SPECIAL OLYMPICS FESTIVAL & DELEGATIONS …media.specialolympics.org/.../Festival/2011/2011SOFestivalReport.pdf · 3.2 Festival Structure 3.3 Delegations Entertainment Structure 4

SPECIAL OLYMPICS FESTIVAL &

DELEGATIONS ENTERTAINMENT

AFTER ACTION REPORT

Table of Contents

1. Overview

1.1 Functional Goal 1.2 Goals & Objectives

2. Scope & Description of Operations

2.1. Delegations’ Welcome Center

2.2. S.O. Festival

2.3. S.O Villages 2.4. Hotels

2.5. Athletes’ lounges

2.6. Dates of Operation

3. Structure 3.1 Festival & Delegations Entertainment Structure

3.2 Festival Structure

3.3 Delegations Entertainment Structure

4. Policies & Procedures

5. Budget

6. Appendices

6.1 Equipment Requirements List

6.2 Festival’s Booth List 6.3 Festival’s CAD

6.4 Festival’s events program

6.5 OAKA master plan 6.6 Space application form

6.7 Activities action plan

6.8 Festival’s look 6.9 Festival’s poster

1. Overview 1.1. Functional Goal

The goal of Delegations’ Entertainment was to provide daily & evening

entertainment for all athletes during their stay in Greece. The whole program was multilevel and took many forms as it was

scheduled for 5 different functional areas:

- Delegations’ Welcome Center - Special Olympics Festival

- 7 Special Olympics Villages

- 13 Hotels - 21 Competition Venues

The goals of Special Olympics Festival was to develop an atmosphere of

inclusion, integration and learning, to highlight the achievements of Special Olympics Athletes and to include various forms of entertainment,

sponsor displays, multi-cultural activities, to athletes, coaches, Heads of

Delegation, as well as to the general public. While public involvement was encouraged, there were also activities that are for delegation members

only. Special Olympics Festival was open to the public, as well as

credentialed Games participants.

In Special Olympics Festival entertainment was focused on all constituent

groups of the games and the general public of Athens. In all the other

areas was focused only on athletes.

1.2. Goals & Objectives

Provide entertainment and education for all constituent groups -

athletes, coaches, Heads of Delegation, as well as the general

public-, so that they will enjoy not only the sport competitions, but also the variety of opportunities that this event offers.

Provide an opportunity to Sponsors, suppliers, and Embassies as

well, to participate in the Games and showcase their support, while contributing to the entertainment of the Games

Provide to Embassies an area where they may be present, in every

possible way, introducing the cultural and intellectual creation and heritage of their country.

Work closely with embassies to ensure the contact with athletes,

parents hailing from their county.

Ensure that Special Olympics Festival is an exciting, interactive, stimulating area that will encourage delegation and public

involvement.

Stand culture as a key component in international relations. Provide a fitting welcome and an inviting and multilateral

environment.

Day-to-day interaction among people belonging to different cultures Attract further Media attention.

After Action Comments

All goals were achieved: Fun & games for all targeted groups. There were no safety or security incidents.

Language was not considered an issue.

After Action Recommendations

Interactive activities work better for athletes who prefer to join on rather than sit and watch.

All athletes need encouragement to take part in all short of

activities, they like playing electronic games & computers.

2. Scope & Description of Operations

2.1. Delegations’ Welcome Center

Place: Metropolitan Expo Center (near airport)

Operational dates: 19 & 20 June

Operational Time: 10.00-22.00 Volunteers’ number: Total 60 in 2 shifts

Content: Interactive entertainment area, inside the welcome center, for

athletes to relax and enjoy themselves, before disembark for the host towns. Many athletes stayed a whole day waiting to disembark and thus

entertainment program was really effective in terms of keeping them not

being bored. The entertainment included arts and crafts, music, dance, IT

corner, photographs, magic shows, Beauty Corner, Magic Corner, Live entertainment, Reading corner, Painting , Games, Μega Jenga,

After Action Comments We had to welcome 6.000 athletes in 48 hours and to present all

our activities. It was really useful as we had the chance to test our

planning, personnel, volunteers and to see the reactions. The athletes really enjoyed the activities and they had good time during

their stay.

Operating hours were in line with the athletes’ arrivals and their

stay at the center until they disembark.

2.2. S.O. Festival

Place: Common domain of OAKA center an easily accessible, central location in the Olympic Athletic Center of Athens. OAKA, is a sport

facilities complex located at Maroussi , a northern suburb of Athens (9 km

from the city center, 22 km from the airport. The complex consists of five major venues as well as other supplementary sport facilities. The most

significant event the Athens Olympic Sports Complex has hosted was the

Olympic Games in 2004. After that was also the main venue for other

important athletic and cultural events. Operational dates: 26 June to 2 July

Operational Time: 10.00-19.00

Volunteers number: Total 69 per shift 35 Content: Interactive entertainment program for athletes and visitors with

Festival Marquee, Sponsors Marquees, Embassies booths, arts and crafts,

music, IT corner, photographs, magic shows, theater plays, shadow theater, live music and dance events, big concerts, puppetry shows,

arcade games, outdoor interactive games, Fun Park, Recycle Park, pins

exchange, merchandising stores.

The daily artistic program was dedicated to Special Olympics' seven world

regions: Africa, Asia Pacific, East Asia, Europe & Eurasia, Latin America, Middle East & North Africa, and North America.

Embassies were invited to participate in this geographical consecration,

develop cultural policy dialogue with all countries and regions by

presenting cultural events, recreational, educational or interactive activities, exhibitions etc.

Adequate space and technical support was provided by GOC, which

includes in its main objectives to promote cultural diversity and intercultural dialogue as well as mutual understanding between people

from different cultural backgrounds.

Daily Program 10.00 – 19.00

Actions, activities, events for athletes, coaches, Heads of Delegation,

public and other Games constituents as volunteers, sponsors, media,

guests, Special Olympics International

Evening Program 21.00 – 24.00

Cultural events (concerts, theatre performances) for the general public and Games constituents

The area has incorporated:

Sponsor’s & Supporters Village (booths for sponsors, global partners, official supporters, Embassies)

Delegations Entertainment Village (Marquee with electronic

games, Internet access, SOI marquee for TRAIN program & YOUNG ATHELETES program , marquee for creative activities )

Fun Park – play area (multi use games area, sports courts,

ball courts, vitality trails, play panels, multi play areas) 2 Stages for live concerts and performing arts

Café & Chill Out Area

We have hosted the following events:

TRAIN program (Testing Recreational Activities and Improving

Nutrition) is an assessment program formally known as FIT (Fitness

Improvement Training). This health assessment and educational program is designed to assess Special Olympics athletes’ sport skills

and provide them with nutritional information.

Young athletes demo at Mattel Festival Village tent "Be a Fan of Play" pending space needs. Open to any public.

Volunteers Farewell Meeting

Families Night

Youth Rally Concert Special Olympics and Thessaloniki Film Festival cooperated in order

to present the topic of diversity and mental disabilities through

documentary films. The theme of the film selection was “How I am- Challenging perceptions”.

Festival’s tagline “Dreams and Teams” Actions’ topics relevant to people with intellectual disabilities

Arts & crafts

Carnival booths

Arts Events (Dancing groups, Orchestras, Street Theatre, Storytelling, Interactive puppetry, Theater Performances, Live Music

& Entertainment , Youth groups Concerts)

Face painting Magicians

Stilt Walkers

Animators Visual & Photo Exhibitions

Arcade games

Partnerships with the School of Fine Arts

Cooperation with Host Towns Cooperation with the Embassies and municipalities

Sponsors actions

Sports Days Games Park Stands –Booths

Signature Wall

Merchandising Area Film projection

Layout / design

See appendices – 6.3

Set-up

The set up period began 15 days before opening and it was necessary and sufficient.

All time frames, which were presented on the Master delivery

schedule, were met.

Catering

No catering

Accreditation The Festival, during operation hours, was a White Zone area. This

meant that it was accessible to everyone.

Parking passes and management Parking was not permitted in festival’s area. Designated parking

areas in the OAKA Complex were used by the exhibitors and

visitors.

Media

GOC’s press office and Festival’s Coordinator have send press releases to the media. Many newspapers and TV channels had

covered festival’s activities. Kosmos FM, radio station broadcasted

lively every day from the festival’s area.

Signage / Look

GOC has designed a special look for the festival. It was used in our

promotional material and banners. See appendix – 6.8 We had required banners for the Delegations Entertainment tent,

the stages area. The signage was primarily directional and

indicating exits / overall entrances, exits, etc. Our signage was prepared through the GOC relevant department.

Safety / Security

Private Security Company was hired for the booths’ protection.

Promotional materials

Due budget reasons we have decided to produce a Greek - English leaflet and a poster. Daily events program was posted on GOC’s

web site. See appendix – 6.9

Volunteers

Most of the volunteers who had signed up for festival &

entertainment were scouts and they contributed to the success of

the program. We ended up with excellent people they had experience which allowed us to run the activities without having to

pay any of our entertainers. One important consideration in both

training and selecting volunteers to work in Entertainment is that they need to be people who are prepared to join in, prepared to

enjoy themselves and most importantly, prepared to make sure the

athletes are having a good time. It was their continuous enthusiasm

and flexibility, their ability to join in and encourage the athlete to join in that ensured that athletes and coaches enjoyed the

entertainment to the full.

There was the generic training, which worked well. This took place in the form of presentations and in-house training. As the Festival

Village was placed in an open-air area, the first time job specific

training could take was place the day prior to opening. This also worked very well. All volunteers were very committed and got so

into the spirit of the Festival. They added considerably to the very

positive atmosphere, which prevailed throughout the week.

Sponsorship management

Each of our sponsors received a free space in prime location within

the Festival’s area as part of our contractual obligations to them. The design for the festival area worked very well. We have hosted

in an open air area of 3.000 sq. m., 6 sponsors’ booths, 3 SOI’s

booths, 2 GOC’s booths, 5 Embassies’ booths, GOC Pyong Chang 2013 booth, 4 official suppliers’ booths. See appendix 6.2

For the design of indoor spaces (booths/tents) there was used

heavy-duty folding tents scale, with a raised floor covered with carpet.

Having such high profile exhibitors is a very important selling tool

for the GOC profile in both selling to alternative industries and in

drawing an audience. Negotiation with the sponsors has been done by the festival’s manager with sponsor department assistance.

Sponsors & Supporters booths were located in the center of the

Common Domain (beneath the Fun Park) as shown in the map. Booth Uses: Showcase of products – Placement of products –

Merchandise – presentation of various activities related to the

games. The size of each booth is from 500m² to 50m² depending on the

category of the sponsorship : Premier Sponsors, Global Partners,

Sponsors, Official Suppliers, Official Supporters.

The supplier of the booths could be assigned by the sponsor or recommended by the Festival. Festival had provide free of charge

to each sponsor:

- Space - Technical Support (electricity supply / adequate personnel)

- Security

- The Festival’s concert stage (during the daily program) - Cleaning

- Volunteer Support

- Promotion through the specific media material of the festival

(Flyers / posters /Press Releases / programs) The exact point of each booths placement was indicated by GOC.

Sponsors & Supporters were responsible of their own set up and

functioning of booths.


Free entrance in all activities

Athletes and families were mostly visiting during the morning and less at the afternoon. General public of Athens were visiting mostly

on weekends while schools and camps were visiting during

mornings. During noon there weren’t many visitors mostly due to very high

temperature.

Many coaches were exhausted due to the packed schedule they had and they couldn’t escort athletes to the Festival.

Festival area was not easily accessible for athletes as there was no

transportation foreseen.

There were no safety incidents. However there were some security

incidents in the Festival area: The last day (Volunteers farewell Day) some stationary items were stolen from festival’s Marquee and

from the Production Office. Also some electronic items were stolen

during the first load out day.

The festival’s tent was an ideal size and was very effective as all activities were held under one roof.

The Vendors for the food hall were not charged a fee to be involved

and it was the only area where the public were charged. The Festival Manager & Coordinator came from a strong event

management background, and had numerous local contacts, and

were able to attract a very varied and comprehensive range of entertainers, all of whom performed for free.

It was requested by the Festival’s Manager that at the very least we

open in the evening for two high profile events. This was to allow us

generate the working audience who would not necessarily be available to attend the Games in any format during the week. We

hosted Youth Rally Event (a concert with free entrance and 4.000

spectators) Families Night (an event with live Greek music and dance for 3.000 families’ members).

We had a full program of entertainment throughout the whole week, supported by the embassies and artists participating for

free. See attached appendix 6.4


High profile events should take place in the evening for various

reasons a)allows to raise the profile of these events, b) allows the

possibility of involving a more celebrity audience who might not be available during the day and c) allows an alternative audience

attend.

Language barriers do not exist, as they are expert at imitating or interpreting along with the performers. Obviously it goes without

saying that performers must be willing to and be capable of

facilitating this. A raised platform would be more suitable/ accessible than a stage;

it would provide the relevant focus.

A suggestion for the festivals’ operating hours was to close during

noon and extend the schedule until night in order to avoid high temperatures.

Although Festivals’ operating hours were more than convenient for

the athletes many couldn’t come due to the lack of transportation. Transportation for the Festival should have been foreseen.

Although there was security staff in the Festival the area was too

big to be secured in overcrowded times.

During load out the production team must be alert all the time and check the load out tracks.

2.3. S.O Villages Place: 7 S.O.V. Villages at St. Andrea’s coast (Athens Municipality camp,

Ministry of Health & Ministry of Education camps, Police camp, Air Force &

Army camps & Golden Coast Hotel) Operational dates: 26 June to 2 July


Volunteers number: Total 24 Content: Interactive entertainment program with live music and dance

events, arts and crafts, xbox games, IT corners, photographs, magic

shows, Shadow Theater, outdoor games.


Entertainment was run in over 7 villages, where facilities and

numbers of athletes varied hugely. For example, one accommodation venue had just 150 athletes and coaches in

residence, while there were approximately 1200 athletes and

coaches staying in another. This means that the experience in each venue for all involved (athletes, coaches, volunteers and co-

coordinators) also varied greatly and issues that arose in venues

were often unique to that particular venue.

In a number of accommodation venues, there were no facilities whatsoever to provide entertainment.

Some athletes were complaining that they were bothered by the

noise after 21.00 while some others wanted the program to be extended.

Not all areas were specious and totally accessible: Villages, some

hotels and some venues were really distant from the center of Athens from one venue to another.

The late program at the S.O Villages and hotels and the fact that

they were very distant incommoded or deterred many volunteers.

PA equipment was supplied or was rented. While entertainment varied by night and by venue, all was of a

consistently high standard.

Every experience in each venue was different, as was the entertainment offered. However, what was a huge success in each

venue were arts and crafts, lively activity, such as music and

dancing. Attendance at the entertainment was excellent

Entertainment Assistants listed each night’s activities. They were

also provided with a list of generic entertainment words and

phrases in the six official languages, and they produced posters, which were put up around the accommodation venues.

Refreshments in the form of water & other Coca-Cola product were

made available at all entertainment venues, in fridges provided by the sponsor.


In an ideal world, there would be fewer accommodation venues, and therefore fewer entertainment venues.

Overview of activities that worked:

- Disco lights, lots of them! (Except strobe lighting for health and safety reasons)

- Live music bands

- Lots of volunteers to dance with Athletes & encourage them to participate

- Arts & Crafts & XBOX games & IT Corner was incredibly

popular

- The best things / activities were those that the Athletes could

become involved in like dance moves & routines etc. - Traditional Greek nights worked really

- Nominate a volunteer to take photos and put up a plain white

screen and projected images on to the screen and ran a

PowerPoint presentation on a continuous loop for all athletes to enjoy.

2.4. Hotels Place: Athens area – South coast area

13 Hotels: Eden, Alexander, Amarilia, Mare Nostrum, London,

Aquamarina, MATI, Athens Atrium, Poseidon, ΑΤΤΙCΑ, Galaxy, Metropolitan, President.

Operational dates: 26 June to 2 July


Volunteers number: Total 28 Content: Interactive entertainment program with live music and dance

Arts and crafts, xbox games, IT corners, photographs, table and outdoor

games.


Operating hours worked perfect for all delegations The total number of the hotels was 19, but some of them haven’t

any suitable hall to host the entertainment. After a site inspection

we have decided to operate 13 halls.


As above

2.5. Athletes’ Lounges

Place: Athletes lounges in the competition venues

Operational dates: 26 June to 2 July Operational Time: in accordance to the competition scedule

Volunteers number: Total 72

Content: Mild interactive entertainment with arts and crafts, IT corners,

table games.


Operating hours were in line with the competition program and thus there was something to occupy non-competing athletes and

coaches.

Before games we felt that some of the Venue Teams did not feel as

strongly about the entertainment being successful, as the entertainment team did or felt that it was not as important as it

clearly was. However, the reality at Games time was that the

entertainment was the very thing that brought the venue teams and all the volunteers together and helped build a strong team

spirit within the venue.

2.6. Dates of Operation

Delegation

Welcome

Center

S.O. Festival

S.O. Villages Hotels Athletes Launches (competition

venues)

June 19 9.00 – 22.00

June 20 9.00 – 22.00

June 21

June 22 All day– host town program

June 23 All day- host town

program

June 24 All day- host town program

June 25 Opening ceremony

June 26 10.00 – 19.00

17.30 – 10.00 17.30 – 10.00

30’ before competition schedule – 30’ after competition schedule

June 27 10.00 – 19.00

17.30 – 10.00 17.30 – 10.00

Same as above

June 28 10.00 – 19.00

17.30 – 10.00 17.30 – 10.00

Same as above

June 29 10.00 – 19.00

17.30 – 10.00 17.30 – 10.00

Same as above

June 30 10.00 – 19.00

17.30 – 10.00 17.30 – 10.00

Same as above

July 1 10.00 – 24.00

17.30 – 10.00 17.30 – 10.00

Same as above

July 2 10.00 – 23.00

17.30 – 10.00 17.30 – 10.00

Same as above

July 3 10.00 – 23.00

17.30 – 10.00 17.30 – 10.00

Same as above

July 4 Closing ceremony

3. Structure

3.1 Festival & Delegations Entertainment Structure

Festival & Delegations

Entertainment Manager

Festival Coordinator Delegations Entertainment Coordinator

S.O. Villages Entertainment Assistant

Hotels Entertainment Assistant

Athletes Lounges

Entertainment Assistant


Manager worked by her own until the last five months when the first coordinator was recruited. The manager did not have

assistants until March 15 and April when the first two coordinators

were recruited. The third coordinator served as a volunteer from

March and recruited as a paid staff only the last month while the forth coordinator structure was transferred from another

department two months before games time and took quite a while

to adjust to the new field of work.


Manager was an events expert with years of experience and thus managed to fulfill the whole demanding program. If there were

another person most of the things required for the success of the

program could not have been accomplished.

The team of 3 should have been recruited 10 months prior to the games

3.2 Festival Structure

Roles & Responsibilities

Festival Coordinator

Volunteers education / ensure volunteers are briefed in advance of start-up / ensure volunteers have accreditation and uniforms /

assign volunteers roles in order all aspects of the festival to be

covered

The volunteers have been assigned roles and have take many

responsibilities in the festival’s area: Crafts Coordinator → Enthusiastic and energetic / demonstrate

workings of crafts / encourage athletes and visitors to participate /

ensure all crafts’ materials are in order / Understanding and

patience in sharing knowledge

Festival & Delegations Entertainment Manager

Festival Coordinator

Technical Production

Manager

3 Assistant, 1 Electrician 1 sound engineer

65 volunteers

Games Coordinator → Enthusiastic and energetic / demonstrate

games / encourage athletes and visitors to participate / ensure all

games’ materials are in order / Understanding and patience in sharing knowledge

Stages Coordinator → must know the schedule for each day /

ensure artists are in time / ensure stage areas are in good order /

ensure stage areas are set up in time and correctly for each

performance / accompany artists to the dressing rooms and ensure they have everything they need for their performance / encourage

athletes and visitors to join in and attend. Festivals’ Marquee Coordinator → must know the schedule for each

day/ ensure that everything is set up and in order inside the tent / encourage athletes and visitors to visit the Marquee

IT Coordinator → ensure that all electronic items operate /

safeguard electronic items / keep queues during overcrowded times Workshops’ Coordinator → must know the schedule for each day /

ensure that everything is set up for each workshop / ensure persons doing the workshops are in time / encourage athletes and

visitors to take part in the workshops Photographs Coordinator → responsible for cameras storage and

use / ensure cameras are charged or have batteries / assign

cameras to volunteers / keep photographic archive. Sponsor’s Marquees Coordinator → ensure sponsors have electricity

or anything else agreed / make sure that volunteers assigned to

each sponsors’ marquee are in place / encourage athletes and

visitors to get in the marquees and take part to the activities. S.O.I Marquees Coordinator → ensure that all marquees have

electricity and anything else agreed / encourage athletes and

visitors to get in the marquees and take part to the activities. Games Coordinator → must know the operation of each game /

assign responsible volunteers for each game / ensure materials for each game are in order / encourage athletes and visitors to play.

Fun Park Coordinator → ensure all items in the park are in safe

order / assign volunteers to several items in the park / encourage

athletes and visitors to play. Embassies’ Booths’ Coordinator → ensure booths have electricity or

anything else agreed / make sure volunteers assigned to each

booth are in place / encourage athletes and visitors to pass by the

booths.

Production Office Coordinator Materials Coordinator

Outdoor activities Coordinator

Entrances Coordinator Visitors Coordinator: Keep account of flow into the Festival

Food Coordinator

Cleaning Coordinator


The Special Olympics Festival itself was broken down into different

areas by role. This assisted greatly the daily assigning of volunteers.

At Games Time: The Structure worked very effectively it was very

easy to work within this structure solutions were achieved easily and speedily.

3.3 Delegations Entertainment Structure

4. Policies & Procedures Policy Title Access to Delegations Entertainment

Policy Statement Delegations Entertainment is open to members of official delegations only (competing athletes, coaches and Heads of Delegation). Family Members and Spectators are not allowed to access the entertainment area.

Policy Title Accreditation of entertainers

Policy Statement All entertainers must report to an identified check in volunteers.

Policy Title Delegations Entertainment Content

Policy Statement Entertainment must be athlete focused & at all times appropriate for athletes.

Policy Title Location of Delegations Entertainment staging area - Operation hours

Policy Statement Evening entertainment will be provided for the delegations in a designated area at the accommodation venues during their stay. Evening entertainment will start after the evening meal and will last approximately 2 – 2nd half hrs.

Policy Title Location of Delegations Entertainment staging area -

Operation hours

Policy Statement In the athletes lounges, at the competition venues will be provided daily entertainment for the delegations during their competition schedule.

Policy Title Use of strobe lighting

Policy Statement No strobe lighting is to be used in any of the entertainment venues

Festival & Delegations

Entertainment Manager

Delegations Entertainment

Coordinator

S.O. Villages


Hotels


Athletes Lounges Entertainment Assistant

2 assistants 1 assistant 2 assistants

Volunteers Volunteers Volunteers

5. Budget

Budget Information / Financial Management Both programs had a reasonably small budget, and the vast majority of it

was spent on PA equipment and supplies. All entertainers preformed for

free, and that was thanks to the hard work, dedication and local contacts of the Manager & coordinators. This was perhaps more true in relation to

the budget, than in any other area. They had enough contacts to get an

enormous amount of materials required either for free or at a much reduced cost.

A number of companies also made significant contributions:

DOW has added one more artistic initiative to its sponsorship program by kindly donating ten large scales Mega Blocks games,

the well-known original Jenga but life-size and built from Dow

STYROFOAM™. These Mega Blocks sets were displayed in two locations at the OAKA complex, Eight additional Mega Blocks sets

were displayed at the St. Andreas campsite where the athletes were

entertained, and at the campsites of the Army, the Police, the Air Force, the Ministry of Education, the Ministry of Health, the City of

Athens and at the Golden Coast Hotel.

Microsoft donated 49 consoles XBOX for the delegations entertainment.

OPAP (Constitution of the Organization of Football Prognostics)l sponsored 8 days of entertainment at villages, where they provided

a live band, a range of carnival games and activities, and covered

the cost of PA system etc.

Other companies also generously sponsored our programs with

their products, which allowed us to offer to athletes a wide range of

arts and crafts materials, bunting to decorate the venues.


It is possible to provide full entertainment program for very little cost, as entertainers are more than willing to help out. However,

you must be willing to spend money on putting PA systems in place.

6. Appendices 6.1 Equipment Requirements List

6.2 Festival’s Booth List

6.3 Festival’s CAD 6.4 Festival’s events program

6.5 OAKA master plan

6.6 Space application form 6.7 Activities action plan

6.8 Festival’s look

6.9 Festival’s poster

6.10 Booths pict

6.1 Equipment Requirements List

GENERATOR EQUIPMENT

30/6/2011 & 1/7/2011 1 GENERATOR : 1 X GENERATOR 35OKVA 1 X POWER BOARD 350KVA 1 X 40M 3 PHASE CABLE 32A WITH POWER BOARD FOR CONTROL

5 X CABLES POWER LOCK 80M 2/7/2011 1 X GENERATOR 25OKVA 1 X POWER BOARD 250KVA 1 X 40M 3 PHASE CABLE 32A WITH POWER BOARD FOR CONTROL 5 X CABLES POWER LOCK 80M

TECHNICAL EQUIPMENT LIST SMALL STAGE

P.A 12 X SATELITE 06 X SUB

AMPLIFIERS,CONTROLERS/PROCESSORS, SNAKE: 1 X 32 CHANNELS SEND,6 RETURN F.O.H DESK: 1 X CHANNELS INPUT, 8 SEND SIDE RACK : 2 X GRAPHIC EQ 31 BAND XTA OVER ALL OUTPUT ZONES 1 X LEXICON PCM 91 1 X DENNON DOUBLE CD PLAYER SIDEFILL : 2 X 3 WAY SYSTEM WEDGES: 8 X WEDGES STANDS: 4 X SHORT 4 X NORMAL SIZE 1 X BASS DRUM STAND 2 X STRAIGHT BOOM ROUND BASE STANDS DI BOXES: 4 X ACTIVE (BSS,KT,XTA) 4 X PASSIVE (BSS,DOT,KT,XTA)

MIC’S: 4 X SM 58 6 X SM 57 1 X D112 2 X WIRELESS SM 58 ELECTRIC: 1 X POWER BOARD TPNE 32A 220/240V 8 X 220/50HZ EUROPEAN STANDART ANNOUNCEMENT SYSTEM:

1 X MIXING DESK 8 CH 1 X MIC SM 58 2 X CABLES XLR 100M

STAGE 1 X STAGE 8m W x 5m D x 0.80 H OTHERS: 100 CHAIRS

GREW: 1 CHIEF ELECTRICIAN 1 SYSTEM ENGINEER 1 SOUND TECHNICIANS

1 STAGE ASSISTANTS

STAGE AND RISER’S EQUIPMENT 1/7/2011 1 STAGE: 16m W x 14m D x 1.20 H

1 DRM RISER: 2m x 2m x 0.40 H 1 SUPER TECHNO RISER: 4m x 4m x 0.20 H 1 CONTROL 1ST LEVEL: 5m W x 2m D x 0.20 H 1 CONTROL 2nd LEVEL: 5m W x 2m D x 0.80 H 3 CAMERA RISER: 2m x 2m x 1.20 H 2 FOLLOW SPOT RISER: 2m x 2m x 2m H 3 x CATWALK TO STAGE: 2m W x 6m D x 1.20 H

EXTRAS: 2.000 CHAIRS 2/7/2011 1 STAGE: 16m W x 14m D x 1.20 H

1 DRM RISER: 2m x 2m x 0.40 H 1 CONTROL 1ST LEVEL: 5m W x 2m D x 0.20 H 1 CONTROL 2nd LEVEL: 5m W x 2m D x 0.80 H 2 FOLLOW SPOT RISER: 2m x 2m x 2m H EXTRAS: 2.000 CHAIRS

TECHNICAL EQUIPMENT LIST

P.A: L-ACOUSTIC’S SATELITES: 18 X KUDO 12 X SUB SB 2x18”

FRONT FILL: 4 X MTD 115 AMPLIFIERS,CONTROLERS/PROCESSORS,RIGING TOOLS SNAKE: 1 X 56 CHANNELS SEND,12 RETURN PROCESSING : XTA DRIVE RACK FOH LOCATED

F.O.H DESK: 1 X DIGIDESIGN PROFILE

SIDE RACK 1: 2 X GRAPHIC EQ 31 BAND XTA OVER ALL OUTPUT ZONES . 1 X LEXICON PCM 91 2 X CHANNELS OF VALVE COMP. FOCUSRITE RED 1 X TC D2 TAP DELAY 1 X DENNON DOUBLE CD PLAYER 1 X INTERCOM ASL SYSTEM (TO STAGE) MONITOR DESK: 1 X DIGIDESING PROFILE 1 X INTERCOM TO F.O.H

DRUMFILL: 1 X 1 SB 118 + SATELITE SIDEFILL : 2 X 3 WAY SYSTEM WEDGES: 14 X NEXO PS 15

4 X IN EAR MONITOR PSM 700 (SHURE E 5 PIECES FOR ALL IEM SYSTEMS) STANDS: 8 X SHORT 12 X NORMAL SIZE 4 X BASS DRUM STANDS

6 X STRAIGHT BOOM ROUND BASE STANDS DI BOXES: 15 X ACTIVE (BSS,KT,XTA) 10 X PASSIVE (BSS,DOT,KT,XTA) ELECTRIC: 2 X POWER BOARD TPNE 125A 220/240V 1 X POWER BOARD TPNE 63A 220/240V 2 X STEP DOWN 240 VAC TO 120 VAC TRANSFORMERS

8 X AMERICAN POWER POINT 20 X 220/50HZ EUROPEAN STANDART

LIGHTS

12 X X-SPOT XTREME (HIGE END) 18 X STUDIO BEAM(HIGE END) 04 X 8 LIGHTS 12 X ETC PROFILE S4 15-30 12 X LEADER LIGHT PIXEL PRO 12 04 X NOVALITE HIGHT GROUND 6 X ATOMIC STROBE 3000 1 X 4 WAY INTERCOM SYSTEM 2 X HAZER ZR 24

2 X FOLLOW SPOTS MSR-1,2 1 X WHOLE HOG 3 1 X EXTENSION WING 2 X FOLLOW SPOT 2.5 KW + OPERATORS ALL NECESSARY DIMMING / DISTRO WITH CONTROL AND MAINS,

DISTRIBUTION AND CABLING.

VISUAL

1 X LED CURTAIN 9m X 5m ( RATIO 16:9 )

2 X MEDIA SERVER CATALYST

1 X VIDEO MIXER PANASONIC MX 70

GREW: 1 CHIEF ELECTRICIAN

1 SYSTEM ENGINEER 2 SOUND TECHNICIANS 2 STAGE ASSISTANTS 3 LIGHTS TECHNICIANS 2 VISUAL TECHNICIANS 4 STAGE HANDS

6.2 Festival’s Booth List

Οwner Purpose sq.m.

GOC Delegations Entertainment Tent 150

GOC Volunteers Tent 120

SOI Train Program Tent TRAIN (Testing Recreational Activities and Improving Nutrition) is an assessment program formally known as FIT

(Fitness Improvement Training). This health assessment and educational program is designed to assess Special Olympics athletes’ sport skills and provide them with nutritional information.

200

SOI Families’ Tent 100

SOI Eunice Kennedy Shriver and Sergeant Shriver Tribute

Tent

100

Mattel Mattel Tent The wonderful world of toys (photos with Barbie, drive an authentic Hot Wheels car, smaller friends can enjoy playing with unique games of Fisher Price in a specially designed area)

150

Microsoft Microsoft Tent with XBOX games 100

ELTA Hellenic Post shop 50

Coca-Cola Coca-Cola Tent

Happiness corner

380

Opap Constitution of the Organization of Football

Prognostics Tent with promotional material

50

National Bank

of Greece

National Bank of Greece

Presentation of activities and corporate social responsibility

initiatives focused on people, culture and environment. New

technologies promotion through audiovisual material i-bank

store, and activities of the Bank

150

GOC Pyong

Chang 2013 Special Olympics World winter Games Organizing

Committee Pyong Chang 2013, South Korea Tent

25

Embassies

Switzerland 9

Hungary 9

Austria 9

Israel 9

Indonesia 9

Ecoland Ecoland fun park sponsor 9

Merchandise

Shop

Athens 2011 – official products 100

Everest Everest Coffee shop 25

Other structures

GOC Stage 1 100

GOC Stage 2 220

Fun park TERRAIN Multisports 8 X 18 BASIC

vitality trails, play panels for balancing, sliding, hanging, jumping, climbing

335

GOC & Special Olympics Israel

Olive tree project 10

6.3 Festival’s CAD

6.4 Festival’s events program

6.5 OAKA master plan

6.6 Space application form

6.7 Activities action table

6.8 Festival’s look

6.9 Festival’s poster

Documents

SPECIAL OLYMPICS FESTIVAL & DELEGATIONS …media.specialolympics.org/.../Festival/2011/2011SOFestivalReport.pdf · 3.2 Festival Structure 3.3 Delegations Entertainment Structure 4