(s) to the Province, as required, for the residential portion of the proposal. The proposed strata marina will require an additional study; the layout of the marina must be aligned with the Provincial Best Practices for marine development. Additional information can be found at: https://www2.gov.bc.ca/gov/content/industry/crown-land-water/crown-land/crown-land-uses/commercial-uses/marinas-yacht-clubs Issuance of the above noted development permits is a function of the subdivision process and would be contingent on zoning approval from Town Council in addition to releasing the above noted covenant. Dedication of Land to the Town As identified in the aerial photograph below, the existing turnaround (end of Cottonwood Drive) is located partially on the subject property. As part of the development approval process this area will be dedicated as road, the developer will also be dedicating land (indicated in blue) to add to the existing
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2021 10 26 RPT 1 8000 Cottonwood CD11 Page 4 of 9
Town laneway which extends from Cottonwood Drive to 45th Street and serves as a pedestrian walking and biking trail. This will allow for a laneway which is wide enough to accommodate operational service vehicles. With some improvements this lane could also serve as a future emergency exit from the north end of Cottonwood Drive.
Rationale for Recommendation Staff are in support of this new proposal to develop the site with a mix of residential units. The proposed development is scaled appropriately for the site and the proposed height of the building at a maximum of 24 metres (for the condominium building only) is the same as that which was permitted as part of the CD7 zone (previous zoning) with a much smaller residential density. IMPLICATIONS
a) Community The community will benefit from this new housing. The widening of the public lane will provide for a future emergency exit and improved pedestrian access.
b) Organizational The preliminary development proposal package has been forwarded to outside agencies (i.e. MoTI) for comment; significant comments received through the referral process will be presented at the Public Hearing. A notice of development sign has been posted on the subject property (Attachment 4). Notification of the Public Hearing will be mailed or otherwise delivered to properties within a 60 metre radius as per the Town’s Land use Procedure Bylaw following Council’s approval of the application and 1st and 2nd readings of the amending bylaw. A form and character development permit will be required. The draft development permit will be available for Council and public review as part of the Public Hearing package. Note that Attachment 3 to this report provides the information that will be required for the development permit.
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2021 10 26 RPT 1 8000 Cottonwood CD11 Page 5 of 9
c) Budget The proposed zoning amendment has no implications for the Town’s budget at this time. Consideration may be given, in the future, to improvements to Osoyoos Park inclusive of defining and paving a parking area for visitors to the Park.
d) Significant Dates Should 1st and 2nd reading be granted, staff would schedule a public hearing in November.
e) Sustainability
The property is located within a municipally serviced area; confirmation regarding available services has also be received.
OPTIONS
1. a) Council approves the application. b) Council grants 1st and 2nd Readings to Zoning Amendment Bylaw No. 1085.140, 2021
2. Council denies the application. 3. Council requests additional information before proceeding further.
RECOMMENDATION Staff recommends Option 1. Attachments:
1. Bylaw No.1085.140, 2021 2. General Location Map 3. Application package (title search, owner authorization, project description, and 3-D renderings
of the proposed buildings) 4. Development sign
Gina MacKay Allan Chabot Director of Planning & Development Services Chief Administrative Officer
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2021 10 26 RPT 1 8000 Cottonwood CD11 Page 6 of 9
ATTACHMENT 1
TOWN OF OSOYOOS BYLAW NO. 1085.140, 2021
A Bylaw to amend Zoning Bylaw No. 1085, 1998. WHEREAS Council deems it desirable to amend Zoning Bylaw No. 1085, 1998. APPLICANT: ADDRESS: 8000 Cottonwood Drive NOW THEREFORE the Council of the Town of Osoyoos in open Meeting assembled ENACTS AS FOLLOWS:
1. This Bylaw may be cited as “Zoning Amendment Bylaw No. 1085.140, 2021”.
2. That Schedule “A” Zoning Map be amended by changing the designated zoning of the land described as Lot 1, DL 41, SDYD, Plan 87359 from “CD7 – Comprehensive Development Zone” to “CD11 - Comprehensive Development Zone”.
3. That Section 7 ESTABLISHMENT OF ZONES be amended by adding: CD11 COMPREHENSIVE DEVELOPMENT (8000 COTTONWOOD)
4. That Section 10 CDZ – COMPREHENSIVE DEVELOPMENT ZONES be amended by adding:
APPENDIX “I”
CD11 – COMPREHENSIVE DEVELOPMENT ZONE
1. Purpose
The purpose of this CD zone is to provide for a mixed use, high-density, resort multiple family residential development. All definitions and regulations of the Town of Osoyoos Zoning Bylaw No. 1085 apply unless specified below:
2. Permitted Uses
The following uses and no others shall be permitted in the CD11 zone:
1. single family dwelling; 2. multiple family dwelling; 3. accessory use.
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2021 10 26 RPT 1 8000 Cottonwood CD11 Page 7 of 9
3. Regulations
On a parcel located in the area designated as CD11, no building or structure shall be constructed, located, or altered and no plan of subdivision approved which contravenes the regulations set out in the Table below, in which Column I sets out the matter to be regulated and Column II sets out the regulations.
Column I Column II .1 Minimum Setback from:
Front Lot line (south) 6.0 m, except 3.0 m at Townhouse unit 7 Rear lot line (north) 6.0 m, except 1.5 m at single family unit 18 Interior side lot line (east) 6.0 m, except 0.9 m at covered parking structure Interior side lot line (west-park) 6.0m, except 3.6 m at building 2 deck supports Natural Boundary of minimum setback to be determined by the results of a
riparian area assessment completed by a qualified environmental professional in accordance with the Town’s Riparian Development Permit Area guidelines.
Maximum building or structure height
24 m
4. Conditions of Use
1) The lands be developed for residential uses in general accordance with the plans of the comprehensive development project as approved and incorporated Map 1 attached to this bylaw.
2) Off-Street parking stalls will be provided in accordance with the following: a) Resident parking shall be 1.75 stalls per dwelling unit; plus b) Visitor parking shall be 0.1 stalls per unit;
Read a First and Second time on the day of , 2021. Notice of Public Hearing given in accordance with the Local Government Act and the Community Charter by way of posting on the Notice Board on the day of , 2021. Public Hearing was held on the day of , 2021. Read a Third time on the day of , 2021.
Approved pursuant to section 52(3)(a) of the Transportation Act this _______ day of ____________________, 20____
________________________________ for Minister of Transportation & Infrastructure Adopted on the day of , 2020.
Mayor Corporate Officer
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2021 10 26 RPT 1 8000 Cottonwood CD11 Page 8 of 9
CD11 - MAP 1
Page 31 of 46
2021 10 26 RPT 1 8000 Cottonwood CD11 Page 9 of 9
Attachment 2
PROPERTY LOCATION MAP Zoning Amendment Application Z21-01
APPLICANT: Focus Architecture Inc. PROPERTY OWNER: Cottonwood LakeShore Developments Ltd LEGAL DESCRIPTION: Lot 1, District Lot 41, SDYD, Plan 87359 CIVIC ADDRESS: 8000 Cottonwood Dr APPLICATION DATE: 2021 09 22
Subject Property
Page 32 of 46
Sept 21 2021
Attachment 3
Page 33 of 46
Page 34 of 46
Mailing Address:PO Box 9431 Stn Prov GovtVictoria BC V8W 9V3
www.corporateonline.gov.bc.ca
Location:2nd Floor - 940 Blanshard StreetVictoria BC
1 877 526-1526
BC Company SummaryFor
COTTONWOOD LAKESHORE DEVELOPMENTS LTD.
Date and Time of Search: September 21, 2021 01:25 PM Pacific Time
Currency Date: September 07, 2021
ACTIVE
Incorporation Number: BC1286465
Name of Company: COTTONWOOD LAKESHORE DEVELOPMENTS LTD.
Business Number: 784943540 BC0001
Recognition Date and Time: Incorporated on January 29, 2021 08:45 AM Pacific Time In Liquidation: No
Last Annual Report Filed: Not Available Receiver: No
REGISTERED OFFICE INFORMATION
Mailing Address:#305-2692 CLEARBROOK ROADABBOTSFORD BC V2T 2Y8CANADA
Delivery Address:#305-2692 CLEARBROOK ROADABBOTSFORD BC V2T 2Y8CANADA
RECORDS OFFICE INFORMATION
Mailing Address:#305-2692 CLEARBROOK ROADABBOTSFORD BC V2T 2Y8CANADA
Delivery Address:#305-2692 CLEARBROOK ROADABBOTSFORD BC V2T 2Y8CANADA
DIRECTOR INFORMATION
Last Name, First Name, Middle Name:Funk, Ronald John
Mailing Address:3750 MURPHY ROADABBOTSFORD BC V2S 7V6CANADA
Delivery Address:3750 MURPHY ROADABBOTSFORD BC V2S 7V6CANADA
BC1286465 Page: 1 of 2Page 35 of 46
Last Name, First Name, Middle Name:Hall, Joshua Andrew
Mailing Address:49105 ELKVIEW ROADCHILLIWACK BC V4Z 1G7CANADA
Delivery Address:49105 ELKVIEW RDCHILLIWACK BC V4Z 1G7CANADA
Last Name, First Name, Middle Name:Meindertsma, Pieter Lieuwe
Mailing Address:24 3755 CLEARBROOK ROADABBOTSFORD BC V2T 5A8CANADA
Delivery Address:24 3755 CLEARBROOK ROADABBOTSFORD BC V2T 5A8CANADA
NO OFFICER INFORMATION FILED .
BC1286465 Page: 2 of 2Page 36 of 46
**CURRENT INFORMATION ONLY - NO CANCELLED INFORMATION SHOWN**
Land Title District KAMLOOPSLand Title Office KAMLOOPS
Title Number CA8886867From Title Number CA3409125
Application Received 2021-03-31
Application Entered 2021-04-06
Registered Owner in Fee SimpleRegistered Owner/Mailing Address: COTTONWOOD LAKESHORE DEVELOPMENTS LTD., INC.NO.
BC1286465301 - 32625 SOUTH FRASER WAYABBOTSFORD, BCV2T 1X8
Taxation Authority Osoyoos, Town of
Description of LandParcel Identifier: 027-620-956Legal Description:
LOT 1 DISTRICT LOT 41 SIMILKAMEEN DIVISION YALE DISTRICT PLAN KAP87359
Legal NotationsTHIS TITLE MAY BE AFFECTED BY A PERMIT UNDER PART 26 OF THE LOCALGOVERNMENT ACT, SEE LB143395
Charges, Liens and InterestsNature: COVENANTRegistration Number: LB128116Registration Date and Time: 2007-10-25 12:09Registered Owner: TOWN OF OSOYOOS
Nature: COVENANTRegistration Number: LB128118Registration Date and Time: 2007-10-25 12:09Registered Owner: TOWN OF OSOYOOS
TITLE SEARCH PRINT 2021-09-21, 13:22:18
File Reference: Cottonwood Requestor: [email protected]
Declared Value $4510000
Title Number: CA8886867 TITLE SEARCH PRINT Page 1 of 2Page 37 of 46
Nature: MORTGAGERegistration Number: CA9202348Registration Date and Time: 2021-07-19 13:08Registered Owner: PROSPERA CREDIT UNION
INCORPORATION NO. FI-157
Nature: ASSIGNMENT OF RENTSRegistration Number: CA9202349Registration Date and Time: 2021-07-19 13:08Registered Owner: PROSPERA CREDIT UNION
INCORPORATION NO. FI-157
Duplicate Indefeasible Title NONE OUTSTANDING
Transfers NONE
Pending Applications NONE
TITLE SEARCH PRINT 2021-09-21, 13:22:18
File Reference: Cottonwood Requestor: [email protected]
Declared Value $4510000
Title Number: CA8886867 TITLE SEARCH PRINT Page 2 of 2Page 38 of 46
Page 39 of 46
Page 40 of 46
PROPERTY LINETYPICAL
COTTONWOOD
DRIVE
PARK
15m
SET
BACK
FRO
M H
IGH
WAT
ER M
ARK
HIG
H W
ATER
MAR
K
1.2m
BUI
LDIN
G S
ETBA
CK
EDGE
OF
WAT
ER M
ARCH
201
5
3
11
23
32
3'-0"[0.9m]
19'-0"[5.8m]
22'-0"[6.7m]
10'-0"[3.0m]
70'-0"[21.3m]
22'-0
"[6
.7m
]3'
-2 1
/2"
[1.0
m]
19'-0
"[5
.8m
]
TH
48
V4
22'-0"[6.7m]
22'-0
"[6
.7m
]
V3
TH
33
LOBBY
AMENITYROOM
M E
G/R
19'-2 1/2"[5.9m]
TH TH TH
TH TH TH TH TH
PMT
V1
MARINA
36 BOAT SLIPS
EXISTING GRAVEL PUBLIC PATH
220'
-0"
[67.
1m]
36 UNIT
APARTMENT
V2
V5
19'-0"[5.8m]
8 PRIVATEGARAGES
(16 SPACES) 21'-0
"[6
.4m
]
V6 1 2
V7
17'-1
0"[5
.4m
]
EX. POWER POLE
EX. POWER POLE
EX. CURB LETDOWNMUNICIPAL S.W. ENDS HEREPROPOSE TO CONTINUE
AROUND CUL DE SAC TO GRAVEL PATH
6'-0
"[1
.8m
]
EXISTING LOCKBLOCK WALL
PUBLIC WASHROOMBUILDING 16x20'
EX. CHAIN LINK FENCEAROUND 3 SIDES OF PARK
19B4
20B3
21B3
22B3
ENTRY GATES
30'-0"[9.1m]
PROPOSED FENCE
(SEE LANDSCAPE)
12
24
CO
VER
ED P
ARKI
NG
CO
VER
ED P
ARKI
NG
CO
VER
ED P
ARKI
NG
LINE OFROOF OVERTYPICAL
88'-2
"[2
6.9m
]
41'-0"[12.5m]
10'-11"[3.3m]
OUTDOORAMENITY AREA -SEE LANDSCAPE
DRAWINGS
SWIM
MIN
G D
OCK
PROPERTY LINE PROJECTION
PROPERTY LINE PROJECTION
21'-5
1/2
"[6
.5m
]
28'-6
"[8
.7m
]
6'-0
"[1
.8m
]
28'-6
"[8
.7m
]
6'-0
"[1
.8m
]
28'-6
"[8
.7m
]
6'-0
"[1
.8m
]
28'-6
"[8
.7m
]
6'-0
"[1
.8m
]
28'-6
"[8
.7m
]
96'-4
"[2
9.4m
]
57'-0"[17.4m]
1
2
3
4
70'-0
1/2
"[2
1.3m
]
LOADING ZONE(3m x 9m)
41'-0"[12.5m]
21'-10"
[6.7m]
FIRE TRUCKACCESS ONTO SITE
6.0m
6.0m
6.0m
CO
NTI
NU
OU
SFI
RE
LAN
E
CONTINUOUSFIRE LANE
CONTINUOUSFIRE LANE
12.0m C.L.RADIUS TYP
12.0m C.L.RADIUS TYP
6.0m
5.0m ROAD
DEDICATION
OSOYOOS
LAKE
18A
17A
16A
15A
14A
13A
6B2
5B1
4B1
3B1
2B1
1B2
12B2
11B1
10B1
9B1
8B1
7B2
11'-8 1/2"
[3.6m]
PROJECTION AT LEVEL 2 & 3
28'-6
"[8
.7m
]
15'-7 1/2"
[4.8m]
96'-4"
[29.4m]
41'-0"
[12.5m]
NORTH
CD11 - MAP 1
Page 41 of 46
REZONING APPLICATION Z21-01 8000 Cottonwood Dr
Legal Description: Lot 1, District Lot 41, SDYD, Plan KAP87359 PROPOSED DEVELOPMENT: The purpose of this rezoning is to amend the zoning from CD7-Comprehensive Development TO CD11 - Comprehensive Development, on the property identified as 8000 Cottonwood Dr, Legal description: Lot 1, District Lot 41, SDYD, Plan KAP87359 in order to allow for a mixed residential development of 6 single family homes, 14 townhomes and 36 condominium units.
OCP LAND USE CURRENT CD – Comprehensive Development
ZONING DESIGNATION
CURRENT CD7 – Comprehensive Development
PROPOSED CD11 – Comprehensive Development
OWNER – Cottonwood Lakeshore Developments Ltd APPLICANT – Focus Architecture Inc. 604.853.5222
Town of Osoyoos Planning & Development Services 250.495.6191
PUBLIC HEARING: Date: Time: Location:
Attachment 4
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2021 10 26 Council Procedure Amendment Bylaw No. 1367.01, 2021 - Consideration of First Three Readings.docx Page 1 of 2
REPORT
Council
MEETING DATE: October 26, 2021
TO: Mayor and Council
CC: Allan Chabot, CAO
FROM: Brianne Hillson, Director of Corporate Services
SUBJECT: Council Procedure Bylaw No. 1367.01, 2021 – Consideration of First
Three Readings
TRACKING NO.: BLW-310
BACKGROUND During the COVID-19 pandemic, the Provincial government declared a State of Emergency, which gave municipalities powers under Ministerial Order 192 to hold meetings electronically to conduct the regular business of the municipality. The Provincial Government lifted the State of Emergency on July 1, 2021, which meant that the authority for the Town to hold electronic meetings under the COVID Related Measures Act expired on September 28, 2021. OVERVIEW n September 29, 2021, the Municipal Affairs Statutes Amendment Act (Bill 10) came into effect. The purpose of Bill 10 was to amend both the Community Charter and Local Government Act and now expands the statutory authority through the Town’s Procedure Bylaw to conduct regular meetings and committee meetings by electronic communications. Currently, the Town’s Council Procedure 1367, 2020 permits the Council to conduct business electronically in special meetings. Staff has prepared an amendment to Council Procedure Bylaw No. 1367 with the proposed changes:
• Amending Part 2, Section 8 to permit a special council meeting, regular Council meeting, closed Council meeting, Committee of the Whole or committee meeting being conducted by electronic communications when approved by the Corporate Officer;
• Amending Part 2, Section 8 to permit a member of Council or a council committee who is unable to attend a council or council committee meeting to participate by means of electronic or other communication facilities;
• The proposed changes require that the member presiding at a special, regular or closed Council meeting or public or other hearing may not participate electronically. This requirement would not apply to committee or committee of the whole meetings.
Further. the Community Charter lists the rules that apply to the amendment to the Council Procedure Bylaw:
• The facilities must enable the meeting participants to hear, or watch and hear each other;
• The member presiding at a Council, Committee of the Whole, or Committee meeting, must participate with audio-video capabilities if the majority of members are participating with audio-video capabilities.
• Public notice of a proposed amendment must be given;
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2021 10 26 Council Procedure Amendment Bylaw No. 1367.01, 2021 - Consideration of First Three Readings.docx Page 2 of 2
• The facilities must enable the public to hear or watch the meeting at the specified place (Council Chambers or another location) with a designated municipal officer in attendance.
• Part 8, Public Section 46 is amended to allow an opportunity for persons who believe their interest in property is affected to participate through electronic or other communication facilities and that the public or other hearing can be held electronically.
Although Bill 10 has amended the ability for municipalities to conduct business electronically, in-person attendance by Council members at local government meetings supports the principles of transparency, accountability, accessibility, and fairness in decision-making. Electronic participation should be the exception and not the norm, and Council members needing to participate electronically should only do so for good and sufficient reason. During the COVID-19 pandemic, good and sufficient reason includes the prohibition on mass gatherings, reducing the risk of transmission, and protecting persons who may be immune-compromised. IMPLICATIONS
a) Community Ensures that Council is providing accessible, accountable, open and transparent government to the residents of the community.
b) Organizational None
c) Budget Cost of advertising twice in the Times Chronicle as per section 94 of the Community Charter.
d) Significant Dates
This bylaw needs to be passed in a timely fashion, as regular Council meetings, council committee meetings cannot be conducted electronically until this bylaw amendment is adopted by Council.
e) Sustainability
Providing leadership and guidance to staff and transparent, good government to the residents of Osoyoos.
OPTIONS 1. That Council Procedure Amendment Bylaw No. 1367.01, 2021 be read a first, second and third
time and notice be given of Council’s intention to adopt an amended Procedure Bylaw as required by the Community Charter.
2. That Council Procedure Amendment Bylaw No. 1367.01, 2021 be referred to staff for changes. 3. That Council Procedure Amendment Bylaw No. 1367.01, 2021 be abandoned. RECOMMENDATION Staff is recommending Option #1 that Council reads Council Procedure Amendment Bylaw No. 1367.01, 2021 and that the required notice be given pursuant to section 124(3) of the Community Charter.
Brianne Hillson Allan Chabot Director of Corporate Services Chief Administrative Officer
Page 44 of 46
TOWN OF OSOYOOS BYLAW NO. 1367.01
A Bylaw to regulate the proceedings of Council, Council Meetings and other Council reporting
bodies
WHEREAS Council deems it desirable to amend Council Procedure Bylaw No. 1367, 2020;
NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the Town of Osoyoos, in
open meeting assembled ENACTS AS FOLLOWS:
1. This Bylaw may be cited as Council Procedure Amendment Bylaw No. 1367.01, 2021.
2. Council Procedure Bylaw No. 1367, 2020 is hereby amended as follows:
a) By deleting Part 2, Section 8 in its entirety and replace with:
8. (1) Subject to the Community Charter:
(a) a special Council meeting, a regular Council meeting, closed Council
meeting, Committee of the Whole, or Council committee meeting, may be
conducted by means of electronic or other communication facilities when
approved by the Corporate Officer, or
(b) a member of Council or a Council committee who is unable to attend at a
Council meeting or a Council committee meeting, as applicable, may participate
in the meeting by means of electronic or other communication facilities.
(2) The following rules apply in relation to a meeting referred to in subsection (1):
(a) the facilities must enable the meeting’s participants to hear, or watch and
hear, each other:
(b) the member presiding at a special Council meeting, regular Council meeting
or closed Council meeting, must not participate electronically;
(c) the member presiding at a Committee of the Whole, or Council committee
meeting must participate with audio-video capabilities (watch and be seen, hear
and be heard) if the majority of members are participating electronically or by
other communication facilities;
(c) public notices must include notice of the way in which the meeting is to be
conducted and the place where the public may attend to hear, or watch and hear,
the proceedings that are open to the public; and
(d) except for any part of the meeting that is closed to the public, the facilities
must enable the public to hear, or watch and hear, the meeting at the specified
place, with a designated municipal officer in attendance.
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TOWN OF OSOYOOS BYLAW NO. 1367.01
(3) Members of Council or a council committee who are participating under this
section in a meeting conducted in accordance with this section are deemed to be
present at the meeting.
b) By deleting Part 8 in its entirety and replace with:
PART 8 – PUBLIC AND OTHER HEARINGS
46. (1) The Mayor will call the public or other hearing to order and advise of the process
and the purpose of the hearing. The Mayor or member presiding at the public or
other hearing must not participate electronically.
(2) Staff will provide a brief description of the application. The applicant may make a
presentation to Council regarding the application. The Corporate Officer will
indicate any correspondence/petitions received for the record, in addition to what
was included in the agenda. The Corporate Officer may make opportunity for
persons who believe their interest in property is affected by the proposed bylaw or
application, or their representative, to be heard, or seen and heard, by means of
electronic or other communication facilities. The Mayor will call for representation
from the public in attendance.
(3) That the hearing may be held in person or by electronic or other communication
facilities, in whole or in part, at the discretion of the Corporate Officer.
Read a first, second and third time on the day of , 2021.
Notice was given in accordance with section 94 of the Community Charter. Advertised twice in
the Times Chronicle newspaper the XX day of XXXX, 2021 and the XX day of XXXX, 2021 and
posted on the Public Notice Posting Places on the XX day of XXXX, 2021.
Adopted this day of , 2021.
MAYOR CORPORATE OFFICER
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