SPAD ICOP – SAFETY

A LAND PUBLIC TRANSPORT SAFETY INITIAITIVE

JAYA PRAKASH

PROGRAM OBJECTIVE AND TIME LINE

PROGRAM OBJECTIVE

• SPAD ICOP SAFETY is a SPAD safety initiative for all the Land and Public Transport Operators with the aim of making safety as a core value, operating norm and culture of the road public transport and the rail public transport industry

PROGRAM TIME LINE-

A-Bus Operators

• SPAD ICOP-SAFETY training started for bus operators on 27th November 2012 and the training being conducted as of 29th

May 2013

• SPAD ICOP-SAFETY guide book for bus operators have been issued in June 2013

• SPAD ICOP-SAFETY circular to bus operators making safety as a licensing condition have been issued effective

20th August 2013

B-Lorry Operators

• Training for lorry operators commenced on 20th May 2013 and to be completed on 15th December 2013

• SPAD ICOP-SAFETY guide book for lorry operators in progress

C-Audits For Operator Compliance Of Safety As Licensing Condition

• External audits of bus and lorry operators compliance to SPAD ICOP-SAFETY to commence in October 2013

2

KEY SAFETY BENEFITS OF SPAD ICOP-SAFETY

• Safety as licensing condition for all land public transport operators to ensure that accidents and injury involving public transport vehicles is minimized.

• Senior management of operators to lead implementation of the SPAD ICOP-SAFETY initiative through the setting up of Safety Health and Environment Committees(SHE Committee) to spear head and to monitor progress of implementation of SPAD ICOP-SAFETY

• CEO and senior management of bus fleets to be trained by SPAD and tasked to implement this initiative in their respective companies

• SPAD ICOP-SAFETY guides to be used as a standard operating procedures and guidelines by all land public transport operators to promote standardization of safety compliance by all operators.

• GPS monitoring of every journey by bus operator control centers:

Center to monitor every journey and to call speeding drivers to adhere to speed limits

GPS records to be downloaded on a daily basis and action taken by supervisors and senior management on driver safety violations

• Pre journey safety inspection by supervisors and drivers for every journey based on daily checklist prescribed by SPAD

• Compulsory for 2 internal audits per year by every operator based on audit guidelines provided by SPAD

• 1 annual external safety audit per operator by SPAD

• Immediate investigation by SPAD for every crash to uphold public interest

• Immediate investigation by SPAD for vehicle breakdown en-route journey to minimize journey disruption and public inconvenience

3

FUTURE PLANS FOR 2014 -2015

• SPAD ICOP-SAFETY to be a licensing condition for taxi operators and rail operators by

2015

4

MANAGEMENT RESPONSIBILITY

Management Responsibility

Part 2

ERP

(HIRARC)

Risk + Hazard

Assessment

First Aid

Training

SOP on

handling

crisis &

emergency

SHE Audits

Internal External

Employee

Involvement

Are they

trained in

Safety &

Health

Are they

consulted for

Safety

policies &

programs

Efficient Record

Management

Laws &

Regulations

Audit Training

Records

Accidents

Notices &

Summons

Vehicle

Records

Driver

Records

Customer

Complaints

Accessibility

Readily

available for

inspection

Safety Policy Compliance to

Industrial Code

of Safety (DOSH

ICOP and SHE)

Safety &Health

Committee

Officer (sect.30.OSHA)

Quarterly meetings

Procurement &

Recruitment

Policy

5

GOOD DRIVER MANAGEMENT PRACTICES

Good Driver Management

Practices

Intake Procedure Driver

Grading and Classification

Driver Training

Driver Rotation

Driver Discipline

Driving & Working

Hours Limits

Driver Monitoring

Assessment by Supervisory

Officer

Relief Driver Pool

Driver Screening

Driver Welfare

Driver Remuneration

Part 2

6

GOOD VEHICLE MANAGEMENT PRACTICES

Good Vehicle Management

Practices

Daily Check eg. Tyres, brakes,

“ pre-trip inspection by driver/supervisor ”

Comprehensive Maintenance

Inhouse/Outsource

Periodic inspection by PUSPAKOM

Technical Standard

(UNECE Safety Standard or equivalent)

Vehicle Replacement

Pool

Safety Equipment

Part 2

7

Vehicle Records Management

Vehicle maintenance

records

Audit records

SHE Committee

records

Training records

Vehicle summons &

licensing records

Accident records

Part 2

GOOD RECORDS MANAGEMENT

8

GOOD RISK AND JOURNEY MANAGEMENT

Safe Journey & Risk Management

Practices

Customer feedback

Traffic Environment

eg. Animal crossing, Lori Hantu, Road

workers

Journey ‘Route’ Map

Pre – journey Vehicle safety

inspection

Pre – journey Driver safety

clearance Trip monitoring via GPS vehicle control

centre

Road characteristics

R&R, Service Station Map

On board ERP plan

Emergency Torches

Safety Triangle

Cones

Other hazards : Animals

High risk locations eg. Flood

prone

Weather condition

Traffic condition

Hilly terrain

Part 2

9

SPAD ICOP-SAFETY Audit Template

Procedures

Yes/No

/ X

Details

Management Responsibility

- Is ICOP SHE 2010 and SHE Code of Practice

2007 implemented in your company?

- Is there a Company Safety Policy?

- Is there a SHE Committee?

- Does the SHE Committee meet regularly on a

monthly basis?

- Is there a driver merit and demerit system?

- Are there driver training and capacity

building programs?

- Is there an SOP on Crisis Management (ERP)?

- Are there in house training programs for

ICOP and SHE COP?

- Does management provide leadership in

implementing safety policy?

Part 3

25-Sep-13 10

SPAD ICOP-SAFETY Audit Template

Procedures

Yes/No

/ X

Details

Driver Management

- Is driver eligibility and monitoring properly

done?

- Is driver training program comprehensive?

- Is the ruling on 8 driving hours and 12

working hours complied with?

- Are rest periods complied with?

- Do company vehicles drivers observe road

safety culture and behaviour?

- Is there a proper record for hiring drivers?

- Check list for start/end of journey?

- Proper assignment for drivers ?

- Is there a proper driver training plan?

- Compliance to safety and legal

requirements?

Part 3

25-Sep-13 11

SPAD ICOP-SAFETY SHE Audit Template

Procedures

Yes/No

/ X

Details

Vehicle Management

- Is there a proper monitoring of vehicle

usage?

- Proper planning for vehicle acquisition,

replacement and disposal?

- Clear vehicle assignment procedures

- Proper monitoring of vehicle utilization?

- Vehicle accident reporting and records?

- Vehicle licensing procedures followed?

- Vehicle maintenance and repair properly

done?

- Vehicle usage records and management?

- Preventive maintenance of vehicle?

Part 3

25-Sep-13 12

SPAD ICOP -SAFETY Audit Template

Procedures

Yes/No

/ X

Details

Records Management – Pillar 4

i) Primary Records

b) Vehicle - Is there a proper record of

Vehicle

Procurement

Maintenance

Usage

Assignment

Journey monitoring

Accident recording

Route planning

Fleet tracking

Part 3

25-Sep-13 13

EXTRACT OF DAILY SAFE JOURNEY CHECKLIST FOR SUPERVISORS AND DRIVERS

Part 2

Subject Category

M R O

Driving and Working Hours

Maximum hours of non-stop driving – 4 hours

Total driving hours per day – 8 hours (maximum)

Total working hours per day – 12 hours (maximum)

Rest hours (30 minutes) every 4 hours

Total number of working days in a week – 6 days

One (1) day rest after every six (6) days of work

Driver Rotation

Drivers exchange at specified location/ 2 drivers on board

14

EXTRACT OF DAILY SAFE JOURNEY CHECKLIST FOR SUPERVISORS AND

DRIVERS(con’t)

Part 2

Vehicle Daily Check Form

F PRE-TRIP CERTIFICATION BY DRIVER / SUPERVISOR

I certify that I have inspected the vehicle as per checklist above before making my FIRST TRIP and acknowledge the above

information is true.

Date : ______________Time : ____________ Driver : _______________ Supervisor: _______________

25-Sep-13 15

THANK YOU

16